Solicitation Combo - FA251724Q0034 with Clauses.pdf

DEPARTMENT OF THE AIR FORCE

UNITED STATES SPACE FORCE

SPACE BASE DELTA 1

Semper Supra

FROM: 21 CONS/PKA

SUBJECT: Combined Synopsis/Solicitation

PROJECT TITLE: High Voltage DC Supply Breaker Control System– Cheyenne Mountain SFB

SOLICITATION: FA251724Q0034

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in

FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Request for Quote (RFQ) number FA251724Q0034 shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular (FAC) 2024-03, effective 2/23/2024.

This is for Combined Synopsis/Solicitation is solicited as a 100% Small Business Set-Aside. The North

American Industrial Classification System (NAICS) code is 333415 – Air Conditioning and Warm Air

Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing. The size standard is 1,250 Employees. The quotes will be evaluated in accordance with (IAW) FAR 52.212-2, found herein. Please read and comply with all requirements for submitting a quote under the solicitation instructions and the addenda to FAR 52.212-1. Failure to comply with all instructions contained within this synopsis/solicitation could result in the quote being ineligible for award. It is the offeror’s responsibility to ensure their quote meets all the requirements identified herein. The Government reserves the right to not award this contract to any offeror.

The purpose of this Combined Synopsis/Solicitation is for replacing the bearings in cooling towers 2, 3 and 4 and balancing the fans, listed in Table 1 below, at Cheyenne Mountain Space Force Station

(CMSFS), CO.

Table 1

CLIN Description QTY Unit of Issue Unit Price Total

0001 Firm Fixed

Price (FFP)

Materials and incidental service

Bearings and balance of cooling towers 2, 3 and 4. See

Attachment 1: SOW

1 Job

Total

FAR Provision 52.212-1, Instructions to Offerors-Commercial Product and Commercial Services

(Sep 2023) applies to this acquisition and the following addendum applies:

The Following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Semper Supra

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The offeror agrees to hold the prices in its quote firm for

60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation.”

The Deliver location is Cheyenne Mountain Space Force Station. The required Delivery Date for this requirement is on or before 120 days after receipt of award.

The resulting award will be a Firm-Fixed Price contract.

A site visit at CMSFS will be held on April 4, 2024, from 9:00am – 11:00am Mountain Time (MT).

CMSFS is a secure installation. Your social security number (SSN) will be needed, and you must pass the security check completed by the security officer in order to attend the site visit. If you would like to attend the site visit, please complete the attached form (Attachment 2 – Site Visit Form) and send the completed form to the Contracting Specialist AND the Contracting Officer listed below. The completed Site Visit

Form is due by 10:00am MT on April 2, 2024. You will be contacted directly to obtain your SSN.

Questions are due no later than (NLT) 10:00am MT on April 8, 2024. Ensure RFQ number and title are referenced in the subject line. Once questions have been received and answered, they will be posted on SAM.gov.

Quotes and contract documentation shall be submitted NLT 10:00am MT, April 22, 2024. Please submit quotes via e-mail to the Contracting Specialist AND the Contracting Officer listed below. Submit no more than 20 pages in response to this request. After 20 pages (page count does not include cover page, indices, or table of contents), the Contracting Officer will not evaluate information. One page is considered to be one side of an 8 ½ x 11 piece of paper in a minimum of 10 font, single spaced. It is the quoter’s responsibility to complete their reps and certs at SAM.gov for the quote to be evaluated for award.

Late submissions: Offerors are responsible for submitting quotations so as to reach the Government office designated by the time specified in the solicitation. Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and may not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

Note: .zip files are not an acceptable format for the Air Force/Space Force Network and are unable to be delivered through the network.

Please provide the following information with your quote:

Company Name:

Contact Name:

Address:

Telephone Number:

Email:

Unit Price:

Extended Price:

UEI:

Cage Code:

Statement the quote is valid for a minimum of 60 days:

Size of Business/Socio Economic Status:

*Number of Employees_____________

*Information required for determining size of business for the NAICS referenced above.

Payment Terms: _________________________

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition.

Contact Information

Contracting Officer Contracting Specialist

Brittney Rosenbaum Cayce Moses

(970) 688-8081 (719) 556-9293

Brittney.rosenbaum@spaceforce.mil Cayce.moses@spaceforce.mil

The contractor’s quote/response shall consist of three (3) separate parts:

Part I - Price Quote

Part II - Technical Documentation

Part III – Past Performance

2. Format and Specific Instructions.

A.PART I – PRICE QUOTE

The vendor shall either submit on company letterhead a quote identifying the unit price, total line item price, overall price, and guaranteed lead time or fill in Table 1 below.

Table 1

CLIN Description QTY Unit of Issue Unit Price Total

0001 Firm Fixed

Price (FFP)

Materials and incidental service

Bearings and balance of fans for cooling towers 2, 3 and 4.

See Attachment 1: SOW

1 Job

Total

B. PART II – TECHNICAL DOCUMENTATION

Vendor shall submit technical information that clearly demonstrates their product meets the minimum technical requirements outlined in Attachment 1 Statement of Work (SOW).

