Solicitation - HE125426QE073.pdf
PDF 2 MB Posted
- Solicitation number
- HE125426QE073
- Issued by
-
Department of Defense Education Activity
About this file
This is a Request for Quote (RFQ) for an Indefinite Delivery Indefinite Quantity (IDIQ) contract to provide professional learning services focused on developing pedagogical content knowledge in the Science of Reading and Writing for grades PK-5. The contracting activity is the DoD Education Activity (DoDEA), issued by the Department of Defense, with a solicitation number HE125426QE073, and an offer due date of August 10, 2026 at 12:00 PM Eastern Time.
The contract seeks evidence-based professional learning solutions including train-the-trainer cohorts, virtual and in-person facilitation, asynchronous foundational and mastery modules, implementation tools, monitoring and guidance resources, evaluation support, reporting capabilities, and senior leadership meetings. The IDIQ contract has a minimum quantity of 1 unit and maximum quantity of 9,000 units across a base period (September 15, 2026 to September 14, 2027) and two one-year option periods. All line items are priced on a firm fixed-price basis under Product Service Code U099. The contract is set aside for Women-Owned Small Businesses (WOSB) with a size standard of USD 24,000,000. Award will be made on a best-value tradeoff basis, with technical capabilities weighted more heavily than price. Vendors must submit three volumes: administrative cover letter with required certifications and attachments, technical capabilities (20-page limit excluding resumes and samples), and pricing. Payment will be processed through the Wide Area Workflow (WAWF) system using specified DoDAAC codes, with inspection and acceptance occurring at the DoDEA facility in Alexandria, Virginia.
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Other files
| File | Type | Posted |
|---|---|---|
| 26QE073_ATTCH11_Questions and Answers_080426.xlsx | XLSX spreadsheet | |
| Solicitation Amendment 1 HE125426QE0730001 SF 30.pdf | ||
| 26QE073_ATTCH10_PWS_072726.pdf | ||
| 26QE073_ATTCH4_CloudQ_071426.pdf | ||
| 26QE073_ATTCH7_2930_071426.pdf | ||
| 26QE073_ATTCH6_PRVCY_071426.pdf | ||
| 26QE073_ATTCH2_TOS_071426.docx | DOCX document | |
| 26QE073_ATTCH5_FAR_DFARS_072226.docx | DOCX document | |
| 26QE073_ATTCH9_QASPv1_072126.pdf | ||
| 26QE073_ATTCH8_Relevant Experience Submission_Pass_Fail Evaluation.docx | DOCX document | |
| 26QE073_ATTCH3_ACR_071426.pdf | ||
| 26QE073_ATTCH1_Pricing_Sheet_072726.xlsx | XLSX spreadsheet |
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WOMEN-OWNED SMALL
BUSINESS (WOSB)
SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES
1. REQUISITION NUMBER PAGE 1 OF
2. CONTRACT NUMBER 3. AWARD/EFFECTIVE
DATE
4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE
DATE
7. FOR SOLICITATION
INFORMATION CALL:
a. NAME b. TELEPHONE NUMBER (No collect calls)
8. OFFER DUE DATE/
LOCAL TIME
9. ISSUED BY
13b. RATING
14. METHOD OF SOLICITATION
CODE
15. DELIVER TO 16. ADMINISTERED BY CODE
18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/
OFFEROR
CODE
FACILITY
CODE
CODE
TELEPHONE NUMBER
17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN
OFFER
18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK
BELOW IS CHECKED
REQUEST
FOR QUOTE
(RFQ)
INVITATION
FOR BID
(IFB)
REQUEST
FOR
PROPOSAL
(RFP)
SEE ADDENDUM
19.
ITEM NUMBER
20.
SCHEDULE OF SUPPLIES/SERVICES
21.
QUANTITY
22.
UNIT
23.
UNIT PRICE
24.
AMOUNT
(Use Reverse and/or Attach Additional Sheets as Necessary)
25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)
28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN
COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH
AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND
ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS
SPECIFIED
29. AWARD OF CONTRACT: REFERENCE OFFER
DATED . . YOUR OFFER ON SOLICITATION
(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE
SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:
30a. SIGNATURE OF OFFEROR/CONTRACTOR
30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED
31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)
31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED
AUTHORIZED FOR LOCAL REPRODUCTION
PREVIOUS EDITION IS NOT USABLE
STANDARD FORM 1449 (REV. 11/2021)
Prescribed by GSA - FAR (48 CFR) 53.212
10. THIS ACQUISITION IS UNRESTRICTED OR
NORTH AMERICAN
INDUSTRY CLASSIFICATION
STANDARD (NAICS):
SIZE STANDARD:
13a. THIS CONTRACT IS A
RATED ORDER UNDER
THE DEFENSE PRIORITIES
AND ALLOCATIONS
SYSTEM - DPAS (15 CFR 700)
SET ASIDE: % FOR:
11. DELIVERY FOR FREE ON
BOARD (FOB) DESTINATION
UNLESS BLOCK IS MARKED
SEE SCHEDULE
12. DISCOUNT TERMS
ARE ARE NOT ATTACHED
ARE ARE NOT ATTACHED
27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3
AND 52.212-5 ARE ATTACHED. ADDENDA
27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA
8(A)
ECONOMICALLY
DISADVANTAGED
WOMEN-OWNED SMALL
BUSINESS (EDWOSB)
SERVICE-DISABLED
VETERAN-OWNED
SMALL BUSINESS
(SDVOSB)
HUBZONE SMALL
BUSINESS
SMALL BUSINESS
NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.
