Solicitation Document - 9013-DG.pdf

ITBTERMSHELL.COMM – 2/1/2021

State of Florida Department of Transportation

INVITATION TO BID

Truck Mounted Sewer Cleaner

DOT-ITB-24-9013-DG

CONTACT FOR QUESTIONS:

Destyne Grayson, Procurement Agent CO.Purch@dot.state.fl.us

605 Suwannee Street, MS20 Tallahassee, FL. 32399-0450

Phone: (850) 414.4253 mailto:CO.Purch@dot.state.fl.us

State of Florida Department of Transportation Central Procurement Office

605 Suwannee Street, MS20 Tallahassee, FL. 32399-0450

INVITATION TO BID REGISTRATION

PLEASE COMPLETE AND RETURN THIS FORM ASAP

E-MAIL TO Destyne Grayson CO.Purch@dot.state.fl.us

Bid Number: DOT-ITB-24-9013-DG

Title: Truck Mounted Sewer Cleaner

Bid Due Date & Time (On or Before): October 19, 2023 @ 11:00 AM EST

Potential bidders should notify our office by returning this Bid Registration Form as soon as possible after downloading. Complete the information below e-mail to Destyne Grayson CO.Purch@dot.state.fl.us

THE INVITATION TO BID DOCUMENT YOU RECEIVED IS SUBJECT TO CHANGE.

Notice of changes (Addenda), will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/, under this bid number, click on “Search Advertisements”, click on the drop-down arrow beside the box under Advertisement Type, select Invitation to Bid, click on the drop-down arrow beside the box for Organization, select FLORIDA DEPARTMENT OF TRANSPORTATION, then go to the bottom of the same page and click on Advertisement Search. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

Company Name:

Address:

City, State, Zip:

Telephone: ( ) Contact Person:

Internet E-Mail Address: __________________________________________________

For further information on this process, e-mail or telephone: Destyne Grayson, CO.Purch@dot.state.fl.us Phone: (850) 414.4253 mailto:CO.Purch@dot.state.fl.us mailto:CO.Purch@dot.state.fl.us https://vendor.myfloridamarketplace.com/

BID SHEET (Page 1 of 5)

BID #: DOT-ITB-24-9013-DG FOB: STATEWIDE

BID TITLE: TRUCK MOUNTED SEWER CLEANER

VENDOR NAME: FEID#:

ITEM 1

PRICE PER UNIT DELIVERED TO ANY FDOT LOCATION IN FLORIDA.

TRUCK MOUNTED SEWER CLEANER, PER SPECIFICATIONS FC 1420,

Base price installed on FDOT carrier (must be finished turn-key unit): $

Manufacturer and Model:

Delivery days after receipt of carrier.

ITEM 2

MAY OR MAY NOT BE PURCHASED AT DISCRETION OF THE FDOT

PRICE PER UNIT DELIVERED TO ANY FDOT LOCATION IN FLORIDA.

TRUCK MOUNTED SEWER CLEANER, PER SPECIFICATIONS FC 1420,

Base price installed on FDOT carrier (must be finished turn-key unit): $

Manufacturer and Model:

Delivery days after receipt of carrier.

BID SHEET (Page 2 of 5)

BID TITLE: TRUCK MOUNTED SEWER CLEANER

VENDOR NAME: FEID#:

OPTION: MAY OR MAY NOT BE PURCHASED AT DISCRETION OF THE FDOT.

BIDDERS MUST SUPPLY A LIST OF ALL OPTIONS SHOWN BELOW THAT ARE AVAILABLE

FROM THEM, AS WELL AS ALL OTHER AVAILABLE OPTIONS, PRICED INDIVIDUALLY.

A DESCRIPTION OF EACH ITEM OFFERED MUST BE PROVIDED.

Option 9.1 “Block Buster” type valve to connect to jet rodding hose.

Manufacturer and model number:

Unit Price $

Option 9.2 Hydraulic power tool option:

Manufacturer and model number:

Unit Price $

Option 9.3 Vacuum while driving switch (vacuum breaker override).

Manufacturer and model number:

Unit Price $

Option 9.4 Rear vision back up camera and monitor.

Manufacturer and model number:

Unit Price $

Option 9.5 Cone storage rack.

Manufacturer and model number:

Unit Price $

BID SHEET (Page 3 of 5)

BID TITLE: TRUCK MOUNTED SEWER CLEANER

VENDOR NAME: FEID#

Option 9.6 Boom lights.

Manufacturer and model number:

Unit Price $

Option 9.7 Cyclone

Manufacturer and model number:

Unit Price $

Option 9.8 Hose reel support foot.

Manufacturer and model number:

Unit Price $

Option 9.9 Hydrostatic blower drive.

Manufacturer and model number:

Unit Price $

Option 9.10 Gravity drain for hydraulic pump off – plumbed to front bumper.

Manufacturer and model number:

Unit Price $

Option 9.11 10’ telescopic boom in lieu of 6’ telescopic boom.

Manufacturer and model number:

Unit Price $

Option 9.12 Rear work lights.

BID SHEET (Page 4 of 5)

BID TITLE: TRUCK MOUNTED SEWER CLEANER

VENDOR NAME: FEID#:

Option 9.13 50’ hand gun hose reel with hose.

Manufacturer and model number:

Unit Price $

Option 9.14 5” culvert nozzle.

Manufacturer and model number:

Unit Price $

Option 9.15 Grenade nozzle.

Manufacturer and model number:

Unit Price $

Option 9.16 Storm nozzle and assembly.

Manufacturer and model number:

Unit Price $

Option 9.17 High – dump option.

