Solicitation - FA301626Q0249.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30. 1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 5. SOLICITATION NUMBER

FA301626Q0249

6. SOLICITATION ISSUE DATE

26 Aug 2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Aisha Adams

b. TELEPHONE NUMBER (no collect calls) 210-671-2882

8. OFFER DUE DATE/

LOCAL TIME

07 Sep 2026

10:00 AM

9. ISSUED BY CODE: FA3016

FA3016 502 CONS CL

1655 SELFRIDGE AVE BLDG 5450, CP 210-671-3617

JBSA LACKLAND, TX 78236-5286

UNITED STATES

Aisha Adams, Email: aisha.adams@us.af.mil Telephone: 210-671-2882 Rheame Griffin, Email: rheame.griffin.2@us.af.mil Telephone: 210-652-8521

10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL

BUSINESS (WOSB)

NORTH AMERICAN

INDUSTRY

CLASSIFICATION

STANDARD (NAICS):

721110

HUBZONE SMALL

BUSINESS

ECONOMICALLY

DISADVANTAGED WOMEN-

OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

USD 40,000,000.00

SERVICE-DISABLED

VETERAN-OWNED SMALL

BUSINESS (SDVOSB)

8(A)

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a.THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM-DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

REQUEST FOR

QUOTE (RFQ)

INVITATION

FOR BID (IFB)

REQUEST FOR

PROPOSAL (RFP)

15. DELIVER TO CODE:

See Schedule

16. ADMINISTERED BY CODE:

17a. CONTRACTOR/

OFFERER

CODE FACILITY

CODE:

TELEPHONE NUMBER

18a. PAYMENT WILL BE MADE BY CODE:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT

PRICE

24.

AMOUNT

See Schedule (Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

See Section G - Contract Administration Data

26. TOTAL AWARD AMOUNT (For Government Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR

52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER DATED . YOUR

OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR

CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS: See Schedule

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

COMPUTER GENERATED STANDARD FORM 1449 (REV. 11/2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

Solicitation/Contract Form 37th TRG Family Retreat

The 37 TRG has a requirement for a 1-night, 2-day resiliency retreat for 22 military families to include 22 services members, 22 spouses, and approximately 45 children on 19-20 September 2026.

Product Service Code: V231

FA301626Q0249

Supplies or Services & Prices or Costs Additional Information/Notes

Item Supplies / Services Quantity Unit Unit Price Amount

Rooms: 19-20 September 2026 (22 rooms X 1 night) in accordance with the Performance Work Statement.

Product Service Code: V231 Pricing Arrangement: Firm Fixed Price

22 Each

Resort Fee: 19-20 September 2026 (22 rooms X 1 night) in accordance with the Performance Work Statement.

Product Service Code: V231 Pricing Arrangement: Firm Fixed Price

22 Each

Food: Breakfast buffet x 44 adults for 19 September 2026 and 20 September 2026 in accordance with the Performance Work Statement.

Product Service Code: V231 Pricing Arrangement: Firm Fixed Price

44 Each

Food: Breakfast buffet x 45 children for 19 September 2026 and 20 September 2026 in accordance with the Performance Work Statement.

Product Service Code: V231 Pricing Arrangement: Firm Fixed Price

45 Each

Conference Room Rental: 19 September 2026. Provide two clean/sanitized meeting rooms to accommodate a minimum of 45 participants in accordance with the Performance Work Statement.

Product Service Code: V231 Pricing Arrangement: Firm Fixed Price

2 Each

Meal Cards: 19-20 September 2026 in accordance with the Performance Work Statement requirements.

Performance Work Statement.

Product Service Code: V231 Pricing Arrangement: Firm Fixed Price

22 Each

Audio Visual: 19 September 2026. In accordance with the Performance Work Statement requirements. The audio-visual support will include power cords, projection screen, audio support and onsite technical support for the meeting room. One

(1) meeting room with be for childcare and one (1) will be for adult conferencing. The meeting room shall be on the same property 2 Each as he lodging and no more than a five (5) minute walk from lodging.

The audio-visual component shall include power cords, projection screen, audio support and onsite technical support for the meetingroom.

Product Service Code: V231 Pricing Arrangement: Firm Fixed Price

Service Fees: 19-20 September 2026.

Service fees for Food, Audio visual, and rental.