Created On:
29 Jul 2026, 13:32 PM Eastern Daylight Time
Solicitation/Contract Form THE LITERATE BRAIN: Developing Pedagogical Content Knowledge in the Science of Reading and Writing (Grades PK-5)
Product Service Code: U099
HE125426QE073
Supplies or Services & Prices or Costs Additional Information/Notes
Indefinite Delivery Indefinite Quantity (IDIQ) Minimum and Maximum (IDIQ MIN/MAX)
Total Contract Minimum: 1 Maximum: 9000
These CLINS will serve as solicitation placeholder for all of the CLINS contained in Attachment 1 - Pricing Sheet for " Developing THE LITERATE BRAIN:
Pedagogical Content Knowledge in the Science of Reading & Writing (Grades PK-5)". Once an awardee is identified all of the CLINS will be inserted into the contract and a draft of the final CLIN structure will be forwarded to the awardee for review prior to final signature.
The minimum quantity that may be ordered under this resultant contract is 1 for this requirement. The maximum quantity that may be ordered under the resulting contract is a total of 9000 units inclusive of the base period and all option periods. The contract also includes associated related services, which may be ordered in connection with the requirement but are not guaranteed. The quantities shown are placeholder quantities used solely for quote evaluation purposes and do not represent actual anticipated purchases. Ordering will be based on actual Government requirements and accomplished via task orders.
The Government anticipates travel under this requirement. Travel will be authorized and reimbursed separately and shall not be included in the vendor's quotation. The Government may establish a not-to-exceed amount at award.
Item Supplies / Services Estimated Quantity Unit Unit Price Amount
Project Implementation Plan
Product Service Code: U009 Pricing Arrangement: Firm Fixed Price
1 Each
Instructional Monitoring Tool(Development)
Product Service Code: U009 Pricing Arrangement: Firm Fixed Price
1 Each
Train-the-Trainer Cohort
0003AA
3-day Live Facilitation Prep/Region
Product Service Code: U009 Pricing Arrangement: Firm Fixed Price
3 Each
0003AB
3-day Live PL/Region (Spring)
Product Service Code: U009 Pricing Arrangement: Firm Fixed Price
3 Each
0003AC
Virtual PL District/HQ (Three 3-Hour Sessions)
Product Service Code: U009 Pricing Arrangement: Firm Fixed Price
10 Each
0003AD
Resources Subscriptions
Product Service Code: U009 Pricing Arrangement: Firm Fixed Price
141 Each
Administrator Guidance Tool(Development)
Product Service Code: U009 Pricing Arrangement: Firm Fixed Price
1 Lot
Evaluation Support
Product Service Code: U009 Pricing Arrangement: Firm Fixed Price
1 Lot
Reporting
Product Service Code: U009 Pricing Arrangement: Firm Fixed Price
1 Lot
Senior Leadership Meeting
Product Service Code: U009 Pricing Arrangement: Firm Fixed Price
1 Each
Travel
Product Service Code: U009 Pricing Arrangement: Firm Fixed Price
1 Lot
Project Implementation Plan
Product Service Code: U009 Pricing Arrangement: Firm Fixed Price
1 Each
Option Line Item
Instructional Monitoring Tool (Development)
Product Service Code: U009 Pricing Arrangement: Firm Fixed Price
1 Each
Train-the-Trainer Cohort
Option Line Item
1003AA
3-day Live Facilitation Prep/Region
Product Service Code: U009 Pricing Arrangement: Firm Fixed Price
3 Each
Option Line Item
1003AB
3-day Live PL/Region (Spring)
Product Service Code: U009 Pricing Arrangement: Firm Fixed Price
3 Each
Option Line Item
1003AC
Virtual PL District/HQ (Three 3-Hour Sessions)
Product Service Code: U009 Pricing Arrangement: Firm Fixed Price
10 Each
Option Line Item
1003AD
Resources Subscription
Product Service Code: U009 Pricing Arrangement: Firm Fixed Price
141 Each
Option Line Item
Administrator Guidance Tool (Development)
Product Service Code: U009 Pricing Arrangement: Firm Fixed Price
1 Lot
Asychronous Modules
1005AA
Ten Asynchronous Foundational Modules
Product Service Code: U009 Pricing Arrangement: Firm Fixed Price
3,367 Each
Evaluation Support
Product Service Code: U009 Pricing Arrangement: Firm Fixed Price
1 Lot
Option Line Item
Reporting
Product Service Code: U009 Pricing Arrangement: Firm Fixed Price
1 Lot
Option Line Item
Senior Leadership Meeting
Product Service Code: U009 Pricing Arrangement: Firm Fixed Price
1 Each
Option Line Item
Travel
Product Service Code: U009 Pricing Arrangement: Firm Fixed Price
1 Lot
Option Line Item
Project Implementation Plan
Product Service Code: U009 Pricing Arrangement: Firm Fixed Price
1 Each
Train-the-Trainer Cohort
Option Line Item
2003AA
Virtual PL District/HQ (Three 3-Hour Sessions)
Product Service Code: U009 Pricing Arrangement: Firm Fixed Price
6 Each
Option Line Item
2003AB
Resources Subscription
Product Service Code: U009 Pricing Arrangement: Firm Fixed Price
141 Each
Asychronous Modules
Option Line Item
2005AA
Ten Asynchronous Mastery Modules
Product Service Code: U009 Pricing Arrangement: Firm Fixed Price
3,367 Each
Option Line Item
Evaluation Support
Product Service Code: U009 Pricing Arrangement: Firm Fixed Price
1 Lot
Option Line Item
Reporting
Product Service Code: U009 Pricing Arrangement: Firm Fixed Price
1 Lot
Option Line Item
Senior Leadership Meeting
Product Service Code: U009 Pricing Arrangement: Firm Fixed Price
1 Each
Travel
Product Service Code: U009 Pricing Arrangement: Firm Fixed Price
