Attachment 1 - SOW Cooling Towers 2 3 and 4 Bearings and Balance.docx

Attachment 1

STATEMENT OF WORK

FOR

REPLACE BEARINGS AND BALANCE FANS FOR

COOLING TOWERS 2, 3, AND 4

3 JAN 2024

PREPARED BY:

21st CIVIL ENGINEER SQUADRON

1 NORAD RD

CHEYENNE MOUNTAIN SPACE FORCE STATION, CO 80914

SCOPE OF WORK

1.1. GENERAL

The work to be performed shall consist of furnishing necessary labor, tools, transportation, supplies, equipment, materials, and incidentals necessary to complete all work stated in this Statement of Work (SOW). The Contractor shall follow all current, applicable codes, regulations, standards, and criteria. In addition, all work procedures and materials shall be approved by the 21 Civil Engineering Squadron (21 CES) Requirements and Optimization (R&O) prior to the start of work. The work in this SOW shall be executed by qualified and efficient mechanics/tradesmen, skilled in their respective trades. The contractor shall coordinate and perform all operations in a manner that will result in a professionally and expeditiously completed project.

1.2. PROJECT DESCRIPTION

Contractor Shall:

· Lock out tag out one cooling tower at a time – Coordinate with CMCC which tower you are taking offline.

· Replace six cooling tower pillow block fan shaft bearings (two bearings per tower) with Factory OEM bearings.

· Replace belts and laser align

· Dynamically balance each cooling tower fan assembly

· Return Cooling Towers back into service and provide Cubic Feet Per Minute CFM, and static pressure readings in inches of water column at 25%, 50%, 75%, and 100% settings on the variable frequency drive.

· 21 CES HVAC shop shall be responsible for draining cooling towers if needed

· Cooling Tower data shall be obtained via pre-award site walk

· Contractor shall provide at least a 1-year parts and labor warranty

1.3. LICENSES AND PERMITS

The Contractor shall obtain all necessary licenses and permits, complying with all federal, state, and municipal laws, codes, and regulations applicable to the performance of the work if needed. The Contractor shall provide proof of such applicable licenses and permits upon Government request. Cheyenne Mountain Space Force Station (CMSFS) Fire Department shall provide and issue hot works permit.

1. ENVIRONMENTAL AND HAZARDOUS MATERIAL HANDLING

1.1. The Contractor shall provide and maintain Safety Data Sheets (SDS) on all materials used in the performance of this contract. If any materials used in the performance of this contract are considered hazardous; the Contractor shall follow all local, state, and federal laws for proper management or transport of said hazardous waste. All potentially hazardous materials/toxics found or identified at CMSFS while executing this work will immediately be reported to R&O and The Environmental Section.

1.2. Ensure employees handle any hazardous materials according to federal, state, or local laws and emergency response requirements. If required, a license for employees handling of hazardous materials shall be the Contractor’s responsibility and at their expense. Report any instances of spills, leaks, and/or inadvertent release of hazardous materials to Cheyenne Mountain Control Center (CMCC) and The Environmental Section as soon as the event occurs.

1.3. The Government will provide the Contractor an AF Form 3952, Chemical/Hazardous Material Request Authorization, for all materials used on CMAFS. The Contractor shall have the form submitted back to 21 CES at least 15 business days prior to the start of work.

1.4. Contractor shall follow all green procurement mandates and submittals requirements. The Government requires the use of recycled and recovered materials, bio-based products, energy and water saving products, and environmentally preferable products. Any use of electronic products should meet EPEAT (Electronic Product Environmental Assessment) standards.

1.5. The Contractor shall contact 21 CES prior to generating any waste that is determined to be hazardous per the SDS. The Contractor is encouraged to contact R&O if assistance is needed in making a waste determination.

1.6. The Contractor shall submit copies of any records showing quantities of disposed hazardous materials and/or recycled materials to 21 CES within 5 business days of disposal.

2. Site Investigation and Conditions Affecting the Work.

(a) The Contractor acknowledges that it has taken steps reasonably necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its cost, including but not limited to (1) conditions bearing upon transportation, disposal, handling, and storage of materials; (2) the availability of labor, water, electric power, and roads; (3) uncertainties of weather, river stages, tides, or similar physical conditions at the site; (4) the conformation and conditions of the ground; and (5) the character of equipment and facilities needed preliminary to and during work performance. Any failure of the Contractor to take the actions described and acknowledged in this paragraph will not relieve the Contractor from responsibility for estimating properly the difficulty and cost of successfully performing the work, or for proceeding to successfully perform the work without additional expense to the Government.

