Solicitation Document (RFP 19H08026R0001).pdf

U.S. Embassy Tegucigalpa Monday, November 17, 2025

Dear Prospective Offeror:

Subject: Request for proposals number 19H08026R0001 – Preventive Maintenance Service Contract for HVAC System

Enclosed is a Request for proposal; (RFP) for Preventive Maintenance Service Contract for HVAC System. If you would like to submit a proposal, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1449 that follows this letter.

The U.S. Government intends to award either a single contract covering all required services or multiple contracts dividing the services among qualified bidders. The award will be made to the responsible offeror whose proposal is determined to be acceptable and who submits the lowest-priced offer. The Government intends to make the award based on initial proposals without conducting discussions; however, discussions may be held with offerors determined to be within the competitive range, if deemed necessary.

The Embassy intends to conduct a pre-proposal conference and Site Visit, and all prospective offerors are invited to attend. The pre-proposal conference and Site Visit will be held on Friday, November 28, 2025, at 8:00 a.m. (local time) at the New Embassy Compound, Tegucigalpa.

Prospective offerors should contact TguBids@State.gov by sending: Full name, ID number and Company Name of each one of their representatives for a maximum of two (2) individuals per offeror on or before Monday, November 24, 2025 at 10:00 a.m. (Local Time), with the email subject “RFP 19H08026R0001 - Site Visit - Company Name” to provide you further instructions.

The proposals are due by Monday, December 8, 2025 at 10:00 am (local time). No proposals will be accepted after this time. Proposals must be in English and incomplete offers will not be accepted.

Your offer must be submitted electronically to TguBids@State.gov. Please name the subject of your email “RFP 19H08026R0001 – Offer Enclosed – Company Name” It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a offer to be considered, you must also complete and submit the following:

mailto:TguBids@State.gov mailto:TguBids@State.gov

TABLE OF CONTENTS

SECTION 1 – THE SECHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFP Number 19H08026R0001, Prices, Block 23

• Continuation To SF-1449, RFP 19H08026R0001, Schedule of Supplies/Services, Block 20

Description/Specifications/Work Statement

• Attachment 1 to Description/Specifications/Performance Work Statement, Government

Furnished Property

• Attachment 2 to Description/Specifications/Performance Work Statement Contractor

Furnished Property

SECTION 2 – CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 – SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part

SECTION 4 – EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5 – REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not

Prescribed in Part 12

19H080

19H080 19H080

19H080

Preventive Maintenance Service for HVAC System

See Attached

X X

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SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449,

RFP NUMBER 19H08026R0001

PRICES, BLOCK 23

A. PERFORMANCE WORK STATEMENT

The Contractor shall perform preventive maintenance services for: Modular Chillers, associated Pump Module, Central station Air-Handling Units and associated VFD´s; Fan Coil Units;

Computer Room Air Conditioners (CRAC) and Variable Refrigerant Flow Equipment (VRF). The price listed below shall include all labor, materials, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit. The Government will pay the Contractor the fixed price per service. These services shall result in all systems being serviced under this agreement being in good operational condition when activated.

The performance period of this contract is from the effective date of the award and continues for 12 months. The initial period of performance includes any transition period authorized under the contract

1. SURVEILLANCE. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

2. STANDARD. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212.4, Contract Terms and Conditions - Commercial Products and Commercial Services (NOV 2023), if any of the services exceed the standard.

3. PROCEDURES.

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

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(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

4. VALUE ADDED TAX

Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or Invoices because the U.S. Embassy has a tax exemption certificate from the host government.

5. PROPOSALS AND PAYMENT IN U.S. DOLLARS

U.S. firms are eligible to be paid in U.S. dollars. U.S. firms desiring to pay in U.S. dollars should commit their offers in U.S. dollars. A U.S. firm is defined as a company which operates as a corporation incorporate under the laws of a state within the United States. Any firm, which is not a U.S. firm, is a foreign firm. Any firm that does not meet the above definition of U.S. firm shall submit its prices and receive payment in local currency.

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6. PRICES

The rates below include all costs associated with providing preventive maintenance services in accordance with the attached scope of work, and the manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, profit and GST (if applicable).

6.1.The Contractor shall provide the services shown below for the base period of the contract and continuing for a period of 12 months.

No. Description

Quantity of

Equipme nt

Type of services

No. of service

Unit price / service

Total per year ($)

Modular Scroll Air-Cooled Chiller

Preventive Maintenance Service for Modular Scroll Air-Cooled Chiller 540 Ton (Nine -60 Ton modules) and One Primary Pump Module (2- 50 HP Single Primary/Standby), 460 V/60

H/ 3PH, R-410.

1 Quarterly 3

Preventive Maintenance Service for One Modular Scroll Air-Cooled Chiller 540 Ton (9- 60 Ton modules) and One Primary Pump Module (2- 50 HP Single Primary/Standby), 460 V/60 H/ 3PH, R-410.

