PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C26126Q0560 04-13-2026

Lacy Morgan : Lacy.Morgan@va.gov 559-225-6100 X3072 04-27-2026

12:00PM PDT

Department of Veterans Affairs Network Contracting Office (NCO) 21

X

561790

$9 Million

N/A

VA Central California Health Care System 2615 E. Clinton Ave

Fresno CA 93703

FMS-VA-2(101) Financial Services Center

PO BOX 149971

Austin TX 78714-9971

See CONTINUATION Page

This is a Request for Quotation (RFQ) for Exhaust Hood and Grease Trap Cleaning Services for Veterans Affairs Central California Health Care System (VACCHCS) in accordance with the Performance Work Statement contained herein.

Period of Performance: 06/01/2026 - 05/31/2031 Base Year: 06/01/2026 - 05/31/2027 Option Year 1: 06/01/2027 - 05/31/2028 Option Year 2: 06/01/2028 - 05/31/2029 Option Year 3: 06/01/2029 - 05/31/2030 Option Year 4: 06/01/2030 - 05/31/2031

Please carefully read the Addendum to FAR 52.212-1 Instructions to Offerors - Commercial Items and VAAR 52.212-2 Evaluation-Commercial Products and Commercial Services to ensure quotes submitted are complete and conforming the solicitation's requirements.

See CONTINUATION Page

X 1

Lacy Morgan Contracting Officer

36C26126Q0560

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 PERFORMANCE WORK STATEMENT

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)(DEVIATION OCT 2025)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.4 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.5 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 28

C.6 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY

2014)

C.7 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

C.8 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

C.9 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

C.10 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.11 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (MAR

2026) (DEVIATION)

C.12 VAAR 852.204-72 PERSONNEL VETTING AND CREDENTIALING (MAR 2026)

(DEVIATION)

C.13 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2018)

C.14 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) . 43

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023) (DEVIATION OCT 2025)

E.2 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

E.3 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.4 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

E.5 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (NOV 2025)

(DEVIATION)

E.6 52.237-1 SITE VISIT (APR 1984)

E.7 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

E.8 VAAR 852.215-72 NOTICE OF INTENT TO RE-SOLICIT (OCT 2019)

E.9 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)(DEVIATION OCT 2025)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C261

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly in arrears

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 MO __________________ __________________

Exhaust Hood And Grease Trap Cleaning In Accordance With The

Performance Work Statement West Canteen Hood Service (monthly) Contract Period: Base POP Begin: 06-01-2026 POP End: 05-31-2027 PRINCIPAL NAICS CODE: 561790 - Other Services to Buildings and Dwellings PRODUCT/SERVICE CODE: S216 - Housekeeping - Facilities Operations Support

4.00 EA __________________ __________________

Performance Work Statement East Canteen Hood Service (quarterly) Contract Period: Base POP Begin: 06-01-2026 POP End: 05-31-2027 PRINCIPAL NAICS CODE: 561790 - Other Services to Buildings and Dwellings

Performance Work Statement 2 NFS Patient Kitchen Hoods Service (quarterly) Contract Period: Base POP Begin: 06-01-2026 POP End: 05-31-2027 PRINCIPAL NAICS CODE: 561790 - Other Services to Buildings and Dwellings

Performance Work Statement Grease Trap Service (quarterly) Contract Period: Base POP Begin: 06-01-2026 POP End: 05-31-2027 PRINCIPAL NAICS CODE: 561790 - Other Services to Buildings and Dwellings

Performance Work Statement West Canteen Hood Service (monthly) Contract Period: Option 1 POP Begin: 06-01-2027 POP End: 05-31-2028 PRINCIPAL NAICS CODE: 561790 - Other Services to Buildings and Dwellings

Performance Work Statement East Canteen Hood Service (quarterly) Contract Period: Option 1 POP Begin: 06-01-2027 POP End: 05-31-2028 PRINCIPAL NAICS CODE: 561790 - Other Services to Buildings and Dwellings

Performance Work Statement 2 NFS Patient Kitchen Hoods Service (quarterly) Contract Period: Option 1 POP Begin: 06-01-2027 POP End: 05-31-2028 PRINCIPAL NAICS CODE: 561790 - Other Services to Buildings and Dwellings

