SOLICITATION FOR RECTIFIERS.pdf

U.S. Department of Transportation Office of the Secretary of Transportation 1200 New Jersey Ave, SE Washington DC 20590

8/04/2022

Subject: Request for Quote (RFQ)- (6) Training Rectifiers ASAI 15-5 GZ (Toggle Switches) for Office of Hazardous Materials Safety, Field Operations

Dear Prospective Offerors, The Department of Transportation (DOT), Office of the Pipeline and Hazardous Materials Safety Administration (PHMSA) has a requirement for dosimeters.

The DOT anticipates the award of Firm Fixed Price (FFP) Purchase Order, Under FAR Part 13 (Simplified Acquisitions).

Interested parties are asked to provide their quotation in accordance with the attached Statement of Work. Please submit your quote on a Firm Fixed Price basis. The basis for award will be Best Value/Lowest Price Technically Acceptable.

Vendors can submit questions in response to this notice NLT 2:00 pm, Wednesday, August 10, 2022 via email to roslyn.patrickson@dot.gov. Questions submitted after the 2:00 pm deadline shall be considered late and shall not be answered.

Quotation submissions are due Monday, August 22, 2022 by 2 PM EST via email to roslyn.patricksson@dot.gov.

Sincerely, Roslyn Patrickson Contracting Specialist

PHMSA

mailto:roslyn.patrickson@dot.gov mailto:roslyn.patricksson@dot.gov

SECTION B: PRICE PROPOSAL

UNIVERSAL RECTIFIERS

B.1 Description of Product

Description Quantity Total Cost

CLIN 0001 Universal Rectifiers, Inc. 6

Grand Total : $_________________

*** Per the attached Statement of Work, PHMSA will order 6 Universal Rectifiers, Inc. The pricing from the above table will be used for price determination and evaluation purposes.

Table of Contents

SECTION I: INTRODUCTION…………………………………………………………………………………… 4

SECTION II: OBJECTIVE …………………………………………………………………………………………. 5

SECTION III: SPECIFICATION AND REQUIREMENTS………………………………………………… 5

SECTION IV: DELIVERABLE……………………………………………………………………………………… 5

SECTION V: CONTRACT TYPE AND AWARD ……………………………………………………………. 6

SECTION VI: SECURITY …………………………………………………………………………………………….6

SECTION VII: CONTRACT ADMINISTRATION …………………………………………………………. 6

SECTION VIIII: TYPE OF CONTRACT ………………………………………………………………………… 7

SECTION IX SPECIAL REQUIREMEENTS …………………………………………………………………… 7

Pipeline and Hazardous Materials Safety Administration (PHMSA)

Training Rectifier Units (PHMSA-PL3293)

Statement of Work

June 2022

Office of Pipeline Safety – PHP

U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration (PHMSA)

STATEMENT OF WORK (SOW)

Training Rectifier Units (PHMSA-PL3293)

1. Introduction

The Department of Transportation, Pipeline & Hazardous Materials Safety Administration (PHMSA), Inspector Training and Qualifications (TQ) Division is responsible for providing economical, timely, state-of-the-art training programs on pipeline safety regulatory requirements and educational opportunities to mission-critical occupations. The Evaluation of Corrosion Control Systems (PHMSA-PL3293) Course equips Federal and State pipeline safety inspectors/specialists/engineers with adequate knowledge and tools to perform inspections and safety audits of the nation’s pipelines and pipeline operators, a systems-based pipeline safety training program essential to PHMSA’s mission.

With the Office of Pipeline Safety’s continuing responsibility to ensure the safe operation, maintenance, and integrity of the nation’s pipeline systems and ensure the federal pipeline safety regulations are being adhered to, the adequate training equipment for the above-mentioned course is essential to PHMSA’s mission.

2. Objective

The Pipeline and Hazardous Materials Safety Administration (PHMSA), Inspector Training and Qualifications (TQ) Division, an agency within the U.S. Department of Transportation (DOT), seeks a vendor to provide a quantity of 6 training rectifier units. These training rectifiers will be used in the PL3293 Corrosion Control of Pipeline Systems course.

The requested units will be designed for training inspectors on how to identify issues on a rectifier that lead to non-compliances with 49 CFR Parts 192, 193, and 195 code requirements. They should be enclosed in a clear or partially clear case that allows the students to clearly identify components and allow for performing demonstrations of how they work.

3. Specifications and Requirements

1. The contractor will be responsible for providing 6 training rectifiers designed to allow the instructor to simulate the following faults by toggling switches and allow the students to easily identify those faults.

a) No AC

b) Open DC Lead

c) The rectifier working but the meters are not

d) Half waiving

e) Transformer fault

f) Rectifier element fault

g) Bad tap

h) Simulate ground bed depletion (i.e., programable variable resistor across the rectifier output)

i) Reverse Polarity

2) The rectifiers will be air-cooled type and will be enclosed in a clear or partially clear case so that the components inside are seen without opening the case.

