Solicitation Combined Synopsis ITO PWS Exercise Support ID04210020_47QFSA21K0023 (JAN 26 2021).docx

General Services Administration Federal Acquisition Services Assisted Acquisition Services Division Southeast Sunbelt Region

RFP CLOSING DATE IS 2:00PMEST ON FEBRUARY 26th, 2021

Task ID: ID04210020 Acquisition ID: 47QFSA21K0023 Date: January 26, 2021 v00

GSA Senior Contracting Officer:

Kevin Albertson Phone: 334-328-7646 Email: kevin.albertson@gsa.gov

Client Organization:

Agency Headquarters 84TH Training Command 230 Old Iron Sides Ave, Bldg 203 Fort Knox, KY 40121-4132 Primary Client Representative:

Mr. Eli Christian Langley Supervisory Logistics Management Specialist 84th Training Command, Logistics Section Electronic Mail: eli.c.langley.civ@mail.mil Cell Phone: (360) 791-2022 Office Phone: (502) 624-7649

Project Name:

Guardian Response Exercise 2021 Period of Performance:

Base: 1 April 2021 to 31 May 2021

Contract

Funding

NAICS: 561990 -- All Other Support Services

PART I – THE SCHEDULE

A.

SOLICITATION/CONTRACT FORM

A.1 SOLICITATION/CONTRACT FORM

Reference SF1449 through GSA business systems portal, ITSS (https://portal.fas.gsa.gov).

END OF SECTION A

B. SERVICES AND PRICES

B.1 SCHEDULE OF SUPPLIES/SERVICES TO BE PROVIDED

The contractor shall provide their total proposed amounts in Blocks 23 and 24 of the SF1449 cover page through the GSA business systems portal, ITSS (https://portal.fas.gsa.gov) for all Task Items/Contract Line Item Numbers (CLINs). Separate CLINs are provided for the specified period of performance.

The Contract Task Item/CLIN Structure is as follows:

Base Period

0001 / FFP Ambulance Support Real World 0002 / FFP Ambulance support Training Scenarios 0003 / FFP Cleaning and Disinfecting 0004 / FFP Fog Machine for Exercise Support 0005 / FFP Troop Feeding 0006 / FFP Tent & Power Support 0007/ FFP Shower Support 0008/ FFP Portable Water

END OF SECTION B

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

C.1 BACKGROUND

Guardian Response is a FORSCOM training event executed by 78th Training Division during the months of 1 April thru 31 May 2021. Critical tasks conducted during this exercise are search & rescue, casualty decontamination, patient treatment and patient movement of displaced civilians and mannequins daily. The purpose of this exercise is to certify that units are trained to conduct Defense Support Civil Authorities (DSCA) functions in support of protecting the homeland. FORSCOM personnel must train in a realistic disaster environment. This is an “other than firm fixed price non-personal services contract” to provide sustainment support and professional services for 78 TD Guardian Response 2021. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

C.2 SCOPE OF EFFORT

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform sustainment support and professional services for 78 TD Guardian Response 2021 as defined in this PWS except for those items specified as Government furnished property and services in Part 3 of this PWS. Services include:

C1.2.1. Ambulance Support for Real World Emergencies.

C1.2.2. Ambulance Support for Training Scenarios

C1.2.3. Cleaning and Disinfecting Services.

C1.2.4. Fog Machine and Smoke Supply, Equipment, and Technical Expertise Support.

C1.2.5. Field Feeding.

C1.2.6. Tent Support.

SPECIFIC TASKS:

C.2.1. Ambulance Support for Real World Emergencies. The Contractor shall provide Advanced Life Support (ALS) ambulances with two (2) person crew at MUTC, Butlerville, Indiana. ALS ambulance may often be the first to render aid during an incident.

C.2.1.1. Place of Performance. MUTC.

C.2.1.2. Period of Performance. 1APR21 – 31MAY21.

C.2.1.3. Hours of Operation. Twenty-four (24) hours a day coverage at the place of performance and throughout the period of performance.

C.2.1.4. Key Personnel Qualifications. Contractor shall meet the minimum ALS ambulance vehicle/staffing requirement. ALS crew shall consist of one (1) National Registry of Emergency Medical Technician (NREMT) Paramedic and one NREMT EMT or NREMT Advanced Emergency Medical Technician (A-EMT). The Contractor may substitute one (1) NREMT EMT or NREMT A-EMT with another NREMT Paramedic. The Contractor shall not substitute the one (1) NREMT Paramedic requirement.

C.2.1.5. Contractor shall ensure the ambulance is fully stocked and equipped to provide industry standard emergency first responder medical response, care, and transport for patients suffering from trauma or illness.

C.25.1.6. Contractor shall be prepared to stabilize and transport up to four (4) sick or wounded personnel to the nearest hospital or next level of care throughout all times within the period of performance. ALS Ambulance(s) shall transport any medical emergency patients to hospital designated by EMS system.

C.2.1.7. Contractor shall communicate all actions and movements to include shift changes to the COR via Government provided radio.

C.2.1.8. Contractor shall ensure that all contracted or subcontracted employees associated with this task disclose and establish secondary means of communication with the COR; cell phone is acceptable.