(b) The Government assumes no responsibility for any conclusions or interpretations made by the Contractor based on the information made available by the Government. Nor does the Government assume responsibility for any understanding reached or representation made concerning conditions which can affect the work by any of its officers or agents before the execution of this contract unless that understanding, or representation is expressly stated in this contract.

3. WORK SCHEDULE

Working hours for the Contractor will normally be between the hours of 7:00 a.m. and 4:00 p.m. excluding Saturdays, Sundays, and Federal Holidays. On rare occasion, circumstances may require work to be completed in other than the aforementioned time frames and must be approved by the Requirements and Optimization section (R&O) and the contracting officer in writing prior to the deviance.

4. WORK AREA ACCESS

4.1. This worksite is located inside a restricted area at CMSFS, and all contractors must have proper authorization. The contractor’s company shall ensure contractors have been authorized to enter the restricted area and must provide their own escorts, if necessary. 21 CES can provide recommendations for approved escorts. Escorts may only supervise 10 visitors at any one time and visitors must always remain within sight of the escort. Upon acceptance of this contract, the contractor shall complete and submit a CMSFS Visitor Request to 21 CES. Visitor Request template to be provided after award. All Visitor Requests shall be submitted no later than 15 business days prior to the first day of work. The Contractor shall coordinate Visitor Request processing with R&O. Any contractor who fails to pass a background check will not be permitted to work on the installation.

4.2. The contractor shall inform CMCC at the start and end of every shift.

4.3. After award, if contractor requires a vehicle to be driven into the restricted area, a Vehicle Authorization Request (VAR) may be issued if deemed necessary. All VAR requests shall be submitted no later than 15 business days prior to the vehicle needing to be driven into the restricted area. The Contractor shall coordinate VAR processing with the R&O Team.

4.4. If contractor requires a camera or computer in the restricted area upon award and deemed necessary, additional information will be required, a Laptop/Computer/Electronic request. All requests shall be submitted no later than 15 business days prior to the first day of work. The Contractor shall coordinate processing with the R&O Team.

5. SAFETY

All Contractor operations shall be conducted and performed in accordance with Department of Labor, OSHA requirements found in 29 CFR 1910 (1910.146 and 1910.147) and 29 CFR 1926, and Air Force Occupational Safety & Health (AFOSH) AFOSH standards including 91-205 and DAFMAN 91-203 AIR FORCE OCCUPATIONAL SAFETY, FIRE, AND HEALTH STANDARDS. The Contractor shall also ensure that all work is performed in accordance with project identified national standards, military manuals, instructions, pamphlets, standards, and handbooks.

6. PROTECTION OF GOVERNMENT PROPERTY

The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the government installation. If the Contractor fails to use reasonable care and causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost.

7. SITE MAINTENANCE AND CLEANUP

7.1. The Contractor shall protect the work area, and if necessary adjacent areas, from dust, dirt, or other materials. Work areas shall be maintained in a neat, clean, and safe condition and shall, at a minimum, be cleaned at the end of each shift. All passageways in/or adjacent to the site shall always remain free of project generated trash and debris.

7.2. For project to be accepted the contractor shall collect all trash, debris, refuse, garbage, etc., that is generated from this project and place it in appropriate containers with lids or approved covers on a periodic basis or as directed. The aforementioned materials shall be hauled from the site by appropriate means on a daily basis, unless otherwise approved. Disposal shall be outside the limits of government property. Disposal shall be by approved methods and shall conform to all local, state, and federal guidelines, criteria, and regulations. Upon completion of the work, the Contractor shall leave the work site and storage area(s) in a clean, neat, and workmanlike condition satisfactory to 21 CES.

8. DELIVERABLES

8.1. At the completion of the contract, the Contractor shall provide all applicable documents for operations and maintenance of the new system. Additionally, the Contractor shall provide a separate detailed report for condition and maintenance actions required. This report becomes property of the US Government and shall not be shared with third parties except with written permission from the 21 CES.

8.2. At the completion of the contract, the Contractor shall provide all reports/results for any tests performed related to this project. This report becomes property of the US Government and shall not be shared with third parties without written permission from the 21 CES.

END OF STATEMENT OF WORK