1 Annual 1

0003 Preventive Maintenance Service for 50 HP Pump Motor Starter /Variable Frequency Drive 2 Annual 1

0004 Preventive Maintenance Service for Chiller Panel, Electric Controls 2 Annual 1

Central Station Air-Handling Units

Preventive Maintenance Service for Central Station Air-Handling Units; S-AHU-1, N-

AHU-01, N-AHU-02, N-AHU-03, N-AHU-04,

N-AHU-05, N-AHU-06, N-AHU-07, N-AHU-

08, N-AHU-09, N-AHU-10, N-DOAS-01, N-

DOAS-02

Every Two

Months

0006 Preventive Maintenance Service for Central Station Air-Handling Units; M-AHU-01 1

Every Two

Months

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Preventive Maintenance Service for Central Station Air-Handling Units; S-AHU-1, N-

AHU-01, N-AHU-02, N-AHU-03, N-AHU-04,

N-AHU-05, N-AHU-06, N-AHU-07, N-AHU-

08, N-AHU-09, N-AHU-10, N-DOAS-01, N-

DOAS-02

13 Semi- Annual 1

0008 Maintenance Service for Central Station Air- Handling Units; M-AHU-01 1 Semi-

Annual 1

Preventive Maintenance Service for Central Station Air-Handling Units; S-AHU-1, N-

AHU-01, N-AHU-02, N-AHU-03, N-AHU-04,

N-AHU-05, N-AHU-06, N-AHU-07, N-AHU-

08, N-AHU-09, N-AHU-10, N-DOAS-01, N-

DOAS-02

13 Annual 1

0010 Preventive Maintenance Service for Central Station Air-Handling Units; M-AHU-01 1 Annual 1

0011 Preventive Maintenance Service for AHU Fan VFD Motor Controllers 14 Annual 1

Fan Coil Units

Preventive Maintenance Service for Fan Coil Units: N-FCU-1 to N- FCU-15, N-FCU-17, N- FCU-19, S-FCU-1, S-FCU-2, U-FCU-1 and U-

FCU-2.

21 Quarterly 3

0013 Preventive Maintenance Service for Fan Coil Units: M-FCU-1 to MFCU-3. 3 Quarterly 3

Preventive Maintenance Service for Fan Coil Units: N-FCU-1 to N- FCU-15, N-FCU-17, N- FCU-19, S-FCU-1, S-FCU-2, U-FCU-1 and U- FCU-2.to MFCU-3, S-FCU-1, S-FCU-2, U- FCU-1 and U-FCU-2

21 Annual 1

0015 Preventive Maintenance Service for Fan Coil Units: M-FCU-1 to MFCU-3. 3 Annual 1

Computer Room Air Conditioners

Preventive Maintenance Service for One (1) Computer room air conditioner, that includes one indoor unit 105 KBTU (N-CRU-01 and two

(2) outdoor units (N-CU-01A & B), 77 KBTU each.

3 Monthly 12

0017 Preventive Maintenance Service for One (1) Computer room air conditioner, that includes: 3 Monthly 12

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(2) outdoor units (N-CU-02A & B), 77 KBTU each.

Preventive Maintenance Service for One (1) Computer room air conditioner, that includes:

one indoor unit 78 KBTU (N-CRU-03 and two

(2) outdoor units (N-CU-03A & B), 41 KBTU

3 Monthly 12

Preventive Maintenance Service for One (1) Computer room air conditioner, that includes:

one indoor unit 34 KBTU (N-CRU-04) and one

(1) outdoor unit (N-CU-04), 44 KBTU each.

2 Monthly 12

Computer room air conditioner, that includes:

one indoor unit 24 KBTU (N-CRU-05)

1 Monthly 12

Computer room air conditioner, that includes:

one indoor unit 24 KBTU (N-CRU-06)

1 Monthly 12

Variable Refrigerant Flow

Preventive Maintenance Service for Two (2) VRF Systems located at CCAC: Two Outdoor Units (CC-CU-1 and CC-CU-2) and Seven Indoor Units (CC-HPU-01 to CC-HPU-07)

9 Quarterly 3

Preventive Maintenance Service for Two (2) Variable Refrigeration Flow (VRF) Systems located at MCAC: Two Outdoor Units (MC- CU-1 and MC-CU-2) and Five Indoor Units (MC-HPU-01 to MC-HPU-05)

7 Quarterly 3

Preventive Maintenance Service for Two (2) Variable Refrigeration Flow (VRF) Systems located at SCAC: Two Outdoor Units (SC-CU- 1 and SC-CU-2) and Six Indoor Units (SC- HPU-01 to SC-HPU-06)

8 Quarterly 3

Preventive Maintenance Service for One (1) Variable Refrigeration Flow (VRF) System located at Demarc Room: One Outdoor Units (CMPD-CU-1) and Two Indoor Units (CMPD- HPU-01 and CMPD-HPU-02)

3 Quarterly 3

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Preventive Maintenance Service for Two (2) Variable Refrigeration Flow (VRF) Systems located at CCAC: Two Outdoor Units (CC-CU- 1 and CC-CU-2) and Seven Indoor Units (CC- HPU-01 to CC-HPU-07)

9 Annually 1

Preventive Maintenance Service for Two (2) Variable Refrigeration Flow (VRF) Systems located at MCAC: Two Outdoor Units (MC- CU-1 and MC-CU-2) and Five Indoor Units (MC-HPU-01 to MC-HPU-05)

7 Annually 1

Preventive Maintenance Service for Two (2) Variable Refrigeration Flow (VRF) Systems located at SCAC: Two Outdoor Units (SC-CU- 1 and SC-CU-2) and Six Indoor Units (SC- HPU-01 to SC-HPU-06)

8 Annually 1

Preventive Maintenance Service for One (1) Variable Refrigeration Flow (VRF) System located at Demarc Room: One Outdoor Units (CMPD-CU-1) and Two Indoor Units (CMPD- HPU-01 and CMPD-HPU-02)

3 Annually 1

DBA Insurance

DBA Insurance

WORKERS’

COMPENSATION INSURANCE, Defense Base Act (DBA).

