Solicitation. 19GE5024R0028.pdf

19GE5024R0028

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

5. SOLICITATION NUMBER

19GE5024R0028

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

02/28/2024

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Granville G. Hutchinson

b. TELEPHONE NUMBER (No collect calls)

c. EMAIL hutchinsongg@state.gov

8. OFFER DUE DATE / LOCAL

TIME

03/29/2024 15:00

CODE FRANK

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: RPSO

60435, FRANKFURT, GERMANY

9. ISSUED BY X UNRESTRICTED OR SET ASIDE: % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

(15 CFR 700)

13b. RATING

RFQ IFB X RFP

14. METHOD OF SOLICITATION

BRATICODE15. DELIVER TO

AMERICAN EMBASSY BRATISLAVA

HVIEZDOSLAVONO NAMESTIE 4

ATTN: GSO

BRATISLAVA, SLOVAKIA 81102

CODE OPEAQM16. ADMINISTERED BY

RPSO Frankfurt OPE/AQM/IP/RPSO Frankfurt Office of Acquisition (AQM) Frankfurt

FACILITY

CODE

CODE

Contact UEI:

Telephone No.

17a. CONTRACTOR/

OFFEROR

OPEAQMCODE18a. PAYMENT WILL BE MADE BY

AMERICAN EMBASSY BRATISLAVA

HVIEZDOSLAVONO NAMESTIE 4

ATTN: FMO

BRATISLAVA, SLOVAKIA 81102

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

See Line Items Section

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE X ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. _____________________________ OFFER

DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK 5)

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,

IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT) Nicolas Wilhelm

31c. DATE SIGNED 01/26/2024

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

CGFS // CGFS

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 02/2012) BACK

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs 2 Section B. Price

C Descriptions/Specifications/Statement of Work

3 DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

652.222-800 RECRUITMENT OF THIRD COUNTRY NATIONALS

G Contract Administration Data

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

I Contract Clauses 52.252-2 Clauses Incorporated by Reference (Feb 1998) 52.203-3 Gratuities (Apr 1984) 52.203-12 Limitation On Payments to Influence Certain Federal Transactions (Jun 2020) 52.204-13 System for Award Management Maintenance (Oct 2018) 52.228-3 Workers' Compensation Insurance (Defense Base Act) (July 2014) 52.228-4 Workers' Compensation and War-Hazard Insurance Overseas (Apr 1984) 52.229-6 Taxes-Foreign Fixed-Price Contracts (Feb 2013) 52.203-5 Covenant Against Contingent Fees (May 2014) 52.203-7 Anti-Kickback Procedures (Jun 2020) 52.225-14 Inconsistency Between English Version and Translation of Contract (Feb 2000) 52.228-5 Insurance-Work on a Government Installation (Jan 1997) 52.244-6 Subcontracts for Commercial Products and Commercial Services (Dec 2023) 52.247-12 Supervision, Labor, or Materials (Apr 1984) 52.247-13 Accessorial Services - Moving Contracts (Apr 1984) 52.247-15 Contractor Responsibility for Loading and Unloading (Apr 1984) 52.247-17 Charges (Apr 1984) 52.247-21 Contractor Liability for Personal Injury and/or Property Damage (Apr 1984) 52.247-22 Contractor Liability for Loss of and/or Damage to Freight other than Household Goods (Apr 1984) 52.247-26 Government Direction and Marking (Apr 1984) 52.247-27 Contract Not Affected by Oral Agreement (Apr 1984) 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023) 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders- Commercial Products and Commercial Services (Dec 2023) 52.216-18 Ordering (Aug 2020) 52.216-19 Order Limitations (Oct 1995) 52.216-22 Indefinite Quantity (Oct 1995) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.229-12 Tax on Certain Foreign Procurements (Feb 2021) 652.225-71 SECTION 8(a) OF THE EXPORT ADMINISTRATION ACT OF 1979, AS AMENDED

(AUG 1999)

652.232-70 Payment Schedule and Invoice Submission (Fixed-Price)(Aug 1999)

652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)

52.245-2 Government Property Installation Operation Services (Apr 2012) 52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984) 652.236-70 Additional Safety Measure (OCT 2017)

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE (FEB

2015)

K Representations, Certifications, and Other Statements of Offerors or Respondents 52.209-7 Information Regarding Responsibility Matters (Oct 2018) 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services (Nov 2023) 52.229-11 Tax on Certain Foreign Procurements--Notice and Representation (Jun 2020)