1 Lot
Description/Specifications/Statement of Work
Requirements THE LITERATE BRAIN: Developing Pedagogical Content Knowledge in the Science of Reading and Writing (Grades PK-5)
Packaging and Marking
Inspection and Acceptance Overall Contract Inspection/Acceptance Locations
Inspection and Acceptance Location
Both Destination Instructions: See Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HE1254 CountryCode: USA
DOD EDUCATION ACTIVITY
ATTN: 4800 MARK CENTER DRIVE, ATTN:SUITE 05E08
ALEXANDRIA, VA 22350-1400
UNITED STATES
Inspection and Acceptance Location
Both Destination Instructions: See Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HE1254 CountryCode: USA
DOD EDUCATION ACTIVITY
ATTN: 4800 MARK CENTER DRIVE, ATTN:SUITE 05E08
ALEXANDRIA, VA 22350-1400
UNITED STATES
Inspection and Acceptance Location
Both Destination Instructions: See Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HE1254 CountryCode: USA
DOD EDUCATION ACTIVITY
ATTN: 4800 MARK CENTER DRIVE, ATTN:SUITE 05E08
ALEXANDRIA, VA 22350-1400
UNITED STATES
Inspection and Acceptance Location
Both Destination Instructions: See Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HE1254 CountryCode: USA
DOD EDUCATION ACTIVITY
ATTN: 4800 MARK CENTER DRIVE, ATTN:SUITE 05E08
ALEXANDRIA, VA 22350-1400
UNITED STATES
Inspection and Acceptance Location
Both Destination Instructions: See Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HE1254 CountryCode: USA
DOD EDUCATION ACTIVITY
ATTN: 4800 MARK CENTER DRIVE, ATTN:SUITE 05E08
ALEXANDRIA, VA 22350-1400
UNITED STATES
Inspection and Acceptance Location
Both Destination Instructions: See Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HE1254 CountryCode: USA
DOD EDUCATION ACTIVITY
ATTN: 4800 MARK CENTER DRIVE, ATTN:SUITE 05E08
ALEXANDRIA, VA 22350-1400
UNITED STATES
Inspection and Acceptance Location
Both Destination Instructions: See Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HE1254 CountryCode: USA
DOD EDUCATION ACTIVITY
ATTN: 4800 MARK CENTER DRIVE, ATTN:SUITE 05E08
ALEXANDRIA, VA 22350-1400
UNITED STATES
Inspection and Acceptance Location
Both Destination Instructions: See Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HE1254 CountryCode: USA
DOD EDUCATION ACTIVITY
ATTN: 4800 MARK CENTER DRIVE, ATTN:SUITE 05E08
ALEXANDRIA, VA 22350-1400
UNITED STATES
Option Line Item
Inspection and Acceptance Location
Both Destination Instructions: See Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HE1254 CountryCode: USA
DOD EDUCATION ACTIVITY
ATTN: 4800 MARK CENTER DRIVE, ATTN:SUITE 05E08
ALEXANDRIA, VA 22350-1400
UNITED STATES
Option Line Item
Inspection and Acceptance Location
Both Destination Instructions: See Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HE1254 CountryCode: USA
DOD EDUCATION ACTIVITY
ATTN: 4800 MARK CENTER DRIVE, ATTN:SUITE 05E08
ALEXANDRIA, VA 22350-1400
UNITED STATES
Inspection and Acceptance Location
Both Destination Instructions: See Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HE1254 CountryCode: USA
DOD EDUCATION ACTIVITY
ATTN: 4800 MARK CENTER DRIVE, ATTN:SUITE 05E08
ALEXANDRIA, VA 22350-1400
UNITED STATES
Option Line Item
Inspection and Acceptance Location
Both Destination Instructions: See Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HE1254 CountryCode: USA
DOD EDUCATION ACTIVITY
ATTN: 4800 MARK CENTER DRIVE, ATTN:SUITE 05E08
ALEXANDRIA, VA 22350-1400
UNITED STATES
Option Line Item
Inspection and Acceptance Location
Both Destination Instructions: See Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HE1254 CountryCode: USA
DOD EDUCATION ACTIVITY
ATTN: 4800 MARK CENTER DRIVE, ATTN:SUITE 05E08
ALEXANDRIA, VA 22350-1400
UNITED STATES
Option Line Item
Inspection and Acceptance Location
Both Destination Instructions: See Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HE1254 CountryCode: USA
DOD EDUCATION ACTIVITY
ATTN: 4800 MARK CENTER DRIVE, ATTN:SUITE 05E08
ALEXANDRIA, VA 22350-1400
UNITED STATES
Option Line Item
Inspection and Acceptance Location
Both Destination Instructions: See Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HE1254 CountryCode: USA
DOD EDUCATION ACTIVITY
ATTN: 4800 MARK CENTER DRIVE, ATTN:SUITE 05E08
ALEXANDRIA, VA 22350-1400
UNITED STATES
Inspection and Acceptance Location
Both Destination Instructions: See Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HE1254 CountryCode: USA
DOD EDUCATION ACTIVITY
ATTN: 4800 MARK CENTER DRIVE, ATTN:SUITE 05E08
ALEXANDRIA, VA 22350-1400
UNITED STATES
Option Line Item
Inspection and Acceptance Location
Both Destination Instructions: See Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HE1254 CountryCode: USA
DOD EDUCATION ACTIVITY
ATTN: 4800 MARK CENTER DRIVE, ATTN:SUITE 05E08
ALEXANDRIA, VA 22350-1400
UNITED STATES
Option Line Item
Inspection and Acceptance Location
Both Destination Instructions: See Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HE1254 CountryCode: USA
DOD EDUCATION ACTIVITY
ATTN: 4800 MARK CENTER DRIVE, ATTN:SUITE 05E08
ALEXANDRIA, VA 22350-1400
UNITED STATES
Inspection and Acceptance Location
Both Destination Instructions: See Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HE1254 CountryCode: USA
DOD EDUCATION ACTIVITY
ATTN: 4800 MARK CENTER DRIVE, ATTN:SUITE 05E08
ALEXANDRIA, VA 22350-1400
UNITED STATES
Deliveries or Performance
Line Item Delivery Schedule Estimated Quantity Address and POC
1 Each
Period of Performance From 15 Sep 2026 To 14 Sep 2027
1 Each
Period of Performance From 15 Sep 2026 To 14 Sep 2027
0003AA
3 Each
Period of Performance From 15 Sep 2026 To 14 Sep 2027
0003AB
3 Each
Period of Performance From 15 Sep 2026 To 14 Sep 2027
0003AC
10 Each
Period of Performance From 15 Sep 2026 To 14 Sep 2027
0003AD
141 Each
Period of Performance From 15 Sep 2026 To 14 Sep 2027
1 Lot
Period of Performance From 15 Sep 2026 To 14 Sep 2027
1 Lot
Period of Performance From
15 Sep 2026 To 14 Sep 2027
1 Lot
Period of Performance From 15 Sep 2026 To 14 Sep 2027
1 Each
Period of Performance From 15 Sep 2026 To 14 Sep 2027
1 Lot
Period of Performance From 15 Sep 2026 To 14 Sep 2027
1 Each
Period of Performance From 15 Sep 2027 To 14 Sep 2028
Option Line Item
1 Each
Period of Performance From 15 Sep 2027 To 14 Sep 2028
Option Line Item
1003AA
3 Each
Period of Performance From 15 Sep 2027 To 14 Sep 2028
Option Line Item
1003AB
3 Each
Period of Performance From 15 Sep 2027 To 14 Sep 2028
Option Line Item
1003AC
10 Each
Period of Performance From 15 Sep 2027 To 14 Sep 2028
141 Each
1003AD Period of Performance
From 15 Sep 2027 To 14 Sep 2028
Option Line Item
1 Lot
Period of Performance From 15 Sep 2027 To 14 Sep 2028
1005AA
3,367 Each
Period of Performance From 15 Sep 2027 To 14 Sep 2028
1 Lot
Period of Performance From 15 Sep 2027 To 14 Sep 2028
Option Line Item
1 Lot
Period of Performance From 15 Sep 2027 To 14 Sep 2028
Option Line Item
1 Each
Period of Performance From 15 Sep 2027 To 14 Sep 2028
Option Line Item
1 Lot
Period of Performance From 15 Sep 2027 To 14 Sep 2028
Option Line Item
1 Each
Period of Performance From 15 Sep 2028 To 14 Sep 2029
Option Line Item
2003AA
6 Each
Period of Performance From 15 Sep 2028 To 14 Sep 2029
2003AB
141 Each
Period of Performance From 15 Sep 2028 To 14 Sep 2029
Option Line Item
2005AA
3,367 Each
Period of Performance From 15 Sep 2028 To 14 Sep 2029
Option Line Item
1 Lot
Period of Performance From 15 Sep 2028 To 14 Sep 2029
Option Line Item
1 Lot
Period of Performance From 15 Sep 2028 To 14 Sep 2029
Option Line Item
1 Each
Period of Performance From 15 Sep 2028 To 14 Sep 2029
1 Lot
Period of Performance From 15 Sep 2028 To 14 Sep 2029
Contract Administration Data Contracting Officer:
Alim Koroma Telephone: 571-372-1338 Email: alim.koromal@dodea.edu
Senior Contract Specialist:
Nicole Freid Telephone: 571-372-5163 Email: nicole.freid@dodea.edu
Contract Specialist:
Mumbi "Gemma" Mutala Telephone: 571-372-1341 Email: mumbi.mutala@dodea.edu
COR Point of Contact:
TBD
Vendor:
TBD
DFARS Clauses Incorporated by Reference
Number Title Effective Date
Alternate/ Deviation
Variation Effective Date
252.201-7000 Contracting Officer's Representative. Dec 1991 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018
DFARS Clauses Incorporated by Full Text
252.232-7006 Wide Area WorkFlow Payment Instructions. (Jan 2023)
WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)
(a) As used in this clause- Definitions.
"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.
"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).
"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.
"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.
(b) The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Electronic invoicing.
Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.
(c) To access WAWF, the Contractor shall- WAWF access.
(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and
(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.
(d) The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before WAWF training.
submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/
(e) Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol. WAWF methods of document submission.
(f) The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this WAWF payment instructions.
contract or task or delivery order:
(1) The Contractor shall submit payment requests using the following document type(s): Document type.
(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.
(ii) For fixed price line items-
(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.
2IN1
(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.
2IN1
(iii) For customary progress payments based on costs incurred, submit a progress payment request.
(iv) For performance based payments, submit a performance based payment request.
(v) For commercial financing, submit a commercial financing request.
(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.
(3) The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating Document routing.
payment requests and receiving reports in the system.
Routing Data Table*
Field Name in WAWF Data to be entered in WAWF
Pay Official DoDAAC HQ0747
Issue By DoDAAC HE1254
Admin DoDAAC** HE1254
Inspect By DoDAAC N/A
Ship To Code See Delivery Order
Ship From Code n/a
Mark For Code HE1254
Service Approver (DoDAAC) HE1254
Service Acceptor (DoDAAC) HE1254
Accept at Other DoDAAC N/A
LPO DoDAAC N/A
N/A N/A
DCAA Auditor DoDAAC N/A
N/A N/A
Other DoDAAC(s) N/A
(4) The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance Payment request.
with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.
(5) The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F. Receiving report.
(g) WAWF point of contact.
(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.
dodeaprocebusiness@dodea.edu
(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.
(End of clause)
Special Contract Requirements
Contract Clauses
FAR Clauses Incorporated by Reference
Number Title Effective Date
Alternate/ Deviation
Variation Effective Date
52.203-3 Gratuities. Apr 1984 52.203-6 Restrictions on Subcontractor Sales to the Government. (Alternate I) Jun 2020 Alternate I Nov 2021 52.203-13 Contractor Code of Business Ethics and Conduct. Nov 2021 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. Jan 2017 52.204-13 System for Award Management-Maintenance. (Deviation 2026-O0038) Feb 2026
52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Deviation 2026-O0038)
Feb 2026
52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters. (Deviation 2026-O0038) Feb 2026 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (Deviation 2026-O0038) Feb 2026 52.212-4 Terms and Conditions-Commercial Products and Commercial Services. (Deviation 2026-O0038) Feb 2026 52.219-8 Utilization of Small Business Concerns. (Deviation 2026-O0038) Feb 2026 52.222-3 Convict Labor. (Deviation 2026-O0038) Feb 2026 52.222-19 Child Labor-Cooperation with Authorities and Remedies. (Deviation 2026-O0038) Mar 2026 52.222-35 Equal Opportunity for Veterans. (Deviation 2026-O0038) Feb 2026 52.222-36 Equal Opportunity for Workers with Disabilities. (Deviation 2026-O0038) Feb 2026 52.222-37 Employment Reports on Veterans. (Deviation 2026-O0038) Feb 2026 52.222-40 Notification of Employee Rights Under the National Labor Relations Act. (Deviation 2026-O0038) Feb 2026 52.222-50 Combating Trafficking in Persons. (Deviation 2026-O0038) Feb 2026 52.222-90 Addressing DEI Discrimination by Federal Contractors. (Deviation 2026-O0040, Revision 1) Apr 2026 52.223-23 Sustainable Products. (Deviation 2026-O0038) Feb 2026 52.224-3 Privacy Training. Jan 2017 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. May 2024 52.229-12 Tax on Certain Foreign Procurements. (Deviation 2026-O0038) Feb 2021 52.232-33 Payment by Electronic Funds Transfer-System for Award Management. Oct 2018 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. Mar 2023 52.233-3 Protest after Award. (Deviation 2026-O0038) Feb 2026 52.233-4 Applicable Law for Breach of Contract Claim. (Deviation 2026-O0038) Feb 2026 52.240-91 Security Prohibitions and Exclusions. (Deviation 2026-O0038) Feb 2026 52.244-6 Subcontracts for Commercial Products and Commercial Services. (Deviation 2026-O0038) Apr 2026
DFARS Clauses Incorporated by Reference
Number Title Effective Date
Alternate/ Deviation
Variation Effective Date
252.203-7000 Requirements Relating to Compensation of Former DoD Officials. Sep 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. Dec 2022 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting. May 2024 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services. Jan 2023 252.205-7000 Provision of Information to Cooperative Agreement Holders. Oct 2024 252.223-7008 Prohibition of Hexavalent Chromium. Jan 2023 252.225-7012 Preference for Certain Domestic Commodities. Apr 2022 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime. Jan 2023 252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region. Jun 2023
252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns.
Jan 2023
252.232-7010 Levies on Contract Payments. Dec 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel. Jan 2023 252.243-7002 Requests for Equitable Adjustment. Dec 2022
FAR Clauses Incorporated by Full Text
52.216-18 Ordering. (Aug 2020)
Ordering (Aug 2020)
Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities (a) designated in the Schedule. Such orders may be issued from 09/15/2026 through 09/14/2029.
All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this (b) contract, the contract shall control.
A delivery order or task order is considered "issued" when-(c)
If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;(1)
If sent by fax, the Government transmits the order to the Contractor's fax number; or(2)
If sent electronically, the Government either-(3)
Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or(i)
Distributes the delivery order or task order via email to the Contractor's email address.(ii)
Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.(d)
(End of clause)
52.216-19 Order Limitations. (Oct 1995)
Order Limitations (Oct 1995)
. When the Government requires supplies or services covered by this contract in an amount of less than , the Government is not obligated (a) Minimum order 1 unit to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.
. The Contractor is not obligated to honor-(b) Maximum order
Any order for a single item in excess of ; 4400 units(1)
Any order for a combination of items in excess of ; or(2) 9000 units
A series of orders from the same ordering office within days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.(3) 30
If this is a requirements contract ( includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government (c) i.e., is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.
Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless (d) that order (or orders) is returned to the ordering office within days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) 30 called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.
(End of clause)
52.216-22 Indefinite Quantity. (Deviation 2026-O0038) (Feb 2026)
Indefinite Quantity (Feb 2026) (Deviation 2026-O0038)
(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.
(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."
(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.
(d) Any order issued during the ordering period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order, which may include order options to be exercised after the ordering period of this contract but before the end of the period of performance of the order.
The contract shall govern the Contractor's and Government's rights and obligations with respect to that order, including options exercised, to the same extent as if the order were completed during the contract's ordering period; provided, that the Contractor shall not be required to make any deliveries under this contract after
.09/14/2029
(End of clause)
52.217-9 Option to Extend the Term of the Contract. (Mar 2000)
Option to Extend the Term of the Contract (Mar 2000)
The Government may extend the term of this contract by written notice to the Contractor within provided that the (a) 15 days before the contract expires Government gives the Contractor a preliminary written notice of its intent to extend at least before the contract expires. The preliminary notice does not 30 days commit the Government to an extension.
