Solicitation Document SF-330.doc

U.S. Embassy Port of Spain

Date: April 7, 2026

Dear Prospective Offeror:

Subject: Request for Proposals number 19TD55-26-R-0002

Enclosed is a Request for Qualifications (RFQ) for Architectural and Engineering (A&E) services for the property located at 28 Ellerslie. Firms with demonstrated experience in architectural and engineering design are invited to submit their qualifications. If you would like to be considered, please follow the instructions in Section L of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.

The U.S. Government intends to evaluate submissions based on the qualifications, experience, and technical capability of the firms in accordance with the evaluation criteria outlined in the solicitation. The Government may establish a competitive range of the most highly qualified firms and may request additional information if necessary. Selection will be based on demonstrated competence and qualifications for the required Architectural and Engineering services.

The Embassy intends to conduct a pre-submission conference at the site. The pre-submission conference will be held on Thursday APRIL 9, 2026, at 10:00 a.m. (local time) at the U.S. Embassy Port of Spain. Prospective firms should contact posprocurement@state.gov by 4:30 p.m. on Wednesday April 8, for additional information or to arrange entry to the building.

Qualifications packages are due by 4:30 p.m. on Friday, April 10, 2026. Submissions received after this time will not be accepted. Submissions must be in English, and incomplete packages will not be considered.

Your submission must be provided electronically to posprocurement@state.gov. It is important to ensure the submission is made in the specified size and format: MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (PDF). The file size must not exceed 30MB. If the file size exceeds 30MB, the submission must be divided into separate files and sent in separate emails, each less than 30MB.

We look forward to receiving your qualifications.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-330

2. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Francoise N. Rena

Contracting Officer

SPECIFIC INSTRUCTIONS

Part I - Contract-Specific Qualifications

Section A. Contract Information.

1.

Title and Location. Enter the title and location of the contract for which this form is being submitted, exactly as shown in the public announcement or agency request.

2.

Public Notice Date. Enter the posted date of the agency's notice on the Federal Business Opportunity website (FedBizOpps), other form of public announcement or agency request for this contract.

3.

Solicitation or Project Number. Enter the agency's solicitation number and/or project number, if applicable, exactly as shown in the public announcement or agency request for this contract.

Section B.

Architect-Engineer Point of Contact

4-8. Name, Title, Name of Firm, Telephone Number, Fax (Facsimile) Number and E-mail (Electronic Mail) Address. Provide information for a representative of the prime contractor or joint venture that the agency can contact for additional information.

Section C.

Proposed Team.

9-11.

Firm Name, Address, and Role in This Contract. Provide the contractual relationship, name, full mailing address, and a brief description of the role of each firm that will be involved in performance of this contract. List the prime contractor or joint venture partners first. If a firm has branch offices, indicate each individual branch office that will have a key role on the team. The named subcontractors and outside associates or consultants must be used, and any change must be approved by the contracting officer. (See FAR Part 52 Clause "Subcontractors and Outside Associates and Consultants (Architect-Engineer Services)".) Attach an additional sheet in the same format as Section C if needed.

Section D.

Organizational Chart of Proposed Team.

As an attachment after Section C, present an organizational chart of the proposed team showing the names and roles of all key personnel listed in Section E and the firm they are associated with as listed in Section C.

Section E.

Resumes of Key Personnel Proposed for This Contract.

Complete this section for each key person who will participate in this contract. Group by firm, with personnel of the prime contractor or joint venture partner firms first. The following blocks must be completed for each resume:

12.

Name.

Self-explanatory.

13.

Role in This Contract.

Self-explanatory.

14.

Years Experience.

Total years of relevant experience (block 14a), and years of relevant experience with current firm, but not necessarily the same branch office (block 14b).

15.

Firm Name and Location.

Name, city and state of the firm where the person currently works, which must correspond with one of the firms (or branch office of a firm, if appropriate) listed in Section C.

16.

Education.

Provide information on the highest relevant academic degree(s) received. Indicate the area(s) of specialization for each degree.

17.

Current Professional Registration.