652.225-70 ARAB LEAGUE BOYCOTT OF ISRAEL (AUG 1999)

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran--Representation and Certifications (Jun 2020)

L Instructions, Conditions, and Notices to Offerors and Respondents 52.204-22 Alternative Line Item Proposal (Jan 2017) 52.214-34 Submission of Offers in the English Language (Apr 1991) 52.212-1 Addendum INSTRUCTIONS TO OFFERORS

652.206-70 ADVOCATE FOR COMPETITION/OMBUDSMAN (FEB 2015)

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023) 52.204-7 System for Award Management (Oct 2018) 52.233-2 Service of Protest (Sept 2006) 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020) 52.222-56 Certification Regarding Trafficking in Persons Compliance Plan (Oct 2020)

M Evaluation Factors for Award 52.212-2 Evaluation-Commercial Products and Commercial Services (Nov 2021) 52.225-17 Evaluation of Foreign Currency Offers (Feb 2000) 52.217-5 Evaluation of Options (July 1990)

Line Item Summary

Solicitation Number:

19GE5024R0028

Contract Number: Title: BRATI 2024 Local Moves Solicitation

Date of Solicitation:

02/28/2024

Line Item No.

Description Quantity Unit Unit Price Total Cost

001 BASE YEAR TOTAL PRICE

From XXXX, 2024 to XX 2025 Moving of furniture from Vienna warehouse to residences and other furniture, high volume trash from the Embassy in accordance with Description/Specifications/Work Statement.

Pricing as detailed in 2.6. Price Summary Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 EA $0.00 $0.00

002 BASE YEAR TOTAL PRICE

DEFENSE BASE ACT INSURANCE (DBA) IF

APPLICABLE

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 EA $0.00 $0.00

1001 FIRST OPTION YEAR TOTAL PRICE

From XXXX, 2025 to 2026 Moving of furniture from Vienna warehouse to residences and other furniture, high volume trash from the Embassy in accordance with Description/Specifications/Work Statement

Pricing as detailed in 2.6 Price Summary Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 EA $0.00 $0.00

1002 FIRST OPTION YEAR TOTAL PRICE

DEFENSE BASE ACT INSURANCE (DBA) IF

APPLICABLE

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 EA $0.00 $0.00

2001 SECOND OPTION YEAR TOTAL PRICE

From XXXX, 2026 to XX 2027 Moving of furniture from Vienna warehouse to residences and other furniture, high volume trash from the Embassy in accordance with Description/Specifications/Work Statement

Pricing as detailed in 2.6. Price Summary Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 EA $0.00 $0.00

2002 SECOND OPTION YEAR TOTAL PRICE

DEFENSE BASE ACT INSURANCE (DBA) IF

APPLICABLE

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 EA $0.00 $0.00

2 - Section B. Price

2.1 GENERAL INFORMATION

2.1.1 This firm fixed price Indefinite Delivery Indefinite Quantity (IDIQ) type contract with one (1) base year and two (2) option year period for the safe and secure transportation and delivery/pick-up of items between Vienna warehouse and US Embassy leased and owned properties in Bratislava, including loading, unloading and all direct and indirect costs, moving services within US Embassy leased and owned properties, furniture assembly and disassembly, and weekly disposal of regular and hazardous waste from US Embassy leased and owned properties.

2.1.2 The Contractor shall complete all work, including furnishing all labor, materials, equipment and services, unless otherwise specified herein, required under this contract for the firm fixed- price indicated below and within the time specified herein. This price shall include all labor, materials, insurance, and profit. Any costs not priced will be considered to be included in the overhead and other indirect costs.

2.1.3 No additional sums will be payable on account of any escalation in the cost of materials, equipment or labor, or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract.

2.1.4 The contract will be for a one-year period from the date of the contract award, with two (2) one-year options.

2.1.5 Standard Services shall be ordered, Temporary additional services may be ordered if required and if funding is available. “Temporary Additional Services” include all services not identified in “Standard Services” of this section, including overtime, Saturday, Sunday and local public holiday. Quantities in this contract are estimates. The Government does not guarantee these estimated quantities and the contractor shall have no right to equitable adjustment if the estimated quantities are not ordered. If the quantities change, the price will remain the same. For the TAS, the contractor shall receive payment only as reimbursement, at the rates specified in “Pricing Summary”, for services actually ordered and performed.

2.2 VALUE ADDED TAX.

2.2.1 Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT;

this percentage is multiplied only against that portion. It is reflected for each performance period.