For more information of the DBA, please visit:

https://www.dol.gov/agencies/owcp/dlhwc/lsdb a Local carriers are not authorized to provide this insurance. The DBA insurance must be obtained directly by the Contractor from the Authorized Carriers listed at: https://www.dol.gov/agen cies/owcp/dlhwc/lscarrier

NA Annual 1

Total

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6.2. Option to Extend Services. The Contractor shall provide the services shown below for six

(6) months of the contract.

No. Description Quantity of Equipment

Type of services

No. of service

Unit price / service

Total per year ($)

Modular Scroll Air-Cooled Chiller

Preventive Maintenance Service for Modular Scroll Air-Cooled Chiller 540 Ton (Nine -60 Ton modules) and One Primary Pump Module (2- 50 HP Single Primary/Standby), 460 V/60

H/ 3PH, R-410.

1 Quarterly 2

Central Station Air-Handling Units

Preventive Maintenance Service for Central Station Air-Handling Units; S-AHU-1, N-AHU-

01, N-AHU-02, N-AHU-03, N-AHU-04, N-

AHU-05, N-AHU-06, N-AHU-07, N-AHU-08,

N-AHU-09, N-AHU-10, N-DOAS-01, N-

DOAS-02

Every Two

Months

2003 Preventive Maintenance Service for Central Station Air-Handling Units; M-AHU-01 1

Every Two

Months

Fan Coil Units

Preventive Maintenance Service for Fan Coil Units: N-FCU-1 to N- FCU-15, N-FCU-17, N- FCU-19, S-FCU-1, S-FCU-2, U-FCU-1 and U-

FCU-2.

21 Quarterly 2

2005 Preventive Maintenance Service for Fan Coil Units: M-FCU-1 to MFCU-3. 3 Quarterly 2

Computer Room Air Conditioners

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Preventive Maintenance Service for One (1) Computer room air conditioner, that includes one indoor unit 105 KBTU (N-CRU-01 and two

(2) outdoor units (N-CU-01A & B), 77 KBTU

3 Monthly 6

Computer room air conditioner, that includes:

one indoor unit 105 KBTU (N-CRU-02 and two

(2) outdoor units (N-CU-02A & B), 77 KBTU

Computer room air conditioner, that includes:

one indoor unit 78 KBTU (N-CRU-03 and two

(2) outdoor units (N-CU-03A & B), 41 KBTU

Computer room air conditioner, that includes:

one indoor unit 34 KBTU (N-CRU-04) and one

(1) outdoor unit (N-CU-04), 44 KBTU each.

2 Monthly 6

Computer room air conditioner, that includes:

one indoor unit 24 KBTU (N-CRU-05)

1 Monthly 6

Computer room air conditioner, that includes:

one indoor unit 24 KBTU (N-CRU-06)

1 Monthly 6

Variable Refrigerant Flow

Preventive Maintenance Service for Two (2) VRF Systems located at CCAC: Two Outdoor Units (CC-CU-1 and CC-CU-2) and Seven Indoor Units (CC-HPU-01 to CC-HPU-07)

9 Quarterly 2

Preventive Maintenance Service for Two (2) Variable Refrigeration Flow (VRF) Systems located at MCAC: Two Outdoor Units (MC- CU-1 and MC-CU-2) and Five Indoor Units (MC-HPU-01 to MC-HPU-05)

7 Quarterly 2

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Preventive Maintenance Service for Two (2) Variable Refrigeration Flow (VRF) Systems located at SCAC: Two Outdoor Units (SC-CU-1 and SC-CU-2) and Six Indoor Units (SC-HPU- 01 to SC-HPU-06)

8 Quarterly 2

Preventive Maintenance Service for One (1) Variable Refrigeration Flow (VRF) System located at Demarc Room: One Outdoor Units (CMPD-CU-1) and Two Indoor Units (CMPD- HPU-01 and CMPD-HPU-02)

3 Quarterly 2

DBA Insurance

WORKERS’

COMPENSATION INSURANCE, Defense Base Act (DBA).

For more information of the DBA, please visit:

https://www.dol.gov/agencies/owcp/dlhwc/lsdba Local carriers are not authorized to provide this insurance. The DBA insurance must be obtained directly by the Contractor from the Authorized Carriers listed at: https://www.dol.gov/agen cies/owcp/dlhwc/lscarrier

1 6 months 1

Total FAR 52.217-8 (6 Months)

6.3 GRAND TOTAL OF BASE AND ALL OPTION YEARS

One Year Total (0001) $

FAR 52.217-8 (6 Months) (2001) $

GRAND TOTAL $

Repair option. Apply items 16-21 of pricing list. This contract includes repair of equipment and replacement of damaged Components for Computer Room Air Conditioners (e.g. bearings, compressors, piston rings, crankshaft, gears, electrical components etc.) The Contractor shall maintain a supply of common spare parts on site so that these are readily available for repairs, please refer to section C.6 Please refer to section C.4 (Continuation to SF-1449) about exclusion for Items 1-15 and 22-29.