Provide information on current relevant professional registration(s) in a State or possession of the United States, Puerto Rico, or the District of Columbia according to FAR Part 36.

18.

Other Professional Qualifications.

Provide information on any other professional qualifications relating to this contract, such as education, professional registration, publications, organizational memberships, certifications, training, awards, and foreign language capabilities.

19.

Relevant Projects.

Provide information on up to five projects in which the person had a significant role that demonstrates the person's capability relevant to her/his proposed role in this contract. These projects do not necessarily have to be any of the projects presented in Section F for the project team if the person was not involved in any of those projects or the person worked on other projects that were more relevant than the team projects in Section F. Use the check box provided to indicate if the project was performed with any office of the current firm. If any of the professional services or construction projects are not complete, leave Year Completed blank and indicate the status in Brief Description and Specific Role (block (3)).

Section F. Example Projects Which Best Illustrate Proposed Team's Qualifications for This Contract.

Select projects where multiple team members worked together, if possible, that demonstrate the team's capability to perform work similar to that required for this contract. Complete one Section F for each project. Present ten projects, unless otherwise specified by the agency. Complete the following blocks for each project:

20.

Example Project Key Number. Start with "1" for the first project and number consecutively.

21.

Title and Location. Title and location of project or contract. For an indefinite delivery contract, the location is the geographic scope of the contract.

22.

Year Completed. Enter the year completed of the professional services (such as planning, engineering study, design, or surveying), and/or the year completed of construction, if applicable. If any of the professional services or the construction projects are not complete, leave Year Completed blank and indicate the status in Brief Description of Project and Relevance to This Contract (block 24).

23a.

Project Owner. Project owner or user, such as a government agency or installation, an institution, a corporation or private individual.

23b.

Point of Contact Name. Provide name of a person associated with the project owner or the organization which contracted for the professional services, who is very familiar with the project and the firm's (or firms') performance.

23c.

Point of Contract Telephone Number. Self-explanatory.

24.

Brief Description of Project and Relevance to This Contract. Indicate scope, size, cost, principal elements and special features of the project. Discuss the relevance of the example project to this contract. Enter any other information requested by the agency for each example project.

25.

Firms from Section C Involved with This Project.

Indicate which firms (or branch offices, if appropriate) on the project team were involved in the example project, and their roles. List in the same order as Section C.

Section G.

Key Personnel Participation in Example Projects.

This matrix is intended to graphically depict which key personnel identified in Section E worked on the example projects listed in Section F. Complete the following blocks (see example below).

26. and 27.

Names of Key Personnel and Role in This Contract.

List the names of the key personnel and their proposed roles in this contract in the same order as they appear in Section E.

28.

Example Projects Listed in Section F.

In the column under each project key number (see block 29) and for each key person, place an "X" under the project key number for participation in the same or similar role.

29.

Example Projects Key.

List the key numbers and titles of the example projects in the same order as they appear in Section F.

Section H.

Additional Information.

30.

Use this section to provide additional information specifically requested by the agency or to address selection criteria that are not covered by the information provided in Sections A-G.

Section I.

Authorized Representative

31. and 32.

Signature of Authorized Representative and Date.

An authorized representative of a joint venture or the prime contractor must sign and date the completed form. Signing attests that the information provided is current and factual, and that all firms on the proposed team agree to work on the project. Joint ventures selected for negotiations must make available a statement of participation by a principal of each member of the joint venture.

33. Name and Title. Self-explanatory.

SAMPLE ENTRIES FOR SECTION G (MATRIX)

26. NAMES OF KEY

27. ROLE IN THIS

28. EXAMPLE PROJECTS LISTED IN SECTION F

PERSONNEL

CONTRACT

Fill in "Example Projects Key" section below

(From Section E, (From Section E, before completing table. Place "X" under project

Block 12)

Block 13) key number for participation in same or similar role.