2.3 DEFENSE BASE ACT INSURANCE (DBA)

2.3.1 DBA insurance is required for all United States citizens or residents and individuals hired in the United States, regardless of citizenship for any construction and services for U. S. overseas contracts over US $10,000.00. DBA insurance is also required for all Host Country Nationals (HCNs) and Third Country Nationals (TCNs) working overseas unless waved by the Department of Labor (DOL). Only the countries listed currently on the DOL’s Active DBA Waivers are not required to have DBA insurance for Host Country Nationals (HCNs) and Third Country Nationals (TCNs). See website for country waivers:

https://www.dol.gov/owcp/dlhwc/dbawaivers/dbawaivers.htm

2.3.2 The waiver is only valid if alternative worker’s compensation benefits are provided to the waived employees pursuant to applicable local law. If there are no local worker’s compensation laws, the waiver has no effect and HCN and TCN (if applicable by local law) working under a U. S. contract shall be included and covered under the DBA.

2.3.3 The DBA insurance may be obtained from any authorized DBA insurance broker, see FAR52.228-3 WORKER’S COMPENSATION INSURANCE (DEFENSE BASE ACT) (APR1984). New DBA insurances policies can be purchased directly from any DOL approved insurance carrier. A list of DOL approved carriers may be found athttp://www.dol.gov/owcp/dlhwc/lscarrier.htm.

2.3.4 The Contractor will be reimbursed for DBA only to the extent the contractor provides documentary proof that DBA has been paid and only to the extent quoted in the Pricing Schedule.

2.3.5 DBA insurance cost will be evaluated as part of the total evaluated fixed price and included in the fixed price of the contract. Where DBA is applicable, the Contractor will be required to provide evidence of insurance (certification of coverage and a paid invoice) within 15 calendar days from the date of award.

2.3.6 Due to the fact that Slovakia is on the DOL’s active waiver list, DBA insurance is not required for all personnel performing under this contract.

2.4 MINIMUM AND MAXIMUM AMOUNTS

During this contract period, the Government shall place orders totaling a minimum of EUR 20,000. This reflects the contract minimum for this period of performance. The amount of all orders shall not exceed EUR 170,000.

This reflects the contract maximum for this period of performance.

2.5. PRICE SCHEDULE

The full range of services and pricing for material handling and moving services is described in the Contract Line Item Numbers (CLIN’s) - Price Summary. The Offerer shall fill in all the prices for the Base Year as well as for all option years. Please note that these are estimates only, and are not binding on the Government. See also 52.216-22 - Indefinite Quantity (Oct 1995).

2.6 PRICING SUMMARY

Base Year: CLIN 001

1. Transportation and delivery/pick-up of items between Vienna warehouse and US Embassy leased and owned properties, including loading, unloading and all direct and indirect costs

Description Unit cost Estimated annual Annual Cost volume

1. Price Per Trip.

1.1. Price per trip using 20 m3 or larger vehicle € ____ Trips: 30 € __

1.2. Price per trip using 50 m3 or larger vehicle € ____ Trips: 10 € __

2. Use of vehicles moving services within US Embassy leased and owned properties within Bratislava

2.1 Price per 20 m3 or larger vehicle/hour € ____ Hours: 1,300 € __

2.2. Price per 50 m3 or larger vehicle/hour € ____ Hours: 100 € __

3. Physical movement of items

3.1 Hourly rate/person €____ Hours: 1,400 € __

3.2. Weekend/Slovak holiday hourly rate/person €___ _ Hours: 200 € __

4. Physical movement of overweight items (100 kg+)

4.1. Handling a heavy load 1pcs € ____ Each: 20 € __

4.2. Weekend/Slovak holiday for heavy load 1pcs € ____ Each: 20 € __

5. Furniture assembly and disassembly

5.1. Hourly rate/person € ____ Hours: 300 € __

6. Weekly disposal of regular and occasional disposal of hazardous waste from US Embassy leased and owned properties in Bratislava

6.1 Price per 20 m3 or larger vehicle/trip € ____ Trips: 60 € __

7. Defense Base Act Insurance (DBA) If applicable € __

Total for Base Year CLIN 001 € __

First Option Year: CLIN 1001

1. Transportation and delivery/pick-up of items between Vienna warehouse and US Embassy leased and owned properties, including loading, unloading and all direct and indirect costs