C.2.1.9. Contractor shall be responsible for immediate resolution of all mechanical repairs or equipment malfunctions of contractor provided equipment associated with this task.

C.2.1.10. Contractor shall be responsible for fueling, refueling, charging, or otherwise powering of all contractor provided equipment associated with this task.

C.2.1.11. Contractor shall ensure contracted or sub-contracted personnel associated with this task maintain a neat, clean appearance. Uniform shall consist of pants, shirt, closed toe shoes, all season waist length jacket, appropriate patches IAW State of Indiana and NREMT, and badges identifying employee’s name, contractor’s name, and applicable position title. Badges shall be visibly displayed on employee’s outer garments above the waist.

C.2.1.12. Contractor shall ensure that all personnel, supplies, and equipment associated with this task are compliant with the State of Indiana Department of Homeland Security Emergency Medical Services rules, statutes, and laws.

C.2.2. Ambulance Support for Training Scenarios. The Contractor shall provide two (2) Marked Civilian Ambulance Vehicles with one (1) licensed driver per vehicle at MUTC, Butlerville, Indiana. Contractor’s purpose is to simulate and replicate a civilian ambulance providing medical transport in support of training activities. This requirement is for training purposes only and no real-world medical capabilities are required for personnel, equipment, or supplies associated with this task.

C.2.2.1. Place of Performance. MUTC.

C.2.2.2. Period of Performance. 1APR21 – 31MAY21.

C.2.2.3. Hours of Operation. Twenty-four (24) hours a day coverage at the place of performance and throughout the period of performance.

C.2.2.4. Key Personnel Qualifications. Contractor shall ensure all contracted or sub-contracted employees associated with this task are properly licensed to operate an ambulance and capable of assisting in the lifting, carrying, and movement of medical mannequins in simulation of patient care and transport.

C.2.2.5. Contractor shall be prepared to simulate stabilization and transport of up to four (4) notionally sick or wounded personnel or medical mannequins at the alert of the 78th Training Division Exercise Control Cell through the COR. Frequency of simulated medical transport may be several times a day.

C.2.2.6. Contractor shall ensure all contracted or sub-contracted employees associated with this task maintain a neat, clean appearance. Uniform shall consist of pants, shirt, closed toe shoes, all season waist length jacket, and badges identifying employee’s name, contractor’s name, and applicable position title. Badges shall be visibly displayed on employee’s outer garments above the waist.

C.2.2.7. Contractor shall communicate all actions and movements to include shift changes to the COR via Government provided radio.

C.2.2.8. Contractor shall ensure that all contracted or subcontracted employees associated with this task disclose and establish secondary means of communication with the COR; cell phone is acceptable.

C.2.2.9. Contractor shall be responsible for immediate resolution of all mechanical repairs or equipment malfunctions of contractor provided equipment associated with this task.

C.2.2.10. Contractor shall be responsible for fueling, refueling, charging, or otherwise powering of all contractor provided equipment associated with this task.

C.2.3. Cleaning and Disinfecting Services. The Contractor shall provide all labor, supervision, quality control, and material, to include any other supplies and equipment necessary to provide cleaning and disinfection of designated service areas. Structures requiring service may include vehicles, trailers, tents, containerized office spaces, buildings, and other hard-stand structures.

C.2.3.1. Places of Performance and Square Foot Cleaning Requirements. Building locations on or around CAIN are within a three (3) mile radius. Building locations on or around MUTC are within a one (1) mile radius. MUTC is located about forty-one (41) miles south east of CAIN. The Government will provide a map of all buildings requiring services no later than two (2) weeks prior to the first required service day.

C.2.3.2. Period of Performance.

C.2.3.2.1. The contractor shall clean and disinfect all buildings listed before the exercise, between the dates of 08-11APR21. The place of performance will be available for cleaning during the entire period of performance.

C.2.3.2.2. The contractor shall clean and disinfect all buildings listed after the exercise, between the dates of 08-11MAY21. The place of performance will be available for cleaning during the entire period of performance.

C.2.3.3. Modification to Cleaning Schedule. Due to potential changes in the training schedule and location, dates of cleaning and locations to cleaning are subject to change. The Government will notify the contractor seventy-two (72) hours prior as to the updated location or date for the services to be rendered.

C.2.3.4. Cleaning. Cleaning refers to the removal of germs, dirt, and impurities from surfaces.

C.2.3.5. Disinfection (Disinfecting). Disinfecting refers to using chemicals, for example, Environmental Protection Agency (EPA)-registered disinfectants, to kill germs, bacteria, and virus’ on surfaces. This process does not necessarily clean dirty surfaces or remove germs, but by killing germs on a surface after cleaning, it can further lower the risk of spreading infection.

C.2.3.6. The contractor shall use disinfecting (disinfectants) agents, substances, solvents, products, or materials that are Environmental Protection Agency (EPA)-approved for the elimination virus that cause COVID-19 from areas and surfaces associated with this task. The contractor shall remove dirt and debris from service areas (sweep, mop, and other industry standard means of physical removal), apply disinfectants, and scrub designated service areas within the places of performance.

C.2.3.7 The contractor shall use cleaning and disinfecting agents, substances, solvents, products, or materials that do not damage serviced areas and surfaces.

C.2.3.8. The contractor shall be prepared to clean and disinfect both hard (non-porous) and soft (porous) surfaces including floors, walls, ceilings, appliances, furniture, electronics, windows, mirrors, and other surfaces indicated in designated service areas.

C.2.3.9. Service Schedule. The contractor shall maintain a log of cleaning and disinfecting services conducted on designated areas and surfaces throughout the period of performance.

C.2.3.10 The Government will ensure the areas designated for service are vacant and unlocked prior to service execution during the established periods of performance.

C.2.4. Fog Machine and Smoke Supply, Equipment, and Technical Expertise Support. The contractor shall provide all equipment, supervision, services, materials, tools, and supplies necessary to maintain and operate fog machines required for Guardian Response 2021. The fog machines are to provide realistic visibility reducing conditions during a military training exercise that is simulating a man-made disaster. The smoke will be expected to provide vision-reducing conditions in an outdoor environment that is not less than six (6) acres and that is open to the wind and other elements.

C.2.4.1. Place of Performance. Muscatatuck Urban Training Center (MUTC) in Butlerville, IN.

C.2.4.2. Period of Performance. 19APR21 – 03MAY21.

C.2.4.3. Hours of Operation. 6:00 AM through 7:30 PM every day during the period of performance.

C.2.4.4. Key Personnel Qualifications and Equipment. Contractor shall provide twenty (20) fog machines and at a minimum two (2) technicians to place, fuel; and operate and maintain the fog machines each capable of producing at least 4,000 cubic feet per minute of water-based smoke on continuous or 7500 cubic feet per minute of water based smoke on burst. Machines are to be electrically-powered. Each machine is to have, at minimum, 50' of electrical cord to access more remote power. Machines should be comparable to the Battle Fogger TeleLite model.

C.2.4.5. The contractor shall ensure the contractor provided fog machines replicate the appearance of smoldering conditions from buildings after a nuclear blast in order to provide the realistic training desired.

C.2.4.6. The contractor shall be prepared to operate three (3) Government furnished fog machines to use in conjunction with contractor provided fog machines. Government furnished fog machine is: Make and Model Battle fogger CLF-4200.

C.2.4.7. The Government will provide electric power and fog machine fluid to the contractor during the duration of the exercise.

C.2.4.8. The contractor shall be prepared to transport personnel and equipment associated with this task and execute task at any location on MUTC within three (3) hours notification within the hours of operation.

C.2.4.9. The contractor shall be responsible for immediate resolution of all mechanical repairs or equipment malfunctions of contractor provided equipment associated with this task.

C.2.4.10. The contractor shall provide and have onsite thirty-five (35) empty five (5) gallon jugs to be filled with fog fluid and staged next to the operational machines.

C.2.4.11. Contractor shall be responsible for fueling, refueling, charging, or otherwise powering of all contractor provided equipment associated with this task.

C.2.5. Field Feeding. The Contractor shall provide all labor, supervision, quality control, preparation, cooking, serving, sanitation, and site clean-up related to all requested food service in support of providing two (2) meals per day up to a population shown on the below requirements breakdown for each of the listed Responder Support Camp (RSC) or training locations:

C.2.5.1. Places of Performance.

C.2.5.1.1. RSC Nighthawk. GRID COORDINATES: 16S EJ 80360 57094.

C.2.5.1.2. RSC Bayonet. GRID COORDINATES: 16S EJ 81587 54742.

C.2.5.1.3. RSC Warrior. GRID COORDINATES: 16S EJ 85139 53854.

C.2.5.1.4. Muscatatuck Urban Training Center (MUTC). GRID COORDINATES: 16S FJ 26762 23062.

C.2.5.2. Period of Performance and Requirements per Place of Performance. The Contractor shall provide all labor, supervision, quality control, preparation, cooking, serving, sanitation, and site clean-up related meal provision ranges per day / per location, listed in the following:

C.2.5.3. Hours of Operation. Hours of Operation refer to the time in which food will be served to the feeding population and does not account for preparation or clean-up time. 5:00AM - 8:30AM for Breakfast Meal and 4:00PM – 7:30PM for Dinner Meal every day during the period of performance at all places of performance. Government may shift the hours of operation by no more than one (1) hour within the period of performance. The Government will provide the contractor no less than forty-eight (48) hours’ notice before changing hours of operation.

C.2.5.4. Key Personnel Qualifications. The contractor shall ensure that all contracted and sub-contracted employees handling food meet all Food Handler requirements consistent with State of Indiana Department of Health rules and statutes found at: https://www.in.gov/isdh/21375.htm.

C.2.5.5. The contactor shall provide adequate tables and chairs to effectively seat, with consideration of the six (6) feet social distancing requirements, population quantities representing steady dining facility single point-in-time utilization during the hours of operation (different than total population fed during a single meal) listed below at the following places of performance:

C.2.5.5.1. RSC Nighthawk. 40% of projected total head count per meal.

C.2.5.5.2. RSC Bayonet. 40% of projected total head count per meal.

C.2.5.5.3. RSC Warrior. 40% of projected total head count per meal.

C.2.5.5.4. Muscatatuck Urban Training Center (MUTC). 40% of projected total head count per meal.

5.5.6. The Contractor shall employ staff and equipment capable of preparing, cooking, and serving Unitized Group Ration - Heat and Serve (UGR, H & S) and / or Unitized Group Ration - A Option (UGR-A).

C.2.5.7. The Contractor shall provide meals menu per the Army UGR module schedules.

C.2.5.8. Prepackaged individual meals (ALL MEALS). Contractor shall provide and utilize clamshell style to-go containers and place hot food components inside. Salads and desserts shall be packaged individually with individual dressings and individual wrapped flatware. All applicable condiments for each meal shall be individual pieces included with the meal (No Self-Service areas shall be permitted). The Contractor shall issue the individually packaged meals from each location during the scheduled hours of operation.

C.2.5.8.1. The contractor shall be prepared to transport no less than one hundred (100) meals from the place of performance to a designated quarantine location in support of feeding of quarantined Soldiers. Transport of food will not exceed the more than ten (10) miles from established field feeding locations in support of this task.

C.2.5.8.1.1. The contractor shall deliver food consistent with state food handling and transport regulations.

C.2.5.8.1.2. The contractor shall deliver food in clamshell style to-go boxes along with napkins, plastic utensils, and beverage consistent with the meal service provided at field feeding locations.

C.2.5.8.1.3. The Government will notify the contractor of the requirement to transport food to the quarantine location no less than seventy-two (72) hours prior.

C.2.5.9. Cleaning and sanitizing Cambro and serving utensils. The Contractor shall clean and sanitize every Cambro before and after use. The Contractor shall preheat them before use by placing two (2) Quarts of boiling water in the bottom for thirty (30) minutes and pour the water before placing food in the Cambro. Serving utensils shall be cleaned and sanitized and wrapped in plastic wrap for transporting.

C.2.5.10. The contractor shall be responsible for immediate resolution of all mechanical repairs or equipment malfunctions of contractor provided equipment associated with this task.

C.2.5.11. The contractor shall be responsible for fueling, refueling, charging, or otherwise powering of all contractor provided equipment associated with this task.

C.2.5.12. The Government will provide a final number of meals to be prepared and served by the contractor no less than forty-eight (48) hours’ prior to the date of consumption.

C.2.5.13. The Government will provide a final number of meals to be prepared for Mermite packaging by the contractor no less than forty-eight (48) hours’ prior to the date of consumption.

C.2.5.14. The Government will provide refrigerated or frozen space to store subsistence in advance or preparation, cooking, and serving.

C.2.5.15. The Government will provide onsite dumpsters for contractor use, specific to execution of site clean-up and sanitation associated with this task.

C.2.5.16. The Government will provide, deliver, ensure storage space store, and ensure access to the contractor all rations to be prepared, cooked, and served by the contractor.

C.2.6. Tent Support. The contractor shall provide all personnel, labor, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to deploy, set-up, tear-down, and redeploy tent structures and all accompanying features in support of this task.

C.2.6.1. Places of Performance, Period of Performance, and Requirement Type/ Quantity.

C.2.6.1.1. RSC Nighthawk. Twenty-nine (29) Large Tents. The contractor shall not begin setting up tents at this place of performance earlier than 01-APR-21. The contractor shall ensure tents are available for occupancy by the Government from 17-APR-21 through 05-MAY-21. The contractor shall ensure tear-down operations do not begin before 8:00AM on 09-MAY-21. The contractor shall ensure all contractor supplies and equipment associated with this task are removed from the site no later than 12-MAY-21.

C.2.6.1.2. RSC Panther. Twelve (12) Large Tents. The contractor shall not begin setting up tents at this place of performance earlier than 01-APR-21. The contractor shall ensure tents are available for occupancy by the Government from 17-APR-21 through 05-MAY-21. The contractor shall ensure tear-down operations do not begin before 8:00AM on 09-MAY-21. The contractor shall ensure all contractor supplies and equipment associated with this task are removed from the site no later than 12-MAY-21.

C.2.6.1.3. RSC Bayonet. Eighteen (18) Medium Tents. The contractor shall not begin setting up tents at this place of performance earlier than 19-APR-21. The contractor shall ensure tents are available for occupancy by the Government from 24-APR-21 through 05-MAY-21. The contractor shall ensure tear-down operations do not begin before 8:00AM on 09-MAY-21. The contractor shall ensure all contractor supplies and equipment associated with this task are removed from the site no later than 12-MAY-21.

C.2.6.1.4. RSC Warrior. Sixteen (16) Large Tents. The contractor shall not begin setting up tents at this place of performance earlier than 19-APR-21. The contractor shall ensure tents are available for occupancy by the Government from 24-APR-21 through 05-MAY-21. The contractor shall ensure tear-down operations do not begin before 8:00AM on 09-MAY-21. The contractor shall ensure all contractor supplies and equipment associated with this task are removed from the site no later than 12-MAY-21.

C.2.6.2. The contractor shall ensure that tents designated in this PWS as “Medium” will be of the following approximate or comparable size: (30ft x 45ft).

C.2.6.3. The contractor shall ensure that tents designated in this PWS as “Large” will be of the following approximate or comparable size: (60ft x 90ft).

C.2.6.4. Accompanying Features, Attributes, Characteristics. The contractor shall ensure each tent has the following:

C.2.6.4.1. 110 volt power Quad-drop outlet packages. Drops at a minimum of eight (8) foot intervals on the interior perimeter of each tent.

C.2.6.4.2. 4” Raised Floor providing a flat surface that is free of trip hazards supporting personnel, personal equipment, and cots.

C.2.6.4.3. Fully surrounding walls and roof made of canvas or technically acceptable material capable of preventing wind or water from entering the tent; and mesh screen window option with no less than two points of entry/exit doors that are marked with an exit sign.

C.2.6.4.4. Environmental Control Unit providing (within ten percent (10%) (+/-)) a ratio of one (1) ton of cooling/heating, per six hundred (600) square feet of required space, per minute of unit operation and with sufficient duct system capable of dispersing air and regulating similar temperature conditions throughout the occupancy space.

C.2.6.4.5. Lighting capable of illuminating the entire occupancy space with near daylight illumination conditions and with an on/off switch.

C.2.6.4.6. Cable ramping or covering to mitigate trip hazards on all otherwise exposed on-ground cables connected to contractor provided equipment in support of this task either internal or external to the tent structure.

C.2.6.4.7. Clearly marked with neon orange engineering tape or technically acceptable equivalent on any external rope and stake trip hazard used to affix the tent structure to the ground.

C.2.6.4.8. Power Generator system capable of powering all other contracted provided equipment in support of this task and powering 110 volt power Quad-drop outlet packages for the charging of personal electronic devices.

C.2.6.4.9. Two (2) #5 ABC Type Fire Extinguishers. The contractor shall inspect all Fire Extinguishers to ensure they are in proper operating condition before Government occupancy of tents. The contractor shall tag or label each Fire Extinguisher to identify it as a contractor provided item.

C.2.6.4.10. Average ceiling height of no less than eight (8) feet.

C.2.6.4.11. Properly structured and affixed to the ground as to be capable of withstanding sustained winds of fifty-five (55) miles per hour (MPH) and gusts of sixty-five (65) MPH.

C.2.6.5. The contractor shall ensure that all contractor provided equipment in support of this task is diesel powered equipment.

C.2.6.6. The contractor shall ensure that each tent is void of any debris and does not possess any structural deficiencies/ damages that causes exposure to the outside elements.

C.2.6.7. The contractor shall respond to a trouble call within one hour of notification by telephone to the COR. If repairs cannot be made within twelve (12) hours of notification, an equal replacement shelter shall be provided to the Government at no additional cost.

C.2.6.8. The contractor shall ensure that all contractor provided equipment in support of this task that generates electricity or is diesel powered is properly grounded.

C.2.6.9. The contractor shall employ all contractor provided equipment in support of this task with full fuel tanks and shall be responsible for the final filling of fuel tanks of contractor provided equipment in support of this task.

C.2.6.10. The contractor shall be responsible for immediate resolution of all mechanical repairs or equipment malfunctions of contractor provided equipment associated with this task.

C.2.6.11. The Government will refuel contractor provided equipment in support of this task, with the exception of the initial and final fueling of contractor provided equipment employed in support of this task.

C.2.6.12. The Government will coordinate for authorization to use land where tents structures will be set-up.

C.2.6.13. The Government will coordinate for any necessary grading of land to produce a flat surface for the tent structure set-up.

C.2.6.14. The Government will coordinate for any necessary dig permits for required for the staking or grounding associated with tent structure set-up.

C.2.7. Shower Support. The Contractor shall provide all labor, supervision, quality control, transportation, to include any other supplies and services necessary to provide rental, delivery, set-up, teardown, and retrograde of requested shower trailer structures at each place of performance.

C.2.7.1. Place of Performances. CAIN and surrounding Training Areas.

C.2.7.2. Period of Performance.

C.2.7.2.1. 13 APR21 – 7MAY21. Contractor shall begin set-up operations no earlier than 9APR21. Contractor tear-down operations no later than 8MAY21.

C.2.7.2.1.1. NORTHERN BARRACKS. (2) shower trailers.

C.2.7.2.1.2. RSC PANTHER. (2) shower trailers.

C.2.7.2.1.3. MUTC. (1) shower trailers

C.2.7.3. Hours of Operation. Contractor shall ensure that shower trailers are available for use and operational from 0500 – 1300 and 1700 – 0100 daily throughout the period of performance. Government will communicate adjustment in operating hours no less than forty-eight (48) hours prior.

C.2.7.4. Key Equipment Features. Contractor shall ensure that each shower trailer structure / system has / is:

C.2.7.4.1. No less than twelve (12) showerheads capable of providing hot water during utilization heated up to one hundred twelve (112) degrees Fahrenheit.

C.2.7.4.2. No less than two (2) sinks with mirrors capable of providing hot water during utilization heated up to one hundred twelve (112) degrees Fahrenheit.

C.2.7.4.3. A drainage system and bag or other containment system capable of receiving gray water quantities consistent with the quantity of the fresh water tank and additional output and be equipped to facilitate the frequent removal of gray water from the containment system.

C.2.7.4.4. Pump and showerheads capable of releasing water at a rate of two (2) gallons per minute (+/-) ten (10) percent variance.

C.2.7.4.5. Properly grounded, ensuring that grounding rods are installed to full length.

C.2.7.4.6. An emergency cut-off capability.

C.2.7.4.7. Indoor lighting producing near daylight conditions.

C.2.7.4.8. Slip resistant stairs and railing into entrance of shower trailer structure.

C.2.7.5. Contractor shall set-up operational shower trailer structure / system at each identified Tactical Assembly Area per each phase of the period of performance.

C.2.7.6. Fresh Water and Gray Water.

C.2.7.6.1. Fresh Water Delivery and Distribution. Contractor shall execute in accordance with following table:

C.2.7.1.1. Contractor shall deliver and distribute water in accordance with local, state, federal laws, policies and procedures to include drivers and operators having required licenses, endorsements and certifications.

C.2.7.6.1.2. Contractor shall ensure all fresh (potable) water delivery equipment to include but not limited to nozzles, hoses, receptacles, bags, and pumps is compatible with and capable of distributing water to tanks, bags, or other industry standard water containment systems inherent to the shower trailer structure.

C.2.7.6.1.3. Contractor shall ensure shower trailer structure water reservoirs are filled prior to and throughout the operating hours during both phases of the period of performance facilitating continuous use of showers during operating hours throughout both phases of the period of performance.

C.2.7.6.2. Gray Water Removal and Disposal. Contractor shall execute in accordance with following table:

C.2.7.6.2.1. Contractor shall remove and dispose of gray water in accordance with local, state, federal laws, policies and procedures to include drivers and operators having required licenses, endorsements and certifications.

C.2.76.2.1. Contractor shall use Government provided Grey Water Dump Site.

C.2.76.2.2. Contractor shall ensure all gray water removal equipment to include but not limited to nozzles, hoses, receptacles, bags, and pumps must be compatible with removing gray water from tanks, bags, or other industry standard water containment systems.

C.2.76.2.3. Contractor shall ensure shower trailer structure gray water receptacles are emptied prior to and throughout the operating hours during both phases of the period of performance, facilitating continuous use of showers during operating hours throughout both phases of the period of performance without incidents of gray water overflow, backflow, or spills.

C.2.77. Contractor may elect to leave shower trailer structures in place between phases of the period of performance for areas where shower trailer structures are required during both phases of the period of performance.

C.2.7.8. Contractor shall refuel propane required to power hot water heater(s) on shower trailer structures at frequency that does not cause a break in service during the hours of operation of the period of performance.

C.2.7.9. Service Schedule. The contractor shall maintain a log of repair, replacement, or other services conducted on shower trailer structures throughout the period of performance to include but not limited to notification time, response time, nature and description of the incident, resolution, and resolution time and submit the report to the COR daily.

C.2.7.10. Overflow/Backflow Reporting. The contractor shall maintain a log of overflow or backflow event wherein gray water reverted into the main shower stall area, leaked onto the ground, or any mixture thereof. The contractor shall maintain Overflow/Backflow reports throughout the period of performance to include but not limited to notification time, response time, nature and description of the incident, resolution, and resolution time.

C.2.7.11. Government will provide location for grey water disposal for contractor utilization NLT seven (7) days prior to the period of performance for both phases.

C.2.7.12. Contractor shall be responsible for fueling, refueling, charging, or otherwise powering of all contractor provided equipment associated with this task.

C.2.7.13. Contractor shall be responsible for immediate resolution of all mechanical repairs or equipment malfunctions of contractor provided equipment associated with this task.

C.2.7.14. Government will identify specific location for placement of shower trailer structures NLT seven (7) days prior to the period of performance for both phases.

C.2.7.15. Government will ensure the set-up area is free of debris or other obstructions and is otherwise physically suitable for the placement of the shower trailer structures.

C.2.7.16. Government will coordinate for any dig permits required in association with this task.

C.2.7.17. Contractor shall be responsible for cleaning the interior of the shower trailers throughout the period of performance at the end of each set of operating hours.

C.2.7.18. Government will provide potable water source. Government will provide location for trailer top-load potable water point for contractor utilization NLT seven (7) days prior to the period of performance for both phases.

C.2.8. Potable Water. The Contractor shall provide all labor, supervision, quality control, transportation, to include any other supplies and equipment necessary to provide delivery of potable water to Government owned equipment. Services for potable water delivery are estimated up to twenty thousand (20,000) gallons per day at multiple locations on MUTC, CAIN and surrounding training areas.

C.2.8.1. Place of Performance. CAIN and surrounding training areas. Please refer to following table:

C.2.8.2. Period of Performance. Please refer to preceding table.

C.2.8.3. Hours of Operation. Government will communicate specific required replenishment and removal times per location, no less than seven (7) days prior to the period of performance.

C.2.8.4. Contractor shall ensure all contracted or sub-contracted employees associated with this task are physically capable of operating and have all licenses required for operating equipment necessary to facilitate water delivery operations required to satisfy expectations of this task.

C.2.8.5. The contractor shall use the Government provided potable water points on CAIN. Government will communicate specific locations of potable water points no later than seven (7) days prior to the period of performance.

C.2.8.6. Contractor shall be responsible for fueling, refueling, charging, or otherwise powering of all contractor provided equipment associated with this task.

C.2.8.7. Contractor shall be responsible for immediate resolution of all mechanical repairs or equipment malfunctions of contractor provided equipment associated with this task.

END OF SECTION C

D. PACKAGING & MARKING

D.1 Reserved

END OF SECTION D

E. INSPECTION & ACCEPTANCE

E.1. INSPECTION AND ACCEPTANCE

Inspection and acceptance will occur in accordance with FAR 52-212-4 Contract Terms and Conditions-Commercial Items, along with FAR 52.246-6. In the absence of other agreements negotiated with respect to time provided for Government review, deliverables will be inspected and the contractor notified of the findings within seven calendar days of normally scheduled review. If the deliverables are not acceptable, the COR will notify the contractor immediately. Acceptance of invoices shall constitute acceptance of performance.

Performance by the contractor to correct defects found by the Government as a result of quality assurance surveillance and/or by the contractor as a result of quality control shall be at the contractor’s own expense without additional reimbursement by the Government. Unless otherwise negotiated, the contractor shall correct or replace all non-conforming services or deliverables not later than seven calendar days after notification of non-conformance.

E.2 Quality Assurance The Government will evaluate the contractor’s performance of this order using the performance objectives of this order.The Government reserves the right to inspect any service or deliverable in accordance with the inspection clauses applicable in the basic contract and this order. Government personnel will record all surveillance observations. When an observation indicates defective performance, the COR or other designated evaluator will require the contractor manager or representative at the site to initial the observation. The initialing of the observation does not necessarily constitute concurrence with the observation. It acknowledges that the contractor has been made aware of the non-compliance. Any action taken by the CO as a result of surveillance will be according to the terms of the order and/or basic contract.

E.3 GOVERNMENT SURVEILLANCE

The Government shall monitor the contractor’s performance under this contract using the quality assurance criteria specified in the Services Summary, herein.

The contractor shall cooperate with inspectors and auditors and provide any requested information relating to the operations covered by the contract. The contractor shall allow inspectors and auditors to periodically access work areas and provide access to any files required in relation to this contract. The contractor shall correct discrepancies and/or violations noted during safety/security/fire/performance inspections and prepare a written response providing information on actions taken to correct discrepancies and/or violations. The contractor shall provide this response to the COR within the time frame specified by the inspecting agency.

When an observation indicates defective performance, the COR will require the contractor’s representative at the site to initial the observation documentation. The contractor’s representative initialing the observation documentation does not constitute concurrence with the observation, only acknowledgment.

The contractor shall notify the COR, within one business day, of complaints in writing received by the contractor on services/supplies covered by or received under this contract. These complaints could include, but are not limited to, those received from customers receiving deliveries, commercial shippers, and discrepancies in Shipment Reports (Standard Form 361). The contractor is responsible for researching and submitting proposed answers to all deficiencies to the COR within five calendar days of the compliant notification. All complaints shall be resolved to COR’s satisfaction within seven calendar days of compliant notification.

The COR will document all defects using a “Task Discrepancy Report (TDR)”. The COR will verbally notify GSA of the defect and will submit a copy of the TDR as an Action Memo in ITSS to the GSA CO. The COR will ensure the TDR is completed in its entirety and coordinated through the CO. The contractor will also be furnished a copy of the TDR. The contractor shall furnish their response to the TDR. The contractor’s response will address the accuracy and validity of the defect, planned corrective action, and actions to prevent recurrence. The TDR information will be included when assessing the contractor’s overall performance (i.e., past performance assessments, exercise of options, etc.).

Government surveillance of tasks may occur at any time during the performance period.

E.3.2 SERVICES SUMMARY

E.3.1 Non-conforming Supplies or Services. When a contractor’s performance does not meet contract requirements and/or approved work schedules and/or timeframes it is considered non-conformance. Non-conforming services shall be re-performed at no increase in contract price. If non-conforming services are cannot be re-performed, are recurring, or the services fail to achieve to the performance standard listed within the specific task and/or Performance Requirements Summary (PRS), the Government may reject the nonconforming service(s) and document the contractor’s performance record and may issue a Nonconformance Report (NCR). Non-conformance will be classified in one of three categories: level I (Minor), level II (Major) or level III (Critical). The Government may re-inspect work designated for re-performance or late performance. The Government can reduce payment to the contractor IAW the PRS, or reduce payment to reflect the value of the services performed, or may perform the services and charge the Contractor for any related cost incurred and/or may terminate this contract for cause.

E.3.2. Level I (Minor) non-conformance. Defined as a non-conformance that is not likely to materially reduce the usability of the supplies or services for their intended purpose, or is a departure from established standards having little bearing on the effective use or operation of the supplies or services. Minor non-conformance usually can be corrected on the spot, where no further CA response is necessary, and can be issued by the COR to the contractor. Minor non-conforming services shall be re-performed within a specified time frame at no increase in contract price. If minor non-conformances are recurring or re-performance is not completed in full and within the specified time a Level II non-conformance may be issued to the contractor by the Contracting Officer (KO).

E.3.3 Level II (Major) non-conformance. Defined as a non-conformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose. Recurring Minor non-conformances, or a non-responsive contractor, indicating a trend or failure of the contractor’s quality control, can also be classified as a Major non-conformance. Major non-conformance’s will result in the issuance of a written NCR from the KO to the contractor requiring the development of a Corrective Action Plan (CAP) by the contractor which identifies the root cause, CA for the root cause, CA for the specific non-conformance and the date CAs will be completed.

E.3.4 Level III (Critical) non-conformance. Defined as a non-conformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services; is likely to prevent performance of a vital agency mission; is for a repeated or uncorrected level II NCRs; or is for a non-responsive contractor to a level II NCR. Critical non-conformance’s shall result in the issuance of a written NCR from the KO, or higher level within the contracting office, to the contractor requiring the development of a CAP by the contractor which identifies the root cause, CA for the root cause, CA for the specific non-conformance and the date CAs will be completed.

E.4 PAST PERFORMANCE INFORMATION

The Government will provide and record Past Performance Information for acquisitions over $250,000 utilizing the Contractor Performance Assessment Reporting System (CPARS). The CPARS process allows contractors to view and comment on the Government’s evaluation of the contractor’s performance before it is finalized.

Contractors are required to register in CPARS, so they may review and comment on past performance reports submitted through CPARS. Go to the following website to register in CPARS: https://www.cpars.gov/.

END OF SECTION E

F. DELIVERIES OR PERFORMANCE

F.1 LISTING OF CLAUSES INCORPORATED BY REFERENCE (FAR 52.252-2) (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also the full text of a clause may be accessed electronically at the address below:

I. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

CLAUSE NO. DATE TITLE

F.2 PERIOD OF PERFORMANCE

The period of performance will be individually outlined per task.

F.3 PLACE OF PERFORMANCE

The place of performance will be individually outlined per task. The Contractor shall provide support of Guardian Response 2021 at multiple training sites in and around Muscatatuck Urban Training Center (MUTC) in Butlerville, IN and Camp Atterbury Joint Maneuver Training Center (CAJMTC) in Edinburgh, IN for use during GR 19, FORSCOM training event executed by 78th Training Division.

END OF SECTION F

G. CONTRACT ADMINISTRATION DATA

G.1 CONTRACTING OFFICER RESPONSIBILITIES

The Contracting Officer (CO) is the sole and exclusive Government official with actual authority to take actions that bind the Government under this contract.

The right to issue contract modifications, change terms and conditions, and terminate the contract is reserved solely for the Contracting Officer.

G.2 CONTRACTING OFFICER’S REPRESENTATIVE RESPONSIBILITIES

The Contracting Officer’s Representative (COR) is responsible for monitoring the contractor’s progress in fulfilling the technical requirements in the contract. The COR ensures that all required documentation and data are submitted in accordance with the PWS requirements. Should the contractor fail to fulfill the contractual requirements, the COR must inform the contractor of such failure. The COR will inform the Contracting Officer of any technical or contractual problems or delays. The COR maintains administration records, approves invoices, and performs final inspection and acceptance of work performed under this contract.

The COR has no actual, apparent or implied authority to bind the Government. The COR may not grant the contractor permission to deviate from the requirements stated in the contract, nor direct the contractor to perform any work outside the scope of the contract. Changes in the contract requirements, price, or terms and conditions will only be made by the CO via properly executed modifications to the contract. The Contracting Officer will appoint a COR and issue a COR Designation Letter stating the authority of the COR. The contractor will receive a copy of the COR designation Letter.

The services to be performed by the contractor during the period of this contract shall at all times and in all places be subject to review by the Contracting Officer or authorized representative(s).

G.3. CONTRACT ADMINISTRATION

The contractor shall establish processes and assign appropriate resources to effectively administer the contract. The contractor shall respond to Government requests for contractual actions within two business day. The contractor shall designate and maintain a single point of contact between the Government and contractor personnel assigned to support the contract.

G.4 INVOICE REQUIREMENTS

The invoice shall include charges authorized by the COR and Contracting Officer which are within scope of this contract (e.g., travel, materials) and reflect the details specified below.

G.4.1 PAYMENT INFORMATION

Invoices shall be submitted to GSA ASSIST (ITSS) and the Central Invoice System (CIS) web-based Order Processing System (https://portal.fas.gsa.gov/). The COR and the GSA Customer Account Manager or Contract Specialist must approve each invoice in CIS prior to payment. Failure to enter an invoice into the GSA ITSS web-based system may result in a rejection.

An invoice for completion of each deliverable shall be electronically delivered to the COR via the GSA electronic contract management system (ITSS) by the twentieth calendar day of the month following delivery for client and GSA acceptance. A copy of the invoice shall be attached to the associated deliverable “Acceptance Report” posted in GSA Information Technology Solution Shop (ITSS) located on the web at https://portal.fas.gsa.gov/web/guest. The invoice shall be submitted on official company letterhead.

For reimbursable expenses, the invoiced charges shall not exceed the limit specified in the contract. No charges shall be paid by the Government, which are not specifically identified in the task and approved in advance by the Government. Copies of receipts, travel vouchers, etc., completed in accordance with Government Joint Travel Regulations and FAR 31.205-46 shall be attached to the invoice to support the charges.