Solicitation Document - Gardening and Landscaping Services.pdf

SOLICITATION for GARDENING AND LANDSCAPING SERVICES FOR THE U.S. CONSULATE ADANA (19TU10-26-Q-0004, Page 1 of 81)

SENSITIVE BUT UNCLASSIFIED

U.S. CONSULATE ADANA, TÜRKİYE

SOLICITATION DOCUMENT

GARDENING AND LANDSCAPING SERVICES FOR THE

U.S. CONSULATE ADANA

Solicitation No.: PR16178252, 19TU10-26-Q-0004

General Services Office: Acquisitions

Güzelevler Mah., Girne Blv., No.212, Yüreğir-Adana, Türkiye

(19TU10-26-Q-0004, Page 2 of 81)

TABLE OF CONTENTS

SECTION 1 – THE SCHEDULE

• SF-1449 Cover Sheet

• Continuation To SF-1449, RFQ Number 19TU10-26-Q-0004, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19TU10-26-Q-0004, Schedule of

Supplies/Services, Block 20 Description/Specifications/Work Statement

• Attachment 1 to Description/Specifications/Performance Work Statement, Government

Furnished Property

SECTION 2 – CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 – SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 4 – EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part

SECTION 5 – REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

(19TU10-26-Q-0004, Page 3 of 81)

1 SOLICITATION/CONTRACT/ORDER FOR

COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR16178252

PAGE

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19TU10-26-Q-0004

6. SOLICITATION ISSUE DATE

08/20/2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

U.S. Consulate Adana, Acquisitions Office

b. TELEPHONE NUMBER (No collect calls)

+90 322 455 4124

8. OFFER DUE DATE/LOCAL TIME

09/04/2026 12:00 HRS

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: ____ % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

GSO: Acquisitions Office

Güzelevler Mah. Girne Blv. No.212

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

Yüreğir – Adana, Türkiye SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

U.S. CONSULATE ADANA

Güzelevler Mah. Girne Blv. No.212

Yüreğir – Adana, Türkiye

FACILITIES & MAINTENANCE SECTION

Güzelevler Mah. Girne Blv. No.212

17a. CONTRACTOR

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

FINANCIAL MANAGEMENT CENTER (FMC)

Güzelevler Mah. Girne Blv. No.212

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

GARDENING and LANDSCAPING SERVICES FOR THE U.S. CONSULATE ADANA per the SOW on a daily, weekly, monthly, quarterly, semi-annual and annual basis including all labor, materials, equipment and services, insurance, overhead, and profit. See Attached.

month

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN THE COPY TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET

FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT

TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED ____________.

YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR

CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

AMANDA J PULLER

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449

(REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR)

53.212

(19TU10-26-Q-0004, Page 4 of 81)

SECTION 1 – THE SCHEDULE

CONTINUATION TO SF-1449

RFQ Number 19TU10-26-Q-0004

PRICES, BLOCK 23

1. SCOPE OF CONTRACT

U.S. Consulate Adana is seeking for proposal of obtaining gardening and landscaping services for the

Consulate grounds at U.S. Consulate Adana. The Contractor shall perform gardening and landscaping services in all designated spaces located in the U.S. Consulate Adana compound and the warehouse at

Yuregir Adana, Türkiye, The Contractor shall provide all labor, materials, and equipment necessary to perform all items listed below at 1. Performance Work Statement in accordance with all applicable DOS specifications, Occupational Safety Health Administration (OSHA), EM 385-1-1, Safety and Health Requirements

Manual, Turkish Occupational Safety Health Law (ISGK 6331), OBO Building Codes (OBO), Turkish

Standard Institute (TSE) Regulations.

The Contractor shall perform gardening and landscaping services, including furnishing all labor, material described below at 1.4. through 1.13., equipment and services, for the U.S. Consulate Adana.

The pricing shall include all labor, materials, insurance, overhead, and profit. The United States

Government will pay the Contractor the firm-fixed price per month for standard services that have been satisfactorily performed.

After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed shall establish a date (a minimum of ten (10) days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall start.

The performance period of this contract is from the start date in the Notice to Proceed and continues for twelve (12) months. The initial period of performance includes any transition period authorized under the contract.

2. PRICING

The price shall include all labor, materials, equipment, insurance, overhead, and profit. This is a firm-fixed price and shall be in $ (U.S. Dollar).