After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a notification to begin work. A statement about the start will be included (a minimum of ten (10) days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

7. EQUIPMENT AND PERFORMANCE REQUIREMENTS

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The U.S. Embassy Tegucigalpa requires the Contractor to maintain the following equipment in a safe, reliable and efficient operating condition. Please see the equipment list included in Exhibit A, B, C, D and E for a more detailed description.

7.1.CHILLERS (ITEMS 1-4) (EXHIBIT A)

7.1.1 One Modular Scroll Air-Cooled Chiller 540 Ton, Multitask, Model ASP060XC14H2AS1ABAEN-410A (9) located at Utility Building.

7.1.2 One Primary Pump Module (2- 50 HP Single Primary/Standby), model PMP4050AHBTY (2-15BF2S5C3-Goulds), located at Utility Building.

7.1.3 Two 50 HP Pump Motor Starter /Variable Frequency Drive, ABB, model

ACH58001

7.1.4 Two Electric Panel boards.

CHILLERS

MAINTENANCE PROCEDURES:

The technician shall sign off on every task specified in the Statement of Work and manufacturer maintenance manual. The contractor will provide a typewritten copy of their report to the COR or the COR's designate within five business days of each maintenance visit.

Modular Chiller: Nine (9) ASP060XC14H2AS1ABAEN-410A modules and one (1) PMP4050AHBTY-Primary Pump Module (2-50 HP Single Primary/Standby).

ITEM 1- Quarterly (Each Module)

1. Disconnect power source and lock out. Check electrical wiring and connections; tighten loose connections.

2. Thoroughly clean (wash) condenser coils, be sure to wash the debris out from the backside of the coils to avoid further compacting debris into the coils.

3. Clean (wash) filter strainers in the chilled water inlet header and system strainers.

4. Inspect plumbing and valves for leaks, adjust as necessary.

5. Check the oil level in oil separator sight glass. Add oil as necessary.

2. Connect power source, check unit for proper operation, excessive noise or vibration.

3. Check liquid line sight glass, oil, and refrigerant pressures.

4. Record system operating temperatures and pressures in the checklist.

5. Check programmable operating set points and safety cutouts. Assure they are correct for the application.

6. Verify fan and compressor motors amperage load limit.

7. Check compressor crankcase heater operation.

8. Check and record refrigerant subcooling and superheat.

9. Clean chiller and surrounding area.

10. Fill out maintenance checklist and report deficiencies.

ITEM 2- Annually (Each Module)

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1. Disconnect power source and lock out. Check electrical wiring and connections; tighten loose connections.

2. Perform all check items in the Semi-Annual schedule.

3. Inspect all electrical Components:

• Check all external interlocks.

• Inspect compressor terminals.

• Check compressor crankcase heater operation.

• Tighten all contactors, relay and circuit breaker terminals. Inspect all contactors for pitting and corrosion replace as necessary.

• Check and calibrate all compressor safety controls.

• Check and record voltages and amperages for compressors.

• Check and record amperages for pumps and condenser fans.

• Check and calibrate low ambient/ fan cycling controls.

• Check all fuses to make sure that they are sized correctly with proper amp rating.

4. Inspect all cabinet screws nuts and bolts, fan motor mount bolts, fan blade set screws, shell and tube evaporator mounting, end cap bolts and connection bolts, brazed plate evaporator mounting bolts as well as compressor and pump mounting bolts for tightness as well as anti-vibration and isolator pads, replace if any missing part.

5. Check all refrigerant pressures and inspect compressor in operation – look for signs of overheating, oil leaks or refrigerant leaks.

6. Inspect compressor terminals when powered down for pitting, corrosion and loose connections.

7. Tighten all Rota-Lock nuts at the Compressors, Receivers and accumulators. Torque is per manufacturer’s recommendations.

8. Check crank crankcase heaters to verify proper operation.

9. Conduct leak check of entire refrigerant piping system.

10. Inspect all refrigeration lines for secure mountings. Take corrective measures necessary to prevent piping from rubbing the frame etc.

11. Check that pressure switches correct cut-in and cut-out settings.

12. Inspect all insulation on piping and control sensors. Repair and replace it as necessary.

Inspect the entire plumbing system for leaks.

13. Check operating pressures and temperatures and evaluate whether the system has a full refrigerant charge.

14. Check and record refrigerant subcooling and superheat.

15. Check liquid solenoid valves.

16. Check expansion valve and sensing bulb connections.

17. Take a refrigerant sample and analyze with tube type moisture/acid analyzer.

18. Check operating pressures and temperatures and evaluate whether the system has a full refrigerant charge.

19. Check and record the fan motor amp draws and voltage. Make sure of proper rotation and lubricate if required.

20. Check and record amp draw of the pumps and voltage. Check for signs of leakage at pump seal and suction and discharge connections.

21. Record G.P.M. water flow and compare to design specifications.

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22. Check that the pump(s) overload settings match the nameplate(s) and that they work properly.

23. Thoroughly clean condenser coils, be sure to wash the debris out from the backside of the coils to avoid further compacting debris into the coils.

24. Clean filter strainers in the chilled water inlet header and system strainers.

25. Ensure that the condensing unit is clean and clear of surrounding debris and that panels are clear.

26. Review logged alarms and look for repeat trends.

27. Document the preventive maintenance task that have been completed and submitted to the Government.

50 HP Pump Motor Starter /Variable Frequency Drive

ITEM 3- Annually:

1. Vacuum dust and dirt from heat sink fins

2. Check ventilation fans for proper operation and clean as needed.

3. Check line voltage, motor & output phase balance

4. Complete RCM Procedure CM-0002 (Qualitative Infrared Testing).

5. Visually inspect for broken parts, contact arcing, or any evidence of overheating.

6. Check motor nameplate for current rating and controller manufacturer’s recommended heater size (report discrepancy to supervisor).