Description Unit cost Estimated annual Annual Cost volume

1. Price Per Trip.

1.1 Price per trip using 20 m3 or larger vehicle € ____ Trips: 30 € __

1.2. Price per trip using 50 m3 or larger vehicle € ____ Trips: 10 € __

2. Use of vehicles moving services within US Embassy leased and owned properties within Bratislava

2.1 Price per 20 m3 or larger vehicle/hour € ____ Hours: 1,300 € __

2.2. Price per 50 m3 or larger vehicle/hour € ____ Hours: 100 € __

3. Physical movement of items

3.1. Hourly rate/person €____ Hours: 1,400 € __

3.2 Weekend/Slovak holiday hourly rate/person €____ Hours: 200 € __

4.1. Handling a heavy load 1pcs € ____ Each: 20 € __

4.2. Weekend/Slovak holiday for heavy load 1pcs € ____ Each: 20 € __

5. Furniture assembly and disassembly

5.1. Hourly rate/person € ____ Hours: 300 € __

6. Weekly disposal of regular and occasional disposal of hazardous waste from US Embassy leased and owned properties in Bratislava

6.1 Price per 20 m3 or larger vehicle/trip € ____ Trips: 60 € __

7..Defense Base Act Insurance (DBA) If applicable € __

Total for First Option Year CLIN 1001 € __

Second Option Year:CLIN 2002

1. Transportation and delivery/pick-up of items between Vienna warehouse and US Embassy leased and owned properties, including loading, unloading and all direct and indirect costs

Description Unit cost Estimated annual Annual Cost volume

1. Price Per Trip.

1.1. Price per trip using 20 m3 or larger vehicle € ____ Trips: 30 € __

1.2. Price per trip using 50 m3 or larger vehicle € ____ Trips: 10 € __

2. Use of vehicles moving services within US Embassy leased and owned properties within Bratislava

2.1. Price per 20 m3 or larger vehicle/hour € ____ Hours: 1,300 € __

2.2. Price per 50 m3 or larger vehicle/hour € ____ Hours: 100 € __

3. Physical movement of items

3.1. Hourly rate/person €____ Hours: 1,400 € __

3.2. Weekend/Slovak holiday hourly rate/person €____ Hours: 200 € __

4.1. Handling a heavy load 1pcs € ____ Each: 20 € __

4.2. Weekend/Slovak holiday for heavy load 1pcs € ____ Each: 20 € __

5. Furniture assembly and disassembly

5.1 Hourly rate/person € ____ Hours: 300 € __

6. Weekly disposal of regular and occasional disposal of hazardous waste from US Embassy leased and owned properties in Bratislava

6.1. Price per 20 m3 or larger vehicle/trip € ____ Trips: 60 € __

7..Defense Base Act Insurance (DBA) If applicable € __

Total for Second Option Year: CLIN 2002 € __

BASE YEAR TOTAL

FIRST OPTION YEAR TOTAL

SECOND OPTION YEAR TOTAL

GRAND TOTAL (BASE + ALL OPTION YEARS)

2.7 CURRENCY OF OFFER: _________________

Section C - Descriptions/Specifications/Statement of Work

3 - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1. GENERAL.

The contractor shall provide services for the United States Embassy in Bratislava, Slovakia. The services will consist of the secure and safe loading/unloading, moving, and transporting furniture and other articles from US Embassy leased and owned properties in Bratislava to the warehouse of the Tri- Mission in Vienna, or from the warehouse in Vienna to US Embassy leased and owned properties in Bratislava. The contractor shall furnish all managerial, administrative, direct labor personnel, materials and transportation that are necessary to accomplish all work required. Contractor employees shall be on site only for performance of contractual duties and not for other business purposes. Performance requirements for required work are described below. Contractor will manage their employees via a dedicated supervisor/leader at all times. At all times the contractor will ensure a supervisor/leader who will on hand to receive instructions from the Embassy COR (or other designated Embassy offiical). It will be the responsibility of the contractor’s supervisor/leader to handle the organization/prioritization of work, maintain workplace safety and security, and maintain work efficiency to meet all set deadlines/ timelines. The contractor is responsible to maintain the movement of furniture and equipment in such a way that prevents damage to these items.

2. DEFINITIONS.

"Article" means one item, piece, or package and contents thereof received by the contractor as listed on the inventory. It may be furniture, office supplies, papers and equipment, or general effects included in a shipment.

"Calendar Day" means the twenty-four hour period from midnight to midnight. Saturdays, Sundays and all holidays are considered calendar days.

"Client" means all United States mission personnel for whom the required services are to be rendered.