Performance Work Statement Grease Trap Service (quarterly) Contract Period: Option 1 POP Begin: 06-01-2027 POP End: 05-31-2028 PRINCIPAL NAICS CODE: 561790 - Other Services to Buildings and Dwellings

Performance Work Statement West Canteen Hood Service (monthly) Contract Period: Option 2

POP Begin: 06-01-2028 POP End: 05-31-2029 PRINCIPAL NAICS CODE: 561790 - Other Services to Buildings and Dwellings

Performance Work Statement East Canteen Hood Service (quarterly) Contract Period: Option 2 POP Begin: 06-01-2028 POP End: 05-31-2029 PRINCIPAL NAICS CODE: 561790 - Other Services to Buildings and Dwellings

Performance Work Statement 2 NFS Patient Kitchen Hoods Service (quarterly) Contract Period: Option 2 POP Begin: 06-01-2028 POP End: 05-31-2029 PRINCIPAL NAICS CODE: 561790 - Other Services to Buildings and Dwellings

Performance Work Statement Grease Trap Service (quarterly) Contract Period: Option 2 POP Begin: 06-01-2028 POP End: 05-31-2029 PRINCIPAL NAICS CODE: 561790 - Other Services to Buildings and Dwellings

Performance Work Statement West Canteen Hood Service (monthly) Contract Period: Option 3 POP Begin: 06-01-2029 POP End: 05-31-2030 PRINCIPAL NAICS CODE: 561790 - Other Services to Buildings and Dwellings

Performance Work Statement East Canteen Hood Service (quarterly) Contract Period: Option 3 POP Begin: 06-01-2029 POP End: 05-31-2030 PRINCIPAL NAICS CODE: 561790 - Other Services to Buildings and Dwellings

Performance Work Statement 2 NFS Patient Kitchen Hoods Service (quarterly) Contract Period: Option 3 POP Begin: 06-01-2029 POP End: 05-31-2030 PRINCIPAL NAICS CODE: 561790 - Other Services to Buildings and Dwellings

Performance Work Statement Grease Trap Service (quarterly) Contract Period: Option 3 POP Begin: 06-01-2029 POP End: 05-31-2030 PRINCIPAL NAICS CODE: 561790 - Other Services to Buildings and Dwellings

Performance Work Statement West Canteen Hood Service (monthly) Contract Period: Option 4 POP Begin: 06-01-2030 POP End: 05-31-2031 PRINCIPAL NAICS CODE: 561790 - Other Services to Buildings and Dwellings

Performance Work Statement

East Canteen Hood Service (quarterly) Contract Period: Option 4 POP Begin: 06-01-2030 POP End: 05-31-2031 PRINCIPAL NAICS CODE: 561790 - Other Services to Buildings and Dwellings

Performance Work Statement 2 NFS Patient Kitchen Hoods Service (quarterly) Contract Period: Option 4 POP Begin: 06-01-2030 POP End: 05-31-2031 PRINCIPAL NAICS CODE: 561790 - Other Services to Buildings and Dwellings

Performance Work Statement Grease Trap Service (quarterly) Contract Period: Option 4 POP Begin: 06-01-2030 POP End: 05-31-2031 PRINCIPAL NAICS CODE: 561790 - Other Services to Buildings and Dwellings

GRAND TOTAL __________________

B.3 PERFORMANCE WORK STATEMENT

1. BACKGROUND: VA Central California Health Care System (VACCHCS) requires quarterly cleanings for both the Canteen & Patient Kitchen (Nutrition and Food Service- NFS) hood exhaust systems and grease traps to ensure the safety of patients, staff, and visitors to the hospital. The daily meals prepared using the grills, ovens, stoves, and fryers can cause an enormous build-up of grease and without proper cleaning, may cause a fire. Clogged grease traps may impact the sanitary drain system and overflows cause slipping hazards.

2. GENERAL: The facility requires professional cleaning and maintenance of its exhaust hood systems and grease traps to maintain safe operation of its cooking facilities. This service contract is to provide regular exhaust system cleaning service for the Canteen & Nutrition and Food Services (NFS) hood exhaust systems and grease traps. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

3. SCOPE OF WORK: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, other items, and non-personal services necessary to provide hood cleaning service for the Canteen & NFS hood exhaust systems and grease traps as defined in this Performance Work Statement (PWS). The contractor shall perform comprehensive cleaning, inspection and maintenance on items listed below.