2 3 4 5 6 7 8 9

X

X

29. EXAMPLE PROJECTS KEY

(FROM SECTION F)

(FROM SECTION F)

ARCHITECT - ENGINEER QUALIFICATIONS

PART I - CONTRACT-SPECIFIC QUALIFICATIONS

A. CONTRACT INFORMATION

1. TITLE AND LOCATION (City and State):

2. PUBLIC NOTICE DATE:

3. SOLICITATION OR PROJECT NUMBER:

B. ARCHITECT-ENGINEER POINT OF CONTACT

4. NAME AND TITLE:

5. NAME OF FIRM:

6. TLEPHONE NUMBER:

7. FAX NUMBER:

8. E-MAIL ADDRESS:

C. PROPOSED TEAM

(Complete this section for the prime contractor and all key subcontractors.)

9a.

PRIME (CHECK HERE):

9a.

JOINT-VENTURE PARTNER (CHECK HERE):

9a.

SUBCONTRACTOR (CHECK HERE):

9a.

FIRM NAME:

9a.

IF BRANCH OFFICE CHECK HERE:

10a.

ADDRESS

11a.

ROLE IN THIS CONTRACT

9b.

PRIME (CHECK HERE):

9b.

JOINT-VENTURE PARTNER (CHECK HERE):

9b.

SUBCONTRACTOR (CHECK HERE):

9b.

FIRM NAME:

9b.

IF BRANCH OFFICE CHECK HERE:

10b.

ADDRESS

11b.

ROLE IN THIS CONTRACT

9c.

PRIME (CHECK HERE):

9c.

JOINT-VENTURE PARTNER (CHECK HERE):

9c.

SUBCONTRACTOR (CHECK HERE):

9c.

FIRM NAME:

9c.

IF BRANCH OFFICE CHECK HERE:

10c.

ADDRESS

11c.

ROLE IN THIS CONTRACT

9d.

PRIME (CHECK HERE):

9d.

JOINT-VENTURE PARTNER (CHECK HERE):

9d.

SUBCONTRACTOR (CHECK HERE):

9d.

FIRM NAME:

9d.

IF BRANCH OFFICE CHECK HERE:

10d.

ADDRESS

11d.

ROLE IN THIS CONTRACT

9e.

PRIME (CHECK HERE):

9e.

JOINT-VENTURE PARTNER (CHECK HERE):

9e.

SUBCONTRACTOR (CHECK HERE):

9e.

FIRM NAME:

9e.

IF BRANCH OFFICE CHECK HERE:

10e.

ADDRESS

11e.

ROLE IN THIS CONTRACT

9f.

PRIME (CHECK HERE):

9f.

JOINT-VENTURE PARTNER (CHECK HERE):

9f.

SUBCONTRACTOR (CHECK HERE):

9f.

FIRM NAME:

9f.

IF BRANCH OFFICE CHECK HERE:

10f.

ADDRESS

11f.

ROLE IN THIS CONTRACT

D. ORGANIZATIONAL CHART OF PROPOSED TEAM (Attached; check here)

E. RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT

(Complete one Section E for each key person.)

12. NAME:

13. ROLE IN THIS CONTRACT:

14a.

YEARS EXPERIENCE - TOTAL:

14b.

YEARS EXPERIENCE - WITH CURRENT FIRM:

15. FIRM NAME AND LOCATION (City and State):

16. EDUCATION (DEGREE AND SPECIALIZATION):

17. CURRENT PROFESSIONAL REGISTRATION (STATE AND DISCIPLINE):

18. OTHER PROFESSIONAL QUALIFICATIONS (Publications, Organizations, Training, Awards, etc.):

19a(1) RELEVANT PROJECT - TITLE AND LOCATION (City and State):

19a(2)

RELEVANT PROJECT - YEAR COMPLETED - PROFESSIONAL SERVICES:

19a(2) RELEVANT PROJECT - YEAR COMPLETED - CONSTRUCTION (If applicable):

19a(3) RELEVANT PROJECT - BRIEF DESCRIPTION (Brief scope, size, cost etc.) AND SPECIFIC ROLE:

19a(3) RELEVANT PROJECT - BRIEF DESCRIPTION - Check here if project performed with current firm:

19b(1) RELEVANT PROJECT - TITLE AND LOCATION (City and State):

19b(2)

RELEVANT PROJECT - YEAR COMPLETED - PROFESSIONAL SERVICES:

19b(2) RELEVANT PROJECT - YEAR COMPLETED - CONSTRUCTION (If applicable):

19b(3) RELEVANT PROJECT - BRIEF DESCRIPTION (Brief scope, size, cost etc.) AND SPECIFIC ROLE:

19b(3) RELEVANT PROJECT - BRIEF DESCRIPTION - Check here if project performed with current firm:

19c(1) RELEVANT PROJECT - TITLE AND LOCATION (City and State):

19c(2)

RELEVANT PROJECT - YEAR COMPLETED - PROFESSIONAL SERVICES:

19c(2) RELEVANT PROJECT - YEAR COMPLETED - CONSTRUCTION (If applicable):

19c(3) RELEVANT PROJECT - BRIEF DESCRIPTION (Brief scope, size, cost etc.) AND SPECIFIC ROLE:

19c(3) RELEVANT PROJECT - BRIEF DESCRIPTION - Check here if project performed with current firm:

19d(1) RELEVANT PROJECT - TITLE AND LOCATION (City and State):

19d(2)

RELEVANT PROJECT - YEAR COMPLETED - PROFESSIONAL SERVICES:

19d(2) RELEVANT PROJECT - YEAR COMPLETED - CONSTRUCTION (If applicable):

19d(3) RELEVANT PROJECT - BRIEF DESCRIPTION (Brief scope, size, cost etc.) AND SPECIFIC ROLE:

19d(3) RELEVANT PROJECT - BRIEF DESCRIPTION - Check here if project performed with current firm:

19e(1) RELEVANT PROJECT - TITLE AND LOCATION (City and State):

19e(2)

RELEVANT PROJECT - YEAR COMPLETED - PROFESSIONAL SERVICES:

19e(2) RELEVANT PROJECT - YEAR COMPLETED - CONSTRUCTION (If applicable):

19e(3) RELEVANT PROJECT - BRIEF DESCRIPTION (Brief scope, size, cost etc.) AND SPECIFIC ROLE:

19e(3) RELEVANT PROJECT - BRIEF DESCRIPTION - Check here if project performed with current firm:

F. EXAMPLE PROJECTS WHICH BEST ILLUSTRATE PROPOSED TEAM'S

QUALIFICATIONS FOR THIS CONTRACT

(Present as many projects as requested by the agency, or 10 projects, if not specified.

Complete one Section F for each project.)

D. EXAMPLE PROJECT KEY NUMBER:

E. TITLE AND LOCATION (City and State):

F. YEAR COMPLETED - PROFESSIONAL SERVICES:

G. YEAR COMPLETED - CONSTRUCTION (If applicable):

23a.

PROJECT OWNER'S INFORMATION - PROJECT OWNER:

23b.

PROJECT OWNER'S INFORMATION - POINT OF CONTACT NAME:

23c.

PROJECT OWNER'S INFORMATION - POINT OF CONTACT TELEPHONE NUMBER:

24. BRIEF DESCRIPTION OF PROJECT AND RELEVANCE TO THIS CONTRACT (Include scope, size, and cost):

25. FIRMS FROM SECTION INVOLVED WITH THIS PROJECT

G. KEY PERSONNEL PARTICIPATION IN EXAMPLE PROJECTS

26. NAMES OF KEY PERSONNEL

(From Section E, Block 12)

27. ROLE IN THIS CONTRACT

(From Section E, Block 13)

28. EXAMPLE PROJECTS LISTED IN SECTION F

(Fill in “Example Projects Key” section below before completing table. Place “X” under project key number for participation in same or similar role.)

29. EXAMPLE PROJECTS KEY

H. ADDITIONAL INFORMATION

29. PROVIDE ANY ADDITIONAL INFORMATION REQUESTED BY THE AGENCY. ATTACH ADDITIONAL SHEETS AS

NEEDED:

9. AUTHORIZED REPRESENTATIVE

The foregoing is a statement of facts.

30. SIGNATURE OF AUTHORIZED REPRESENTATIVE:

31. DATE SIGNED:

32. NAME AND TITLE OF SIGNER: