Solicitation Document.pdf

SOLICITATION DOCUMENT

RFQ FA487725QA219 ‐ AVGAS for the 2025

Davis-Monthan AFB Air Show

i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

ii. Solicitation FA4877‐25‐Q‐A219 is issued as a Request for Quotation (RFQ)

iii. This solicitation document incorporates provisions and clauses of those in effect through Federal Acquisition Circular 2025-03 effective 17 Jan 2025, The DFARS provisions and clauses are those effective 01/17/2025, The DAFFARS provisions and clauses are those effective 10/16/2024.

iv. This procurement is being issued as a small business set‐aside. The North American Industry Classification System Code is 424720 with a size standard of 200 employees.

v. The right to make multiple or no award is reserved in the event it is advantageous to the Government to do so.

vi. Davis‐Monthan Air Force Base intends to award a firm‐fixed price contract for the following:

CLIN 0001: 100LL QTY: 2816 Unit: Gallons CLIN 0002: Aeroshell W120 Oil QTY: 16 Unit: Quarts CLIN 0003:Aeroshell W100 Oil QTY: 36 Unit: Quarts CLIN 0004: Mobul Jet Oil II QTY: 2 Unit: Quarts CLIN 0005:Phillips X/C 25W60 Oil QTY: 32 Unit: Quarts CLIN 0006:20W50 Oil QTY: 3 Unit:Quarts CLIN 0007: 100LL & all required equipment and labor to deliver and refuel (Ryan Airfield) QTY: 500 Unit: Quarts CLIN 0008: Aeroshell W120 oil delivered (Ryan Airfield) QTY: 80 Unit: Quarts CLIN 0009: Disposal/Restock CLIN 0010: Refueling Services IAW with the PWS (see attached Performance Work Statement for additional details)

vii. The government will place an order with the offeror whose quote meets lowest price and technical acceptability.

Technical acceptability is defined and referred to within this solicitation document as the offeror’s capability statement to meet the defined salient characteristics of the service.

viii. Important Dates/Times (All Times are Arizona Local Time)

a. All questions must be submitted by 2pm on March 07 2025

b. All quotes must be submitted via email by 2pm March 11 2025

ix. It is the responsibility of the offeror to review the posting for any changes or amendments that may occur concerning this RFQ. It is the responsibility of the offeror to ensure all quotes and/or questions are submitted in a timely manner by specified due date.

x. Point of Contacts:

a. Primary: Jonathan Turk, Jonathan.Turk@us.af.mil, 520‐228-5405

b. Alternate: Carlos Melendez, carlos.melendez.10@us.af.mil , 520‐228‐5255

xi. Attachments

1. Performance Work Statement

2. Provisions and Clauses

3. Wage Determinations

52.212-2 Evalua on-Commercial Products and Commercial Services (Nov 2021)

The Government will award a contract resul ng from this solicita on to the responsible offeror whose offer conforming to the solicita on will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) price;

(ii) technical capability of the service offered to meet the Government requirement;

The lowest priced offer will be evaluated for technical acceptability and best value to the Government. If found technically acceptable and found to be the best value award will be made without further considera on. If found technically unacceptable the government will evaluate the next lowest offer for technical acceptability un l award can be made to the lowest priced technically acceptable offeror. Past

Performance will not be evaluated. Therefore, the offeror’s ini al offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contrac ng Officer to be necessary. Offers that fail to furnish required representa ons or informa on, or reject the terms and condi ons of the solicita on may be excluded from considera on.

Op ons. The Government will evaluate offers for award purposes by adding the total price for all op ons to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the op on prices are significantly unbalanced. Evalua on of op ons shall not obligate the Government to exercise the op on(s).

A wri en no ce of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the me for acceptance specified in the offer, shall result in a binding contract without further ac on by either party. Before the offer's specified expira on me, the Government may accept an offer (or part of an offer), whether or not there are nego a ons a er its receipt, unless a wri en no ce of withdrawal is received before award.

(End of provision)

52.232-18 Availability of Funds. (APR 1984)

Funds are not presently available for this contract. The Government’s obliga on under this contract is con ngent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise un l funds are made available to the Contrac ng Officer for this contract and un l the Contractor receives no ce of such availability, to be confirmed in wri ng by the Contrac ng Officer.

(End of clause)

(a) An ombudsman has been appointed to hear and facilitate the resolu on of concerns from offerors, poten al offerors, and others for this acquisi on. When requested, the ombudsman will maintain strict confiden ality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contrac ng officer, or source selec on official. Further, the ombudsman does not par cipate in the evalua on of proposals, the source selec on process, or the adjudica on of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consul ng with an ombudsman, interested par es must first address their concerns, issues, disagreements, and/or recommenda ons to the contrac ng officer for resolu on. Consul ng an ombudsman does not alter or postpone the melines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee‐employer ac ons, contests of OMB Circular

A‐76 compe on performance decisions).

(c) If resolu on cannot be made by the contrac ng officer, the interested party may contact the ombudsman, [Insert names, addresses, telephone numbers, facsimile numbers, and e‐mail addresses of

Center/MAJCOM/FLDCOM/DRU/DAFRCO ombudsman/ombudsmen]. Concerns, issues, disagreements, and recommenda ons that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further considera on to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contrac ng), SAF/AQC, 1060 Air Force

Pentagon, Washington DC 20330‐1060, phone number (571) 256‐2395, facsimile number (571) 256‐2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicita on, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contrac ng officer.

5352.201-9101 OMBUDSMAN (JUL 2023)

5352.223-9000 ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODS) (JUN 2024)

(a) Contractors shall not:

(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

(2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

(b) For the purposes of Departmet of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs:

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

[NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Department of the Air Force definition of a Class I ODS.]

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