Manufacturer and model number:

Unit Price $

Option 9.18 Use additional pages as needed.

ITEM DESCRIPTION:

Manufacturer and model number:

Unit Price $

ITEM DESCRIPTION:

BID SHEET (5 of 5) BID #: DOT-ITB-24-9013-DG FOB: Statewide

BID TITLE: Truck Mounted Sewer Cleaner

DELIVERY: Delivery will be made within days after receipt of Purchase Order.

Is this product available with recycled content? Yes No If yes, please send information separate from this Invitation to Bid (See Recycled Material Special Condition for more information).

RENEWAL: see Introduction Section #7.

MFMP Transaction Fee:

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the attached Form PUR 1000 General Contract Condition #14. The Transaction Fees imposed shall be based upon the date of issuance of the payment.

NOTE: In submitting a response, the bidder acknowledges they have read and agree to the solicitation terms and conditions and their submission is made in conformance with those terms and conditions.

ACKNOWLEDGEMENT: I certify that I have read and agree to abide by all terms and conditions of this solicitation and that I am authorized to sign for the bidder. I certify that the response submitted is made in conformance with all requirements of the solicitation.

Bidder: FEID#

Address: City, State, Zip:

Phone: E-mail:

Authorized Signature: Date:

Printed/Typed: Title:

FLORIDA DEPARTMENT OF TRANSPORTATION

EQUIPMENT SPECIFICATION

Specification Number: FC1420 Date: May 12, 2023 Unit of Equipment: Truck Mounted Sewer Cleaner

ATTENTION PROSPECTIVE SUPPLIERS: In order for your bid on this equipment to be considered, all questions in this specification must be answered and all information asked for must be supplied.

Incomplete or inappropriate (i.e., responding "yes" or "no" when specific information is asked for) responses will result in your bid being rejected.

1.0 INTENT: It is the intent and purpose of this specification to describe and set standards for truck-mounted sewer cleaners, to be used for highway drainage system and other roadway maintenance.

Understand and acknowledge? (Yes/No)

1.1 QUALIFICATION OF MANUFACTURER AND MODEL: The unit required and covered by this specification shall be the manufacturer's latest basic production model and shall be equipped with all standard equipment in accordance with the manufacturer's latest data, two copies of which must accompany the bid along with all specifications necessary to verify that the unit meets or exceeds all requirements stated herein.

Understand and acknowledge? (Yes/No)

Blower and pump performance curves showing horsepower, RPM, vacuum, and flow must be included.

Understand and acknowledge? (Yes/No)

No prototype machines are allowed. The unit bid must have basically been in production for a minimum of one year.

Comply? (Yes/No)

1.1.1 This contract will not be awarded until the FDOT Office of Maintenance is satisfied that the equipment proposed will meet the specification in every way. This may require interviews, documentary evidence, an equipment demonstration and inspection at an FDOT location of our choosing, or any combination of the above. Prospective suppliers will be expected to be fully cooperative with providing any reasonable evidence of specification compliance by the above methods. A maximum of 60 days between bid opening and contract award may be required for this process. After contract award, specification compliance will be reconfirmed by inspection, documentation, and demonstration when the first and subsequent items are delivered, prior to acceptance.

Understand and acknowledge? (Yes/No)

Specification Number: FC1420 Date: May 12, 2023 Unit of Equipment: Truck Mounted Sewer Cleaner

1.1.2 Parts and Service:

A. Service capability: To be eligible for award, bidders must have, within the State of Florida, facilities, skilled and trained personnel, equipment and parts available to completely service, maintain, and repair the equipment offered.

B. Parts availability: The vendor shall maintain an adequate stock of replacement parts and shall make deliveries within 24 hours when requested.

C. Pricing: The manufacturer and bidder shall guarantee that parts prices will be as low as such parts are sold to any other user and that if at any time the prices are reduced or increased to the general trade, it is understood that the FDOT shall not pay a higher price than any other user, effective with the date of such price reduction or increase to the general trade.

D. Post delivery inspection: Bidder shall include in the bid price the cost of a post delivery inspection service of the equipment, approximately 30 days after it is placed in service. The inspection shall be performed by skilled and trained factory or dealer personnel. The inspection service shall include the following:

Check all operating systems for proper operation and adjustment.

Check equipment visually for leaks, material defects, and any other defects.

Check all fluid levels.

Vendor shall notify the FDOT at least twenty-four (24) hours prior to performing inspections.

Understand and comply with or accept all provisions of Parts and Service? (Yes/No)

1.2 DEFINITIONS:

1.2.1 "Approved Equivalent". Bidders may substitute components for those listed only if written approval (FAX is permitted) is granted by the FDOT prior to bid opening. If this has not been accomplished by bid opening time, your bid will be rejected. The FDOT assumes no responsibility for responding to requests for approval of alternates in time for bid opening, as a technical evaluation frequently must be performed. Therefore, bidders are cautioned that quoting of the components listed may be advisable if lead time is short.

Note: Inadvertent acceptance of previous bids with alternate components shall not be construed as FDOT approval of such alternate components.

Specification Number: FC1420 Date: May 12, 2023 Unit of Equipment: Truck Mounted Sewer Cleaner

1.2.2 Manufacturer's model numbers: when a manufacturer's model number is stated, it is understood that design changes to the stated model by the manufacturer are not subject to the control of the FDOT and that the intent is to procure an item substantially identical to that version last procured by, demonstrated to, or otherwise brought to the attention of the FDOT. It is explicitly understood that it is the responsibility of the bidder to notify the FDOT of any changes of consequence, and obtain approval per 1.2.1. Please contact the person named on the bid documents for information regarding the last model for which information is on record with the FDOT bid evaluators.