3) The rectifiers will be mounted on a stand with casters for portability

4) The vendor will provide the design of the rectifiers, including drawings

5) The vendor will provide a minimum warranty with the option of an extended period warranty verables

4. Deliverables

All deliverables required under this contract shall be packaged, marked and shipped in accordance with Government specifications provides above. At a minimum, all deliverables shall be marked with the delivery order number and contractor name.

The Contractor shall guarantee that all required materials shall be delivered in immediate usable and acceptable condition.

Place of performance All deliverables under this task order shall be delivered DOT/PHMSA Training and Qualifications Office, located at 3700 S. MacArthur Blvd., Suite B, Oklahoma City, OK 73179. Work at the Government site shall not take place on Federal holidays or weekends unless otherwise authorized by the Contracting Officer.

Method of Payment The contractor will be paid following the terms and conditions outlined in the contract.

5.Contract Type and Award

PHMSA intends to award a firm-fixed-price.

Award will be made to the responsible offeror whose offer conforms to the solicitation and offers the best value to the Government based on the evaluation criteria listed in the Request for Proposal.

6. Security

Contractor Security Requirements and Procedures Any personal data collected and/or used under this contract is subject to the Privacy Act Clause (FAR 52.224-2) (APR 1984). The Contractor is restricted to using Privacy Act information provided by the Government or other Government contractors solely for the purposes authorized by this contract and for no other purpose(s). The Contractor must not provide the information to any other person or entity unless explicitly directed. Each person providing service under this contract must sign a document of understanding stating that he/she understands and will comply with Privacy Act requirements.

7. Contract Administration

(1) The Contracting Officer (CO) for this contract is:

Name: Dwayne Cross Contracting Officer US Department of Transportation Pipeline and Hazardous Materials Safety Administration Office of the Chief Financial Officer, Acquisition Services Division, 1200 New Jersey Avenue, SE Washington, DC 20590 Email: dwayne.cross@dot.gov

Only the Contracting Officer has authority to: (1) increase or decrease the contract amount; (2) direct or negotiate any changes; (3) modify or extend the period of performance; (4) change the schedule of completion; (5) authorize payment under this contract; (6) otherwise modify any terms or conditions of this contract.

(2) The Contracting Specialist for this contract is:

Roslyn Patrickson Contracting Officer’s Representative US Department of Transportation Pipeline and Hazardous Materials Safety Administration Office of the Chief Financial Officer, Acquisition Services Division, 1200 New Jersey Avenue, SE Washington, DC 20590 E-Mail: Roslyn.patrickson@dot.gov

(3) Subject Matter Expert (SME);

Leticia Santos PHMSA Inspector Training & Qualifications 3700 S. MacArthur Blvd., Suite B Oklahoma City, OK 73179 Office: 405-686-2349 Cell: 405-203-9687 E-Mail: leticia.santos@dot.gov Washington, DC 20590 Telephone: (202) 493-0133 Email: laura.dresen@dot.gov

The COR will manage the technical aspects of this contract. The technical administration of this contract shall not be construed to authorize the revision of the terms and conditions of this contract.

The COR has the responsibility to inspect all deliverables and services and authorization to certify (but not to reject or deny) invoices for payment. The authority to reject an invoice or assess deductions on an invoice is expressly reserved for the CO.

The CO is the only individual who can legally commit or obligate the Government for the expenditure of public funds. Any such revision shall be authorized in writing by the CO.

8. Type of Contract The government anticipates awarding a Firm Fixed Price Purchase Order for supplies under General Services Administration MAS Schedule/SIN: 084/426 4R.

9: Special Requirements

This contract is subject to the written approval of Mr. Dwayne Cross, Contracting Officer, and shall not be binding until so approved.

(End of clause)

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor at any time during the current period of performance; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

mailto:laura.dresen@dot.gov

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years and 6 months.

(End of clause)

52.232-99 Providing Accelerated Payment to Small Business Subcontractors (Deviation) (Aug 2012)

This clause implements the temporary policy provided by OMB Policy Memorandum M-12-16, Providing Prompt Payment to Small Business Subcontractors, dated July 11, 2012.

(a) Upon receipt of accelerated payments from the Government, the contractor is required to make accelerated payments to small business subcontractors to the maximum extent practicable after receipt of a proper invoice and all proper documentation from the small business subcontractor.

(b) Include the substance of this clause, including this paragraph (b), in all subcontracts with small business concerns.

(c) The acceleration of payments under this clause does not provide any new rights under the Prompt Payment Act.

(End of clause)

52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/

(End of clause)

12. TAR Clauses:

The following Transportation Acquisition Regulation (TAR) clauses are applicable to this contract.

