Solicitation - FA301625Q0029-343TRS Carter Hall Auditorium AV Refresh.pdf

343TRS Carter Hall Auditorium A/V Refresh (The quote shall be effective 90 days after submission)

Request for Quote:

FA301625Q0029

NAICS 334310

(Quotes shall be effective for 90 days)

Please respond to this RFQ by emailing your response to: Ms. Heather Ellingsworth (Primary Contact Specialist) at heather.ellingsworth@us.af.mil no later than 10:00 CST on Thursday 30 January 2025 (or sooner if possible) in order to be considered timely. Pictures of the room/auditorium are available (See Attachment 4). Questions will be due by 15:00 CST on Thursday 12 December 2024 (see Attachment 5); Question and Answers posted, please see Attachment 5. Any quote, modification, revision, or withdrawal of a quote received after the exact time specified in this solicitation shall be determined as late and will not be considered unless received before award is made, the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition, and it was the only quote received. The contractor must submit a specification sheet and pictures with their quote.

**Only the three lowest quotes deemed technically acceptable will be considered for evaluation for award** (Please provide a quote for the line items listed below. Failure to quote on all CLINs will render the quote unacceptable and ineligible for award consideration in the absence of discussions.)

Please provide the information below:

Payment Terms: Delivery Date:

Company Name: Required Cage Code Number:

POC: Telephone #

E-Mail Address: Tax ID#

Warranty Information:

Do you have the ability to invoice electronically (invoicing through WAWF)?

This is a combined synopsis/solicitation for a commodity prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotations are being requested and a separate Request for Quotation (RFQ) will not be issued. The solicitation number is FA301625Q0029 and is issued as a Request for Quote (RFQ). This combined synopsis/solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular 2024-03 and DFARS change notice 10/16/2024. This purchase is being solicited as 100% Small Business (SB) set-aside. The NAICS code is 334310 - Audio and Video Equipment Manufacturing . The PSC is 5836, Electronic & Communication Equipment — Communication Equipment. The size standard is 500 employees. This requirement is for 343TRS Carter Hall Auditorium A/V Refresh as stated below.

343TRS Carter Hall Auditorium A/V Refresh mailto:heather.ellingsworth@us.af.mil mailto:heather.ellingsworth@us.af.mil mailto:heather.ellingsworth@us.af.mil mailto:heather.ellingsworth@us.af.mil mailto:heather.ellingsworth@us.af.mil mailto:heather.ellingsworth@us.af.mil mailto:heather.ellingsworth@us.af.mil mailto:heather.ellingsworth@us.af.mil mailto:heather.ellingsworth@us.af.mil mailto:heather.ellingsworth@us.af.mil mailto:heather.ellingsworth@us.af.mil mailto:heather.ellingsworth@us.af.mil mailto:heather.ellingsworth@us.af.mil mailto:heather.ellingsworth@us.af.mil mailto:heather.ellingsworth@us.af.mil mailto:heather.ellingsworth@us.af.mil mailto:heather.ellingsworth@us.af.mil mailto:heather.ellingsworth@us.af.mil mailto:heather.ellingsworth@us.af.mil mailto:heather.ellingsworth@us.af.mil mailto:heather.ellingsworth@us.af.mil mailto:heather.ellingsworth@us.af.mil mailto:heather.ellingsworth@us.af.mil mailto:heather.ellingsworth@us.af.mil mailto:heather.ellingsworth@us.af.mil 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mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil mailto:lance.watters.1@us.af.mil 1045121972C Highlight

Special Notes and Instructions:

1. This is a notice that this order is a 100% Small Business (SB) Set-aside. Only quotes submitted by 100% SDB’s holding NAICS 334310 and the size standard of 750 employees will be accepted by the Government.

2. Basis for Award. 502 CONS/JBKAE will issue a purchase order to the vendor who is determined to offer the best value to the Government. Failure to acknowledge Amendments will result in your quote not being considered for award. Contract type shall be Firm Fixed Price (FFP).