Understand and acknowledge? (Yes/No)

1.2.3 "Heavy Duty". This term means that the design and construction of the item is sufficiently rugged and has adequate safety factor to stand up to the sort of use typically expected to be experienced by FDOT operators without structural or functional failure or other consequences such that the item causes or will probably cause excessive down time. The FDOT may accept or reject items bid based on judgment of compliance with this provision without the necessity for a field trial, or testing.

Understand and acknowledge? (Yes/No)

1.2.4 "Per (spec)". Whenever a specification such as SAE, OSHA, or FED-STD (but not limited to those) is referred to, the latest version as of the date of bid request is the version to be used.

Understand and acknowledge? (Yes/No)

1.3 WEIGHTS AND MEASUREMENTS:

1.3.1 Weight: Gross weight of the loaded unit shall not exceed 66,000 lbs. The rear axle loading shall not exceed 46,000 lbs. and the front axle loading shall not exceed 20,000 lbs.

Note: "Loaded" means that there is 1,000 gallons of water on board, which shall be taken to weigh 8,345 lb., 7.00 cubic yards of debris which shall be taken to weigh 21,500 lb, 100 gallons of fuel which shall be taken to weigh 670 lb, and two crewmen at 200 lb each.

EMPTY: FRONT: _______, REAR: _______, TOTAL: _______

FULL: FRONT: _______, REAR: _______, TOTAL: _______

Axle loadings - front, rear, and total, loaded.

Information clearly showing the unloaded and fully loaded weights and the respective weight distributions shall be submitted with the bid.

Information submitted? (Yes/No)

1.3.2 Height: Overall height shall not exceed 13.5 ft.

Height?

Specification Number: FC1420 Date: May 12, 2023 Unit of Equipment: Truck Mounted Sewer Cleaner

1.3.3 Width: Overall width shall not exceed 8 ft.

Width?

1.3.4.1 Noise Level at Operator's Station: In accordance with OSHA requirement 29 CFR Ch. XVII Para. 1910.95, the noise level shall not exceed 95 decibels, A scale, slow response, for a 4 hour exposure per workday.

Noise level?

2.0 CARRIER:

Unless option for vendor supply of the carrier is exercised, the carrier will be supplied by the FDOT. It is understood that either way the successful bidder will provide a totally finished unit ready for use. The successful bidder shall specify to the FDOT the minimum chassis requirements including HP, GVWR, GAWRs, RBM, CA, PTO provisions and any other feature necessary for the proper operation of the sewer cleaner. This shall be done with the bid package. Bidder shall supply information such that the resulting vehicle will be capable of 65 mph on level pavement. The combined cost of the carrier and the sewer cleaner unit will be considered for bid award. The FDOT will notify the successful bidder when the chassis is available for pick up. Pick up and delivery of the unit shall be at the Purchase Order destination unless specified otherwise.

See applicable option.

Understand and acknowledge? (Yes/No)

2.1.1 If Carrier is provided by the vendor, then carrier must be supplied with automatic-adjustable volume backup alarm. Must meet latest issue of SAE J994, Type F, 112 dB (A) factory or dealer installed. ECCO model SA-917N, WHELEN model WBUA112, or approved equivalent.

Comply? (Yes/No)

3.0 SEWER CLEANER MECHANISM:

3.1 Single Engine / Positive Displacement Blower type:

3.1.1 General: This type unit will utilize the carrier engine to drive the sewer cleaner and provide power for all functions. There will be no auxiliary engine. A minimum of 160 hp shall be available to drive the vacuum unit.

Comply? (Yes/No)

Specification Number: FC1420 Date: May 12, 2023 Unit of Equipment: Truck Mounted Sewer Cleaner

3.1.2 Drive: Describe below the type drive proposed. State the horsepower and rpm at which each component is driven and the resulting vacuum or pressures and flow rate at said horsepower and rpms. Describe provisions for variable speed. Provide a complete description. Your bid may be rejected if information is incomplete. Use extra pages if necessary. See also 1.1.

*SINGLE ENGINE DESIGN:

TOTAL HP REQUIRED: _____________________

(Description of drive as requested above)

3.1.3 Vacuum Unit: The vacuum unit shall be capable of at least 14.5"Hg vacuum and 3,000 cubic feet per minute flow at 160 Hp input. The vacuum unit shall be capable of at least 13.0"Hg vacuum and 1,000 cubic feet per minute flow at 100 Hp input.

Vacuum and flow with 160hp input?

Vacuum and flow with 100hp input?

Type, make, and model of vacuum unit?

3.1.4 Water Pump: The high pressure water pump shall be a well known brand and shall deliver 60 gallons per minute at a pressure of 3,000 psi, minimum.

Brand, model, flow, pressure

Model bid to this specification.

3.1.5 Total horsepower - What is the total horsepower available for the combined vacuum unit and water pump for this model?

Total horsepower available?

16”HG/3,400 CFM 60/3,000 = 284 (REQUIRED TO OPERATE COMPONENTS)

Specification Number: FC1420 Date: May 12, 2023 Unit of Equipment: Truck Mounted Sewer Cleaner

4.0 BODY:

4.1 The debris body shall have a minimum useable capacity of 9.0 cubic yards.

Capacity?

4.2 A debris body high pressure wash out system shall be provided.

Comply? (Yes/No)

4.3 A trash pump off system with a minimum capacity of 450 G.P.M. shall be provided.

Comply? (Yes/No)

Capacity? (G.P.M.)