7. Check line and load connections for tightness (check manufacturer’s instructions for torque specifications).

8. Check heater mounting screws for tightness.

9. Check all control wiring connections for tightness.

10. On units equipped with motor reversing capacity, check mechanical interlock.

11. On units equipped with two-stage starting, check dash pots and timing controls for proper operation. Adjust as required.

12. On units equipped with variable speed starters:

a. Record the VFD parameter settings using MCT-10

b. Confirm the VFD doors and covers are in place and properly closed.

c. Check the tightness of connections to resistor bank.

d. Check resistor coils and plates for cracking, broken wires, mounting and signs of overheating. Clean as required.

e. Check the tightness of connections to drum controller.

f. Check contacts of drum controller for arcing and overheating. Apply a thin film of lubricant to drum controller contacts and to rotating surfaces.

13. Check starters contact connections by applying a thin film of black contact grease to line and load stabs, operate contacts and check surface contact.

14. Lubricate all moving parts with proper lubricant.

15. Clean interior of cabinet.

16. Clean the exterior of the cabinet.

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17. Energize circuit and check the operation of starter and any pilot lights. Replace as required.

Panel, Electric Controls:

ITEM 4- Annually

1. Clean panel interior.

2. Verify functionality of supported devices.

3. Clean ventilation filter and fan (if applicable).

4. Record and report equipment damage or deficiencies.

5. Record results in the equipment history log

7.2 CENTRAL STATION AIR HANDLING UNITS (ITEMS 5-11) (EXHIBIT B)

7.2.1 Fourteen (14) Air handling units, York, equipment of various capacities and models. Equipment is located at Chancery Building (NOB) and MSGQ.

7.2.2 Fourteen (14) variable frequency drive control, ABB, modules of various capacities and models. Equipment is located in Mechanical Rooms where corresponding AHU are controlled.

AIR HANDLING UNITS

The technician shall sign off on every task specified in the Statement of Work and manufacturer maintenance manual. The contractor will provide a typewritten copy of their report to the COR or the COR's designate within five business days of each maintenance visit.

MAINTENANCE PROCEDURES:

ITEM 5 AND 6 - Every two months

1. Check the cleanliness of the air filters (flat, angle, rigid, bag, HEPA & HEGA) and replace or clean as required.

2. Verify filter gauge and/or switch function properly.

3. Check filter frames (filter tracks) for residual contaminates and clean as necessary.

4. Check the drive kit for damage, loose parts, wear, dirt and alignment.

5. Check belt tension (If applicable).

6. Check the condition of extended lubrication lines when present.

7. Clean dampers.

8. Check and Clean condensate, interior drain pan, drain lines and traps. Apply condensate pan treatment tablets appropriate for this application.

9. Clean (wash) heat exchanger coil, Condensate traps, interior housing and exterior housing.

10. Install any missing screws, nuts, bolts or any other mechanical joints requires on equipment housing or supports.

11. Visually inspect or remotely monitor the outdoor air dampers and actuators for proper function.

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ITEM 7 AND 8- Semi-Annually

1. Perform tasks every two months.

2. Inspect air hoods and air louvers for damage and debris (if applicable).

3. Visually inspect outdoor air intake louvers, bird screens, and adjacent areas for cleanliness and integrity. Clean, when necessary (if applicable).

4. Verify sensors used for dynamic minimum outdoor air control accuracy and recalibration or replace as necessary.

5. Clean (wash) Y-strainers in hydronic system.

6. Check, clean and calibrate hydronic controls (motorized ball valve, gages thermometers etc.).

7. Visually inspect drain pans and other adjacent surfaces subject to wetting for cleanliness and microbial growth and clean when fouling is observed.

ITEM 9 AND 10-Annually

1. Perform semi-annual and every two months tasks.

2. Clean exterior of air handler cabinet.

3. Inspect the doors, handles, latches and hinges for proper operation.

4. Inspect door gaskets for damage and proper seal.

5. Inspect panels for damage.

6. Clean fan segment and fan assembly (supply, return, exhaust).

7. Check fan housing, wheel, shaft, frame, inlet vanes and bearings for damage, wear, loose parts, dirt and debris.

8. Check fan base, vibration isolators and thrust restraints for damage, wear, loose parts, dirt and debris.

9. Check the duct flex connector for damage and wear, repair if leaks are present.

10. Lubricate fan bearings.

11. Clean variable inlet vanes.

12. Check adjustable fan motor base and mounting hardware for loose parts.

13. Check adjustable fan motor base for damage.

14. Check fan motor for leaky bearing seals.

15. Check the fan for motor damage.

16. Check for dirt, dust & debris in air vents on fan motor housing.

17. Clean condensates drain pan, trap, drain line and adjacent wetted surfaces.

18. Check Energy Recovery Wheel, clean media, adjust seals, replace belt, if applicable.

19. Keep clear the space provided for routine maintenance and inspection around ventilation equipment for equipment component accessibility.