3. Best Value Determination. The Offeror who is deemed responsible and responsive with the Lowest Priced, Technically Acceptable (LPTA) quote will be determined to represent the best value. Technical acceptability will be determined by an evaluation of the quoted requirements that meet the technical criteria that is contained in the solicited item description. Quotes initially will be ranked from lowest to highest based on total cost. The Government will then evaluate the three lowest priced quotes for Technical Acceptability. However, the Government reserves the right to evaluate additional quotes for technical acceptability if deemed to be in the best interest of the Government. If additional quotes are evaluated for technical acceptability, they will be evaluated in the order of total cost. Award will be made to the responsible vendor whose quote is the lowest evaluated price among technically acceptable quotes.

4. Interchanges. The Government intends to award a purchase order without interchanges with respective vendors/quoters. The Government, however, reserves the right to conduct interchanges if deemed in its best interest.

Under appropriate circumstances, interchanges can be an effective method to improve the Government's evaluation of Offerors' quoted approaches and may reduce acquisition cycle time. Interchanges may be written, email, phone call, etc., or any method which would accurately capture the contemporaneous sharing of information between the Government and the Offerors. Interchanges may also be oral conversations between the Government and the Offerors.

5. Mandatory Registrations. To be eligible for award, registration with the System for Award Management (SAM) must be current (legacy for On-line Registration and Certifications Application (ORCA) and Central Contractor Registration (CCR) registrations). To register or update former CCR and Reps & Certs that are not current go to https://sam.gov/ and provide mandatory information.

6. Brand Name Or Equal. N/A

7. Notice to Offeror. The Government reserves the right to cancel this Request for Quotes (RFQ), either before or after suspense date. In the event the Government cancels this RFQ, the Government has no obligation to reimburse an offeror for any costs. The contractor shall not request, nor will the Government make payment for any preliminary measurement, quotes, bids, site visit, time or proposal cost incurred

Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

8. Delivery/Assembly. Delivery will be performed IAW the Statement of Work. See Attachment 1 - Attch 1 -Statement of Work Carter Hall Auditorium Refresh - F2MTR34281A002, pages 1-7.

9. Site Visit: A site visit is schedule for Wednesday 11 Dec 2024 at 9:00am.

Contact heather.ellingsworth@us.af.mil if you plan to attend, please state if you already have base access.

NOTE: the allotted deadline of 9 Dec 2024 at 10:00am has passed allowing security forces time to perform a background check for those without an already established base access.

Location of Site Visit:

1325 Harmon Dr.

Lackland AFB, TX 78236-5438

1045121972C Underline

Supplies or Services & Prices or Costs

Additional Information/Notes

Item Supplies / Services Quantity Unit Unit Price Amount

CONTROL BOX FOR MXNET

SYSTEM-Reference Attachment 1 - Statement of Work dated 4 Nov 2024

Equipment Type: A/V equipment Product Service Code: 5836 Pricing Arrangement: Firm Fixed Price

1 Each

AMPLIFIED LOUDSPEAKER

CONTROLLER-Reference Attachment 1 - Statement of Work dated 4 Nov 2024

Equipment Type: A/V equipment Product Service Code: 5836 Pricing Arrangement: Firm Fixed Price

1 Each

EYEBOLT KIT-Reference Attachment 1

- Statement of Work dated 4 Nov 2024

Equipment Type: A/V equipment Product Service Code: 5836 Pricing Arrangement: Firm Fixed Price

2 Each

LOUDSPEAKER-Reference Attachment 1

- Statement of Work dated 4 Nov 2024

Equipment Type: A/V equipment Product Service Code: 5836 Pricing Arrangement: Firm Fixed Price

1 Each

PROJECTOR MOUNTING KIT-Reference Attachment 1 - Statement of Work dated 4 Nov 2024

Equipment Type: A/V equipment Product Service Code: 5836 Pricing Arrangement: Firm Fixed Price

2 Each

75W AMPLIFIER-Reference Attachment 1 - Statement of Work dated 4 Nov

Equipment Type: A/V equipment Product Service Code: 5836 Pricing Arrangement: Firm Fixed Price