2.1. VALUE ADDED TAX

Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or invoices because the U.S. Consulate Adana has a tax exemption certificate from the host government.

Clin Location Estimated Square

Meter Monthly Unit Price

(USD)

Annual Total

(USD)

1 Consulate Compound 4,720 Grand Total:

(19TU10-26-Q-0004, Page 5 of 81)

CONTINUATION TO SF-1449

RFQ Number 19TU10-26-Q-0004

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1. PERFORMANCE WORK STATEMENT

The purpose of this contract is to obtain gardening and landscaping services for real property owned or managed by the U.S. Government at the U.S. Consulate Adana, Türkiye. The Contractor shall perform gardening and landscaping services in all designated spaces.

1.2. GENERAL REQUIREMENTS

Maintenance and appearance of the grass, shrubbery, garden areas, trees, and related landscape elements of the U.S. Consulate Adana and properties are an important part of the representational responsibilities of the U.S. Mission. The Government will measure the Contractor’s work by the appearance of the landscape covered by this contract. The Contractor shall perform complete gardening and landscape maintenance services as described in this contract for all Government premises listed in 1.14. Location for Gardening and Landscaping Services. The Contractor shall include all planning, administration, and management necessary to assure that all services comply with the contract, the COR’s schedules and instructions, and all applicable laws and regulations.

The Contractor shall meet all of the standards of performance identified in the contract. The

Contractor shall perform all related support functions such as supply, subcontracting, quality control, financial oversight, and maintenance of complete records and files.

1.3. MANAGEMENT AND SUPERVISION

1.3.1. SUPERVISION

The Contractor shall designate a representative who shall be always responsible for off-site supervision of the Contractor's workforce. This supervisor shall be the focal point for the Contractor and shall be the point of contact with U.S. Government personnel. The supervisor shall have sufficient

English language skill to be able to communicate with members of the U.S. Government staff. The supervisor shall have supervision as his or her sole function. Manpower schedule shall be arranged by

Facilities Supervisor or Lead Maintenance Technician who shall monitor the Contractor’s employee.

1.3.2. SCHEDULES AND WORKING HOURS

The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security and facilities personnel of the Consulate. The Contractor shall deliver standard services between the hours of 0800 and 1700, Monday through Friday except for the holidays identified in the Addendum to

Contract Clauses in Section 2. For those items other than routine daily services, the Contractor shall provide the COR with a detailed plan as to the personnel to be used and the time frame to perform the service. Shifts shall be arranged by the Facilities Supervisor. Other hours may be approved by the

COR. The Contractor must provide at least 24-hour advance notice to the COR who will consider any deviation from the hours identified above.

(19TU10-26-Q-0004, Page 6 of 81)

1.3.3. WORKFORCE

The Contractor shall provide minimum two (2) gardeners for work location to fulfill the work requirements properly and in a timely manner, and one (1) off-site supervisor under this contract.

Schedule shall be arranged by Facilities Supervisor and personnel shall be able to work separate from each other at the U.S. Consulate Adana in case of need.

1.3.4. QUALITY CONTROL

The Contractor shall be responsible for quality control. The Contractor shall perform inspection visits to the work site on a regular basis. The Contractor shall coordinate these visits with the COR. These visits shall be surprising inspections for those working on the contract.

1.3.5. TECHNICAL GUIDANCE

The Contractor shall have the services of a trained horticulturist with experience in the local climate and soil conditions to give technical guidance to the Contractor's work force and to develop and guide the Contractor's programs for lawn and tree care.

1.3.6. GROUNDS MAINTENANCE PLAN

The Contractor shall submit an annual Grounds Maintenance Plan that reflects the proposed frequency for meeting the requirements of this contract. The Grounds Maintenance Plan will be developed to fit the requirements of local conditions, types of vegetation, and climate factors. The

Contractor shall submit the Grounds Maintenance Plan to the COR for approval within 10 (ten) days after the contract award.

1.4. LAWN CARE

1.4.1. GRASS CUTTING

The Contractor shall maintain the height of grass between 3 and 5 centimeters with at least weekly grass cutting from March to December. The Contractor shall use their own equipment and fuel to complete this task in accordance with the ‘POST OCCUPATIONAL, SAFETY AND HEALTH

OFFICER’ standard to protect their workers from accidents and hazardous effects from chemicals.