Product Service Code: V231 Pricing Arrangement: Firm Fixed Price

2 Each

Description/Specifications/Statement of Work

Requirements This is a requirement for a 1-night, 2-day resiliency retreat for 22 military families to include 22 services members, 22 spouses, and approximately 45 children on 19-20 September 2026.

Packaging and Marking

Inspection and Acceptance Overall Contract Inspection/Acceptance Locations

Inspection and Acceptance Location

Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: F2MTRD CountryCode: USA

37 TRSS DOR

AF BPN NO MILSBILLS OR SHIPPING, 1220 TRUEMPER ST STE 128

JBSA LACKLAND, TX 78236-5568

UNITED STATES

MSgt Lathaniel Leigh Email: lathaniel.leigh@us.af.mil Telephone: 2104190604

Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: F2MTRD CountryCode: USA

37 TRSS DOR

AF BPN NO MILSBILLS OR SHIPPING, 1220 TRUEMPER ST STE 128

JBSA LACKLAND, TX 78236-5568

UNITED STATES

MSgt Lathaniel Leigh Email: lathaniel.leigh@us.af.mil

Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: F2MTRD CountryCode: USA

37 TRSS DOR

AF BPN NO MILSBILLS OR SHIPPING, 1220 TRUEMPER ST STE 128

JBSA LACKLAND, TX 78236-5568

UNITED STATES

MSgt Lathaniel Leigh Email: lathaniel.leigh@us.af.mil

Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: F2MTRD CountryCode: USA

37 TRSS DOR

AF BPN NO MILSBILLS OR SHIPPING, 1220 TRUEMPER ST STE 128

JBSA LACKLAND, TX 78236-5568

UNITED STATES

MSgt Lathaniel Leigh

Email: lathaniel.leigh@us.af.mil

Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: F2MTRD CountryCode: USA

37 TRSS DOR

AF BPN NO MILSBILLS OR SHIPPING, 1220 TRUEMPER ST STE 128

JBSA LACKLAND, TX 78236-5568

UNITED STATES

MSgt Lathaniel Leigh Email: lathaniel.leigh@us.af.mil

Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: F2MTRD CountryCode: USA

37 TRSS DOR

AF BPN NO MILSBILLS OR SHIPPING, 1220 TRUEMPER ST STE 128

JBSA LACKLAND, TX 78236-5568

UNITED STATES

MSgt Lathaniel Leigh Email: lathaniel.leigh@us.af.mil

Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: F2MTRD CountryCode: USA

37 TRSS DOR

AF BPN NO MILSBILLS OR SHIPPING, 1220 TRUEMPER ST STE 128

JBSA LACKLAND, TX 78236-5568

UNITED STATES

MSgt Lathaniel Leigh Email: lathaniel.leigh@us.af.mil

Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: F2MTRD CountryCode: USA

37 TRSS DOR

AF BPN NO MILSBILLS OR SHIPPING, 1220 TRUEMPER ST STE 128

JBSA LACKLAND, TX 78236-5568

UNITED STATES

MSgt Lathaniel Leigh Email: lathaniel.leigh@us.af.mil Telephone: 2104190604

Deliveries or Performance

Line Item Delivery Schedule Quantity Address and POC

Partial Delivery Schedule Delivery Period From 19 Sep 2026 to 20 Sep 2026 22 Each

22 Each Place of Performance DoDAAC: F2MTRD CountryCode: USA

37 TRSS DOR

AF BPN NO MILSBILLS OR SHIPPING, 1220 TRUEMPER ST STE 128

JBSA LACKLAND, TX 78236-5568

UNITED STATES

MSgt Lathaniel Leigh Email: lathaniel.leigh@us.af.mil Telephone: 2104190604

Period of Performance From 19 Sep 2026 To 20 Sep 2026

Partial Delivery Schedule Delivery Period From 19 Sep 2026 to 20 Sep 2026 22 Each

22 Each Place of Performance DoDAAC: F2MTRD CountryCode: USA

37 TRSS DOR

AF BPN NO MILSBILLS OR SHIPPING, 1220 TRUEMPER ST STE 128

JBSA LACKLAND, TX 78236-5568

UNITED STATES

MSgt Lathaniel Leigh Email: lathaniel.leigh@us.af.mil Telephone: 2104190604

Period of Performance From 19 Sep 2026 To 20 Sep 2026

Partial Delivery Schedule Delivery Period From 19 Sep 2026 to 20 Sep 2026 44 Each