12.1 TAR Clause Incorporated By Reference

1252.242-72 Dissemination of Contract Information (Oct 1994)

12.2 TAR Clauses in Full Text

1252.223-73 Seat Belt Use Policies and Programs (Apr 2005)

In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the contractor is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National

Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information on how to implement such a program or for statistics on the potential benefits and cost-savings to your company or organization, please visit the Buckle Up America section of NHTSA’s website at www.nhtsa.dot.gov. Additional resources are available from the Network of Employers for Traffic Safety (NETS), a public-private partnership headquartered in the Washington, D.C. metropolitan area, and dedicated to improving the traffic safety practices of employers and employees. NETS is prepared to help with technical assistance, a simple, user friendly program kit, and an award for achieving the President’s goal of 90 percent seat belt use. NETS can be contacted at 1-888-221-0045 or visit its website at www.trafficsafety.org.

(End of clause)

13. PHMSA Clauses and Statements

The following PHMSA clauses and statements are applicable to this contract.

Call Before You Dig Program (Sep 2012)

Damage to pipelines during excavation is a leading cause of accidents resulting in serious injuries and fatalities, but these accidents are preventable, and you can help in preventing them.

811 is designated as the national call-before-you-dig number. Every state has a one-call law requiring excavators to have underground utilities marked before digging.

There are five steps to safer digging:

1. Make a free call to 811 a few days before digging.

2. Wait the required time – which is prescribed in state law but generally two to three days.

3. Locate/mark the utilities accurately. (This step applies to underground facility/utility owners.)

4. Respect the marks.

5. Dig with care.

The contractor is encouraged to adopt the “811, Call Before You Dig” program for its employees when digging on company-owned, leased, or personally-owned property. For information on how to implement such a program please visit the 811 – Call Before You Dig section of the Pipeline and Hazardous Materials Safety Administration (PHMSA) website at www.phmsa.dot.gov.

The contractor shall include the substance of this clause in all subcontracts that exceed the micro-purchase threshold.

Safeguarding Classified Information (PHMSA January 2011)

Pipeline and Hazardous Materials Safety Administration (PHMSA) contractor employees are obligated to protect classified information pursuant to all applicable laws, and to use Government information technology systems in accordance with PHMSA and Department of Transportation (DOT) procedures so that the integrity of such systems is not compromised.

http://www.trafficsafety.org/

Unauthorized disclosure of classified documents (whether in print, on a blog, or on a web site) does not alter the documents’ classified status or automatically result in declassification of the documents. To the contrary, classified information, whether or not already posted on public websites or disclosed to the media, remains classified, and must be treated as such by contractor employees, until it is declassified by an appropriate U.S. Government authority PHMSA contractor employees:

1. except as authorized by the Director, Office of Security (M-40), or other authorized DOT officials, and pursuant to PHMSA/DOT policies and procedures, shall not, while using computers or other devices (such as Blackberries or Smart Phones) that access the Web on non-classified Government systems, access documents that are marked classified (including classified documents publicly available on WikiLeaks and other web sites), as doing so risks that classified material will be placed onto non-classified systems. This requirement applies to access that occurs either through PHMSA/DOT or contractor computers, or through contractors’ personally owned computers that access non-classified Government systems. This requirement does not restrict PHMSA contractor employee access to non-classified, publicly available news reports (and other non-classified material) that may, in turn, discuss classified material.

2. shall not access classified material unless:

- a favorable determination of the person’s eligibility for access has been made by the DOT Director of the Office of Security (M-40) or another authorized DOT official,

- the person has signed an approved non-disclosure agreement,

- the person has a need to know the information, and

- the person has received contemporaneous training on the proper safeguarding of classified information and on the criminal, civil, and administrative sanctions that may be imposed on an individual who fails to protect classified information from unauthorized disclosure.

3. shall not remove classified information from official premises or disclose that information without proper authorization.

4. who believe they may have inadvertently accessed or downloaded classified or sensitive information on computers that access the web via non-classified Government systems, or without prior authorization, should contact their information security offices for assistance.

Contractor Policy to Ban Text Messaging While Driving

a) Definitions. The following definitions are intended to be consistent with the definitions in DOT Order

3902.10 and the E.O. For clarification purposes, they may expand upon the definitions in the E.O.

"Driving"-

(1) Means operating a motor vehicle on a roadway, including while temporarily stationary because of traffic, a traffic light, stop sign, or otherwise.

(2) It does not include being in your vehicle (with or without the motor running) in a location off the roadway where it is safe and legal to remain stationary.