"COR" means the Contracting Officer's Representative, appointed in accordance with Section 2 of this contract/purchase order.

"Cube" means the cubic measure of space occupied by a given article after it has been packaged for shipment.

"Government" means the Government of the United States of America unless specifically stated otherwise.

"Services" means the services performed, workmanship, and material furnished or used in the performance of the services.

3. CONTRACTOR RESPONSIBILITIES.

Work Skills and Experience. The contractor shall ensure that all personnel assigned to this contract possess the skills and experience necessary for accomplishing their individual tasks.

The contractor's employees shall not at any time:

(a) Smoke in the client's facility or residence;

(b) Arrive at the facility or residence under the influence of drugs or alcohol, or even with alcohol on their breath;

(c) Drink alcoholic beverages on the job, even if offered;

(d) Use the client's bathroom or towels without permission;

(e) Engage in prolonged discussion or argument regarding the job;

(f) Perform any work for the client not specified in this contract; or

(g) Request or accept any articles or currency as a gratuity from the client for work performed under this contract.

(h) Contractor shall be responsible to keep waste disposal receipts from official waste disposal sites, and present them to the Embassy upon request.

(i) Contractor shall have and use personal protective equipment (safety boots with steel toes, gloves, safety harness, etc.)

(j) Contractor will provide a standard uniform for all employees. At a minimum, this will consist of a t-shirt with the identifying logo/name of the contracted company.

4. TECHNICAL REQUIREMENTS:

The Contractor shall provide all vehicles necessary for the performance of this contract minimum but not limited to:

4.1 Sufficiently sized vehicles with minimum cubic volume capacity of 20m3 The Contractor shall provide all fuel and lubricants for the vehicles.

The Contractor shall maintain its vehicles in the proper mechanical condition to assure their full availability when needed, and to assure that shipments are reliably and safely transported from the residence to the appropriate staging area. If the Contractor encounters mechanical difficulties that prevent the scheduled completion of a scheduled pick-up, the Contractor shall immediately obtain a suitable substitute vehicle at no additional cost to the Government. Non-availability of suitable vehicles shall not constitute acceptable justification for late pickup or delivery, or for additional costs to the Government.

4.2 All time in the vehicle: fully functioning furniture dolly/hand truck

4.3 All time in the vehicle: complete and functional toolkit necessary for assembling and dismantling furniture.

4.4. All time in the vehicle: foil wrapper and protective blankets to prevent damage to furniture and equipment during movement.

4.5. All the time in the vehicle: straps to tie down/secure furniture and equipment in the vehicle to prevent damage during movement.

5. SCHEDULING AND PLANNING SHIPMENT PICKUPS.

The COR will give the Contractor a completed "Request for transportation" and additional information/ instructions at least 48 hours before the services should be provided, unless other mutually agreeable arrangements have been made.

5.1 Bratislava – Vienna Warehouse Transportation:

5.1.1. At the request of the COR the contractor shall collect articles from specified US Embassy leased and owned properties in Bratislava during the morning work hour and deliver them to the Vienna warehouse (no sooner than 13:00 and no later than 15:00 o’clock, unless agreed in advance).

The contractor shall then load designated articles and transport them from the Vienna warehouse to Bratislava, store them at a safe facility during the night and, on the following day, deliver the articles to the US Embassy leased and owned properties within Bratislava. The warehouse in Vienna has certain operating hours and only during these hours can furniture and equipment be delivered or picked up.

The delivery or pick up the furniture from Vienna warehouse should be completed on time and within the operating hours.

5.1.2. The contractor shall obtain a proper and complete receipt (the USG transfer document -DS 584) from the Vienna Warehouse agent at the time the articles are delivered to the warehouse.

5.1.3. The contractor shall obtain the recipient’s signature of the DS 584 upon delivery of the article(s) to the point of destination.

6. ORDERS

All requests for shipments or performance of individual jobs under this contract shall be issued via a delivery order placed by the Contracting Officer. This task order will contain the following information:

(a) Name of Contractor

(b) Contract number

(c) Date of purchase

(d) Delivery Order number

(e) Name of person placing order

(f) Itemized list of shipment and services furnished

(g) Quantity, unit price, and total price of each item or service, less applicable discounts

Orders may be placed orally initially, but must be followed up in writing within 48 hours via issuance of a task order. Only a Contracting Officer may place an order, either orally or in writing.