44 Each Place of Performance DoDAAC: F2MTRD CountryCode: USA

37 TRSS DOR

AF BPN NO MILSBILLS OR SHIPPING, 1220 TRUEMPER ST STE 128

JBSA LACKLAND, TX 78236-5568

UNITED STATES

MSgt Lathaniel Leigh Email: lathaniel.leigh@us.af.mil Telephone: 2104190604

Period of Performance From 19 Sep 2026 To 20 Sep 2026

Partial Delivery Schedule Delivery Period From 19 Sep 2026 to 20 Sep 2026 45 Each

45 Each Place of Performance DoDAAC: F2MTRD CountryCode: USA

37 TRSS DOR

AF BPN NO MILSBILLS OR SHIPPING, 1220 TRUEMPER ST STE 128

JBSA LACKLAND, TX 78236-5568

UNITED STATES

MSgt Lathaniel Leigh Email: lathaniel.leigh@us.af.mil Telephone: 2104190604

Period of Performance From 19 Sep 2026

To 20 Sep 2026

Partial Delivery Schedule Delivery Period From 19 Sep 2026 to 20 Sep 2026 2 Each

2 Each Place of Performance DoDAAC: F2MTRD CountryCode: USA

37 TRSS DOR

AF BPN NO MILSBILLS OR SHIPPING, 1220 TRUEMPER ST STE 128

JBSA LACKLAND, TX 78236-5568

UNITED STATES

MSgt Lathaniel Leigh Email: lathaniel.leigh@us.af.mil Telephone: 2104190604

Period of Performance From 19 Sep 2026 To 20 Sep 2026

Partial Delivery Schedule Delivery Period From 19 Sep 2026 to 20 Sep 2026 22 Each

22 Each Place of Performance DoDAAC: F2MTRD CountryCode: USA

37 TRSS DOR

AF BPN NO MILSBILLS OR SHIPPING, 1220 TRUEMPER ST STE 128

JBSA LACKLAND, TX 78236-5568

UNITED STATES

MSgt Lathaniel Leigh Email: lathaniel.leigh@us.af.mil Telephone: 2104190604

Period of Performance From 19 Sep 2026 To 20 Sep 2026

Partial Delivery Schedule Delivery Period From 19 Sep 2026 to 20 Sep 2026 2 Each

2 Each Place of Performance DoDAAC: F2MTRD CountryCode: USA

37 TRSS DOR

AF BPN NO MILSBILLS OR SHIPPING, 1220 TRUEMPER ST STE 128

JBSA LACKLAND, TX 78236-5568

UNITED STATES

MSgt Lathaniel Leigh Email: lathaniel.leigh@us.af.mil Telephone: 2104190604

Period of Performance From 19 Sep 2026 To 20 Sep 2026

Partial Delivery Schedule Delivery Period From 19 Sep 2026 to 20 Sep 2026 2 Each

2 Each Place of Performance DoDAAC: F2MTRD CountryCode: USA

37 TRSS DOR

AF BPN NO MILSBILLS OR SHIPPING, 1220 TRUEMPER ST STE 128

JBSA LACKLAND, TX 78236-5568

UNITED STATES

MSgt Lathaniel Leigh Email: lathaniel.leigh@us.af.mil Telephone: 2104190604

Period of Performance From 19 Sep 2026 To 20 Sep 2026

Contract Administration Data

DFARS Clauses Incorporated by Reference

Number Title Effective Date Alternate/ Deviation

Variation Effective Date

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018

DFARS Clauses Incorporated by Full Text

252.232-7006 Wide Area WorkFlow Payment Instructions. (Jan 2023)

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) As used in this clause- Definitions.

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Electronic invoicing.

Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) To access WAWF, the Contractor shall- WAWF access.

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before WAWF training.

submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol. WAWF methods of document submission.

(f) The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract WAWF payment instructions.

or task or delivery order:

(1) The Contractor shall submit payment requests using the following document type(s): Document type.

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

2 IN 1 COMBO

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

2 IN 1 COMBO

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment Document routing.

requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC F87700

Issue By DoDAAC FA3016

Admin DoDAAC FA3016

Inspect By DoDAAC F2MTRD

Ship To Code N/A

Ship From Code N/A

Mark For Code N/A

Service Approver (DoDAAC) F2MTRD

Service Acceptor (DoDAAC) F2MTRD

Accept at Other DoDAAC N/A

LPO DoDAAC N/A

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

(4) The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the Payment request.

payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F. Receiving report.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

RA: Gilbert Rodriquez/gilbert.rodriguez.1@us.af.mil/210-671-4514

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Special Contract Requirements

Contract Clauses Department of War -Air Force Mandatory Clause Verbiage

AETC Ombudsman

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee employer actions, contests of 0MB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, the AFICA Ombudsman supporting AETC is the Deputy Director of Contracting, AFICA/KT (OL-AET), 2035 First Street West, JBSA Randolph TX 78150- 4304, telephone 210-652-1722 (DSN 487-1722). The alternate Ombudsman is the Chief, Clearance & Program Support Division, AFICA/KTC, 2035 First Street West, JBSA Randolph TX 78150-4304, telephone 210-652-7075 (DSN 487-7075). As a matter of procedure, once the Ombudsman has been contacted, s/he will issue a notification to the CONS stating the Ombudsman is engaged and will ask the CONS not to take further action to the acquisition without coordination with the Ombudsman. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number

(571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

Elimination of Use of Class I Ozone Depleting Substances (ODS)

(a) Contractors shall not:

(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

(2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

(b) For the purposes of Department of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs:

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-11

CFC-115, CFC-211, CFC-212, CFC-213,

CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

[NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Department of the Air Force definition of a Class I ODS.]

Health and Safety on Government Installations

(a) In performing work under this contract on a Government installation, the contractor (1)Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and (2)Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b)The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c)Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

Contractor Access to Air Force Installations (a)The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b)The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver"s license, current vehicle registration, valid vehicle insurance certificate, and [ insert any additional requirements to comply with local security procedures ] to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site. (d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101 , Integrated Defense, and DODMAN5200.02_AFMAN 16-1405 , Air Force Personnel Security Program] citing the appropriate paragraphs as applicable. (e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office. (f) The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the "Access Self-Service" option. (g) Failure to comply with these requirements may result in withholding of final payment.

FAR Clauses Incorporated by Reference

Number Title Effective Date Alternate/ Deviation

Variation Effective Date

52.203-13 Contractor Code of Business Ethics and Conduct. Nov 2021 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. Jan 2017 52.204-13 System for Award Management-Maintenance. (Deviation 2026-O0038) Feb 2026 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (Deviation 2026-O0038) Feb 2026 52.212-4 Terms and Conditions-Commercial Products and Commercial Services. (Deviation 2026-O0038) Feb 2026 52.219-8 Utilization of Small Business Concerns. (Deviation 2026-O0038) Feb 2026 52.222-3 Convict Labor. (Deviation 2026-O0038) Feb 2026 52.222-35 Equal Opportunity for Veterans. (Deviation 2026-O0038) Feb 2026 52.222-36 Equal Opportunity for Workers with Disabilities. (Deviation 2026-O0038) Feb 2026 52.222-37 Employment Reports on Veterans. (Deviation 2026-O0038) Feb 2026 52.222-41 Service Contract Labor Standards. (Deviation 2026-O0038) Feb 2026

52.222-50 Combating Trafficking in Persons. (Deviation 2026-O0038) Feb 2026 52.222-90 Addressing DEI Discrimination by Federal Contractors. (Deviation 2026-O0040, Revision 1) Apr 2026 52.223-23 Sustainable Products. (Deviation 2026-O0038) Feb 2026 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. May 2024 52.232-33 Payment by Electronic Funds Transfer-System for Award Management. Oct 2018 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. Mar 2023 52.233-3 Protest after Award. (Deviation 2026-O0038) Feb 2026 52.233-4 Applicable Law for Breach of Contract Claim. (Deviation 2026-O0038) Feb 2026 52.240-91 Security Prohibitions and Exclusions. (Deviation 2026-O0038) Feb 2026 52.244-6 Subcontracts for Commercial Products and Commercial Services. (Deviation 2026-O0038) Apr 2026

DFARS Clauses Incorporated by Reference

Number Title Effective Date Alternate/ Deviation

Variation Effective Date

252.203-7000 Requirements Relating to Compensation of Former DoD Officials. Sep 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. Dec 2022 252.203-7003 Agency Office of the Inspector General. Aug 2019 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting. May 2024 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services. Jan 2023 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime. Jan 2023 252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region. Jun 2023 252.232-7010 Levies on Contract Payments. Dec 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel. Jan 2023 252.247-7023 Transportation of Supplies by Sea. Oct 2024

List of Attachments

Number Attachment Name Attachment Description Reference Identifier Date Line Item

Attachment 1-37 TRG Family Retreat PWS (Updated 6 Aug 26)

Performance Work Statement 06 Aug

Representations, Certification, & Other Statements

FAR Clauses Incorporated by Reference

Number Title Effective Date Alternate/ Deviation

Variation Effective Date

52.240-90 Security Prohibitions and Exclusions Representations and Certifications. (Deviation 2026-O0038) Feb 2026

DFARS Clauses Incorporated by Reference

Number Title Effective Date Alternate/ Deviation

Variation Effective Date

252.203-7005 Representation Relating to Compensation of Former DoD Officials. Sep 2022 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls. Oct 2016 252.225-7055 Representation Regarding Business Operations with the Maduro Regime. May 2022 252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region-Representation. Jun 2023

DFARS Clauses Incorporated by Full Text

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services- Representation.

(May 2021)

PROHIBITION ON THE ACQUISITION OF COVERED DEFENSE TELECOMMUNICATIONS EQUIPMENT OR SERVICES-REPRESENTATION (MAY 2021)

The Offeror is not required to complete the representation in this provision if the Offeror has represented in the provision at 252.204-7016, Covered Defense Telecommunications Equipment or Services-Representation, that it "does not provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument."

(a) Definitions. "Covered defense telecommunications equipment or services," "covered mission," "critical technology," and "substantial or essential component," as used in this provision, have the meanings given in the 252.204-7018 clause, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services, of this solicitation.

(b) Prohibition. Section 1656 of the National Defense Authorization Act for Fiscal Year 2018 (Pub. L. 115-91) prohibits agencies from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities that are excluded when providing any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless a waiver is granted.

(d) Representation. If in its annual representations and certifications in SAM the Offeror has represented in paragraph (c) of the provision at 252.204-7016, Covered Defense Telecommunications Equipment or Services-Representation, that it "does" provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument, then the Offeror shall complete the following additional representation:

The Offeror represents that it [ ] will [ ] will not provide covered defense telecommunications equipment or services as a part of its offered products or services to DoD in the performance of any award resulting from this solicitation.

(e) Disclosures. If the Offeror has represented in paragraph (d) of this provision that it "will provide covered defense telecommunications equipment or services," the Offeror shall provide the following information as part of the offer:

(1) A description of all covered defense telecommunications equipment and services offered (include brand or manufacturer; product, such as model number, original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable).

(2) An explanation of the proposed use of covered defense telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition referenced in paragraph (b) of this provision.

(3) For services, the entity providing the covered defense telecommunications services (include entity name, unique entity identifier, and Commercial and Government Entity (CAGE) code, if known).

(4) For equipment, the entity that produced or provided the covered defense telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).

(End of provision)

Instructions, Conditions, & Notices to Offerors or Quoters

1. SOLICITATION QUESTIONS:

Vendor shall notate all solicitation questions as follows:

a) Questions Concerning the RFQ:

Questions regarding this RFQ shall be directed ONLY to the 502d Contracting Squadron personnel.

b) Questions shall be directed to:

Aisha Adams Contract Specialist, at aisha.adams@us.af.mil and Rheame Griffin, Contracting Officer, rheame.griffin.2@us.af.mil

When submitted questions, offerors must put the RFQ number and title in the subject line of the email.

c) Due Date for Questions:

Time: 1000 a.m. CDT Date: Tuesday, 1 September 2026

2. SOLICITATION INSTRUCTIONS:

To assure the timely and equitable evaluation of quote, vendor must follow the instructions contained herein.

a. Solicitation Submittal:

(1) Quote shall be submitted to:

Aisha Adams Contract Specialist, at aisha.adams@us.af.mil and Rheame Griffin, Contracting Officer, rheame.griffin.2@us.af.mil

(2) Due date for quotes: not later than Monday, 1000 a.m. CDT 7 September 2026.

b. General Information and Quote Format:

(1) Quote shall include the following information:

Vendor Name:

Address:

POC:

Phone Number:

Email:

UEI Number:

Vendor CAGE Code:

Vendor DUNS:

Tax Identification Number:

Quotes must include unit, unit prices, and total amount to include estimated taxes and fees.

Note: Quote should include the quoter's best pricing, inclusive of all discounts, as there may not be another opportunity to offer further discounts.

(2) The Government will award a single contract resulting from this solicitation. The responsible offeror shall conform to this solicitation with price and other factors most advantageous to the Government for consideration. The vendor shall meet all solicitation requirements. Reconditioned or used parts are not acceptable.

3) The Contractor shall provide the government with the following items with their quote:

a) Number of Guest Rooms and Accommodations

b) Additional Fees on Rooms

c) Amenities/Special Concessions Offered

d) Event/Meeting Room Fees and Accommodations

e) Hotel/Parking Accommodations

f) Dining Accommodations

(4) Award of a firm fixed price contract is anticipated. The goal of this acquisition is to have a fully Spiritual Fitness Retreat for Active Duty and their dependants (if applicable).

(5) Addendum RFO 52.212-1 (b), Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offer.

(6) Addendum RFO 52.212-1 (d), Contract Award. The paragraph is tailored as follows: The Government intends to award a firm fixed price contract without interchanges.

Therefore, the initial quote should contain your best terms, however, the Government reserves the right to conduct interchanges if determined necessary by the Contracting Officer. The Contracting Officer reserves the right to award a contract with the opportunity to revise the quote.

(End of Addendum to RFO 52.212-1)

FAR Clauses Incorporated by Reference

Number Title Effective Date Alternate/ Deviation

Variation Effective Date

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation.

Jan 2017

52.204-7 System for Award Management-Registration. (Deviation 2026-O0038) Feb 2026 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services. (Deviation 2026-O0038) Feb 2026

DFARS Clauses Incorporated by Reference

Number Title Effective Date Alternate/ Deviation

Variation Effective Date

252.204-7024 Notice on the Use of the Supplier Performance Risk System. Mar 2023

FAR Clauses Incorporated by Full Text

52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns. (Deviation 2026-O0038) (Feb 2026)

Notice of Price Evaluation preference for HUBZone Small Business Concerns (Feb 2026) (Deviation 2026-O0038)

(a) Evaluation preference.

(1) Offers will be evaluated by adding a factor of 10 percent to the price of all offers, except-

(i) Offers from HUBZone small business concerns that have not waived the evaluation preference; and

(ii) Otherwise successful offers from small business concerns.

(b) Waiver of evaluation preference. A HUBZone small business concern may choose to waive the evaluation preference. If the concern waives the preference, the factor will be added to its offer for evaluation purposes.

[ ] Offeror chooses to waive the evaluation preference.

(c) Joint venture. A HUBZone joint venture agrees that, in the performance of the contract, at least 40 percent of the aggregate work performed by the joint venture shall be completed by the HUBZone small business parties to the joint venture. Work performed by the HUBZone small business parties to the joint venture must be more than administrative functions.

(End of provision)

Evaluation Factors for Award Evaluation Factors for Award

RFO 52.212-2 Evaluation-Commercial Products and Commercial Services.

The provision at RFO 52.212-2 Evaluation - Commercial Items, applies to this acquisition, in addition to the following Addendum to RFO 52.212-2.

RFO 52.212-2(a) is tailored to read as follows: The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors will be used to evaluate offers:

Technical. Found technically acceptable in accordance with (IAW) the Performance Work Statement.

Price. Deemed Fair and Reasonable Responsible Vendor. IAW RFO 9.104-1 "Contractors Qualifications, General Standards."

Interchanges. The Government intends to award a purchase order without interchanges, however, reserves the right to conduct interchanges if deemed in its best interest.

Lowest Price Technically Acceptable procedures will be followed. The lowest three (3) quotes will be evaluated.

All offerors must be actively registered in SAM.gov to be considered for award.

FAR Clauses Incorporated by Full Text

52.212-2 Evaluation-Commercial Products and Commercial Services. (Deviation 2026-O0038) (Feb 2026)

Evaluation-Commercial Products and Commercial Services (Feb 2026) (Deviation 2026-O0038)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

[Insert evaluation factors in the relative order of importance. For requests for proposals, state: Evaluation factors other than price when combined are [significantly more important than price/approximately equal to price/significantly less important] than price. For invitations for bids, list only price and price-related factors.]

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)