Solicitation BEA Furniture Maintenance and Repairs 3.31.23.pdf

DEPARTMENT OF COMMERCE ENTERPRISE SERVICES

REQUEST FOR PROPOSAL –Furniture/Furnishings Maintenance and Repair Services

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REQUEST FOR PROPOSAL:

FURNITURE/FURNISHINGS MAINTENANCE AND

REPAIR SERVICES

FOR

BUREAU OF ECONOMIC ANALYSIS

(BEA)

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Table of Contents

1.0 General Instructions

2.0 Communications and Questions

3.0 Proposal Organization

3.1 Section 1 – Technical Proposal

3.2 Section 2 – Past Performance Proposal

3.3 Section 3 – Price Proposal

4.0 Evaluation Criteria

5.0 Contract Type

6.0 Period of Performance

7.0 Clauses Applicable to this Contract

8.0 Payment – Firm Fixed Price

9.0 Submittal of Invoices

10.0 List of Attachments

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1.0 General Instructions

This Request for Proposal (RFP) is issued pursuant to FAR Part 13.303 and 19.5 and will result in a single award Hybrid Labor Hour/ firm fixed price blank purchase agreement (BPA) for the Department of Commerce to procure furniture maintenance and repair services as detailed in the attached Performance Work Statement (PWS). Offers shall be submitted in electronic format to:

Contracting Officer: Rosalyne Snow rsnow@doc.gov

Proposals Due Date: 10:00 AM Eastern Time on Friday April 28, 2023.

Proposals are valid for 120 calendar days unless otherwise stipulated by the Offeror.

Submit Offers by email to the Contracting Officer listed above. Hard copies will not be accepted.

The NAICS for the Agreement is: 811420.

All future orders for products and services under this BPA will be processed by DOC through call orders.

In response to this request, the Offeror shall prepare a detailed proposal for meeting all stated requirements and comply with the following limitations and characteristics:

• Do not include marketing materials

• Margins (Top, Bottom, Right and Left) no smaller than 1" (headers and footers are allowed in the margins)

• Submission shall be provided in electronic format

• Arial size 11 font or Times New Roman 12 font shall be used

• Offers shall be submitted in a format readable by Microsoft (MS) Word 2007, MS Excel 2007, or in text searchable PDF format, as applicable.

• Proposals shall be limited the designated page count and be subdivided into sections as follows:

o Section 1 – Technical Proposal o Section 2 – Past Performance o Section 3 – Price

• The following pages are exempt from the page limitation:

o Cover page, Table of Contents and Section Dividers (as applicable)

2.0 Communications and Questions

Communications shall be conducted electronically by e-mail to the Contracting Officer identified in paragraph 1 above. Ensure the subject line of all e-mails includes the following:

• REQUEST FOR PROPOSAL –Furniture/Furnishings Maintenance and Repair Services mailto:amckeithan@doc.gov

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The due date for communications and questions concerning this solicitation is 10:00 AM Eastern Time on Monday, April 10, 2023. Questions received after the cut-off date will generally not be considered.

Any information given to one Offeror concerning this requirement will be furnished at the same time to other prospective Offeror(s), if that information is necessary in submitting offers, or if lack of it would be prejudicial to the other prospective Offeror(s).

3.0 Proposal Organization

Proposal materials shall be organized as follows:

• Section 1 – Technical Proposal

• Section 2 – Past Performance Proposal

• Section 3 – Price Proposal

All Sections are to be clearly separated from the other (i.e., page break, blank page divider, separate files, etc.). Each Offeror shall provide all price information only in the Price Proposal. The Technical Proposal shall not contain any price information.

3.1 Section 1 – Technical Proposal

This volume addresses the technical and non-priced aspects of the requirement. It shall indicate the firm’s capabilities and the means used to satisfy the requirements stated in the attached Statement of Work.

Page Limits: 15

The Offeror shall at a minimum include the following information:

• Technical:

• Offeror’s ability to meet the requirements detailed in Section 4 of the Performance Work Statement (PWS).

3.2 Section 2 – Past Performance Proposal

There is no page limit for the Past Performance Proposal.

• Past Performance: Offerors shall submit at least three (3) past performance references of contracts accomplished within the last three years that are of a similar scope and complexity.

The references shall include the following information:

• Contract number, award amount, date and contract type (FFP, T&M, etc.);

• Brief description of the work and relevance to this solicitation;

• Final contract amount to include a statement as to whether there was a contract under/overrun, as applicable;

• Customer Technical Point of Contact (name, email and phone number); and

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• Customer Contractual Point of Contact (name, email and phone number)

3.3 Section 3 – Price Proposal

There is no page limit for the Price Proposal.

• Price Proposal: The Offeror shall provide a price proposal that reflects their proposed solution to the Government’s requirements. Complete the Price Sheet attached by filling in the applicable fields for all products and services.

4.0 Evaluation Criteria

The Government intends to issue a single award Blanket Purchase Agreement (BPA) with fixed unit pricing for furniture maintenance and repair services resulting from this RFP.

The Offeror’s initial proposal shall include its most favorable terms. Accordingly, award of Agreements will be made to responsible and technically acceptable Offerors whose proposals, in conforming to this Request For Proposal, provide the greatest overall value to the Government, considering both price and non-price factors.

An award will be made on the basis of a best value trade-off. The Technical Factor is approximately equal to the Past Performance Factor and when the two are combined, they are approximately equal to the Price Factor.

Based upon the results of the integrated assessment of the technical, past performance and price, the Government may make an award to other than the lowest-priced offeror or the offeror with the highest technical rating if the source selection official determines that to do so would result in the best value to the Government.

The following factors will be used to evaluate proposals:

(1) Technical Factor:

Evaluated to determine the ability of the Offeror to satisfy BEA’s requirements set forth in this Request For Proposal and the Performance Work Statement (PWS), Paragraph 4. This factor will be based on the Offeror’s technical proposal. All information provided in the Offeror’s technical proposal is subject to evaluation under this factor in order for the Government to determine whether the Offeror understands the Government’s needs and is capable and experienced to provide satisfactory services.

(2) Past Performance Factor:

The Government will evaluate the relevant merits of the offeror's past performance based on its record with its current and former customers. The Government will review the following areas regarding past performance:

• Timeliness – Delivery or Performance

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• Responsiveness to problems and new/modified tasking

• Quality of products or services provided

• Cost control

• Compliance with past subcontracting plans/goals (if applicable)

Past Performance will be determined to be relevant if the performance involves work performed within the past three (3) years that is the same or similar in nature, size, and complexity to the services being procured under this solicitation.

The Government reserves the right to assess the past performance of proposed subcontractors.

The Government will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the offeror, the agency’s knowledge of contractor performance, other government agencies or commercial entities, or past performance databases.

If an offeror does not have a history of relevant past performance, or indications of unsatisfactory performance in general, the offeror will receive a neutral past performance rating. A neutral rating is an Acceptable rating.

(3) Price Factor:

Proposed prices will be evaluated but not scored. The price evaluation will determine whether the proposed prices are complete and reasonable in relation to the solicitation requirements and market rates.

5.0 Contract Type

This is a Hybrid Labor Hour/ firm fixed price Blanket Purchase Agreement (BPA). BPA Calls placed against this BPA will provide specific details for performance of that Call.

The BPA is established with an ordering period of 5-years or a ceiling of $500,000.00, whichever comes first.

6.0 Period of Performance

(a) The ordering period of performance of this BPA is for five years from the effective date of award.

(b) Call order period of performance will be specified in each order.

7.0 Clauses Applicable to this Solicitation

The following clauses from the Federal Acquisition Regulation (FAR) and Commerce Acquisition Regulation (CAR) are incorporated into this order.

