Solicitation Document - FA4877QA518.pdf

SOLICITATION: RFQ FA4877-24-

QA518 – 355 LRS

Vault Alarm IDS

i. This is a solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

ii. Solicitation FA4877-24-QA518 is issued as a Request for Quotation (RFQ)

iii. This solicitation document incorporates provisions and clauses of those in effect through Federal Acquisition Circular 2024-05 effective 22 May 2024, the DFARS provisions and clauses are those effective 25 April 2024, the DAFFARS provisions and clauses are those effective 07 July 2023.

iv. This procurement is being issued as a Total Small Business set aside. The North American Industry Classification System Code is 561621 with a size standard of $25.0M.

v. The right to make multiple or no award is reserved in the event it is advantageous to the Government to do so.

vi. Davis-Monthan Air Force Base intends to award a firm-fixed price contract for the following:

a. CLIN 0001 – Bldg 4859: Vault Alarm IDS w/ Installation (Quantity: 1 Lot)

*Quotes must be submitted with delivery and installation lead times*

vii. It is the responsibility of the offeror to meet all requirements below for quote submission:

1. All quotes must be submitted by email, as an attachment only with company letterhead. Offeror may use Word, PDF, or Excel. Any information within the body of the email pertaining to your quote will not be considered as part of the quote.

a. Additional attachments are permitted as part of the quote.

2. The offeror must specify the following, at a minimum, within their quote: Cage Code, estimated delivery timeline, and POC information.

3. Delivery of this procurement: FOB “Destination” and must be identified as such, by offeror, on the quote.

viii. Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made.

No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. All quotes must be valid until 30 September 2024.

ix. The government may award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government and determined to provide the best value, price and other factors considered. Best value factors that may be considered include but are not limited to:

1. Technical acceptability;

2. Price;

3. Delivery lead time;

4. Other factors that provide a benefit to the Government.

SOLICITATION: RFQ FA4877-24-QA518 – 355 LRS

Vault Alarm IDS

Technical acceptability is defined and referred to within this solicitation document as the offeror’s capability statement to meet the defined salient characteristics of the service.

Evaluation of past performance will not be conducted as part of this solicitation. Therefore, offerors are advised to present their best terms concerning price and technical capabilities in their initial offers. The Government, however, reserves the right to engage in discussions with offerors if deemed necessary by the Contracting Officer at a later stage.

Offers that fail to provide required representations or essential information, or those that reject the terms and conditions of the solicitation, may be excluded from further consideration during the evaluation process.

x. Important Dates/Times (All Times are Pacific Time)

a. A Site Visit is scheduled for 13 September 2024, 10:00AM, RSVP is required.

b. All questions must be submitted by 16 September 2024 1:00 PM

c. All quotes must be submitted via email by 19 September 2024 1:00 PM

xi. It is the responsibility of the offeror to review the posting for any changes or amendments that may occur concerning this RFQ. It is the responsibility of the offeror to ensure all quotes and/or questions are submitted in a timely manner by specified due date.

xii. Point of Contacts:

a. Primary: 2Lt Gavin Corcoran, gavin.corcoran.1@us.af.mil 520-228-5484

b. Alternate: SrA Adam Lynn, adam.lynn@us.af.mil 520-228-4183

xiii. Attachments

a. Performance Work Statement Document

b. Brand Name Justification Document

c. Wage Determinations

d. Provisions and Clauses

Vault Alarm IDS

xii. 5352.201-9101 ACC Ombudsman Jul 2023

a. (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

b. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

c. (c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, [Insert names, addresses, telephone numbers, facsimile numbers, and e-mail addresses of Center/MAJCOM/FLDCOM/DRU/DAFRCO ombudsman/ombudsmen]. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/ FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

d. The ombudsman has no authority to render a decision that binds the agency.

e. Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.(End of clause)

Vault Alarm IDS

xiii. 5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS)

a. (a) Contractors shall not:

(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

(2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

b. (b) For the purposes of Departmet of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32- 7086) are Class I ODSs:

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC- 217, and the blends R-500, R-501, R-502, and R-503; and

(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide. [NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Department of the Air Force definition of a Class I ODS.]

(End of clause)