3.1. The contractor shall provide all management, supervision, labor, parts, material, tools, and transportation necessary to perform the quarterly hood inspection and cleaning service and grease trap servicing. The contractor, without additional expense to the Government, shall obtain any licenses, permits, and insurance required to perform the work in this contract. The contractor shall comply with all current, applicable federal, state, and local laws. Evidence of insurance, licenses, and permits shall be provided to the Contracting Officer (CO) and Contracting Officer’s representative (COR) before work commences.

3.2. FREQUENCY:

3.2.1. The West Canteen Exhaust Hood System (Hood #2) shall be cleaned monthly

3.2.2. The East Canteen Exhaust Hood System (Hood #1) shall be cleaned quarterly

3.2.3. The Canteen grease traps will be thoroughly inspected and cleaned quarterly

3.2.4. The two NFS hood exhaust systems shall be cleaned quarterly

3.3. Cleaning shall be performed on a consistent schedule within each required service period (monthly or quarterly), as coordinated with the COR. Exceptions are Federal holidays. Cleanings will be completed after work hours, to mitigate any impacts to patient and Veteran care. Canteen work hours end at 5pm. NFS work hours end at 7pm. The contractor shall provide a minimum of 24 hours’ notice of schedule changes. The contractor shall also send an Outlook Calendar invite for all cleanings at least 5 days prior to the work.

If a cleaning cannot occur on the agreed upon date, the cleaning will be rescheduled to the next available date that will accommodate the Government’s impacted services.

3.4. Hood Exhaust Systems

Equipment/Item Location Approximate measurements

NFS Exhaust Hood 1 Building 1, Basement Kitchen (Open Area) 4.5 ft x 28 ft NFS Exhaust Hood 2 Building 1, Basement Kitchen (North Wall) 4.5 ft x 23 ft NFS Exhaust Duct/Fan Building 1 exterior basement to 4th floor 65 ft Canteen Exhaust Hood 1 Building 1, 1st Floor Canteen Kitchen (East

Wall) 4 ft x 15 ft

Canteen Exhaust Hood 2 Building 1, 1st Floor Canteen Kitchen (West Wall)

4 ft x 8.5 ft

Canteen Exhaust Duct/Fan 1 Building 1 exterior 1st floor to OPC roof 52 ft Canteen Exhaust Duct/Fan 2 Building 1 exterior 1st floor to OPC roof 67 ft

3.4.1. Hood exhaust system shall be cleaned per the most current edition of the

National Fire Protection Association NFPA 96- Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations (2024 Current Edition) and all other local, state, and federal standards and procedures.

3.4.2. The contractor shall inspect and clean all surfaces on which grease and dust can be deposited in normal operations of each type of equipment to include but not limited to; hoods, grease removal and collection devices, duct systems including horizontal and vertical ductwork from the filters up and throughout the entirety including the fan and blower hosing, fan, fan wheel, exhaust fan and other apparatus thereto. The contractor is not responsible for cleaning the motor or motor interiors. Where there is more than one system in the building, the contractor shall complete all work required on one system before starting the next. Defects in the systems found by the contractor that require repair (e.g. broken fan blades, nonfunctioning blowers, frayed fan belts, broken conduit, excessive grease, inaccessible areas, separation of ductwork joints, etc.,) and if not corrected, could impact the contractor’s ability to perform the service or would impair the system’s ability to function properly shall be documented and annotated on the cleaning/inspection report.

3.4.3. The contractor shall clean all surfaces of hoods to bare metal. This includes, but not limited to outer and undersides of hoods and filter compartments.

There shall be no visible grease, either solidified or baked on after cleaning is performed.

3.4.4. The contractor shall clean all grease filters, baffles, collection trays, and other approved grease removal and collection devices for use with commercial cooking equipment.

3.4.5. The contractor shall replace any filters that cannot be satisfactorily cleaned.

3.4.6. The contractor shall clean all horizontal and vertical ductwork to bare metal beginning at the hood connection and extending to and including the exit stack. Where ducts are joined in sections, the contractor may remove and clean if required, to ensure adequate cleaning in accordance with this PWS and all referenced publications. Duct sections shall be reinstalled with joints opposite to the direction air flow using sheet metal screws and new clips.