"Text messaging" means reading from or entering data into any handheld or other electronic device, including for the purpose of short message service texting, e-mailing, instant messaging, obtaining navigational information, or engaging in any other form of electronic data retrieval or electronic data communication. (See definition in DOT Order 3902.10)

(b) In accordance with Executive Order 13513, Federal Leadership on Reducing Text Messaging While Driving, October 1,2009, and DOT Order 3902.10, Text Messaging While Driving, December 30,2009, contractors and subcontractors are encouraged to:

(1) Adopt and enforce workplace safety policies to decrease crashes caused by distracted drivers including policies to ban text messaging while driving--

(i) Company-owned or -rented vehicles or Government-owned, leased or rented vehicles; or

(ii) Privately-owned vehicles when on official Government business or when performing any work for or on behalf of the Government.

(2) Conduct workplace safety initiatives in a manner commensurate with the size of the business, such as-

(i) Establishment of new rules and programs or re-evaluation of existing programs to prohibit text messaging while driving; and

(ii) Education, awareness, and other outreach to employees about the safety risks associated with texting while driving.

(c) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (c), in all subcontracts that exceed the micro-purchase threshold, other than subcontracts for the acquisition of commercially available off-the-shelf items.

DOT Short-Term Lending Program (DOT STLP)

ATTENTION: Small and Disadvantaged (SDB), Women-Owned, and Disadvantaged Business Enterprises (DBEs)! The Department of Transportation’s (DOT), Short-Term Lending Program (STLP) offers working capital financing in the form of lines of credit to finance accounts receivable for transportation related contracts.

The Maximum line of credit is $750,000. The STLP loan has a variable rate, which is connected to the prime rate. The current rate may be found on the OSDBU website http://osdbuweb.dot.gov or call 1-

(800) 532-1169.

Contractor Issued Announcements

1. The recipient of this award must provide, in advance, to the PHMSA Contracting Officer, for review and concurrence, any proposed:

- post-award announcement/press release when the content refers to PHMSA.

- article, for publication or presentation, in which PHMSA is mentioned.

2. The recipient of this award must include the following statement in articles for publication or presentation resulting from this award:

“This work was funded in part, under the Department of Transportation, Pipeline and Hazardous Materials Safety Administration. The views and conclusions contained in this document are those of the authors and should not be interpreted as representing the official policies, either expressed or implied, of the Pipeline and Hazardous Materials Safety Administration, the Department of Transportation, or the U.S. Government.”

14. Solicitation Provisions

14.1. Quotation Submission Instructions

This electronic version of the RFQ is the official version for this solicitation. No hard copy of this solicitation will be issued. Offerors will be sent any and all applicable amendments to this solicitation via e-mail.

The due date and time for the submission of all questions concerning this solicitation is 2:00 pm (est.) Wednesday August 10, 2022. The due date and time for the submission of all quotations in response to this solicitation is 2:00 pm (est.) Monday, August 22 2022.

Any quotation received after the date and time specified for receipt will be considered late and will be rejected. Proposals shall be submitted electronically to the following e-mail address: Roslyn.Patrickson@dot.gov.

14.2 Quotation Format Instructions

Offerors shall submit one (1) copy of the quote consisting of the Technical approach, Past Performance and Price.

15. Evaluation –

(a) Award will be made to responsible contractor who presents the best value proposal using the evaluations criteria. PHMSA will use the Lowest Price Technically Acceptable (LPTA) method when making the best value determination and award. This solicitation shall result in an award to the technically capable, lowest priced offeror, consistent with the evaluation factors as follows:

15.1 Technical approach

This section of the quote should provide a concise summary of the Offeror’s understanding and specific approach to meeting the requirements as stated in the Statement of Work. The Offeror shall submit a summary of its technical approach along with the offeror’s background and expertise.

15.2 Past Performance

The Offeror shall provide the contact information for at least 2 references for relevant and similar work within the past 3 years. Each reference shall include the following:

(1) Contract Number(s) and type of contract(s)

(2) Procuring Agency and name of reference point(s) of contact and telephone numbers

(3) Period of performance

(4) Description of the work performed mailto:Roslyn.Patrickson@dot.gov

(5) Total Price/Cost of Contract

(6) Relevancy of the contract to this proposed requirement.

16.3 Price Evaluation

The Price will be evaluated by considering the price submitted by the offeror (page 2).

16.4 Evaluation Factors

Offeror quotations shall be evaluated using the following factors:

Factor 1: Technical Approach Factor 2: Past Performance Factor 3: Price

*****The standard for determining LPTA shall be determined as follows:

“Lowest Price, Technically Acceptable” Evaluation Standards

Determination Definition

Acceptable

ALL of the non-priced evaluation factors are clearly met by the proposal. The Offeror’s proposal meets the performance and technical approach requirements defined in the SOW. NOTE: Once the proposals have been determined to be “technically acceptable,” award will be based on cost only.

Unacceptable

Not all of the non-priced technical evaluation factors are met by the proposal. An unacceptable proposal contains one or more deficiencies. Proposal fails to meet specified minimum performance and technical capability requirements defined in the SOW.