4.4 The rear door on the body shall latch hydraulically with a watertight seal.

Comply? (Yes/No)

4.5 Satisfactory means shall be provided for removal of excess water from the debris body.

Describe below.

Description

4.6 There shall be filter screens in the debris body, made of stainless steel.

Comply? (Yes/No)

4.7 At least one body vacuum hose connection, 8 in. minimum diameter, shall be provided.

Comply? (Yes/No)

4.8 The body may use either tilt or ejection dumping. Tilt dumps shall have, at a minimum, a National Truck Equipment Association Class 70 double acting hoist with a minimum dump angle of 45 degrees. A tilt dump must be equipped with safety props.

Comply? (Yes/No)

4.9 A liquid level shut off device shall be provided to prevent over filling of the debris body.

Specification Number: FC1420 Date: May 12, 2023 Unit of Equipment: Truck Mounted Sewer Cleaner

4.10 The unit shall have a debris body vacuum relief system with audio and visual alarms.

Comply? (Yes/No)

5.0 WATER TANKS:

Water tanks for the jet rodding system shall have a minimum useable volume of 1,000 gal. and shall be made from a corrosion resistant material.

Comply? (Yes/No)

Useable volume?

Material?

Thickness?

5.2 The water tanks shall include overfill protection and a sight level gauge.

Comply? (Yes/No)

5.3 A minimum 25 ft. hose, 2 in. diameter, water meter, and necessary fittings and adapters to fill the water tanks from a fire hydrant shall be provided.

Comply? (Yes/No)

5.4 Water tanks shall be capable of being filled from either side of truck.

Comply? (Yes/No)

6.0 HIGH PRESSURE HOSE AND REEL:

6.1 A pivoting hose reel for the high-pressure jet rodding system shall be provided.

Comply? (Yes/No)

6.2 The hose reel shall be filled with a minimum of 500 ft. of 1 in. diameter high pressure, abrasion resistant hose rated for 3,000 PSI working pressure and 7,500 psi burst pressure. Reel total capacity shall be a minimum of 600 ft. of 1 in. diameter hose.

Specification Number: FC1420 Date: May 12, 2023 Unit of Equipment: Truck Mounted Sewer Cleaner

6.3 A level wind guide device shall be provided to control the winding and unwinding of the rodder hose from the hose reel.

Comply? (Yes/No)

6.4 A length counter shall be provided on the hose reel.

Comply? (Yes/No)

6.4 Complete operating controls shall be provided on the side of the hose reel. An engine emergency shutdown switch shall be included.

Comply? (Yes/No)

6.6 A guide tube shall be provided to prevent abrasion of the high-pressure hose.

Comply? (Yes/No)

6.7 A low water alarm and light shall be mounted on the hose reel.

Comply? (Yes/No)

7.0 VACUUM HOSE BOOM:

7.1 The vacuum hose shall be supported by a hydraulically operated boom located above the debris tank with a minimum lift rating of 700 lb.

Lift rating lb.? Comply? (Yes/No)

7.2 The boom shall telescope to allow positioning of the vacuum hose up to 21' ft. from the truck centerline.

Length ft.? Comply? (Yes/No)

7.3 The boom shall rotate a minimum of 180 degrees.

Rotation? Comply? (Yes/No)

7.3 Boom motion shall be controlled by a pendant control, easily accessible to operator when using vacuum hose.

Specification Number: FC1420 Date: May 12, 2023 Unit of Equipment: Truck Mounted Sewer Cleaner

8.0 TOOLS & ACCESSORIES: The following shall be provided, at a minimum.

8.1 High pressure flushing nozzles: 15 degree, 35 degree and a 1 in. diameter finned nozzle extension shall be provided.

Comply? (Yes/No)

8.2 A hand sprayer with 25 ft. of hose mounted at the center of the body, street side, with spring loaded take up reel shall be provided.

Comply? (Yes/No)

8.3 Two (2) aluminum catch basin tube extensions, 8 in. diameter and 7 ft. long, minimum shall be provided.

Comply? (Yes/No)

8.4 Two (2) aluminum catch basin tube extensions, 8 in. diameter, 2 ft. and 4 ft. long, respectively, shall be provided.

Comply? (Yes/No)

8.5 A grate lifting hook for storm drains shall be provided on the boom.

Comply? (Yes/No)

8.6 Pull or fold down racks or racks easily accessible from ground level to accommodate a minimum of 40 feet of extensions shall be provided.

Comply? (Yes/No)

8.7.1 Lockable tool boxes all keyed alike shall be provided to carry tools and accessories. Tool boxes shall be constructed of steel or aluminum with water seal. An additional Tool box with minimum dimensions of 18 in. x 18 in. x 48 in. for FDOT use shall be provided on the right side of the truck.

Comply? (Yes/No)

8.7.2 An FDOT approved flashing arrow board shall be provided mounted on the rear of the vehicle.

A list of FDOT approved flashing arrow boards will be available at the following internet web link:

http://www.fdot.gov/programmanagement/ProductEvaluation/Default.shtm

Comply? (Yes/No) http://www.fdot.gov/programmanagement/ProductEvaluation/Default.shtm

Specification Number: FC1420 Date: May 12, 2023 Unit of Equipment: Truck Mounted Sewer Cleaner

8.7.3 Provide amber strobe lights, minimum of two Class 2 strobe light that meets the Society of Automotive Engineers Recommended Practice SAE J595, or SAE J845. The amber strobe lights shall be of high intensity amber or white rotating, flashing, oscillating or strobe light. Lights shall be unobstructed by ancillary vehicle equipment such as ladders, racks, or booms. If the light is obstructed, additional lights will be required.