7. INVOICES AND PAYMENT

(a) Individual invoices shall be submitted in digital form for each order, accompanied by the task order. Invoices shall be submitted in the original to the Contracting' Officer's Representative (COR) at the following address (designated payment office only for the purpose of submitting invoices):

BratislavaBFO@state.gov; KresanS@state.gov

The Contractor shall show Value Added Tax (VAT) as a separate item on invoices submitted for payment.

8. GOVERNMENT APPROVAL AND ACCEPTANCE OF CONTRACTOR EMPLOYEES

The Contractor shall subject its personnel to the Government's approval. All employees must pass a suitable investigation conducted by the Contractor, including recommendation(s) from their respective supervisor(s). Also required: (1) a police check covering criminal and/or subversive activities; (2) a check of personal residence, and (3) a credit investigation. The Contractor shall provide all such investigations in summary form to the COR for review and approval or disapproval.

THE CONTRACTOR SHALL NOT USE ANY EMPLOYEES UNDER THIS CONTRACT WITHOUT

GOVERNMENT APPROVAL.

9. KEY PERSONNEL

The Contractor shall assign to this contract the following key personnel.

Position/Function Name

Project Manager *

The Project Manager shall be fluent in the English language. During the first 90 days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment.

10. PERSONAL INJURY, PROPERTY LOSS OR DAMAGE (LIABILITY)

The Contractor hereby assumes absolute responsibility and liability for any and all personal injuries or death and/or property damage or losses suffered due to negligence of the Contractor's personnel in the performance of the services under this contract.

INSURANCE

The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this contract, whatever insurance is legally necessary. The Contractor shall carry during the entire period of performance the following minimum insurance:

Comprehensive General Liability

Bodily injury 5,000,000 Euro per occurrence

Workers' Compensation and Employer's Liability

Workers' Compensation and Occupational Disease 5,000,000 Euro Statutory, as required by host country law

11. BONDING OF EMPLOYEES

N/A

12. PERMITS

At no cost to the Government, the Contractor shall obtain all permits, licenses, and appointments required for the prosecution of work. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. The Contractor shall provide evidence of possession or status of application for such permits, licenses, and appointments to the Contracting Officer with its proposal.

QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work Paragraphs Performance Threshold Services.

Performs all moving services set forth in the scope of work.

1 thru 12 All required services are performed and no more than one (1) customer complaint is received per month.

1. SURVEILLANCE. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

2. STANDARD. The performance standard is that the Government receives no more than one

(1) [Note to Contracting Officer: Insert other number if desired] customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212.4, Contract Terms and Conditions- Commercial Items (May 2001), if any of the services exceed the standard.

3. PROCEDURES.

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

652.222-800 - RECRUITMENT OF THIRD COUNTRY NATIONALS

1 For contracts exceeding the $250,000 which require the recruitment of Third Country Nationals (TCNs), the Contractor shall submit and adhere to a Recruitment Plan. Contractors providing employer furnished housing shall submit and adhere to a Housing Plan.

2 Recruitment Plan

1. State the anticipated number of workers to be recruited, the skills they are expected to have, and the country or countries from which the Contractor intends to recruit them.

2. Explain how the Contractor intends to attract candidates and the recruitment strategy including the recruiter.

3. State in the plan that the recruited employee will not be charged recruitment or any similar fees, as defined in FAR 22.1702 and FAR 222-50. The Contractoror or employer pays the recruitment fees for the worker, if recruited by the Contractor or subcontractor, to work specifically on Department of State contracts.

4. Recruitment fees included by the prime contractor in the contract price must be allowable by country law, allocable to the contract based on benefit to the program, and reasonable based on what a prudent businessperson would pay for similar expenses and charges. The reasonableness of recruitment fees should be assessed based on the reasonableness of the individual components.

5. State in the plan that the Contractor’s recruitment practices comply with recruiting nation and host country labor laws.

6. State in the plan that the Contractor has read and understands the requirements of FAR 52.222-50 Combating Trafficking in Persons.

7. Contractor will advise the Contracting Officer of any changes to the Recruitment Plan during performance and provide updates for approval.

Recruitment fees means fees of any type, including charges, costs, assessments, or other financial obligations, that are associated with the recruiting process, regardless of the time, manner, or location of imposition or collection of the fee.

(1) Recruitment fees include, but are not limited to, the following fees (when they are associated with the recruiting process) for-

(i) Soliciting, identifying, considering, interviewing, referring, retaining, transferring, selecting, training, providing orientation to, skills testing, recommending, or placing employees or potential employees; (ii) Advertising: (iii) Obtaining permanent or temporary labor certification, including any associated fees; (iv) Processing applications and petitions; (v) Acquiring visas, including any associated fees; (vi) Acquiring photographs and identity or immigration documents, such as passports, including any associated fees; (vii) Accessing the job opportunity, including required medical examinations and immunizations; background, reference, and security clearance checks and examinations; and additional certifications; (viii) An employer's recruiters, agents or attorneys, or other notary or legal fees; (ix) Language interpretation or translation, arranging for or accompanying on travel, or providing other advice to employees or potential employees; (x) Government-mandated fees, such as border crossing fees, levies, or worker welfare funds; (xi) Transportation and subsistence costs- (A) While in transit, including, but not limited to, airfare or costs of other modes of transportation, terminal fees, and travel taxes associated with travel from the country of origin to the country of performance and the return journey upon the end of employment; and (B) From the airport or disembarkation point to the worksite; (xii) Security deposits, bonds, and insurance; and (xiii) Equipment charges.

(2) A recruitment fee, as described in the introductory text of this definition, is a recruitment fee, regardless of whether the payment is

(i) Paid in property or money; (ii) Deducted from wages; (iii) Paid back in wage or benefit concessions; (iv) Paid back as a kickback, bribe, in-kind payment, free labor, tip, or tribute; or (v) Collected by an employer or a third party, whether licensed or unlicensed, including, but not limited to- (A) Agents; (B) Labor brokers; (C) Recruiters; (D) Staffing firms (including private employment and placement firms); (E) Subsidiaries/affiliates of the employer; (F) Any agent or employee of such entities; and (G) Subcontractors at all tiers.

3 Housing Plan

The Contractor will submit a Housing Plan if the Contractor intends to provide employer furnished housing for TCNs. The Housing Plan must describe the location and description of the proposed housing. Contractors must state in their plan that housing meets host country housing and safety standards and local codes. Contractor shall comply with any Temporary Labor Camp standards contained in this contract. In contracts without a Temporary Labor Camp standard, fifty square feet is the minimum amount of space per person without a Contracting Officer waiver. Contractor shall submit proposed changes to their Housing Plan to the Contracting Officer for approval.

4 Preventing Trafficking in Persions. The Department of State Contractor and Subcontractors shall prevent human traffinking and treat employees with respect and dignity by taking the following actions:

1. Contractor may not destroy, conceal, confiscate, or otherwise deny access to an employee’s identity documentsor passports. Contractors are reminded of the prohibition contained in Title 18, United States Code, Section 1592, against knowingly destroying, concealing, removing, confiscating, or possessing any actual or purported passport or other immigration document to prevent or restrict the person’s liberty to move or travel in order to maintain the services of that person. Contractor must be familiar with any local labor law restrictions on withholding employee identification documentation.

2. Contractor shall provide employees with signed copies of their employment contracts, in English and in the employee’s native language, that define the terms of employment, compensation including salary, overtime rates, allowances, salary increases, job description, description of any employer provided housing, benefits including leave accrual, and information on whether hazardous working conditions are anticipated. These contracts must be provided prior to employee departure from their countries of origin. Contractors shall provide workers with written information on relevant host country labor laws. Fraudulent recruiting practices, including deliberately misleading information, shall be considered a material breach of this contract.

3. Contractor shall provide all employees with a “Know Your Rights” brochure and document that employees have been briefed on the contents of the brochure. The English language version is available at https:// www.responsiblesourcingtool.org and from the Contracting Officer.

4. The Contractor shall brief employees on the requirements of the FAR 52.222-50 Combating Trafficking in Persons, including the requirements against commercial sex, even in countries where it is legal, and shall provide a copy of the briefing to the Contracting Officer Representative (COR).

5. Contractor shall display posters in worker housing advising employees, in English and the dominant language of the Third Country Nationals being housed, of the requirement to report violations of Trafficking in Persons to the company and the company’s obligation to report to the Contracting Officer. The poster shall also indicate that reports can also be submitted to the Office of the Inspector General (OIG), Hotline at 202-647-3320 or 1-800-409-9926, via the web https:// www.stateoig.gov/hotline, or via email at WPEAombuds@STATEOIG.GOV.

6. Contractor and subcontractors shall comply with sending and receiving nation laws regarding transit, entry, exit, visas, and work permits. Contractors are responsible for repatriation of workers who have traveled from other countries for contract performance, except for an employee legally permitted to remain in the country of work and who chooses to do so; including an employee who is a victim of trafficking seeking victim services or legal redress in the country of employment or a witness in a trafficking-related enforcement action.

7. Contractor shall monitor subcontractor compliance at all tiers. This includes verification that subcontractors are aware of, and understand, the requirements of FAR 52.222-50 Combating Trafficking in Persons and this clause. Contractors specifically agree to allow U.S. Government personnel access to Contractor and subcontractor personnel, records, and housing for audit of compliance with the requirements of this clause.

8. The Contractor agrees to include this clause in all subcontracts over $250,000 involving recruitment of third country nationals for subcontractor performance.

5 Certification

As required by clause 52.222-56, contracts for other than commercially available off the shelf items or for services to be performance outside of the US, whose value is at $550,000 or more, the Contractor shall certify with the submission of their proposal, and annually thereafter, that the Contractor and subcontractors have a compliance plan in place appropriate to the size and nature of the program to prevent trafficking activities and to comply with the provisions of this clause. The certification will confirm that, to the best of its knowledge and belief, neither the prime, nor its agents or subcontractor, have engaged in any trafficking related activities, including the procurement of a commerical sex act during the period of the contract, the use of forced labor in the performance of the onctract, acts that support or facilitate trafficking in persons such as destroying or confiscating employees' documents or failing to provide return tranportation, soliciting employees by use of fraud or charging recruitment fees or providing sub-standard housing described in section 106(g) of the Trafficking Victims Protection Act (TVPA) or the prohibitions of this clause. The certification will also confirm that if any violations have been found, the contractor has taken the appropriate remedial and referral actions.

Contractors and subcontractors can find a model compliance plan, a sample code of conduct, a supplier/subcontractor self-assessment questionaire, and criteria to select and monitor labor recruiters on the Responsible Sourcing Tool website (www.responsiblesourcingtool.org). The Responsible Sourcing Tool is designed to assist Federal contractors in identifying human trafficking or trafficking-related activities in their supply chains and developing effective managment systems to prevent and mitigate these activities. The tool enables Federal contrators and other entities to visualize human trafficking risks by location, industry sector, and commodity.

Contracting Officer Representatives (CORs) shall evaluate Housing Plan compliance with random, at least semi-annual inspections.

Inspections shall be coordinated with Regional Security Officers to ensure the safety of inspection personnel. Inspections should include a common sense evaluation of living conditions taking into account local standards, contract requirements, and the Contractor’s Housing Plan.

CORs may consider local government inspection and certification of housing if available, but final evaluation and determination of acceptability rests with the COR.

Section G - Contract Administration Data

652.242-70 - CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name and position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer's Representative (COR).

Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR is [insert job title of COR] .

(End of clause)

Section I - Contract Clauses

52.252-2 - Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/ these address(es):

https://acquisition.gov [Insert one or more Internet addresses] (End of clause) Clause Title Fill-ins

52.203-3 Gratuities (Apr 1984)

52.203-12 Limitation On Payments to Influence Certain Federal Transactions (Jun 2020)

52.204-13 System for Award Management Maintenance (Oct 2018)

52.228-3 Workers' Compensation Insurance (Defense Base Act) (July 2014)

52.228-4 Workers' Compensation and War-Hazard Insurance Overseas (Apr 1984)

52.229-6 Taxes-Foreign Fixed-Price Contracts (Feb 2013)

52.203-5 Covenant Against Contingent Fees (May 2014)

52.203-7 Anti-Kickback Procedures (Jun 2020)

52.225-14 Inconsistency Between English Version and Translation of Contract (Feb

2000)

52.228-5 Insurance-Work on a Government Installation (Jan 1997)

52.244-6 Subcontracts for Commercial Products and Commercial Services (Dec 2023)

52.247-12 Supervision, Labor, or Materials (Apr 1984)

52.247-13 Accessorial Services - Moving Contracts (Apr 1984)

52.247-15 Contractor Responsibility for Loading and Unloading (Apr 1984)

52.247-17 Charges (Apr 1984)

52.247-21 Contractor Liability for Personal Injury and/or Property Damage (Apr 1984)

52.247-22 Contractor Liability for Loss of and/or Damage to Freight other than

Household Goods (Apr 1984)

52.247-26 Government Direction and Marking (Apr 1984)

Clause Title Fill-ins

52.247-27 Contract Not Affected by Oral Agreement (Apr 1984)

52.212-4 - Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights--

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include--

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer--System for Award Management, or 52.232-34, Payment…