The contractor is also responsible for providing fuels, fertilizers and other supplies and equipment needed to complete this task and all of which require COR approval prior to use.

1.4.2. EDGING

The Contractor shall edge all sidewalks, driveways, and curbs each time the adjacent grass is cut.

1.4.3. TRIMMING

The Contractor shall trim grass around trees, shrubs, cultivated areas, sprinkler heads, valves, fences, buildings, poles, and structures, so that grass height does not exceed the height of the adjacent grass.

(19TU10-26-Q-0004, Page 7 of 81)

1.4.4. WEEDING

The Contractor shall weed the grounds and gardens on a continuous basis to prevent the growth of weeds into lawn and landscapes. The Contractor may use weed-killing chemicals (Round-Up) to prevent the growth of weeds to eliminate grass and weeds in the cracks and joints within or along sidewalks and curbs. The Contractor shall obtain approval of the COR for all applications of weed killers.

1.4.5. TURF REPAIR AND RE-ESTABLISHMENT

The Contractor shall, whenever necessary, repair areas damaged by vehicular traffic, oil, and gas, or building repairs, and normal foot traffic. The damaged area shall be filled in and leveled and then seeded or sodded and maintained to conform to adjacent areas.

1.4.6. The method, frequencies, and dates of grass cutting, hedging, trimming, weeding, and turf repair shall be part of the Contractor's Grounds Maintenance Plan.

1.4.7. The Contractor shall change all seasonal flowers (pelargonium, begonia, impatiens, salvia, alyssum, tagetes (marigold), ageratum, petunia, zinnia, verbenas, dahlia, viola, brassica oleracea, etc.)

at least twice per year during summers and winters. Before planting the flowers, soil shall be enriched with burnt sifted farmyard manure and the cost of this service is included in the contract price.

Area for seasonal flowers in total is 55.00 square meters.

The lawn area in total is 4,500.00 square meters.

Please see the samples of gardening at the Consulate Compound:

Compound:

Area 1: 25.00 m2 Area 2: 15.00 m2 Area 3: 15.00 m2

(19TU10-26-Q-0004, Page 8 of 81)

1.5. PRUNING

1.5.1. The Contractor shall maintain trees, shrubs, hedges, bushes, vines, ground cover and flowers.

1.5.2. The Contractor shall prepare a written schedule, as part of the Grounds Maintenance Plan, showing the method, frequencies, and dates of pruning.

1.5.3. The Contractor shall prune all shrubs, vines, bushes, ground cover, and trees to:

• direct and encourage plant growth in directions desired,

• remove dead trees/plants and unsightly growth,

• maintain a neat and attractive appearance,

• remove certain parts of the tree that cause excessive falling leaves, and

• remove certain branches or parts of trees that obstruct the adjacent building structure or

Mechanical Electrical Plumbing (MEP) installation, or security systems as directed by the

COR.

The Contractor shall prune according to the schedule in the Grounds Maintenance Plan to ensure that all heavy pruning is accomplished during the proper season according to the best horticultural practice.

The Contractor shall prune all hedges and shaped shrubs to always maintain proper shape. The

Contractor is responsible for removing tree leaves, straw, branches, and debris from the pruning work to a location outside of the compound on a daily basis.

1.5.4. At no additional cost to the Government, the Contractor shall replace any tree, bush or shrub that is killed or rendered unusable for its intended purpose through negligent or irresponsible practices that are attributable to the Contractor.

1.5.5. The Contractor shall be responsible for submittal and approval of the procedure as well as official permits from the city authorities for trimming and/or cutting any trees, bushes, etc., and all crane or other related equipment cost for trimming or cutting the trees, bushes, etc. shall be contractor`s responsibility.

1.5.6. Palm trees within the Consulate shall be pruned one (1) time a year in the summer season and, pruning of other trees shall be performed as needed. All MHE equipment and operator fees shall be included in the contract price. (Crane with bucket lift/man basket is required to perform specified tasks.)

1.6. LEAF REMOVAL

The Contractor shall, on a daily basis at the Consulate and when needed, remove leaves and pine needles from the Consulate compound.

(19TU10-26-Q-0004, Page 9 of 81)

1.7. RECYCLED MATERIALS

The Contractor shall collect all recycled materials at the recycling stations located within the Consulate compound and deliver them to recycle company, promote recycled uses for lawn and tree debris in meeting other gardening needs, such as mulch and compost.

1.8. REMOVAL OF DEBRIS AND GARBAGE

1.8.1. The Contractor shall remove foreign material, cuttings, grass, leaves, bark, limbs, dead vegetation, paper, and trash from the maintained areas including walkways, stairways, and curbs within or adjacent to the area. The Contractor shall remove all debris and equipment from the work site before the end of each workday. Debris removal shall prevent unsightly accumulation. The

Contractor shall promptly remove collected debris to an authorized disposal site. The Contractor is responsible for all expenses incurred in the collection and disposal of debris.

1.8.2. The Contractor shall pick up the garbage at the Consulate and dispose the garbage at the

Municipality dump on a daily basis for the Consulate Compound.

1.8.3. The Contractor shall empty waste bins/trashcans from all outdoor areas daily and deliver the waste to the central collection point for taking to the municipality dump for the Consulate Compound. Bags for trash shall be provided by the Consulate for this task.

1.9. WATERING

1.9.1. The Contractor shall water lawns, flowers, shrubs, bamboos, and trees to provide for moisture penetration to a depth of 7 centimeters. If natural precipitation is sufficient to fulfill this requirement, the Contractor may request the COR's permission to suspend watering to avoid too much water in the soil. The Contractor shall keep a stand-by gardener for this work task and cost of this employee shall be included in contract price including any stand-by gardener required during the long holiday periods in summertime.

1.9.2. The Contractor shall present the method, frequencies, and dates of watering in a written schedule in the Grounds Maintenance Plan. The schedule shall take into account the kinds of vegetation, local soil conditions, and the seasonal variations in plant moisture requirements.

1.9.3. The Government shall provide all hoses, portable sprinklers, and other similar irrigation equipment.

1.9.4. The Government shall furnish the supply of water.

1.9.5. The Government shall be responsible for maintaining and repairing the irrigation system where required. Damages to irrigation system caused by Contractor employees’ negligence or poor working standards shall be repaired by the Contractor at no cost to the U.S. Government.

1.10. FERTILIZER

1.10.1. The Contractor shall fertilize and lime the soil to promote proper health, growth, color, and appearance of cultivated vegetation, following proper horticultural practice for the types of vegetation, soil, weather conditions, and seasons of the year.

(19TU10-26-Q-0004, Page 10 of 81)

1.10.2. The Contractor shall present the method of application, fertilizer type, frequencies, and dates of fertilizing and liming in the Grounds Maintenance Plan.

1.10.3. The Contractor shall fertilize the lawn areas a minimum of two (2) times per year with a type of fertilizer which is available in the local market and approved by the Turkish Government.

1.10.4. The Contractor shall apply weed killer once a year. If weed killer is not required or weeds can be eliminated manually to maintain the neat appearance of the sites, the Contractor shall request a waiver in writing from the COR. All use of weed killer must have the written approval of the Post

Occupational, Safety & Health Officer (POSHO).

1.10.5. The Contractor shall fertilize trees, shrubs, bushes, bamboos, hedges, and plants a minimum of twice a year.

1.11. HAZARDOUS AND TOXIC SUBSTANCES

It is the Contractor's responsibility to ensure the safe handling, application, removal, and environmentally sound disposal of all hazardous or potentially hazardous fertilizers, weed killers, and pest control products utilized under this requirement.

1.12. GUTTER CLEANING

Gutter cleaning shall be performed monthly during summer months, bi-weekly during the fall/autumn months and as required during the winter months at the buildings located at the Consulate compound and:

1.12.1. The Contractor shall gain access to the roof with a ladder and shall not lean the ladder against a downspout or gutter, to avoid damage to the downspouts, which can easily bend or break.

1.12.2. The Contractor shall remove leaves and twigs from gutter, by hand or with a large spoon, a gutter scoop, or a small garden trowel.

1.12.3. The Contractor shall wet down caked-on dirt, which can be difficult to remove without damaging the gutter itself and then remove it with the gutter scoop or trowel.

1.12.4. The Contractor shall place debris in a bucket or plastic trash bag which can be placed on the roof or ladder. If a trash bag is used, trash bag can be dropped on the ground when full.

1.12.5. The Contractor shall check that the downspouts are not clogged. The Contractor shall use water to unclog the downspouts by placing a garden hose in the opening but should be gentle at first since downspouts are not designed to withstand the same pressure as a house drain. If a plugged downspout cannot be cleared with a hose, the Contractor shall use a small plumber's snake or unbent clothes hanger.

1.12.6. Alternatively, the Contractor shall use a leaf blower to clean the gutters; but shall remember that being high up, often in awkward positions and carrying a good-sized machine, may cause safety issues and the Contractor shall take precautions for the safety of their workers who should not be

(19TU10-26-Q-0004, Page 11 of 81) blinded by dust.

1.12.7. The Contractor shall use hose to flush the gutters with water after cleaning. (This is also the best time to find out if there are any leaks in the system.)

1.13. ROUTINE WORK SCHEDULE

1.13.1 Weekly Maintenance:

The Contractor shall conduct following tasks on a weekly basis for the vegetable and flower garden:

• Remove weeds.

• Remove and dispose of trash and debris.

• The Government shall provide bins to collect the trash and green waste.

• Make the necessary arrangements with a trash company to collect the trash coming out of the garden.

• Remove broken or damaged plant material.

• Inspect and treat, as needed, for disease and insect infestations. Pesticide use will be only authorized under special circumstances. Proposed chemicals shall be submitted to the Local

Facility Manager for review. Chemicals can only be applied once approval is granted by the

Contracting Officer.

• Check irrigation equipment for leaks, breaks, and malfunction. The contractor shall inform the

COR should the irrigation system needs attention or is not properly working,

• Check and maintain irrigation systems for efficient water application, overspray reduction and eliminating all runoff from leaving the planted areas.

• Remove cobwebs and all types of debris falling from neighboring properties.

1.13.2. Monthly Maintenance:

• Inspect all irrigation valves and emission devices to ensure proper functioning.

• The Contractor shall visit off-site warehouse monthly to trim bushes from adjacent factory over the perimeter wall. There is no landscaping in warehouse borders.

1.13.3. Semi-annual Maintenance:

Apply Contractor provided bark mulch in all planter areas that have mulch. Plant crowns and decorative rock shall not be covered by mulch.

As needed, trim plant material preserving the natural form and flowering wood of each species or as directed by the Local Facility Manager or Facilities Supervisor. Fertilize and prune only as needed.

(19TU10-26-Q-0004, Page 12 of 81)

1.14. LOCATION FOR GARDENING AND LANDSCAPING SERVICES

All standard services shall be performed in accordance with the Local Facility Manager or Facilities

Supervisor schedule for the Contractor. Services shall be provided at the following locations:

U.S. Consulate Adana Compound

Güzelevler Mah. Girne Bulv. No:212

Yüreğir, Adana, Türkiye

U.S. Consulate Adana Warehouse

10 km off-site of the Consulate Compound

Yüreğir, Adana, Türkiye

2. DELIVERABLES

The following items shall be delivered under this contract:

DESCRIPTION QUANTITY DELIVERY DATE DELIVER TO

Insurance 1 10 days after award Contracting Officer

Grounds Maintenance Plan 1 10 days after award COR

List of Personnel 1 10 days after award COR

Transition Plan 1 20 days after award COR

Payment Request 1 Last calendar day of each month COR

3. PERSONNEL REQUIREMENTS

3.1. GENERAL

The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous, or disorderly conduct by Contractor employees at the site. The

Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government.

3.2. STANDARD OF CONDUCT

3.2.1. Uniform and Personal Equipment. The Contractor's employees shall wear clean, neat, and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting

Officer's Representative (COR).

3.2.2. Neglect of duties shall not be condoned. The Contractor shall enforce no sleeping while on duty, unreasonable delays, or failures to carry out assigned tasks, conducting personal affairs during duty hours, and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

(19TU10-26-Q-0004, Page 13 of 81)

3.2.3. Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.

3.2.4. Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

3.2.5. Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

• Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

• Unauthorized use of Government property, theft, vandalism, or immoral conduct;

• Unethical or improper use of official authority or credentials;

• Security violations; or

• Organizing or participating in gambling in any form.

3.2.6 KEY CONTROL

The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. The Contractor shall not duplicate keys without the COR's approval. Where it is determined that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from this contract. If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system.

3.3. NOTICE TO THE GOVERNMENT OF LABOR DISPUTES

The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

4. PERSONNEL SECURITY

4.1. After award of the contract, the Contractor shall provide the following list of data for each employee who will be working under the contract. The Contractor shall include a list of workers and supervisors assigned to this project. The Government will run background checks on these individuals. It is anticipated that security checks will take 2-3 weeks to perform. For each individual the list shall include:

• Full Name

• Place and Date of Birth

(19TU10-26-Q-0004, Page 14 of 81)

• Current Address

• Identification Number

• ID (kimlik) Copy

4.2. Government shall issue identity cards to Contractor personnel, after they are approved.

Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the U.S. Government. The

Contractor is responsible for their return at the end of the contract, when an employee leaves

Contractor service, or at the request of the Government. The Government reserves the right to deny access to any U.S.-owned and U.S.-operated facilities to any individual.

5. MATERIALS AND EQUIPMENT

The Contractor shall provide all necessary gardening and landscaping supplies and equipment, including hand tools to perform the work identified in the Performance Work Statement.

Lawnmowers, grass trimmers, and any other required equipment shall be provided by the Contractor.

6. INSURANCE

6.1. AMOUNT OF INSURANCE

The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

6.2. GENERAL LIABILITY

(includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury).

1. Bodily Injury stated in U.S. Dollars:

Per Occurrence $2,000.00 (two-thousand U.S. Dollars)

Cumulative $10,000.00 (ten-thousand U.S. Dollars)

2. Property Damage stated in U.S. Dollars:

Per Occurrence $2,000.00 (two-thousand U.S. Dollars)

Cumulative $15,000.00 (fifteen-thousand U.S. Dollars)

6.3. The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

6.4. For those Contractor employees assigned to this contract who are either United States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers’

(19TU10-26-Q-0004, Page 15 of 81) compensation insurance in accordance with FAR 52.228-3, or host country nationals do not have a

DOL waiver.

6.5. The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

• any property of the Contractor,

• its officers,

• agents,

• servants,

• employees, or

• any other person arising from an incident to the Contractor's performance of this contract.

The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

6.6. Insurance for Materials and Equipment. The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

6.7. Government as Additional Insured. The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State," as an additional insured with respect to operations performed under this contract.

6.8. Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within ten (10) days after contract award. The Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.

7. LAWS AND REGULATIONS

7.1. Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. If there is a conflict between the contract and requirements of local law, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting

Officer.

7.2. The Contractor shall comply with all local labor laws, regulations, customs, and practices pertaining to labor, safety, and similar matters, unless they are inconsistent with the requirements of this contract.

8. TRANSITION PLAN

Within 20 (twenty) days after contract award, the Contracting Officer may ask the Contractor to develop a plan for preparing the new Contractor to assume all responsibilities for gardening and landscaping services. The plan shall establish the projected period for completion of all clearances of

Contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

(19TU10-26-Q-0004, Page 16 of 81)

QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

(a) This plan provides an effective method to promote satisfactory contractor performance. The

QASP provides a method for the Contracting Officer's Representative (COR) to monitor

Contractor performance, advise the Contractor of unsatisfactory performance, and notify the

Contracting Officer of continued unsatisfactory performance. The Contractor, not the

Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work Para Performance Threshold

Services.

Performs all gardening and landscaping services set forth in the scope of work.

1. through all. All required services are performed and no more than three (three) customer complaints are received per month.

(b) SURVEILLANCE. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

(c) STANDARD. The performance standard is that the Government receives no more than three (3) customer complaints per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

(d) PROCEDURES.

(1) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(2) The COR will complete appropriate documentation to record the complaint.

(3) The COR determines the complaint is invalid, the COR will advise the complainant. The

COR will retain the annotated copy of the written complaint for his/her files.

(4) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(5) COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(6) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(7) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(8) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the

Contracting Officer for appropriate action under the Inspection clause.