Comply? (Yes/No)

8.9 Hand light with bumper plug must be provided.

Comply? (Yes/No)

9.0 OPTIONS: May or may not be purchased at discretion of the FDOT. Option 9.1 price may be considered as basis of award all other options are not considered as part of the award. It is recognized that not all bidders offer all options listed; there is no penalty for not bidding an option.

It is also recognized that some bidders may offer optional features which are standard equipment with others. The FDOT will make every reasonable effort to evaluate bids based on comparable equipment. List all prices and deliveries that apply on cost sheet.

9.1 Carrier supplied by vendor. Provide complete information on carrier proposed, delivery time and price. Carrier must be a heavy duty, air conditioned, and diesel powered truck with automatic transmission. Color must be number 13538 of FED-STD-595. DOT Yellow (DuPont Centari L9069A, Freightliner 3258, International 4421) or approved equivalent.

9.2 Provide "Block Buster" type valve to connect to jet rodding hose.

9.3 Hydraulic power tool option.

9.4 Vacuum while driving switch (vacuum breaker override).

9.5 Rear vision back up camera and monitor.

9.6 Cone storage rack.

9.7 Boom lights.

9.8 Cyclone.

9.9 Hose reel support foot.

9.10 Hydrostatic blower drive.

9.11 Gravity drain for hydraulic pump off - plumbed to front bumper.

9.12 10' telescopic boom in lieu of 6' telescopic boom.

9.13 Rear work lights.

9.14 50' hand gun hose reel with hose.

Specification Number: FC1420 Date: May 12, 2023 Unit of Equipment: Truck Mounted Sewer Cleaner

9.15 5" culvert nozzle.

9.16 Grenade nozzle.

9.17 Storm nozzle and assembly.

9.18 High - dump option.

9.19 Bidders must supply a list of all options shown above that are available from them, as well as all other available options, priced individually, as an attachment to the bid. A description of each item offered must be provided.

Comply? (Yes/No)

10.0 PAINTING AND MARKING:

PAINTING: All exterior mounted components furnish by the supplier shall be painted to match the carrier, except small items of hardware may be gloss black. The paint system should include the following steps, as a minimum:

1. All surfaces shall be ground smooth with welding slag, burrs and sharp edges removed.

2. All surfaces shall be sandblasted and then immediately receive one (1) coat of rust inhibitive primer.

3. All primed surfaces shall receive two (2) coats of premium grade automotive enamel to match Yellow # 13538 of Federal Standard 595. DOT Yellow (DuPont Centari L9069A, Freightliner 3258, International 4421).

NOTE: If requested, a paint chip will be furnished to the successful bidder by the FDOT.

Comply? (Yes/No)

CONSPICUITY MARKING: A single 2 in. wide, red/white strip of reflective tape shall be applied so as to cause the limits of the truck from any angle to be visible at night when illuminated by oncoming traffic. The tape should be applied at a maximum height of 4 ft, but may vary according truck or body configuration. On the rear of the vehicle the tape will be applied to the upper portion of the bumper. Gaps in the tape where members protrude or the configuration does not lend itself to tape application will be normal. ORALITE V82 DOT-C2 Conspicuity Sheeting, is an approved source for this type of reflective tape. Their type V82 DOT-C2 Conspicuity Sheeting Red/White is currently being used by the FDOT. Other brands of reflective tape will require prior approval by

FDOT.

Specification Number: FC1420 Date: May 12, 2023 Unit of Equipment: Truck Mounted Sewer Cleaner

11.0 CONDITIONS: Terms and conditions set forth in the bid documents will overrule this specification when there is disagreement between the specification and bid documents.

Understand and acknowledge? (Yes/No)

11.1 DELIVERY AND ACCEPTANCE:

11.1.1 Prior to delivery, a first article inspection may be performed by the Mobile Equipment Manager and his designee at the vendor's facility to ensure that the first machine procured on this contract meets all specification requirements. Preferably, the inspection will take place prior to painting with the unit fully operational. The vendor will advise the contact person(s) named at the end of this specification a minimum of two weeks before the machine will be ready for inspection.

Comply? (Yes/No)

11.1.2 Travel costs incurred by FDOT personnel performing the first article inspection shall be paid for by the vendor. Estimates for the travel costs should include transportation, meals and lodging for two (2) persons from any location in Florida to the vendor's facility and back with at least one full day allotted for the inspection.

Comply? (Yes/No)

11.1.3 Items found to not be in compliance will be corrected and brought into compliance before final acceptance. Travel expenses for additional visits required by FDOT personnel to the vendor's facility to verify correction of deficiencies discovered in the first inspection shall also be paid for by the vendor. After all items on the machine are determined to be in compliance, the unit may then be taken by the supplier to the Purchase Order destination. All subsequent units purchased from this contract will be inspected at their Purchase Order destinations for compliance with the specifications.

Comply? (Yes/No)

At the discretion of FDOT, the first article inspection at the vendor's facility may be waived or relocated to a more convenient site, if it is determined that it would be in the best interest of the State. In any case, the machine is still required to fully comply with the specification requirements.

Understand and acknowledge? (Yes/No)

11.1.4 Failure of FDOT personnel to discover defects during an inspection does not relieve the vendor from responsibility for correcting areas of non-compliance found after delivery.

Specification Number: FC1420 Date: May 12, 2023 Unit of Equipment: Truck Mounted Sewer Cleaner

11.2 STANDARDS:

11.2.1 The unit shall comply with all Motor Vehicle Safety Standards as established by the U.S.

Department of Transportation, all requirements of the latest issues of ANSI Standards and OSHA Standards, and all other required Federal and State of Florida legal requirements and standards.