If the Government exercises this option, the extended contract shall be considered to include this option clause.(b)
The total duration of this contract, including the exercise of any options under this clause, shall not exceed (c) 36 months.
(End of clause)
List of Attachments Attachment 1: Pricing Sheet, 07/27/2026 Attachment 2: Terms of Service Attachment 3: Accessibility Conformance Report Attachment 4: Cloud Questionnaires Attachment 5: FAR and DFARS Provisions Attachment 6: Privacy Checklist Attachment 7: Privacy Assessment Attachment 8: Relevant Experience Submission Template Attachment 9: Quality Assurance Surveillance Plan (QASP) Attachment 10: Performance Work Statement (PWS), 07/27/2026
Representations, Certification, & Other Statements
FAR Clauses Incorporated by Reference
Number Title Effective Date
Alternate/ Deviation
Variation Effective Date
52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. Sep 2024 52.240-90 Security Prohibitions and Exclusions Representations and Certifications. (Deviation 2026-O0038) Feb 2026
DFARS Clauses Incorporated by Reference
Number Title Effective Date
Alternate/ Deviation
Variation Effective Date
252.203-7005 Representation Relating to Compensation of Former DoD Officials. Sep 2022 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls. Oct 2016 252.225-7055 Representation Regarding Business Operations with the Maduro Regime. May 2022 252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region-Representation. Jun 2023
Instructions, Conditions, & Notices to Offerors or Quoters This solicitation is conducted under FAR Part 12 procedures. The instructions and evaluation criteria are intended to support an efficient commercial acquisition and will be applied accordingly. The Government may, at its discretion, waive or clarify minor administrative deficiencies that do not affect fair competition or evaluation integrity.
52.212-1 ADDENDUM - INSTRUCTIONS TO OFFERORS - - COMMERCIAL ITEMS (SEP 2023)
Subjects: DoWEA
SPECIFIC REQUIREMENTS
DoWEA plans to award one Firm-Fixed-Price (FFP), Indefinite Delivery, Indefinite Quantity (IDIQ) contract. Performance requirements for this contract are provided in the attached PWS of this RFQ.
1.1 Addendum to 52.212-1 Paragraph (b) Period for acceptance of offers. This paragraph is changed to read as follows: The vendor agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers unless another time period is specified in an amendment to the solicitation.
2.0 Quote Structure, Content, and Additional Instructions
2.1 Quotation Structure and Content
Vendors shall submit quote package consisting of the following separate/distinct volumes for evaluation purposes and include the content identified herein:
2.1.1 VOLUME 1 - Administrative Cover Letter. This volume shall include the following:
a. Tax identification number (TIN)
b. Unique Entity Identifier (UEI).
c. Complete Business Mailing Address;
d. Cage Code/NAICS Code (All potential vendors, please verify that your company is under the NAICS Code identified in Block of the SF-1449); and,
e. Contact Name, Phone, and E-mail address
f. Vendor's response shall be firm for 120 days from the quotations submission date.
g. Vendors shall submit a signed SF-1449, Solicitation/Contract/Order for Commercial Items and, if applicable, any SF-30(s) Amendment of Solicitation(s) issued.
h. Supplier Performance Risk System (SPRS). Vendors shall ensure their entity information is current and accurate in systems associated with SPRS reporting.
The Government will obtain SPRS information directly and vendors are not required to submit SPRS reports with their quotation unless otherwise requested.
i. - Terms of Service AddendumComplete Attachment 2
j. - ACR including the VPAT, 1. Provide an Accessibility Conformance Report (ACR) for each commercially available Information and Complete Attachment 3 Communication Technology (ICT) item offered through this contract. Create the ACR using the Voluntary Product Accessibility Template Version 2.1 or later, located at https://www.itic.org/policy/accessibility/vpat. Complete each ACR in accordance with the instructions provided in the VPAT template. Each ACR must address the applicable Section 508 requirements referenced in the Performance Work Statement and attached Accessibility Requirements Statement (ARS). Each ACR shall state exactly how the ICT meets the applicable standards in the remarks /explanation's column, or through additional narrative. All "Not Applicable" (N/A) responses must be explained in the remarks/explanation's column or through additional narrative. Address each standard individually and with specificity and clarify whether conformance is achieved throughout the entire ICT Item (for example - user functionality, administrator functionality, and reporting), or only in limited areas of the ICT Item. Provide a description of the evaluation methods used to support Section 508 conformance claims. The agency reserves the right, prior to making an award decision, to perform testing on some or all of the vendor's proposed ICT items to validate Section 508 conformance claims made in the ACR.
2. Describe your approach to incorporating universal design principles to ensure ICT products or services are designed to support disabled users.
3. Describe plans for features that do not fully conform to the Section 508 Standards.
4. Describe "typical" user scenarios and tasks, including individuals with disabilities, to ensure fair and accurate accessibility testing of the ICT product or service being offered.
k. - Cloud QuestionnaireComplete Attachment 4
l. - FAR and DFARS Provisions (Vendors shall complete and provide all FAR and DFARS provisions)Complete Attachment 5
i. NOTE: If your Annual Representation and Certifications are not fully completed in the System for Award Management (SAM), please fill-in and submit with your offer or acknowledge in your response that your Representation and Certifications have been completed in its entirety.
m. - DoWEA Privacy Checklist. Vendors shall complete DoWEA Privacy Checklist and return with submission. If any checkboxes are not Complete Attachment 6 checked, the vendor shall provide a justification.
n. - DD 2930a. Vendors shall provide detailed responses, to the best of vendor's ability, to questions 2, 3 and 7 of the DD2930a and Complete Attachment 7 return with their submission.
o. - Vendors shall complete the table for Relevant Experience.Complete Attachment 8
p. DoWEA requires access to the Vendors resources for . To ensure a complete and thorough review of your program, please include a one-pager or 9 people video on how to access all resources in your submission. Digital access shall not require personally identifiable information (PII) to access online content, i.e., may not require first & last name or any other unique personal information.