INCORPORATED BY REFERENCE

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This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the CO will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/far/index.html

52.204-7 System for Award Management (Oct 2018) 52.204-13 System for Award Management Maintenance (Oct 2016) 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014) 52.212-4 Contract Terms and Conditions – Commercial Items (OCT 2018) 52.224-1 Privacy Act Notification (Apr 1984) 52.224-2 Privacy Act (Apr 1984) 52.227-14 Rights in Data – General (May 2014)

1352.201-70 Contracting Officer's Authority (APR 2010) 1352.209-73 Compliance with the Laws (APR 2010) 1352.209-74 Organizational Conflict of Interest (APR 2010) 1352.246-70 Place of Acceptance (APR 2010)

Clauses Incorporated in Full Text

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Jan 2019)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and

Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

(4) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(5) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77, 108- 78 (19 U.S.C. 3805 note)).

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(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

___ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

___ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

___ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub L. 111-5) (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009).

___ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109-282) (31 U.S.C. 6101 note).

___ (5) [Reserved]

___ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

___ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

___ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) (31 U.S.C. 6101 note).

___ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

___ (10) [Reserved]

___ (11) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C.

657a).

___ (ii) Alternate I (Nov 2011) of 52.219-3.

___ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer)(15 U.S.C. 657a).

___ (ii) Alternate I (Jan 2011) of 52.219-4.

___ (13) [Reserved]

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___ (14) (i) 52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644).

___ (ii) Alternate I (Nov 2011).

___ (iii) Alternate II (Nov 2011).

___ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

___ (ii) Alternate I (Oct 1995) of 52.219-7.

___ (iii) Alternate II (Mar 2004) of 52.219-7.

___ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

___ (17) (i) 52.219-9, Small Business Subcontracting Plan (Aug 2018) (15 U.S.C. 637 (d)(4)).

___ (ii) Alternate I (Nov 2016) of 52.219-9.

___ (iii) Alternate II (Nov 2016) of 52.219-9.

___ (iv) Alternate III (Nov 2016) of 52.219-9.

___ (v) Alternate IV (Aug 2018) of 52.219-9.

___ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

___ (19) 52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C. 637(a)(14)).

___ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C.

637(d)(4)(F)(i)).

___ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657f).

XX (22) 52.219-28, Post Award Small Business Program Representation (Jul 2013) (15 U.S.C.

632(a)(2)).

___ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).

___ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).

XX (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

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XX (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2018) (E.O.

13126).

XX (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

XX (28) (i) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

___ (ii) Alternate I (Feb 1999) of 52.222-26.

XX (29) (i) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

___ (ii) Alternate I (July 2014) of 52.222-35.

XX (30) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

___ (ii) Alternate I (July 2014) of 52.222-36.

___ (31) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

___ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

XX (33) (i) 52.222-50, Combating Trafficking in Persons (JAN 2019)

(22 U.S.C. chapter 78 and E.O. 13627).

___ (ii) Alternate I (Mar 2015) of 52.222-50, (22 U.S.C. chapter 78 and E.O. 13627).

XX (34) 52.222-54, Employment Eligibility Verification (Oct 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

___ (35) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

___ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

___ (36) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O.13693).

___ (37) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Jun 2016) (E.O. 13693).

___ (38) (i) 52.223-13, Acquisition of EPEAT® -Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514

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___ (ii) Alternate I (Oct 2015) of 52.223-13.

___ (39) (i) 52.223-14, Acquisition of EPEAT® -Registered Television (Jun 2014) (E.O.s 13423 and 13514).

___ (ii) Alternate I (Jun 2014) of 52.223-14.

___ (40) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C.

8259b).

___ (41) (i) 52.223-16, Acquisition of EPEAT® -Registered Personal Computer Products (Oct 2015) (E.O.s 13423 and 13514).

___ (ii) Alternate I (Jun 2014) of 52.223-16.

XX (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011) (E.O. 13513).

___ (43) 52.223-20, Aerosols (Jun 2016) (E.O. 13693).

___ (44) 52.223-21, Foams (Jun 2016) (E.O. 13696).

XX (45) (i) 52.224-3, Privacy Training (Jan 2017) (5 U.S.C. 552a).

___ (ii) Alternate I (Jan 2017) of 52.224-3.

___ (46) 52.225-1, Buy American--Supplies (May 2014) (41 U.S.C. chapter 83).

___ (47) (i) 52.225-3, Buy American--Free Trade Agreements--Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43).

___ (ii) Alternate I (May 2014) of 52.225-3.

___ (iii) Alternate II (May 2014) of 52.225-3.

___ (iv) Alternate III (May 2014) of 52.225-3.

___ (48) 52.225-5, Trade Agreements (Aug 2018) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

XX (49) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

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___ (50) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

___ (51) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

___ (52) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

___ (53) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C.

4505), 10 U.S.C. 2307(f)).

___ (54) 52.232-30, Installment Payments for Commercial Items (Jan 2017) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

XX (55) 52.232-33, Payment by Electronic Funds Transfer--System for Award Management (Oct 2018) (31 U.S.C. 3332).

___ (56) 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management (Jul 2013) (31 U.S.C. 3332).

___ (57) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332).

XX (58) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

___ (59) 52.242-5, Payments to Small Business Subcontractors (Jan 2017) (15 U.S.C. 637(d)(12)).

___ (60) (i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631).

___ (ii) Alternate I (Apr 2003) of 52.247-64.

___ (iii) Alternate II (Feb 2006) of 52.247-64.

(End of Clause)

52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor any time prior to the BPA expiration.

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52.217-9 -- Option to Extend the Term of the Contract (MAR 2000).

(a) The Government may extend the term of this contract by written notice to the Contractor any time prior to contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend any time prior to contract expiration. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months.

1352.201-72 -- Contracting Officer's Representative (COR) (APR 2010)

(a) TBD is hereby designated as the Contracting Officer's Representative (COR). The COR may be changed at any time by the Government without prior notice to the contractor by a unilateral modification to the contract. The COR is located at:

Department of Commerce Bureau of Economic Analysis 4600 Silver Hill Road Washington, DC 20233 Washington, DC 20230 Phone Number: TBD E-mail: TBD

(b) The responsibilities and limitations of the COR are as follows:

(1) The COR is responsible for the technical aspects of the contract and serves as technical liaison with the contractor. The COR is also responsible for the final inspection and acceptance of all deliverables and such other responsibilities as may be specified in the contract.

(2) The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes which affect the contract price, terms or conditions. Any contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the express written prior authorization of the Contracting Officer. The Contracting Officer may designate assistant or alternate COR(s) to act for the COR by naming such assistant/alternate(s) in writing and transmitting a copy of such designation to the contractor.

(End of Clause)

8.0 Payment – Firm Fixed Price

Payment of the prices delineated in this contract will be made after ITA’s inspection and acceptance of the deliverables and receipt of a proper invoice.

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9.0 Submittal of Invoices

Submit invoices and required supporting documents, electronically via e-mail to the following e-mail address:

• To be designated at the BPA Call level.

• Email a copy of the invoice to the invoicing office and the Contracting Officer’s Representative

(COR).

Invoices shall be prepared as follows:

(a) A separate invoice shall be submitted for each billing period under this BPA.

(b) Invoices shall be submitted within 10 days after delivery or performance of work, but not more frequently than monthly

(c) Include the invoice and supporting documents as an attached PDF document.

(d) Include in the e-mail subject line the following:

(i) Invoice #

(ii) BPA Number/BPA Call Number

(iii) Name of your Company/Organization

(iv) Attention: Contract Specialist

(v) Example: Invoice No. 1 of Contract No. SS1301-16-C-0001 ABC Corporation, Attention: Jimmy Dear

(e) Documentation shall include:

(i) Name and address of the Contractor.

(ii) Invoice number and invoice date

(iii) Contract number and title.

(iv) Period of work billed.

(v) Amount billed by CLIN under the contract

(vi) Hours expended per individual under the BPA Call (for Time and Material/Labor

Hour BPA Calls)

(vii) Total amount of billing and cumulative total billed for all work under the contract to date.

(viii) Name and address of the individual to whom payment should be sent.

(ix) Name, title, phone number, and mailing address of person to be contacted in the event of a defective invoice.

(x) Name of the Contracting Officer.

(f) If the invoice and supporting documents exceed 8 MB, the Contractor shall submit the invoice via the postal service to:

10.0 List of Attachments

1. Performance Work Statement (PWS)

2. Offeror Price Proposal Sheet