3.4.7. The contractor shall clean the complete fan assembly including the housing, wheel shafts, braces, supports, pulleys, and all other apparatuses thereto, except for motor interiors.

3.4.8. Acceptable methods of cleaning commercial kitchen exhaust systems shall include but is not limited to the following processes or a combination thereof:

3.4.8.1. Manual removal of cooking by-product.

3.4.8.2. Low pressure application of USDA or facility approved detergents.

3.4.8.3. Wash/rinse processes utilizing high pressure hot water cleaning.

3.4.8.4. Wash/rinse processes utilizing saturated steam cleaning.

3.4.9. In accordance with paragraph 11.6.6 of NFPA 96 Standard, flammable solvents or other flammable cleaning aids shall not be used in cleaning operations.

3.4.10. The contractor shall, at the start of the cleaning process, lock out any electrical switches that could be activated accidentally during the cleaning process. At the close of the cleaning operations, exhaust blowers shall be restarted, all access doors utilized during cleaning shall be replaced and fastened, dampers positioned for proper exhaust airflow and electrical switches and system components returned to operable state. When cleaning procedures are complete, all electrical switches shall be returned to an operable state.

3.4.11. When cleaning procedures are complete, all access panels (doors) and cover plates shall be restored to their normal operating condition. When access panels are removed, a service company label or tag reprinted with the name of the company and giving the date of inspection and/or cleaning shall be affixed near the affected access panel(s).

3.4.12. The contractor shall not render fire suppression system components inoperable during the cleaning process. Cleaning chemicals shall not be applied to fusible links or detection devices of automatic fire suppression systems installed in exhaust equipment.

3.4.13. The contractor shall keep the service area free from accumulations of waste material or rubbish. When cleaning from the roof down through the ducts, plastic sheeting shall be positioned and affixed directly under hoods to prevent steam from coming into contact with personnel working below. Upon completion of cleaning service, the contractor shall ensure the work area and premises are clean and restored to their original condition. The contractor shall collect and remove all trash, condensed steam, grease, and dirt generated from the cleaning and properly dispose in accordance with all local, state, and federal regulations. The contractor shall provide all cleaning equipment and supplies such as, but not limited to, brooms, mops, buckets, rags, paper towels, etc.

3.5. Grease Traps

Equipment/Item Location Tank Capacity Grease Trap 1 Building 1, 1st Floor Canteen Kitchen (East

Wall) 20/40 (GPM/lbs)

Grease Trap 2 Building 1, 1st Floor Canteen Kitchen (Center)

20/40 (GPM/lbs)

Grease Trap 3 Building 1, 1st Floor Canteen Kitchen (West Wall)

20/40 (GPM/lbs)

3.5.1. Grease trap approximate interior measurements are: 23” x 14” x 22” deep (4 ft3 or 30 gallons)

3.5.2. Grease traps shall be cleaned using vacuum suction. All sides shall be fully cleaned, leaving no residue or fats, oils or grease (FOG). FOG shall be removed from the site and disposed of in accordance with EPA regulations.

3.6. Government furnished property and services:

3.6.1. The Government shall provide reasonable quantities of utilities (water and electricity) to the contractor without charge for the sole purpose of fulfilling the services in this contract. Any temporary lines and connections that may be required shall be approved by the COR and installed, maintained, and removed by the contractor at the contractor’s expense.

3.6.2. The contractor shall practice utility conservation and perform work in a manner that prevents the waste of such utilities. Water faucets and/or valves shall be turned off after use. Lights shall be used only in areas where and when work is being performed. The contractor is not authorized to adjust mechanical equipment controls for heating, ventilation, and air conditioning systems unless specially authorized by the person having authority over the system.

4. REPORTS/LABELS:

4.1. A full report of the maintenance and cleaning, including before & after photos of each part of the system are required and will be provided to the Contract Officer’s Representative (COR) and Government Point of Contact (POC) within 5 business days of each service visit. The report shall segregate the “before” from the “after” photos to clearly depict the cleaning work performed.

4.2. The contractor shall affix a Certificate of Performance label to each hood to include the company info and cleaning date. The label must be visible, and all other outdated and previous labels removed. No remnant of previous label or its adhesive shall remain.