Commercial Solution Preference: Consistent with PWS Section 2.1.A, Professional Learning Solution Flexibility, the Government prefers commercially evidence-based professional learning solutions that are fully developed, operational, and readily deployable. Vendors are encouraged to maximize the available, use of existing professional learning programs, courses, assessments, implementation tools, subscriptions, platforms, and digital resources. Reasonable tailoring or adaptation of existing offerings to align with DoWEA requirements, target audiences, delivery methods, and technical environments is acceptable. Vendors may propose newly developed content where necessary to satisfy specific PWS requirements; however, the Government the use of existing strongly encourages commercial offerings where such offerings can meet or exceed the requirements of the PWS.
2.1.2 VOLUME 2: FACTOR 1 - TECHNICAL CAPABILITIES:
Vendor's proposed technical capabilities submission shall demonstrate their understanding of the PWS and Technical Exhibit 1 and if their technical solutions meet or exceeds the requirements of the Performance Work Statement.
If the submission is rated as unacceptable for any evaluation subfactors, that submission may not be considered and deemed ineligible for an award. For each subfactor, vendors should demonstrate how their commercially available solution meets the applicable PWS requirements.
The Government will evaluate Technical Capabilities using a two-step evaluation process, as described below. This will consist of an initial pass/fail screening followed by a rated technical evaluation.
Step #1: Pass-Fail Technical Capabilities Subfactors: Vendors shall fill out and complete Attachment 8 - Relevant Experience Submission Template to assist with this evaluation. Failure to pass any Pass/Fail Subfactor will result in the quotation being eliminated and no further evaluation of from further consideration rated technical subfactors will be conducted. The Government may, at its discretion, seek clarification of minor administrative or organizational omissions that do not affect substantive technical compliance.
Subfactor 1, Relevant Experience (PWS 2.1) Vendors shall demonstrate experience within the last five (5) years providing evidence-based Science of Reading and/ or Science of Writing professional learning for a PK-12 educational organization that is similar in complexity and subject matter to this requirement. Vendors shall provide at minimum one example of relevant experience and may provide additional examples
a. The Government will verify that the vendor has relevant experience to complete this requirement. If found not to be so, the Government reserves the right to evaluate the subfactor as a Fail.
Step #2: Factor 1- Technical Capabilities: To what extent do the Vendor's response and samples provide evidence that it can meet or exceed this requirement?
Vendors shall provide Technical Capabilities that demonstrate the Vendor's abilities to meet or exceeds the requirements of the subfactors below:
To what extent does the Vendor's submission show that its proposed key personnel meet or Subfactor 1, Key Personnel Qualifications and Experience (PWS 3.3).
exceed DoWEA's requirements?
Resume Submission: The Government will evaluate the extent to which proposed key personnel possess qualifications, experience, and expertise directly relevant to the requirements of this PWS. Vendors shall provide a resume for each proposed key person, including the Program Manager, Alternate Program Manager, Program Lead, and Program Specialists. Resumes shall identify relevant education, certifications, professional credentials, years of experience, and experience performing work similar in size, scope, and complexity to the requirements of this PWS. Resumes shall clearly identify the individual's role under the contract and demonstrate how the proposed individual meets or exceeds the qualifications specified in PWS 3.3. Resumes are excluded from the page limitation for Volume 2.
Subfactor 2, Professional Learning and Related Support (PWS 2.1.2 and 2.1.5): The Government will evaluate the extent to which the Vendor's proposed professional learning approach, proposed resources, and representative samples demonstrate the capability to meet or exceed DoWEA's requirements?
Submission: DoWEA will evaluate (1) the Offeror's technical capabilities, which shall not exceed 20 pages and (2) up to three representative samples of professional learning materials that demonstrate the Offeror's ability to meet the requirements of the PWS. Samples may include facilitator guides, participant materials, asynchronous learning modules, coaching tools, implementation resources, observation tools, or other instructional materials. Proprietary or customer-sensitive information may be redacted. Vendors shall clearly address identified in PWS 2.1.2 and PWS 2.1.5 and demonstrate how their all requirements capabilities meets or exceeds each requirement.
NOTE: Representative samples and resumes of key personnel are excluded from the Volume 2 page limitation.
2.1.3. VOLUME 3 - FACTOR 2 Price.
Price analysis will be conducted to determine whether the total proposed price is fair and reasonable in accordance with FAR 12.204(a). The Vendor shall provide pricing that reflects all work required to meet the Performance Work Statement (PWS). Each required service shall be priced individually.
Pricing shall be submitted in one of two ways:
1. In the Microsoft Excel spreadsheet titled, "Attachment 1, Pricing Sheet". All items must have a price or be marked "NSP" for "Not Separately Priced." Each item will state the description including item descriptions (make, model, and etc.), quantity, unit, unit price, and extended total. A final total of a one-year base period and two one-year option periods is required in the Excel Spreadsheet. (Attachment 1, Pricing Sheet).
2. The vendor may submit and are encouraged to submit a modified Pricing Sheet that is more appropriate to their standard commercial practice that includes an alternate pricing structure other than what is provided, in addition the vendor shall reference the Contract Line-Item Numbers (CLINs) in Attachment 1, Pricing Sheet. The Government encourages vendors to propose pricing approaches that reduce total cost and reflect commercial best practices. Such alternatives are encouraged where they result in overall cost savings or increased pricing efficiencies to the government.