Comply? (Yes/No)

11.3 DOCUMENTATION: Bidders must submit two (2) copies of current manufacturer's data to substantiate compliance with the specifications, and a list of dealers in or near Florida.

These must be included with the bid documents.

Comply? (Yes/No)

11.4 MANUALS:

11.4.1 Two (2) manufacturer's operator manuals and two (2) each lubrication instructions and maintenance instructions in hard copy, and if available on a Thumb Drive for use with a computer, to be delivered with each unit.

Comply? (Yes/No)

11.4.2 The supplier shall ensure that all service bulletins, recall notices, and/or other service or maintenance information for the reasonable life of the machines supplied are sent to the FDOT shop to which the machines are assigned.

Comply? (Yes/No)

11.5 PERSONNEL TRAINING:

11.5.1 The services of a factory technician or technicians, thoroughly trained in the use and operation of the unit, shall be furnished for a period of not less than two (2) days, to instruct personnel in the use, operation and maintenance of the unit after delivery. This is to be done at the delivery location.

Specification Number: FC1420 Date: May 12, 2023 Unit of Equipment: Truck Mounted Sewer Cleaner

12.0 WARRANTY:

12.1 The supplier shall warrant all components of its manufacture and design for a minimum of two (2) years following the date of acceptance and will replace to the FDOT any part found to be faulty in manufacture or workmanship. The warranty shall include parts and labor at the delivery location or at the supplier's service location, at the option of FDOT. Parts and service must be available within 2 working days.

Comply? (Yes/No)

12.2 Components not of the supplier's design and manufacture, such as the carrier, water pumps, valves, etc., are subject to the OEM warranty. In any case all warranties must be for at least two

(2) years. Dates of warranties are to be the date of acceptance by FDOT. The successful bidder shall act as FDOT's agent regarding any warranty claim on OEM warranted components.

375-040-18STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PROCUREM0E3/N1T7DRUG-FREE WORKPLACE PROGRAM CERTIFICATION

287.087 Preference to businesses with drug-free workplace programs. --Whenever two or more bids, proposals, or replies that are equal with respect to price, quality, and service are received by the state or by any political subdivision for the procurement of commodities or contractual services, a bid, proposal, or reply received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. In order to have a drug-free workplace program, a business shall:

(1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

(2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

(3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1).

(4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than 5 days after such conviction.

(5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by, any employee who is so convicted.

(6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

Does the individual responding to this solicitation certify that their firm has implemented a drug-free workplace program in accordance with the provision of Section 287.087, Florida Statutes, as stated above?

YES

NO

NAME OF BUSINESS:

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 375-040-56

PROCUREMENTIN-STATE PREFERENCE FORM OGC – 03/13

For Invitation-to-Bid Commodity

Bid Number: DOT-ITB-24-9013-DG

Title: Truck Mounted Sewer Cleaner

Pursuant to Section 287.084, Florida Statutes, relating to the Florida-based business preference, effective July 1, 2012:

In a competitive solicitation in which the lowest bid is submitted by a vendor whose principal place of business is located outside the state of Florida and that state where the vendor’s principal place of business is located does not grant a preference in competitive solicitation to vendors having a principal place of business in that state, the preference to the lowest responsible and responsive vendor having a principal place of business in this state shall be 5 percent.

Note: The Vendor is required to complete and submit this form with its bid to be considered for this preference.

Vendor Name:

Vendor FEIN:

The Vendor (does ) (does not ) have a principal place of business located in the state of Florida.

If so, please provide an address:

Note: A vendor whose principal place of business is outside the state of Florida must accompany any written bid documents with a written opinion of an attorney licensed to practice law in that foreign state, as to the preferences, if any or none, granted by the law of that state to its own business entities whose principal places of business is in that foreign state in the letting of any or all public contracts.

Authorized Signature:

Title:

Date:

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 375-031-06

PROCUREMENTE-VERIFY OGC – 10/21

Contract No:

Financial Project No(s):

Project Description:

In accordance with the contract, the Vendor/Consultant/Contractor hereby acknowledges and certifies compliance with Section 448.095, Florida Statutes. The Vendor/Consultant/Contractor shall register with and use the E-Verify system to verify the work authorization status of all newly hired employees. The Vendor/Consultant/Contractor shall utilize the U.S. Department of Homeland Security’s E-Verify system, in accordance with the terms governing use of the system. The Vendor/Consultant/Contractor shall comply with Section 448.095, Florida Statutes, for the duration of the contract term, including any extensions or renewal periods.

Company/Firm:

Authorized Signature:

Title:

Date:

SPECIAL NOTE:

THIS FORM MUST BE COMPLETED BY THE INTENDED AWARDED VENDOR PRIOR TO CONTRACT

EXECUTION. IT DOES NOT NEED TO BE SUBMITTED BACK TO THE DEPARTMENT, AT THIS TIME, BY VENDORS RESPONDING TO THIS INVITATION TO BID.

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 375-030-60

Florida Statutes VENDOR CERTIFICATION REGARDING PROCUREMENT

287.135 SCRUTINIZED COMPANIES LISTS OGC – 06/18

Respondent Vendor Name: _____________________________________________________

Vendor FEIN: ___________________

Vendor’s Authorized Representative Name and Title: ___________________________________

Address: ______________________________________________________________________

City: _____________________ State: _____________________________ Zip: ______________

Phone Number: ____________________________________

Email Address: _

Section 287.135, Florida Statutes prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of any amount if, at the time of contracting or renewal, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a boycott of Israel. Section 287.135, Florida Statutes, also prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of $1,000,000 or more, that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector Lists which were created pursuant to s. 215.473, Florida Statutes.

