Solicitation CAAA 2015001118 Computer Paper CCi.doc

Department of Corrections

Documented Quote Solicitation: CAAA 2015001118 Procurement Type: Commodity Title: Computer Paper – Request for Quote Description: Provide Computer Paper as per the “items and specifications” section below.

Requisition Number: CFCA 2015005839 Bid Submission Details

Submission Deadline: 3/25/15 3:00 PM MST

Submissions Accepted Via: e-mail & Fax

Details: Please submit your quote response via fax to # 719-269-4064 or e-mail to maryann.shaw@state.co.us.

Comments: The following information is required, and when completed, may serve as the cover page to your response to this solicitation.

ATTENTION: Mary Ann Shaw, Purchasing Agent

FROM: Name of firm _____________________________________________________________________

Remit to Address ________________________________________________________________________

P.O. Address ___________________________________________________________________________

City/State/Zip___________________________________________________________________________

Phone ___________________________ Fax __________________________

Federal Taxpayer/Employer ID Number ____________________________ CORE Vendor # ____________________________________________ Projected delivery date: ______________ calendar days after receipt of order.

Bidder's printed name __________________________________________

E-mail address _________________________________________________

(Note: Purchase orders are distributed via e-mail. If another e-mail address should be used for POs, please provide the address in your 'comments'.)

Bidder's comments (optional) _______________________________________________________________

Please note: Prospective bidders must be registered on the Colorado Vendor Self Service website at www.colorado.gov/vss in order to respond to this solicitation. The Colorado VSS Help Desk is available Monday through Friday 8:00 a.m. to 5:00 p.m. MT and can be reached at VSSHelp@state.co.us or by calling 303-866-6464 should you encounter any issues during the registration process.

Goods and Services Delivery:

Location:

Colorado Correctional Industries Central Canteen Hwy 50 East and Evans Road Canon City, CO 81212

FOB - Destination - Bid prices are to include the cost of freight, FOB-destination.

Purchasing Point of Contact

Name:

Mary Ann Shaw Agency: Department of Corrections

Phone: (719)269-4054 Fax: (719)269-4064

Email: maryann.shaw@state.co.us Comments: (1) Please do NOT use the fax number or email address provided for unsolicited advertisements! (2) Any award(s) from this solicitation will be posted on the Colorado’s Vendor Self Service website, www.colorado.gov/vss after the bid submission date.

Evaluation and Award:

Award of this solicitation will be made to the bidder(s) whose response(s) to this solicitation are judged by the Colorado Department of Corrections (CDOC) to be most advantageous to the State. The factors which are considered in evaluating and awarding this solicitation will include cost considerations, and may also include:

1. the projected delivery dates, as stated in the bidders' respective quote responses;

2. the respective quality of the goods or services to be provided, as perceived by the CDOC;

3. the respective qualifications, experience and/or past performance of the bidders, in the judgment of the CDOC; and

4. any other pertinent factors.

It is the general preference of the CDOC Purchasing Office to award Documented Quote solicitations to the single bidder whose quote response is most advantageous to the State. If necessary or if deemed to be in the State's best interests, the award may be divided among two or more bidders, cost and other factors duly considered.

Items and Specifications:

1) 720 Cases of Computer Paper, Tractor Feed, White, 2-part Carbonless, 15 pound, 8.5” x 11”, 1400 Sheets per case.

Bid Price Per Case $ _____________________ Total Bid Price $ ___________________________

Technical Point of Contact: Dave Randall, Colorado Correctional Industries, Canteen, 719-269-5957.

Other Notes: The following comments generally apply to Documented Quote solicitations such as this one. (1) Payment terms will be assumed to be 'Net-30 days' after receipt of goods/services and invoice, unless otherwise specified by the bidder. Proposed payment terms of less than 30 days may not be acceptable to the CDOC, except that proposed payment terms of less than 30 days that include a discount, such as 'Net-30 days/2%-10 days', are encouraged for possible consideration by the Department. (2) It is the responsibility of each bidder to monitor this solicitation during the open bidding period, for any possible 'modifications' (addenda or other changes to the solicitation). The CDOC is not able to otherwise actively notify prospective bidders of any modifications. (3) The respective delivery dates of the bidders, as stated in the quote responses received, may be an evaluation factor in awarding one or more items on the solicitation, depending upon the delivery needs of the CDOC and the differences between the responses received. The CDOC relies upon the accuracy of the projected delivery date stated in the quote response, and reserves the right to cancel any order for which delivery is not made by the date stated. (End of solicitation no. CAAA 2015001118)