3. Regardless of the pricing format used, the vendor's proposed pricing shall include all costs necessary to meet all requirements of the Performance Work Statement (PWS). The Government may exclude a quotation from further consideration if any items described in the technical submissions are not included in the pricing schedule.
4. In addition to the submitted pricing sheet, to facilitate the determination of price reasonableness, please provide your standard and clearly commercial pricing identify any proposed to the Government.discounts
5. Vendors are to provide a or menu of commercially available Science of Reading and Science of Writing professional learning offerings encouraged catalog available under their proposed solution. If provided, the catalog shall identify the professional learning services, resources, subscriptions, coaching, implementation supports, asynchronous modules, and related offerings available for ordering under the contract. Vendors shall clearly identify pricing for each catalog offering and any proposed to the Government. Vendors are to identify additional commercially available professional learning offerings that may be discounts encouraged ordered under the resulting contract in support of the requirement. See PWS 2.1.A, Professional Learning Solution Flexibility.
Vendors shall ensure all mathematical computations are accurate. The Contracting Officer may, at their discretion, correct minor arithmetic PRICING SHEET:
errors when the intended price is evident from the quotation. The Government reserves the right to request clarification from vendors regarding the content of their pricing, including apparent clerical errors, inconsistencies, ambiguities, or confirmation of understanding of solicitation requirements.
(a) Vendors are encouraged to submit a modified version of the pricing sheet that aligns with their commercial offering and pricing model. Any modified sheet must clearly correspond to the CLIN structure in Attachment 1, and all differences from the original format must be clearly identified. Vendors are encouraged to submit concise quotations consistent with commercial practices.
(b) Vendors shall provide pricing for all contract line items (CLINs). A zero-dollar figure indicates that the line item will be provided at no cost to the Government (e.g., no-separately-priced (NSP) items or costs included in other CLINs). Vendors are encouraged to propose pricing strategies that maximize overall cost savings and efficiencies, including the use of NSP line items where appropriate. Failure to provide pricing for any CLIN may render the quotation ineligible for award if it prevents a complete price evaluation.
3.0 QUOTATION SUBMISSION INSTRUCTIONS:
3.1 POINT OF CONTACT (POC):
The POC's are as follows:
Contracting Specialist: Nicole Freid Contracting Specialist e-mail: nicole.freid@dodea.edu
Contracting Specialist: Gemma Mutala Contracting Specialist e-mail: mumbi.mutala@dodea.edu
Contracting Officer: Alim Koroma Contracting Officer e-mail: alim.koroma@dodea.edu
3.2 QUESTIONS:
Questions or concerns regarding this requirement, may be submitted to the POCs via e-mail no later than , at . Follow-August 4, 2026 12:00 PM Eastern Time (ET) up/additional questions may not be accepted after this date. Answers to the questions will be provided to all Vendors in writing and included in an amendment to the RFQ, giving due regard to the proper protection of proprietary information. The Government reserves the right not to respond to any questions received concerning this solicitation after the question due date and time above. Vendors shall submit one set of questions only; multiple sets of questions may not be accepted.
Due to the difficulties in receipt of mail through normal postal services, questions and submissions shall be sent via e-mail to the POC for this RFQ. The Vendor is responsible for ensuring receipt by the POC. The Government reserves the right not to respond to any questions received concerning this solicitation after the question receipt date and time above.
3.3 SUBMISSION REQUIREMENTS AND SUBMISSION DUE DATE:
Submission must be sent in electronically to the Contracting Officer(s) on or before the closing date and time as identified on the SF-1449, Solicitation/Contract/ Order for Commercial Items, Block 8. Your submission must cite the solicitation number and your corporation's name in your submission. Vendors are responsible for submitting their quote, and any modifications or revisions should reach the Government office designated in the solicitation by the time specified in the solicitation. Any offer, modification, or revision received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless the Contracting Officer determines that accepting the late offer would not unduly delay or compromise the acquisition.
Quotations may be withdrawn by written notice received at any time before award. Withdrawals are effective upon receipt of notice by the Contracting Officer.
Submissions shall be submitted electronically via email to Ms. Nicole Freid @ nicole.freid@dodea.edu, Ms. Gemma Mutala @ mumbi.mutala@dodea.edu, and Mr.
Alim Koroma @ alim.koroma@dodea.edu no later than on . Submissions must be signed by an official authorized to 12:00 PM (Eastern Time) August 10, 2026 bind your organization and must stipulate that it is predicated upon all terms and conditions of this RFQ.
3.4 SUBMISSION PREPARATION INSTRUCTIONS
3.4.1 To be considered for selection, the Vendors shall submit a complete response to this Request for Quote (RFQ) using the sequence and format provided herein. The Vendors shall only provide an electronic submission. The electronic version of the text shall be in Microsoft Word or Adobe Acrobat Portable Data Format (PDF) format, except supporting price information, which shall be in Microsoft Excel format. The electronic spreadsheets shall not be compiled, or password protected; all cells and formulas shall be visible, editable, and unprotected. Spreadsheets should reflect the Contract Line-Item Number (CLIN) structure listed in the RFQ.
3.4.2 The Vendors shall ensure that the submission is readable, in the format specified in the solicitation, and has been verified as free of computer viruses. Prior to any review, the Government will check all files for viruses and ensure that all information is readable. In the event that any files are defective (unreadable), the Government will only review the readable electronic files. If the defective media renders a significant portion of the Vendor's submission unreadable, the Government will consider the submission incomplete and not further consider the submission for consideration. Failure to submit of the information requested within this solicitation may cause for unfavorable consideration.
3.4.3 Submissions should provide sufficient information for the Government to evaluate the vendor's commercially available solution and its ability to meet the requirements. Unnecessarily elaborate brochures or other presentations beyond those sufficient to present a complete, effective response to the solicitation are not desired.
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