As the person authorized to sign on behalf of Respondent, I hereby certify that the company identified above in the section entitled “Respondent Vendor Name” is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or the Scrutinized Companies that Boycott Israel List. I further certify that the company is not engaged in a boycott of Israel. I understand that pursuant to section 287.135, Florida Statutes, the submission of a false certification may subject company to civil penalties, attorney’s fees, and/or costs.

Certified By: __________________________________________________________ who is authorized to sign on behalf of the above referenced company.

Authorized Signature Print Name and Title: _________________________________________

Date:

ORDERING INSTRUCTIONS

Bid Number: DOT-ITB-24-9013-DG

Title: Truck Mounted Sewer Cleaner

NOTE: ALL ORDERS SHOULD BE DIRECTED TO:

FEDERAL EMPLOYER IDENTIFICATION NUMBER (FEID):

VENDOR:

ADDRESS:

CITY, STATE, ZIP:

TELEPHONE:

TOLL FREE NO.:

DELIVERY: DELIVERY WILL BE MADE WITHIN DAYS AFTER RECEIPT

OF PURCHASE ORDER.

PRODUCT INFORMATION: DIRECT QUESTIONS TO:

NAME & TITLE:

ADDRESS:

CITY, STATE, ZIP:

TELEPHONE:

TOLL FREE NO.:

E-MAIL ADDRESS:

WEB ADDRESS:

I N T R O D U C T I O N S E C T I O N

1) INVITATION

The purpose of this Invitation to Bid is to obtain competitive bids to establish a two-year contract for the purchase of Truck Mounted Sewer Cleaners by the Department of Transportation, hereafter referred to as the "Department". The contract will become effective on the date the successful bidder(s) is approved for award and will expire two-years from that date. After the award, said bidder(s) will be referred to as the "Vendor(s)".

All commodities identified in this Invitation to Bid will be subject to the availability of identical commodities as provided by mandatory Department of Management Services' State Contract(s) at such time these commodities become available. In the event of duplication(s) of commodities, the Department of Management Services' mandatory State Contract shall prevail.

2) TIMELINE

Provided below is a list of critical dates and actions. These dates are subject to change. Notices of changes (Addenda) will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/(click on “Search Advertisements”) under this bid number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

ACTION / LOCATION DATE LOCAL TIME

DEADLINE FOR TECHNICAL QUESTIONS - 10-09-2023 5:00 PM

(There is no deadline for administrative questions)

BIDS DUE (ON OR BEFORE) - 10-19-2023 10:00 AM

Florida Department of Transportation Central Procurement Office Attn: Destyne Grayson Phone: (850) 414.4253 CO.Purch@dot.state.fl.us

PUBLIC OPENING - 10-19-2023 11:00 AM

Florida Department of Transportation Central Procurement Office Attn: Destyne Grayson 605 Suwannee St. MS20 Tallahassee, FL 32399-0450

POSTING OF INTENDED DECISION/AWARD - 10-23-2023

3) BID OPENING AGENDA

The sealed bids will be opened by the Department's Procurement Office personnel at the date, time and location in the Timeline. All bid openings are open to the public and will be conducted according to the following agenda:

Opening remarks – Approximate time of 2 minutes by Department Procurement Office personnel.

Public input period – To allow a maximum of 15 minutes total for public input related to the bid solicitation.

Bids opened – At conclusion of public input or 15 minutes, whichever occurs first, bids received timely will be opened with bidder’s name and prices to be read aloud.

Adjourn - After all bids received timely have been opened, the meeting will be adjourned.

4) SPECIAL ACCOMMODATIONS

Any person with a qualified disability requiring special accommodations at a pre-bid conference, public meeting, and/or opening shall contact the contact person at the phone number, e-mail address provided on the title page at least five (5) working days prior to the event. If you are hearing or speech impaired, please contact this office by using the Florida Relay Services which can be reached at 1 (800) 955-8771 (TDD).

5) CONTRACT USE

Use of the contract resulting from this bid will be optional for the Department. The Department reserves the right to solicit separate bids for any unusual or abnormal quantity requirements that may arise during the term of the contract.

6) ESTIMATED PURCHASES

It is anticipated that the Department will purchase approximately $2,200,000.00 under any contract resulting from this bid. This estimated amount is given only as a guideline for preparing your bid and should not be construed as representing an actual amount to be purchased under this contract. The Vendor(s) shall supply, at bid prices, the actual amounts ordered regardless of whether the total of such amounts is more or less than anticipated. This bid and the resulting contract will be subject to annual appropriated funding.

7) RENEWAL

Upon mutual agreement, the Department and the Contract Vendor may renew the contract for a period that may not exceed 3 years or the term of the original contract, whichever is longer. The renewal must be in writing and signed by both parties and is subject to the same terms and conditions set forth in the initial contract and any written amendments signed by the parties. Any renewal shall specify the renewal price, as set forth in the solicitation response except that an agency may negotiate lower pricing. Renewal is contingent upon satisfactory performance evaluations and subject to the availability of funds.

S P E C I A L C O N D I T I O N S

1) MyFloridaMarketPlace

BIDDERS MUST BE ACTIVELY REGISTERED IN THE STATE OF FLORIDA’S

MYFLORIDAMARKETPLACE SYSTEM BY THE TIME AND DATE OF THE BID OPENING OR THEY MAY

BE CONSIDERED NON-RESPONSIVE (see Special Condition 21). All prospective bidders that are not registered should go to https://vendor.myfloridamarketplace.com/ to complete on-line registration, or call 1- 866-352-3776 for assisted registration.