1 Each

ETERNET TO DIGITAL MULTIPLEX

CONVERTER-Reference Attachment 1 - Statement of Work dated 4 Nov 2024

Equipment Type: A/V equipment Product Service Code: 5836 Pricing Arrangement: Firm Fixed Price

1 Each

IFE RACKMOUNT KIT-Reference Attachment 1 - Statement of Work dated 4 Nov 2024

Equipment Type: A/V equipment Product Service Code: 5836 Pricing Arrangement: Firm Fixed Price

1 Each

6.5 CEILING SPEAKERS-Reference

Attachment 1 - Statement of Work dated 4 Nov 2024

Equipment Type: A/V equipment Product Service Code: 5836 Pricing Arrangement: Firm Fixed Price

6 Each

10.1 TABLE TOUCHPAD-Reference

Attachment 1 - Statement of Work dated 4 Nov 2024

Equipment Type: A/V equipment Product Service Code: 5836 Pricing Arrangement: Firm Fixed Price

1 Each

CONFIGURED AV RACK-Reference Attachment 1 - Statement of Work dated 4 Nov 2024

Equipment Type: A/V equipment Product Service Code: 5836 Pricing Arrangement: Firm Fixed Price

1 Each

LECTERN-Reference Attachment 1 - Statement of Work dated 4 Nov 2024

Equipment Type: A/V equipment Product Service Code: 5836 Pricing Arrangement: Firm Fixed Price

1 Each

9 OUTLET POWER STRIP-Reference Attachment 1 - Statement of Work dated 4 Nov 2024

Equipment Type: A/V equipment Product Service Code: 5836 Pricing Arrangement: Firm Fixed Price

1 Each

LCD LASER PROJECTOR-Reference Attachment 1 - Statement of Work dated 4 Nov 2024

Equipment Type: A/V equipment Product Service Code: 5836 Pricing Arrangement: Firm Fixed Price

1 Each

DIVERSITY ANTENNA-Reference Attachment 1 - Statement of Work dated 4 Nov 2024

Equipment Type: A/V equipment Product Service Code: 5836 Pricing Arrangement: Firm Fixed Price

1 Each

DESKTOP MICROPHONE-Reference Attachment 1 - Statement of Work dated 4 Nov 2024

1 Each

Equipment Type: A/V equipment Product Service Code: 5836 Pricing Arrangement: Firm Fixed Price

BODYPACK TRANSMITTER-Reference Attachment 1 - Statement of Work dated 4 Nov 2024

Equipment Type: A/V equipment Product Service Code: 5836 Pricing Arrangement: Firm Fixed Price

2 Each

HANDHELD MICROPHONE-Reference Attachment 1 - Statement of Work dated 4 Nov 2024

Equipment Type: A/V equipment Product Service Code: 5836 Pricing Arrangement: Firm Fixed Price

2 Each

QUAD CHANNEL RECEIVER-Reference Attachment 1 - Statement of Work dated 4 Nov 2024

Equipment Type: A/V equipment Product Service Code: 5836 Pricing Arrangement: Firm Fixed Price

1 Each

LAVALIER MICROPHONE-Reference Attachment 1 - Statement of Work dated 4 Nov 2024

Equipment Type: A/V equipment Product Service Code: 5836 Pricing Arrangement: Firm Fixed Price

2 Each

MONITOR-Reference Attachment 1 - Statement of Work dated 4 Nov 2024

Equipment Type: A/V equipment Product Service Code: 5836 Pricing Arrangement: Firm Fixed Price

1 Each

REMOVAL OF OLD EQUIPMENT, CONTROL

SYSTEM PROGRAMMING, SYSTEM

ENGINEERING, ELECTRICAL,

COMMISSIONING,

PROGRAMMING-Reference Attachment 1

- Statement of Work dated 4 Nov 2024

Equipment Type: A/V equipment Product Service Code: 5836 Pricing Arrangement: Firm Fixed Price