4.3. Any deficiencies must be reported on an after-service follow-up report and provided to the COR or POC within 2 business days of being identified.

5. PLACE OF PERFORMANCE: Fresno VA Medical Center - 2615 E. Clinton Ave. Fresno, CA

93703

6. PERIOD OF PERFORMANCE: The period of Performance is for (1) year with (4) one-year options.

6.1. Base Period: June 1, 2026 thru May 31, 2027

6.2. Option Year 1: June 1, 2027 thru May 31, 2028

6.3. Option Year 2: June 1, 2028 thru May 31, 2029

6.4. Option Year 3: June 1, 2029 thru May 31, 2030

6.5. Option Year 4: June 1, 2030 thru May 31, 2031

7. HOLIDAYS:

7.1. Legal holidays recognized by the Federal Government in accordance with 5 U.S.C.

6103, Executive Order 11582 and Public Law 94-97 or any other by the President of the United States to be a national holiday, the following national holidays are observed and for the purpose of this contract is defined as “Legal Federal, official holidays” as follows:

7.1.1. Recognized Holidays

New Year’s Day January 1 Martin Luther King Jr.’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 19 Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25

8. PERFORMANCE REQUIREMENTS:

8.1. The Contractor shall be fully responsible for compliance with all VA, local, state, and Federal environmental/occupational safety laws, rules, and regulations. The Contractor shall follow life and safety codes and take necessary actions to avoid conditions that may be hazardous to the health and safety of hospital personnel and patients. The Contractor is responsible for meeting all applicable OSHA and VA guidelines for safe working processes; example: lockout/tagout. All work for the duration of the contract shall be performed by trained technicians. All safety measures shall be approved as adequate by the safety officer in advance.

8.2. Contractor personnel cannot work alone in interstitial spaces or roof tops, at a minimum they must work in teams of two and with the presence of the Fresno VAMC COR or designated POC for escort.

8.3. Contractor to check in with the Fresno VAMC COR/POC prior to start of work and completion of work on a daily, or system basis. The contractor shall ensure the affected systems have been properly shut down and secured.

8.4. Contractor is responsible for all lock-out-tag-out (LOTO) requirements and shall ensure systems are brought back online in accordance with OEM start up requirements and that the VA is notified at the time of shutdown and start up.

8.5. Contractor shall be responsible for the protection of all building floors, walls, roofs, fixtures and other equipment in the vicinity of the equipment that may be subjected to damage while performing this contract. Contractor shall replace any damaged items with exactly matching items or a like item at no cost to the government.

8.6. Work site shall be left free and clean of all debris after completion of work. Contractor shall be responsible for the safety of all VACCHCS employees and visitors while performing contracted work, including slipping and tripping hazards. Contractor shall adequately barricade the immediate work site to prevent unauthorized individuals into the work area.

8.7. Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible, and capable employees in the performance of this contract. The CO may require that the contractor remove from the Government job any employee that endangers persons, property, environment, Hostile work environment, or federal workplace policy or violates the standards noted in this PWS.

9. QUALITY ASSURANCE SURVEYLANCE PLAN:

The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP) and PWS. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. Failure to correct any adverse findings or failure to deliver all services described in this contract may result in non-acceptance of the services by the Government. Failure to meet the standards of this performance work statement may result in a deduction of price equal to the value of the unperformed or poorly performed services. Failure to provide services in accordance with this contract could also result in termination of the contract for cause and/or adversely impact the Contractor’s ability to be selected for future contracts as documented. Government verification inspections of services shall not constitute acceptance nor replace the contractor inspection or in any way relieve the contractor of any responsibility to take all actions necessary to assure highest quality of service rendered. The Quality Assurance Surveillance Plan (QASP) is included in Section 15.

10. CONTRACTING OFFICER REPRESENTATIVE:

10.1. The Contracting Officer Representative (COR) will be appointed by the Contracting

Officer who will provide technical guidance and clarifications to the Contractor. It shall be noted that interpretation of contractual terms and/or financial matters is the responsibility of the Contracting Officer.