20. Investigate and rectify the visible microbial contamination.

21. Investigate and rectify the water intrusion or accumulation.

MOTOR STARTER /VARIABLE FREQUENCY DRIVE (5 HP TO LESS THAN 100

HP):

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ITEM 11-Annually:

1. Vacuum dust and dirt from heat sink fins

2. Check ventilation fans for proper operation and clean as needed.

3. Check line voltage, motor & output phase balance

4. Complete RCM Procedure CM-0002 (Qualitative Infrared Testing).

5. Visually inspect for broken parts, contact arcing, or any evidence of overheating.

6. Check motor nameplate for current rating and controller manufacturer’s recommended heater size (report discrepancy to supervisor).

7. Check line and load connections for tightness (check manufacturer’s instructions for torque specifications).

8. Check heater mounting screws for tightness.

9. Check all control wiring connections for tightness.

10. On units equipped with motor reversing capacity, check mechanical interlock.

11. On units equipped with two-stage starting, check dash pots and timing controls for proper operation. Adjust as required.

12. On units equipped with variable speed starters:

g. Record the VFD parameter settings using MCT-10

h. Confirm the VFD doors and covers are in place and properly closed.

i. Check tightness of connections to resistor bank.

j. Check resistor coils and plates for cracking, broken wires, mounting and signs of overheating. Clean as required.

k. Check tightness of connections to drum controller.

l. Check contacts of drum controller for arcing and overheating. Apply a thin film of lubricant to drum controller contacts and to rotating surfaces.

13. Check starter contact connections by applying a thin film of black contact grease to line and load stabs, operate contacts and check surface contact.

14. Lubricate all moving parts with proper lubricant.

15. Clean interior of cabinet.

16. Clean the exterior of cabinet.

Energize circuits and check the operation of starter and any pilot lights. Replace as required.

7.3 FAN COILS (ITEMS 12-15) (EXHIBIT C)

7.3.1 Twenty-four (24) Fan Coil Units, JCI, equipment of various capacities and models.

Equipment is located at Chancery Building (NOB), MSGQ and Utility building.

Fan Coil Units

The technician shall sign off on every task specified in the Statement of Work and manufacturer maintenance manual. The contractor will provide a typewritten copy of their report to the COR or the COR's designate within five business days of each maintenance visit.

ITEMS 12 AND 13-Quarterly

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1. Check the cleanliness of the air filters and replace or clean as required.

2. Check filter frames (filter tracks) for residual contaminates and clean as necessary.

3. Check the drive kit for damage, loose parts, wear, dirt and alignment. `

4. Check belt tension (If applicable).

5. Check and Clean condensate, interior drain pan, drain lines and traps. Apply condensate pan treatment tablets appropriate for this application.

6. Check clean auxiliary drain pan and verify safety switch correct operation.

7. Clean condensate pump (if applicable), drain lines and traps.

8. Clean interior housing and exterior housing.

9. Check correct operation of motorized ball valve and actuator.

10. Install any missing screws, nuts, bolts or any other mechanical joints required on equipment housing or supports.

ITEMS 13 AND 14- Annually

1. Perform Quarterly tasks.

2. Clean (wash) Y-strainers in hydronic system.

3. Check, clean and calibrate hydronic controls (motorized ball valve, gages thermometers etc.).

4. Visually inspect drain pans and other adjacent surfaces subject to wetting for cleanliness and microbial growth and clean when fouling is observed.

5. Inspect the doors, handles, latches and hinges for proper operation.

6. Inspect door gaskets and flexible duct connector for air leaks and repair if necessary.

7. Clean fan segment and fan assembly (supply, return, exhaust).

8. Check the duct flex connector for damage and wear and repair if necessary.

9. Lubricate fan bearings.

10. Clean (wash) heat exchanger coil, interior housing and exterior housing.

11. Check fan motor base and mounting hardware for loose parts.

12. Check fan motor for leaky bearing seals.

13. Check the fan for motor damage.

14. Keep clear the space provided for routine maintenance and inspection around ventilation equipment for equipment component accessibility.

15. Investigate and rectify the visible microbial contamination.

16. Investigate and rectify the water intrusion or accumulation.

7.4 COMPUTER ROOM AIR CONDITIONERS (CRAC) (ITEM 16-21) (EXHIBIT D)

7.4.1. One (1) Computer room air conditioner, that includes: one indoor unit 105 KBTU (N-CRU-01 and two (2) outdoor units (N-CU-01A & B), 77 KBTU each, located in L2 NOB.

7.4.2. One (1) Computer room air conditioner, that includes: one indoor unit 105 KBTU (N-CRU-02 and two (2) outdoor units (N-CU-02A & B), 77 KBTU each, located in L2 NOB.

7.4.3. One (1) Computer room air conditioner, that includes: one indoor unit 78 KBTU (N-CRU-03 and two (2) outdoor units (N-CU-03A & B), 41 KBTU each, located in L2 NOB.

7.4.4. One (1) Computer room air conditioner, that includes: one indoor unit 34 KBTU (N-CRU-04) and one (1) outdoor unit (N-CU-04), 44 KBTU each located in basement NOB.

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7.4.5. One (1) Computer room air conditioner, that includes: one indoor unit 24 KBTU (N-CRU-05), located in L2 NOB.

7.4.6. One (1) Computer room air conditioner, that includes: one indoor unit 24 KBTU (N-CRU-06), located in basement NOB.