C. PART III – PAST PERFORMANCE INFORMATION

Past performance information will also be gathered using the CAGE code submitted with the quote. The

Contract Performance Assessment Reporting System (CPARS) may be searched to evaluate past performance and information may also be pulled from the System for Award Management (SAM) on

SAM.gov, and FAPIIS.gov, IAW FAR 9.104-6.

mailto:Brittney.rosenbaum@spaceforce.mil mailto:Cayce.moses@spaceforce.mil

52.212-2 Evaluation – Commercial Products and Commercial Services (Nov 2021)

This tailored clause takes precedence over the clause incorporated by reference.

a. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Part I - Price

Part II - Technical Documentation

Part III - Past Performance

Award will be made based on the competitive quote with the lowest total evaluated price that meets the technical criteria and past performance evaluation criteria on an acceptable/unacceptable basis. If any technical criteria or past performance items are determined to be unacceptable that quote will not be evaluated further and will not be eligible for award.

Addendum to FAR 52.212-2 -- Evaluation -- Commercial Products and Commercia Services (Nov

2021).

1. Evaluation:

By submission of its quote, the vendor agrees to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to adhere to all solicitation requirements may result in an offer being determined unacceptable and ineligible for further evaluation. The evaluation process follows:

Part I – Price Quote Evaluation

The Government will place all quotes that meet the requirements of the solicitation in order by price, beginning with the lowest evaluated price. The Government will then evaluate the lowest total evaluated priced quote to determine if it is reasonable and complete. If there is a conflict between the unit price and the overall price, the unit price will be used to determine the correct total evaluated price. Failure to quote for any price element, may cause the Vendor’s quote to be rejected as unacceptable.

Vendors whose evaluated price is unreasonable (in accordance with FAR 13.106-3) may not be considered for award.

Part II – Technical Documentation Evaluation

Next, the lowest evaluated priced vendor will be evaluated on an Acceptable/Unacceptable basis for the

Technical Requirement. For the lowest priced vendor to receive a rating of “Acceptable”, they shall submit technical information that clearly demonstrates their items meet the minimum requirements in terms of description and performance as stated in Attachment 1 Statement of Work. If the lowest evaluated priced vendor does not demonstrate all necessary requirements, it will receive an

“Unacceptable” rating and evaluation of that quote will stop.

The technical factors will receive one of the following ratings listed below.

Rating Description

Acceptable Quote meets the requirements specified in

Attachment 1 – SOW of the solicitation

Unacceptable Quote does not meet the requirements specified in

Attachment 1 – SOW of the solicitation

Part III – Past Performance Evaluation

Next, the Government will evaluate the lowest evaluated priced technically acceptable offeror for past performance with information gathered via the CAGE code submitted. The Contract Performance

Assessment Reporting System (CPARS) may be searched to evaluate past performance, and information may be pulled from the System for Award Management (SAM), IAW FAR 9.104-6. In the case of a quoter without a record of relevant past performance or for whom information on past performance is not available on CPARS.gov, or SAM.gov or so sparse that no meaningful past performance rating can be reasonably assigned, the quoter shall be determined to have unknown (or "neutral") past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered "acceptable".

For the Government to have a reasonable expectation that the offeror will successfully perform the required effort, the offeror must not be debarred, suspended, or otherwise determined to be ineligible to receive an award (ie. the offeror does not have derogatory information in www.sam.gov; nor has a

CPARS rating below satisfactory for any contracts). If the offeror is debarred, suspended, or otherwise determined to be ineligible to receive an award (ie. the offeror does have derogatory information in www.sam.gov; does have a termination for cause within the last 3 years); or has a CPARS rating below satisfactory for any rated category, then the Government would not have a reasonable expectation that the offeror will successfully perform the required effort. Without that reasonable expectation, the offeror would be found unacceptable.

In conducting the Past Performance evaluation, the Government reserves the right to use information obtained from other sources available to the Government, to include, but not limited to; the Defense

Contract Audit Agency (DCAA); the Defense Contract Management Agency (DCMA); and interviews with Program Managers, Contracting Officers, and contacts included in the quoter’s provided documentation.

Table A-2. Past Performance Evaluation Ratings

Acceptable Based on the Offeror’s performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort, or the

Offeror’s performance record is unknown.

Unacceptable Based on the Offeror’s performance record, the Government does not have a reasonable expectation that the Offeror will be able to successfully perform the required effort.

2. Basis of Award:

If the lowest evaluated priced, technically acceptable offeror receives an “Acceptable” past performance rating, that quote represents the most advantageous offer to the Government, evaluation of that quote is complete, award will be made to that offeror, and the evaluation process will stop. If the lowest total evaluated priced, technically acceptable offeror receives and “Unacceptable” past performance rating, evaluation of that quote will stop. In that instance, the next lowest evaluated priced offeror will be evaluated using the methodology above and the process will continue (in order by price) until a technically acceptable offeror is evaluated to have an acceptable past performance rating, or until all offerors are evaluated.

Clarifications conducted to resolve minor or clerical errors will not constitute discussions and the

Contracting Officer reserves the right to award a contract without the opportunity for a quote revision.

The Government intends to award a contract without discussions (while keeping with FAR Part 12 and

13). The Government, however, reserves the right to conduct discussions if deemed in its best interest.

In the case that a discrepancy exists between the addendum to FAR 52.212-1, Instructions to Offerors –

Commercial Items and the addendum to FAR 52.212-2, Evaluation – Commercial Items, the evaluation criteria in the addendum to FAR 52.212-2, Evaluation – Commercial Items will take precedence.

List of Attachments:

Attachment 1 – Statement of Work (SOW) Bearings and Balance Cooling Towers 2, 3 and 4

Attachment 2 – Site Visit Form