10.2. The COR will monitor the Contractor's performance to assure that services provided, and the standards of performance are met in accordance with this Performance Work Statement and the Quality Assurance Quality Control (QAQC) Plan. In accordance with FAR 52.212-4 (a) “Inspection/Acceptance” the Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of non-conforming supplies or re-work of non-conforming services at no additional cost to the Government

11. STANDARD OF CONDUT: Contractor and/or subcontractor personnel must adhere to the contract and shall conduct themselves according to the following standards.

11.1. Neglect of Duties. Contractor, subcontractors, and personnel neglect of duties shall not be condoned. This shall include but not limited to sleeping on duty, unreasonable delay or failures to carry out assigned tasks, conducting personal affairs during duty hours, and refusing to render assistance or cooperate in upholding the integrity of the work site security. This can result in the termination of the contract or removal of the employee(s), which will be the decision the VA. The CO shall inform the contractor in writing of actions.

11.2. Disorderly Conduct. The use of abusive or offensive language, quarreling, intimidation by works, actions, or fighting shall not be condoned. Also included is participation in disruptive activates which interfere with normal and efficient of government operations.

This can result in the termination of the contract or removal of the employee(s), which will be the decision the VA. The CO shall inform the contractor in writing of actions.

11.3. Driving. Contractor and Contractor’s employees shall obey all speed limits and traffic signs. Disobeying traffic regulation could result in court citations, which include monetary fines. Continued violations could result in being restricted from driving on VA facilities.

11.4. Parking. Contractor vehicles will be parked only in lots or areas designated by the

COR, if available. The Government will not be liable for any lost, stolen, or damaged vehicles or items. Contractor shall obey all distances from critical areas which are deemed by the VA or code. Continued violations could result in being restricted from driving on VA facilities.

11.5. Smoking. Smoking is prohibited on VA property. Smoking on VA property could result in citations, which include monetary fines. Continued violations could result in removal from VA facilities.

11.6. Intoxicants. The Contractor shall not allow any employee to possess, sell, consume, or be under the influence of intoxicants, drugs, or substances that produce similar effects.

The use of illegal drugs is prohibited on Federal property. Violators will be prosecuted.

11.7. Posted Signs: The Contractor shall comply will all posted signs on VA property.

11.8. Criminal Actions. Contractor, subcontractor, or contractor’s employees may be sanctioned for criminal actions, but not limited to the following:

11.8.1. Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records.

11.8.2. Unauthorized use of Government property, theft, vandalism, or immoral conduct.

11.8.3. Unethical or improper use of official authority or credentials.

11.9. Removal of Personnel. The Government reserves the right to direct the Contractor to remove any employee from the work site for failure to comply with the standards of conduct or for safety/security violations.

12. SECURITY:

12.1. Security Badge: Contractor and contractor’s employees shall obtain a flash badge / temporary badge from dispatch, VA police on arrival to any campus. The VA Issued Security badge shall be worn on the upper torso and be visible at all times.

12.2. Contractor’s Badge or Uniform: Contractor, Subcontractors, employees, and representatives shall have a company badge or be wearing a uniform or attire with the company name visible at all times.

12.3. Physical Security: The contractor shall be responsible for safeguarding their equipment while on Government property. Additionally, the contractor shall be responsible for any Government equipment, information and property provided for contractor use. Contractor will NOT be provided a staging area for storage of tools, equipment, material, supplies, and other items. The Government will not be responsible for damage or loss of contractor’s property. Contractor is responsible to safeguard its property.

12.4. OI&T Security: Office of Information and Technology (OI&T) certification and accreditation requirements do not apply for this service contract and therefore a Security Accreditation Package is not required. At no time will the vendor be in contact or have access to VA sensitive information, OI&T systems, or the VA OI&T network.

13. SAFETY:

13.1. In performance of this contract, the Contractor shall take such safety precautions as the Contractor Officer or his/her designee may determine to be reasonably necessary to protect both the lives and health of the occupants of the building and property. The Contractor Officer or his/her designee will notify the Contractor of any non-compliance.

The Contractor shall, after receipt of such notice, immediately correct the condition to which attention has been directed.

13.2. The Contractor shall provide all necessary Personal protective Equipment (PPE) and attire to personnel and require employees to use it during the performance of their duties as necessary. Employees shall be trained on the use and proper maintenance of PPE. The contractor shall conform to all regulations, federal and local OSHA standards.

13.3. Contractor shall comply with the Federal and State OSHA Blood Borne Pathogens

Standard(s) and Airborne Infection Precautions. The Contractor shall ensure:

13.3.1. Methods are in place by which all employees are educated as to the risks associated with Blood Borne Pathogens and Infectious Airborne Diseases in Health Care facilities

13.3.2. Have policies and procedures in place which reduce the risk of employee exposure to Blood Borne Pathogens and Infectious Airborne Diseases

13.3.3. Have mechanisms for employee counseling and treatment following exposure to blood borne pathogens and Infectious Airborne Diseases.

13.3.4. Provide employees with appropriate personal protective equipment (PPE) and/or clothing such as gloves, caps, gowns, masks, and protective eyewear throughout the performance of this contract.

13.4. Supervision. The contractor shall arrange for satisfactory supervision of the contract work. The Contractor or his designee shall be available at all times, when the contract work is in progress, to receive notices, reports or requires from the Contracting Officer or his representative.

14. INVOICING: Contractor shall invoice in monthly increments or as established by the Contracting Officer in arears for work performed. Invoices will not be paid until all required deliverables have been received during the billing period. Invoices shall be submitted to the COR for review and approval prior to submission to Tungsten.

14.1. All invoices from the contractor shall be submitted electronically in accordance with

VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

14.2. VA’s Electronic Invoice Presentment and Payment System- The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submissions. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

14.3. More information on the VA Financial Services Center is available at http://www.fsc.va.gov/einvoice.asp.

http://www.fsc.va.gov/einvoice.asp

14.4. Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have questions about the e- invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

14.4.1. Tungsten e-Invoice Setup Information: 1-877-489-6135

14.4.2. Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

14.4.3. FSC e-Invoice Contact Information: 1-877-353-9791

14.4.4. FSC e-invoice email: vafsccshd@va.gov

15. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The following Performance Requirement Services Summary identifies the performance objective and performance thresholds for critical tasks associated with providing support services for this requirement. The performance threshold describes the minimum acceptable levels of service required for each requirement. The Performance Requirements Summary shall not take the place of the PWS. These thresholds are critical to mission success. Failure to meet the standard will result in termination for default.

Performance Objective

Standard Performance Threshold Maximum

Allowable Degree of deviation requirement

Method of Surveillance

1. Service frequency/ interval

Testing and Inspection of exhaust hoods and grease traps done per interval in PWS, Section 3.2 and 3.3

No deviation without advanced notice and approval. All service intervals shall be 100% compliant

COR validation to ensure that PWS requirement is achieved

2. Service Reports

All reports are accurate, complete, and submitted on time per the PWS, Section 4.1 to 4.3

No more than 2 late service reports per year.

COR review of documentation supplied by contractor to ensure that PWS requirement is achieved.

mailto:vafsccshd@va.gov

3. Quality Services

All services shall be complete per the PWS, sections 3.4 and 3.5 and performed in a workmanlike manner

No more than 2 discrepancies identified in the quality of work performed within each annual period. Any discrepancy identified shall be resolved within 5 business days

COR or POC validation of work product to ensure that PWS requirement is achieved

(End of Performance Work Statement)

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)(DEVIATION OCT

2025)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal, or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31 U.S.C. 3903) and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to receive invoices. An invoice must include the information required by 5 CFR part 1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act ( 31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(4) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable;

(D) Contractor point of contact; and

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(5) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section3903&num=0&edition=prelim due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by FAR part 33 if–

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see FAR part 32).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a termination for cause.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures for interest credits prescribed in FAR part 32 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon—

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. The Government will send a cure notice to the Contractor, unless the reason for the termination is late delivery. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered under this contract are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C.

chapter 87, Kickbacks; 49 U.S.C. 40118, Government-financed air transportation; and 41 U.S.C.

chapter 21 relating to procurement integrity.

(r) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services;

(2) The Disputes, Payments, Invoice, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) Other contract clauses incorporated in the solicitation or contract;

(4) Addenda to this solicitation or contract;

(5) Solicitation provisions incorporated in the solicitation;

(6) Other paragraphs of this clause;

(7) Other documents, exhibits, and attachments; and

(8) The specification.

(s) Unauthorized obligations.

(1) Except as stated in paragraph (s)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government-authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the…