CRAC SYSTEMS

The technician shall sign off on every task specified in the Statement of Work and manufacturer maintenance manual. The contractor will provide a typewritten copy of their report to the COR or the COR's designate within five business days of each maintenance visit.

ITEMS 16 TO 21- Monthly

1. Check the cleanliness of the air filters and replace them as required.

2. Check humidifier cylinder or pan, clean, or replace if necessary.

3. Check and tighten electrical connections on indoor and outdoor units.

4. Check filter frames (filter tracks) for residual contamination and clean as necessary.

5. Check fan motor base and mounting hardware for loose parts, indoor unit, and outdoor unit.

6. Check the fan motor for leaky bearing seals, indoor unit, and outdoor unit.

7. Check fan drive kit for damage, loose parts, wear, dirt and alignment.

8. Clean fan segment and fan assembly (supply, return, etc.).

9. Lubricate fan bearings if possible.

10. Check belt tension (If applicable).

11. Check the fan for motor damage.

12. Check and Clean condensate, interior drain pan, drain lines and traps. Apply condensate pan treatment tablets appropriate for this application.

13. Check clean auxiliary drain pan and verify safety switch correct operation.

14. Check the drain pump and clean if necessary.

15. Clean casing and interior of indoor and outdoor units.

16. Check the duct flex connector for damage and wear and repair if necessary.

17. Clean (wash) outdoor unit heat exchanger (condenser).

18. Install any missing screws, nuts, bolts or any other mechanical joints required on equipment casing or supports (indoor and outdoor units).

19. Check and remove everything that might be blocking inlet and outlet vents of indoor units and outdoor units.

20. Verify oil level compressor.

21. Check the refrigerant level, ensuring no moisture is in the refrigerant.

22. Verify insulation condition on refrigerant lines.

23. Verify Crankcase heater operation.

24. Verify operation of control system.

25. Check voltages and current draws.

26. Register temperatures at intake and outlet of evaporator coil.

27. Clean return & supply grills.

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28. Check and adjust equipment vibration isolators and mounting hardware.

29. Inspect the doors, handles, latches and hinges for proper operation.

30. Inspect door gaskets and flexible duct connector for air leaks and repair if necessary.

31. Clean (wash) indoor unit heat exchanger coil once a year, use chemical compatible with coil only if necessary.

32. Check the duct flex connector for damage and wear and repair if necessary.

33. Clean (wash) Y-strainers in hydronic system once a year.

34. Keep clear the space provided for routine maintenance and inspection of equipment component accessibility.

35. Investigate and rectify the visible microbial contamination.

36. Investigate and rectify the water intrusion or accumulation.

Important Note: This contract shall include answers to unscheduled service calls, repairs, expendables, and a spare part stock.

7.5 VARIABLE REFRIGERANT FLOW (VRF) (ITEM 22-29) (EXHIBIT E)

7.5.1 Seven (7) VRF Daikin systems that include: Seven (7) outdoor units, twenty (20) indoor units’ equipment of various capacities and models. Equipment is located at CAC’s and Demarc Room.

VRF SYSTEMS

The technician shall sign off on every task specified in the Statement of Work and manufacturer maintenance manual. The contractor will provide a typewritten copy of their report to the COR or the COR's designate within five business days of each maintenance visit.

ITEMS 22 TO 25- Quarterly

1. Check the cleanliness of the air filters and replace or clean as required.

2. Check filter frames (filter tracks) for residual contamination and clean as necessary.

3. Check the drive kit for damage, loose parts, wear, dirt and alignment.

4. Check belt tension (If applicable).

5. Check and Clean condensate, interior drain pan, drain lines and traps. Apply condensate pan treatment tablets appropriate for this application.

6. Check clean auxiliary drain pan and verify safety switch correct operation.

7. Clean casing of indoor and outdoor units.

8. Clean (wash) outdoor unit heat exchanger (condenser).

9. Install any missing screws, nuts, bolts or any other mechanical joints required on equipment casing or supports (indoor and outdoor units).

10. Check and remove everything that might be blocking inlet and outlet vents of indoor units and outdoor units.

11. Verify oil level compressor.

12. Verify insulation condition on refrigerant lines.

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ITEMS 26 TO 29- Annually

1. Perform Quarterly tasks.

2. Verify Crankcase heater operation.

3. Visually inspect drain pans and other adjacent surfaces subject to wetting for cleanliness and microbial growth and clean when fouling is observed.

4. Inspect doors, handles, latches and hinges for proper operation.

5. Inspect door gaskets and flexible duct connector for air leaks and repair if necessary.

6. Clean fan segment and fan assembly (supply, return, exhaust).

7. Check duct flex connector for damage and wear and repair if necessary.

8. Lubricate fan bearings.

9. Clean (wash) heat exchanger coils (evaporator and condenser), indoor unit and outdoor unit.

10. Check fan motor base and mounting hardware for loose parts.

11. Check fan motor for leaky bearing seals.

12. Check and tighten electrical connections on indoor and outdoor units (electric motor, PCB, sensors).

13. Check correct operation of indoor unit condensate pumps, expansion valves, outdoor unit solenoid valves and sensors (thermistor, pressure switch etc.)

14. Check fan for motor damage.

15. Keep clear the space provided for routine maintenance and inspection around ventilation equipment for equipment component accessibility.