1 Each

DELIVERY AND INSTALLATION-Reference Attachment 1 - Statement of Work dated 4 Nov 2024

Equipment Type: A/V equipment Product Service Code: 5836 Pricing Arrangement: Firm Fixed Price

1 Each

Description/Specifications/Statement of Work

Attch 1 - Statement of Work Carter Hall Auditorium Refresh - F2MTR34281A002

Attch 2 - Salient Characteristics - Carter Hall Auditorium Refresh - F2MTR34281A002

Attch 3 - Layout - Carter Hall Auditorium Refresh - F2MTR34281A002

Attch 4 - Pictures - Carter Hall Auditorium Refresh - FA301625Q0029

Attch 5 - Q&A- Carter Hall Auditorium Refresh- FA301625Q0029

Requirements 343TRS Carter Hall Auditorium A/V Refresh

Packaging and Marking

Inspection and Acceptance

Overall Contract Inspection/Acceptance Locations

Inspection and Acceptance Location

Both Destination Instructions: See Statement of Work (SOW) for Acceptance/inspection criteria.

DoDAAC: F2MTR3 CountryCode: USA

343 TRS DORR

AF BPN NO MILSBILLS PROCESSES, 1325 HARMON DR

LACKLAND AFB, TX 78236-5438

UNITED STATES

Mr. Daniel Olivares Email: daniel.olivares.3@us.af.mil Telephone: (210) 671-0710

Inspection and Acceptance Location

Both Destination Instructions: See Statement of Work (SOW) for Acceptance/inspection criteria.

DoDAAC: F2MTR3 CountryCode: USA

343 TRS DORR

AF BPN NO MILSBILLS PROCESSES, 1325 HARMON DR

LACKLAND AFB, TX 78236-5438

UNITED STATES

Daniel Olivares Email: daniel.olivares.3@us.af.mil Telephone: 210) 671-0710

Inspection and Acceptance Location

Both Destination Instructions: See Statement of Work (SOW) for Acceptance/inspection criteria.

DoDAAC: F2MTR3 CountryCode: USA

343 TRS DORR

AF BPN NO MILSBILLS PROCESSES, 1325 HARMON DR

LACKLAND AFB, TX 78236-5438

UNITED STATES

Mr. Daniel Olivares Email: daniel.olivares.3@us.af.mil Telephone: (210) 671-0710

Inspection and Acceptance Location

Both Destination Instructions: See Statement of Work (SOW) for Acceptance/inspection criteria.

DoDAAC: F2MTR3 CountryCode: USA

343 TRS DORR

AF BPN NO MILSBILLS PROCESSES, 1325 HARMON DR

LACKLAND AFB, TX 78236-5438

UNITED STATES

Daniel Olivares Email: daniel.olivares.3@us.af.mil Telephone: 210) 671-0710

Inspection and Acceptance Location

Both Destination Instructions: See Statement of Work (SOW) for Acceptance/inspection criteria.

DoDAAC: F2MTR3 CountryCode: USA

343 TRS DORR

AF BPN NO MILSBILLS PROCESSES, 1325 HARMON DR

LACKLAND AFB, TX 78236-5438

UNITED STATES

Daniel Olivares Email: daniel.olivares.3@us.af.mil Telephone: 210) 671-0710

Inspection and Acceptance Location

Both Destination Instructions: See Statement of Work (SOW) for Acceptance/inspection criteria.

DoDAAC: F2MTR3 CountryCode: USA

343 TRS DORR

AF BPN NO MILSBILLS PROCESSES, 1325 HARMON DR

LACKLAND AFB, TX 78236-5438

UNITED STATES

Daniel Olivares Email: daniel.olivares.3@us.af.mil Telephone: (210) 671-0710

Inspection and Acceptance Location

Both Destination Instructions: See Statement of Work (SOW) for Acceptance/inspection criteria.

DoDAAC: F2MTR3 CountryCode: USA

343 TRS DORR

AF BPN NO MILSBILLS PROCESSES, 1325 HARMON DR

LACKLAND AFB, TX 78236-5438

UNIT…