(19TU10-26-Q-0004, Page 17 of 81)

ATTACHMENT 1 to Description/Specifications/Performance Work Statement

GOVERNMENT FURNISHED PROPERTY

The Government shall make the following property available to the Contractor as "Government furnished property" for performance under the contract:

• Bags/Bins for trash

(19TU10-26-Q-0004, Page 18 of 81)

SECTION 2 – CONTRACT CLAUSES

52.203-6 RESTRICTIONS ON SUBCONTRACTOR SALES TO THE GOVERNMENT (JUN

2020)

a) Except as provided in (b) of this clause, the Contractor shall not enter into any agreement with an actual or prospective subcontractor, nor otherwise act in any manner, which has or may have the effect of restricting sales by such subcontractors directly to the Government of any item or process

(including computer software) made or furnished by the subcontractor under this contract or under any follow-on production contract.

(b) The prohibition in (a) of this clause does not preclude the Contractor from asserting rights that are otherwise authorized by law or regulation.

(c) The Contractor agrees to incorporate the substance of this clause, including this paragraph

(c), in all subcontracts under this contract which exceed the simplified acquisition threshold, as defined in Federal Acquisition Regulation 2.101 on the date of subcontract award.

(End of clause)

Alternate I (Nov 2021). As prescribed in 3.503-2, substitute the following paragraph in place of paragraph (b) of the basic clause:

(b) The prohibition in paragraph (a) of this clause does not preclude the Contractor from asserting rights that are otherwise authorized by law or regulation. For acquisitions of commercial products or commercial services, the prohibition in paragraph (a) applies only to the extent that any agreement restricting sales by subcontractors results in the Federal Government being treated differently from any other prospective purchaser for the sale of the commercial product(s) and commercial service(s).

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS (NOV 2023)

a) This contract and employees working on this contract will be subject to the whistleblower rights and remedies established at 41 U.S.C. 4712 and Federal Acquisition Regulation (FAR) 3.900 through 3.905.

(b) The Contractor shall inform its employees in writing, in the predominant language of the workforce, of employee whistleblower rights and protections under 41 U.S.C. 4712, as described in

FAR 3.900 through 3.905.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in all subcontracts.

(End of clause)

(19TU10-26-Q-0004, Page 19 of 81)

52.204-91 CONTRACTOR IDENTIFICATION (Deviation JUL 2026)

Definitions. As used in this clause—

Commercial and Government Entity code means—

(1) An identifier assigned to entities located in the United States or its outlying areas by the

Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or government entity by unique location (referred to as “CAGE code”); or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the

United States and its outlying areas that the DLA CAGE Branch records and maintains in the

CAGE master file (referred to as “NCAGE code”).

Unique entity identifier means an identifier used to identify a specific commercial, nonprofit, or

Government entity.

(b) Unique entity identifier (UEI). The Contractor shall ensure that its UEI is maintained throughout the life of the contract.

(c) Commercial and Government Entity (CAGE) code. The Contractor shall ensure that the CAGE code is maintained throughout the life of the contract. The Contractor shall request changes to a

CAGE code as indicated in the following table.

If the Contractor is… Then…

Registered in the System for Award Management (SAM) Initiate the change by updating its SAM registration

Located in the United States or its outlying areas and is not registered in SAM

Submit a change request to the DLA CAGE Branch via https://cage.dla.mil

Located outside the United States and its outlying areas and is not registered in SAM

Contact the NATO Support and Procurement Agency (NSPA) (https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

(d) Communicating changes. The Contractor shall communicate any change to its UEI or CAGE code to the Contracting Officer within 30 days after the change, so a modification can be issued to update the UEI or CAGE code on this contract. A change in the UEI does not necessarily require a novation.

(19TU10-26-Q-0004, Page 20 of 81)

52.212-4 TERMS AND CONDITIONS – COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (Deviation JUL 2026)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act

(31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal, or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The

Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence.

Examples of occurrences include acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the

Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(19TU10-26-Q-0004, Page 21 of 81)

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31

U.S.C. 3903) and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to receive invoices. An invoice must include the information required by 5 CFR part

1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(4) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable;

(D) Contractor point of contact; and

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(5) Interest. (i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, (19TU10-26-Q-0004, Page 22 of 81) as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by FAR part

33 if–

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the

Contracting Officer (see FAR part 32).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a termination for cause.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures for interest credits prescribed in FAR part 32 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the

Government upon—

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(19TU10-26-Q-0004, Page 23 of 81)

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The

Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the

Contractor’s records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. The Government will send a cure notice to the Contractor, unless the reason for the termination is late delivery. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the

Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for…