16. Investigate and rectify the visible microbial contamination.

17. Investigate and rectify the water intrusion or accumulation.

CONTINUATION TO SF-1449,

RFP NUMBER 19H08026R0001

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

B. SCOPE OF WORK

The purpose of this fixed price contract is to obtain preventive maintenance services for HVAC system managed by the U.S. Embassy Tegucigalpa, Honduras. The Contractor to maintain the following equipment in a safe, reliable and efficient operating condition. Please see the equipment list included in Exhibit A, B, C, D and E for a more detailed description. The contract will be for a one-year period from the date of the contract award.

The Contractor shall furnish all managerial, administrative, and direct labor personnel that are necessary to accomplish the work in this contract. Contractor employees shall be on site only for contractual duties and not for other business purposes.

1. General Instructions

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The Contractor shall prepare general instructions for the work force. The Contractor shall provide drafts to the Contracting Officer's Representative (COR) for review within thirty days after contract award. The Contracting Officer’s Representative must approve these general instructions before issuance.

After the contract is awarded, the benefit contractor must submit certification showing that their lead technician is an authorized service technician for Multistack and Airstack systems. If such certification is not already held, the contractor must commit to enrolling their lead technician in a five-day training program covering air-cooled and water-cooled modular systems by Multistack, resulting in certification as a Multistack and Airstack Authorized Service Technician. This certified technician must be involved in all regular chiller maintenance activities.

The Contractor shall provide all necessary managerial, administrative and direct labor personnel, as well as all transportation, equipment, tools, supplies and materials required to perform inspection, maintenance, and component replacement as required to maintain the systems in accordance with this work statement. Under this Contract the Contractor shall provide:

• The services of trained and qualified technicians to inspect, adjust, and perform scheduled preventive maintenance.

2. Duties and Responsibilities

The equipment shall be clean and in good operating condition upon completion of the service. The preventive maintenance service shall result in the parts of the system serviced being in a condition to operate efficiently and effectively.

2.1 Hours of performance

The Contractor shall maintain work schedules. The schedules should take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver services on weekends, Holidays or whenever stipulated by Post.

Contractors must consider this on their offers and be sure to provide enough technicians to perform maintenance in not more than one weekend per visit per system type. On weekends where Chiller and AHU will be maintained simultaneously, different technician crews shall be considered to perform maintenance simultaneously.

2.2 Access to government buildings and standards of conduct

2.2.1 General. The Contractor shall designate a representative who shall supervise the Contractor’s technicians and be the Contractor’s liaison with the American Embassy Tegucigalpa. The Contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose. Contractor employees will be given access to the equipment and equipment areas and will be escorted by Embassy personnel.

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2.2.2 Personnel Security. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who to be used on this Contract prior to their utilization. Submission of information shall be made within 30 days of the award of the contract. No technician will be allowed on site without prior authorization. Note: this may include cleared personnel if advance notice of visit is not given at least one week before the scheduled visit.

2.2.3Vehicles. Contractor vehicles will not be permitted inside the embassy compound without prior approval. If vehicle access is necessary, submit contractor vehicle information (Make, Model, License Plate) along with a written justification as to why access is necessary. This shall be submitted to the Facility Manager at least one (1) week prior to the visit.

2.2.4 Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall always display identity card(s) on the uniform while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall always display identity card(s) on the uniform while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

2.2.5Security Clearances. All Work under this contractor that are designated as non-CAA areas may be performed by un-cleared American or local workers. However, all work done in CAA and PCC areas shall be performed by cleared American personnel as needed to complete the services. The Contractor shall work closely with the COR, the Post Facility Manager (FM) or the General Services Officer (GSO).

3. Standards of Conduct

3.1 General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct.

The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

3.2 Neglect of Duties. Neglect of duties is unacceptable. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal

26 | P a g e affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

3.4 Disorderly Conduct. The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting.

Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

3.5 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

3.6 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

3.7 Key Control. The Contractor will not be issued any keys. The keys will be checked out by a “Cleared American” escort on the day of service requirements.

3.8 Notice to the Government of Labor Disputes. The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

C. SCHEDULED PREVENTIVE MAINTENANCE

1. The Contractor shall perform preventive maintenance as outlined in Exhibits A, B, C, D and E - STATEMENT OF WORK. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration when units are activated/running.

2. The Contractor shall inventory, supply and replace expendable parts (e.g., belts, hoses, gaskets) that have become worn due to wear and tear. The Contractor shall maintain a supply of expendable and common parts on site so that these are readily available for normal maintenance to include: hoses, belts, oil, chemicals, coolant, grease, sealant; in addition to the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), MSDS, cleaning material and oil spill containment kits. The contractor shall inventory the supply after each visit and order replacement supplies and have them delivered on site. Maintenance materials shall be unused and are to be industry standard and intended for the task to be performed. Parts shall be OEM approved. Refrigerants shall meet the AHRI Standard 700-2015 or most recent AHRI Standards.

The expendables that the contractor shall procure include but are not limited to: coil cleaner compatible with aluminum and copper (as per the manufacturer’s recommendation), pipe jacketing and exterior jacketing, condensate drain pan tablets, elastomeric insulation, adhesives compatible

27 | P a g e with the insulation, foam tape, refrigerant, all types of lubricants and grease (including those for electrical contacts, fan and pump bearings), belts, compressor oil, sealant, and all types of screws, nuts, and bolts required for the electrical and mechanical components of chillers, AHUs, FCUs, CRACs and VRF systems (including VFDs,…