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #14. The Transaction Fees imposed shall be based upon the date of issuance of the payment.

2) FLORIDA DEPARTMENT OF FINANCIAL SERVICES (DFS) W-9 REQUIREMENT

The Florida Department of Financial Services (DFS) requires all vendors that do business with the state to submit an electronic Substitute Form W-9. Vendors must submit their W-9 forms electronically at https://flvendor.myfloridacfo.com to receive payments from the state. Contact the DFS Customer Service Desk at (850) 413-5519 or FLW9@myfloridacfo.com with any questions.

https://vendor.myfloridamarketplace.com/ https://flvendor.myfloridacfo.com/ mailto:FLW9@myfloridacfo.com

3) QUESTIONS & ANSWERS

In accordance with section 287.057(25), Florida Statutes, respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

Any technical questions arising from this Invitation to Bid must be forwarded, in writing, to the procurement agent identified below. Questions must be received no later than the time and date reflected on the Timeline.

The Department’s written response to written inquiries submitted timely by bidders will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/(click on “Search Advertisements”), under this bid number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting their bid.

WRITTEN TECHNICAL QUESTIONS should be submitted to:

FDOT Procurement Office Attn: Destyne Grayson Email: CO.Purch@dot.state.fl.us

Questions regarding administrative aspects of the bid process should be directed to the Procurement Agent in writing at the address above or by phone: (850) 414.4253

4) ORAL INSTRUCTIONS / CHANGES TO THE INVITATION TO BID (ADDENDA)

No negotiations, decisions, or actions will be initiated or executed by a bidder as a result of any oral discussions with a State employee. Only those communications which are in writing from the Department will be considered as a duly authorized expression on behalf of the Department.

Notices of changes (Addenda) will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”) under this bid number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid. All Addenda will be acknowledged by signature and subsequent submission of Addenda with bid when so stated in the Addenda.

5) DIVERSITY ACHIEVEMENT

The Department, in accordance with Title VI of the Civil Rights Act of 1964, 42 USC 2000d- 2000d-4, Title 49, Code of Federal Regulations, U.S. Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that the Department will affirmatively ensure that in any contract/agreement entered into pursuant to this advertisement, minority and disadvantaged business enterprises will be afforded the full opportunity to submit bids in response to this invitation and will not be discriminated on the basis of race, color, national origin, or sex in consideration for an award.

The Department encourages the recruitment and utilization of small, minority, women, and service-disabled veteran businesses. The Department, its vendors, suppliers, and consultants should take all necessary and reasonable steps to ensure that small, minority, women, and service-disabled veteran businesses have the opportunity to compete for and perform contract work for the Department in a nondiscriminatory environment.

https://vendor.myfloridamarketplace.com/

6) PRICES/DELIVERY

Prices shall be firm, net, delivered prices, F.O.B. destination.

Delivery must be made within thirty (30) calendar days or less upon receipt of a purchase order by the contract vendor at their designated ordering location. If more time is needed, the bidder should state the extra time required and the reasons why, in their bid response. Acceptance will be subject to the Department’s approval.

7) IN-STATE PREFERENCE FOR COMMODITY BIDS

In accordance with Section 287.084, Florida Statutes, when the lowest responsible and responsive bid is submitted by a vendor whose principal place of business is located outside the state of Florida, a 5% price preference shall be awarded to the lowest responsible and responsive vendor whose principal place of business is located in the state of Florida, as determined by the vendor’s registration with the Florida Department of State (SunBiz), unless the state where the out-of-state vendor is located provides a price preference for businesses having a principal place of business in that state. In that case, the same price preference shall be awarded to the lowest responsible and responsive vendor whose principal place of business is located in the state of Florida responding to this Invitation to Bid (ITB).

All bidders MUST complete the attached “In-State Preference Form” and submit with their bid response. All vendors whose principal place of business is outside of Florida, as determined by the vendor’s registration with the Florida Department of State (SunBiz), must accompany any written bid, proposal, or reply documents with a written opinion of an attorney at law licensed to practice law in that foreign state, as to the preferences, if any or none, granted by the law of that state to its own business entities whose principal places of business are in that foreign state in the letting of any or all public contracts. Failure to submit the “In-State Preference Form AND written opinion will result in the vendor being found non-responsive.

For the 5% preference, the Department will apply 5% to the bid price(s) of the lowest out of state vendor whose state does not grant a preference if that vendor has submitted the lowest responsible and responsive bid. The “In-State Preference” does not apply to transportation projects that use federal funds.

8) INTENDED AWARD

As the best interest of the State may require, the right is reserved to make award(s) by individual item, group of items, all or none, or a combination thereof: on a geographical district basis and / or on a statewide basis with one or more suppliers to reject any and all bids or waive any minor irregularity or technicality in bids received. When it is determined there is competition to the lowest responsible bidder, evaluation of other bids is not required. Bidders are cautioned to make no assumptions, unless their bid has been evaluated as being responsive. All awards made as a result of this bid shall conform to applicable Florida Statute. If the Department is confronted with identical pricing or scoring from multiple vendors, the Department shall determine the order of award using the following criteria, in the order of preference listed below (from highest priority to lowest priority):

1. Section 295.187(4), Florida Statutes; Veteran Business Enterprise

2. Section 287.087, Florida Statute; Drug Free Work Place

3. Section 287.057(11); Minority Business Enterprise

In the event that the…