BEA Furniture - Performance Work Statement 033123.pdf

DEPARTMENT OF COMMERCE ENTERPRISE SERVICES

PERFORMANCE WORK STATEMENT

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PERFORMANCE WORK STATEMENT:

Furniture and Furnishing Maintenance and Repair Service

FOR

BUREAU OF ECONOMIC ANALYSIS

ADMINISTRATIVE SERVICES DIVISION

FACILITIES BRANCH

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1.0 Task Order Overview

This is a non-personal services task order. The Government will not exercise any supervision or control over the task order service providers performing the services herein. Such task order service providers shall be accountable solely to the Contractor, who, in turn, is responsible to the Government as defined in this Performance Work Statement (PWS). The Contractor shall perform to the standards in this task order.

2.0 Background

The Bureau of Economic Analysis (BEA) is one of the world's leading statistical agencies. It produces economic statistics that enable the government, economists, statisticians, and the public to understand the performance of the Nation's economy. BEA collects source data, conducts research and analysis, develops and implements methodologies, and disseminates statistics to the public. The Office of the Director leads and manages the agency and drives strategic planning to fulfill the mission.

BEA produces some of the most closely watched economic statistics that influence the decisions of government officials, businesspeople, and individuals. Statistics are provided from four (4) program areas within BEA: National Economic Accounts, International Economics, Regional Economics, and Industry Economic Accounts.

In addition, economic research and strategic planning/performance management are performed by staff in the Office of the Director and Office of the Chief Economist. The Communications Division handles communications related to the economic mission of the agency.

2.1 Objective

This procurement aims to provide upkeep, repair furniture and furnishings beyond the manufacturer warranty period(s), and help it last longer and deliver an attractive, like-new appearance over time.

The BEA requires the contractor to draft reports for all furniture and furnishings located at Suitland Federal Center, 4600 Silver Hill Road, Suitland, MD, for the following:

A. Furniture and Furnishings Condition Report details items worn, damaged, and need repair.

B. On-Demand Repair Procedures C. Maintenance and Repair plan for four (4) categories of offices/workstations

a. Executive Office

b. Private Office

c. Open Space/Cubicles

d. Conference Rooms

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3.0 Requirement

3.1 The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform this requirement.

3.2 The Contractor shall monitor performance following the approved Quality Control Plan (QCP). The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is how they will ensure that work complies with the requirements of the task order.

3.3 The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed. When hiring personnel, the Contractor shall consider the stability and continuity of the workforce are essential.

3.4 The site visit/inspection will be performed in two (2) days. A day is equal to approximately 8 hours. The vendor will prepare a draft plan for routine and on-demand furniture, furnishing, and space-related items maintenance and repairs.

A. Draft Furniture and Furnishings Condition Report will include the following:

a. Description of item

b. The number of items

c. Description of the condition of item

d. Description of “repair/maintenance” action recommended

e. Estimate cost in time and materials.

f. Duration/Response time

B. Draft On-Demand Repair Procedures. The draft procedures will indicate how BEA will communicate immediate repair needs. This will include describing a point of contact, means for communicating such as phone and e-mail, and a Repair form with such elements as date, time, location of the item, description of damage, number of damaged items, etc.

C. Draft Maintenance and Repair plan for four (4) categories of offices/workstations:

e. Executive Office

f. Private Office

g. Open Space/Cubicles

h. Conference Rooms

The plan will be a comprehensive approach for each category. The plan will detail the type of action (cleaning/restoration), location action that will be performed, frequency of inspection, frequency of action, the duration for performing the action, materials

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3.5 Deliverable Schedule

a. The site visit will be scheduled and conducted within two weeks from the award date.

b. Draft Maintenance and Repair plan will be due three weeks after the performance of the site visit.

c. Draft Furniture and Furnishings Condition Report will be due three weeks after the performance of the site visit.

d. Draft On-Demand Repair Procedures will be due three weeks after the performance of the site visit.

4.0 Place of Performance

Contractor support shall perform at the Administrative Services Division, Office of Workforce Services Suitland Federal Center, Suitland, MD. 20746. The Government will authorize no remote telework.

☐ Remote/telework may be authorized by the Task Manager (TM) on a case-by-case basis.

5.0 Period of Performance

The total period of performance with all options exercised is five years from the award date.

Base Period:

Option Period I:

Option Period II:

Option Period III:

Option Period IV:

6.0 Hours of Operation

Under this task order, the Contractor is responsible for conducting business, Monday thru Friday, during regular business hours except for Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings.

7.0 Government Furnished Resources

7.1 The Contractor shall safeguard all government equipment, information, and property provided for Contractor use. The Contractor shall not use Government Furnished Property or Equipment for any purposes other than official Government business as performed under this task order. At the close of each work period, government facilities, equipment, and materials shall be secured.

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7.2 If needed, the contractors working on Government sites will be provided standard business equipment, including all or some of the following: desk, chair, phone, computer, and access to office equipment such as printers, copiers, fax, etc.

8.0 Qualifications

The Contractor is responsible for and shall ensure staff are adequately trained and hold the appropriate credentials for performing services.

9.0 Identification of Contractor Employees

All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not apparent to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

10.0 Travel

Travel ☐ is ☒ is not required under this task order.

If required, the Contractor shall travel as approved by the designated TM or COR during this task order to attend meetings, conferences, or conduct other official business covered under this task order. Authorized travel is reimbursable following the contract. The Contractor shall ensure adequate funding is available for travel costs before incurring costs.

Local travel to meetings, conferences, or other official business covered under this task order is not reimbursable as a direct charge.

11.0 Conflicts of Interest

Contractor and subcontract personnel performing work under this task order may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the CO immediately whenever they become aware that such access or participation may result in any actual or potential OCI and may merit the submittal of a plan to the CO to avoid or mitigate any such OCI. This mitigation plan would be determined to be accepted solely at the discretion of the CO. If the CO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may employ other remedies as they deem necessary, including prohibiting the Contractor from participation in subsequently contracted requirements which may be affected by the OCI.

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12.0 Data Rights

The Government has unlimited rights to all documents/material produced under this task order. All documents and materials, including the source code of any software produced under this contract, shall be Government owned and the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the CO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

13.0 Applicable Publications (Current Editions)

☒ No publications are applicable for this task order.

☐ The following list of publications applies to this task order:

14.0 Reports and Deliverables

14.1 The Contractor shall attend progress meetings requested by the contracting activity or task order administration. The Contracting Officer, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the CO will apprise the Contractor of how the government views the Contractor's performance, and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

14.2 Monthly Progress Report

The Contractor shall prepare and submit a monthly progress report describing, at a minimum, the work performed during the month, the projected work over the next month, and any issues or barriers that need to be addressed.

The COR for this task order is: TBD

Furniture and Furnishing Maintenance and Repair Service