Solicitation FA813226Q0039 - Maxchanger Heat Exchanger.pdf

Combined Synopsis/Solicitation Supply

Solicitation # FA813226Q0039 –Maxchanger Heat Exchanger Tinker AFB, OK

The Air Force Sustainment Center’s Maintenance Contracting Branch (AFSC/PZIMC, Road A, Bldg 3705, Tinker AFB, OK 73145-3303) anticipates the award of a Firm Fixed Price (FFP) contract for Maxchanger Heat Exchanger.

This is a combined synopsis/solicitation for commercial products prepared in accordance with RFO FAR part 12.

This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

This acquisition is a 100% Small Business Set-aside

Large businesses are not eligible for award.

NAICS Code 332410

The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

DESCRIPTION

TERMS, CONDITIONS, PROVISIONS, & CLAUSES

EVALUATION CRITERIA

Issuance of award will be based on one evaluation factor: the lowest total price.

BRAND NAME

This is a Brand Name requirement IAW RFO 11.204 and the commercial simplified acquisition procedures authorized under RFO 12.201-1. We are requesting quotes for the exact item(s) found in the Quote Sheet and the attachments. Please see Quote Sheet and the attachments for complete details.

Substitute/Equal items are not permitted in quotes for this solicitation. Quotes with Substitute/Equal items will not be eligible for award.

All quotations must conform to the solicitation requirements, to include all stated terms, conditions, representations, and certifications. All items will be evaluated to ensure they conform to the requirements set forth in this solicitation.

CLIN DESCRIPTION/PRODUCT QTY

UNIT OF

ISSUE

0001 MAXCHANGER HEAT EXCHANGER in accordance with (IAW) the Item

Description

See attached documents for further details

1 Lot http://www.acquisition.gov/

QUOTE SUBMISSION INFORMATION

Quotes are due to the point of contact (POC) below By 9 June 2026, 12:00 PM (Noon) Central Daylight Time

Valerie Cockman, Contract Specialist valerie.cockman.2@us.af.mil

Annita Wooten, Contracting Officer, annita.wooten@us.af.mil

All Offerors must be registered in the System for Award Management (SAM; https://sam.gov/) prior to quoting.

Failure to have an active registration status in SAM by the time of award will make that Offeror ineligible to receive the award with no exceptions.

SHIPPING INFORMATION

Shipping for each item will be FOB Destination only (Tinker AFB, OK 73145). Separate charges for shipping/freight will not be allowed. Please work this into your quoted price.

PAYMENT TERMS

Payment terms will, by default, be Net 30, which means the Government has 30 days to pay you after you submit your invoice. You may offer payment discounts for early payment, but this will not be considered in quote evaluation.

Invoices must be submitted in Wide Area Workflow (WAWF) application, which can be found in the Government's Procurement Integrated Enterprise Environment (PIEE; https://piee.eb.mil/). Payment will be made after the invoice is signed in WAWF and after the item is received and accepted by the Government; do not submit invoices until the item has been delivered/performed.

All quotations must conform to the solicitation requirements, to include all stated terms, conditions, representations, and certifications.

PROVISIONS AND CLAUSES

All clauses and provisions can be found on the following websites:

Revolutionary FAR Overhaul Federal Acquisition Regulation (RFO FAR) – https://www.acquisition.gov/far-overhaul Revolutionary FAR Overhaul Defense Federal Acquisition Regulation Supplement (R-DFARS) – https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html

52.211-6 -- Brand Name or Equal [DELETE IF IT’S NOT BRAND NAME OR EQUAL]

52.212‐1 ‐‐ Instructions to Offerors – Commercial Products and Commercial Services

As prescribed in RFO 12.205(a)(1), the following addendum is provided for this solicitation and hereby amends all language therein:

1. Quotes in response to this solicitation must be submitted no later than 22 May 2026 / 12:00 PM CDT. Quotes must be submitted via email to Bridgette Miles (Cc Jennifer Azbill). The Government reserves the right to consider late quotes.

NOTICE TO OFFERORS – SOLICITATION REQUIREMENTS

https://sam.gov/ https://piee.eb.mil/ https://www.acquisition.gov/far-overhaul https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html

If you disagree with any of the solicitation requirements (which includes all stated terms, conditions, representations, and certifications), you must inform the Government of your issue with the aforementioned requirements and provide your rationale for disagreement. The Government reserves the right to reject any/all quotes which do not conform to the solicitation requirements

2. All price quotations must be submitted on the Quote Sheet (see last pages of this document), which must be filled out completely.

3. Shipping will be FOB Destination (Tinker AFB, OK 73145) only. Separate charges for shipping/freight will not be allowed. Please work this charge into your quote’s total price.

4. Please provide item specifications/technical information to us. This information must be sufficient for us to determine that each item either fits/does not fit the description of what we’re asking for.

5. We intend to issue the award without interchanges; however, the Government reserves the right to conduct interchanges with the Offeror if later determined by the Contracting Officer to be necessary. The Government may waive informalities and minor irregularities in quotations received; therefore, the Offeror’s initial quotation should be complete and contain the Offeror’s best terms from a price and technical standpoint.

Failure to follow all of these instructions may render you ineligible for award.

[End of Provision Addendum]

52.212-4 -- Contract Terms and Conditions – Commercial Products and Commercial Services

Clauses/Provisions IAW RFO 12.205:

52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements- Representation 52.204-7, System for Award Management 52.229-11, Tax on Certain Foreign Procurements—Notice and Representation 52.240-90, Security Prohibitions and Exclusions Representations and Certifications 52.240-91, Security Prohibitions and Exclusions

Other RFO Clauses/Provisions 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions).

52.204-13, System for Award Management Maintenance 52.204-19, Incorporation by Reference of Representations and Certifications 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law 52.219-6, Notice of Total Small Business Set-Aside *If doesn’t apply, delete 52.219-28, Post Award Small Business Program Representation 52.222-3, Convict Labor 52.222-19, Child Labor—Cooperation with Authorities and Remedies 52.222-35, Equal Opportunity for Veterans 52.222-36, Equal Opportunity for Workers with Disabilities 52.222-37, Employment Reports on Veterans 52.222-50, Combating Trafficking in Persons 52.222-54, Employment Eligibility Verification 52.223-23, Sustainable Products and Services 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving 52.229-12, Tax on Certain Foreign Procurements 52.232.33, Payment by Electronic Funds Transfer-System for Award Management 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023)

52-233-3, Protest After Award (Aug 1996) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) 52.244-6, Subcontracts for Commercial Products and Commercial Services 52.247-34, FOB Destination 52.252-1, Solicitation Provisions Incorporated by Reference 52.252-2, Clauses Incorporated by Reference 52.252-5, Authorized Deviations in Provisions 52.252-6, Authorized Deviations in Clauses

The following R-DFARS clauses are included but not limited to:

252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.203-7002, Requirement to Inform Employees of Whistleblowers Rights 252.203-7005, Representation Relating to Compensation of Former DoD Officials 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 252.204-7024, Notice on the Use of the Supplier Performance Risk System 252.223-7008, Prohibition of Hexavalent Chromium 252.225-7001, Buy American and Balance of Payments Program 252.225-7012, Preference for Certain Domestic Commodities 252.225-7056, Prohibition Regarding Business Operations with the Maduro Regime 252.225-7059, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region 252.225-7060, Prohibition on Certain Procurements from the Russian Federation 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7006, Wide Area WorkFlow Payment Instructions 252.232-7010, Levies on Contract Payments 252.247-7022, Representation of Extent of Transportation by Sea 252.247-7023, Transportation of Supplies by Sea

ATTACHMENTS

# DESCRIPTION DATE PAGES

1 Item Description 25 May 2026 1 2 Ombudsman 25 May 2026 1 3 Brand Name Justification_Redacted 20 May 2026 4

QUOTE SHEET

Solicitation # FA813226Q0039 - Maxchanger Heat Exchanger

Tinker AFB, OK

Offerors are REQUIRED to return the portion of this CSS below with the completed information and authorized signature. Offerors may also provide their company’s quotation sheet in addition to this response page.

SECTION 1 – OFFEROR INFORMATION

Company Name Address

CAGE Code and SAM UEI

The Government cannot enter into contracts or agreements with Offerors not registered in SAM. For registration information, visit the SAM website (https://www.sam.gov/) and follow the instructions in the Quick Start Guide For SAM Registration, which can be found under the Help Tab and User Guides submenu.

Business Size Web Page URL Point of Contact POC Phone # and email address

SECTION 2 – SUPPLIES AND PRICE

*** Please provide us with warranty information for any and all items in this RFQ ***

Delivery Time

___________ Days after Receipt of Order

SECTION 3 – CERTIFICATION OF RESPONSE

CLIN

DESCRIPTION/PRODUCT

QTY

UNIT OF

ISSUE UNIT PRICE

TOTAL

PRICE

0001 MAXCHANGER HEAT EXCHANGER IAW Item Description

See attached documents.

1 Lot

TOTAL QUOTE AMOUNT

The Offeror is required to sign this document and return a copy to issuing office. By signing and returning this, the Offeror agrees to furnish and deliver all items set forth or otherwise identified above and on any additional sheets subject to the terms, conditions, provisions, clauses, and specifications of the solicitation and award (if received). The Offeror may be required to provide commercial product literature for any or all items quoted above as required/requested by the Contracting Officer.

NAME OF OFFEROR’S REPRESENTATIVE TITLE

SIGNATURE DATE