Solicitation Amendment FA301626R00280001 SF 30 (Issued).pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

J

2. AMENDMENT/MODIFICATION NUMBER

3. EFFECTIVE DATE

01 May 2026

4. REQUISITION/PURCHASE

REQUISITION NUMBER

5. PROJECT NUMBER (if applicable)

6. ISSUED BY CODE FA3016

FA3016 502 CONS CL

1655 SELFRIDGE AVE BLDG 5450, CP 210-671-3617

JBSA LACKLAND, TX 78236-5286

UNITED STATES

Francisco Ferrier, Email: francisco.ferrier.2@us.af.mil Telephone: 2106716083 Laura Herring, Email: laura.herring.2@us.af.mil Telephone: 210-671-1872

7. ADMINISTERED BY (if other than Item 6)

CODE

SCD: PAS:

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code)

CODE: FACILITY CODE:

9A. AMENDMENT OF SOLICITATION NUMBER

FA301626R0028

9B. DATED (SEE ITEM 11)

30 Apr 2026

10A. MODIFICATION OF CONTRACT/ORDER

NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; 1 or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (if required) See Section G - Contract Administration Data

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK

ONE

A.THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.)

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to incorporate site visit information and establish a revised deadline for the submission of questions or RFI (Request For Information) and submission of proposals. For complete details, refer to Section L (Instructions, Conditions, and Notices to Offerors or Respondents).

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Laura C. Herring

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

06 May 2026

Computer generated. Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA-FAR (48 CFR) 53.243

SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

Solicitation/Contract Form

The following modifications were made:

Information From To Response Due Date 18 May 2026 04 Jun 2026

Contract Clauses

Header Miscellaneous Text (Modified):

Supplemental Clauses Incorporated by Full Text

Ombudsman

1. An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

2. Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

3. If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mr. Juan Martinez, Deputy Director, AFICC/KT, 2035 First Street West, JBSA Randolph TX 78150-4304, telephone 210-652-1722, juan.martinez.2@us.af.mil.Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571)256-2431.

4. The ombudsman has no authority to render a decision that binds the agency.

5. Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

RFO Clauses Incorporated by Full Text

52.237-1 Site Visit. (Apr 1984)

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(End of provision)

Instructions, Conditions, & Notices to Offerors or Quoters

Header Miscellaneous Text (Modified):

FA301626R00280001

ADDENDA TO FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services.

1.0 General Instructions. The subject acquisition is being competed under RFO Part 12 Acquisition of Commercial Products and Commercial Services. This section provides general guidance for preparing proposals, as well as specific instructions on the format and content of the proposal. The Offeror's proposal must include all data and information requested and must be submitted in accordance with (IAW)these instructions. The Offeror shall be compliant with the requirements as stated in the solicitation. A proposal that is sufficiently documented to support technical capability and price in a complete, orderly, and specific detailed manner will enable the Government to perform a thorough and fair evaluation. Compliance with the instructions and solicitation is mandatory. Failure to comply may result in an unfavorable proposal evaluation and render the proposal ineligible for award.

2.0. Information Regarding Submission Requirements. Documents submitted in response to this solicitation must comply with requirements of the solicitation and Performance Work Statement (PWS). To be considered, the complete proposal must be submitted electronically and contain both Volume I and Volume II. The proposal must be received not later than the date and time established in Block 8 of the SF 1449. Late proposals will be processed in accordance with FAR 52.212-1 (c) "Late submissions, modifications, revisions, and withdrawals of offers."

To submit proposals, submit electronically via email to the following email addresses:

CS/Recipient: Francisco Ferrier Jr.

Email Address: francisco.ferrier.2@us.af.rnil

CO/Recipient: Laura C. Herring

Email Address: laura.herring.2@us.af.mil

Offerors should be aware of the potential that the Government experiences delays in email service to JBSA Lackland and take all necessary precautions. All proposals must be in English. FAX OR HARD COPY PROPOSALS SHALL NOT BE CONSIDERED.

3.0. Questions. Questions regarding this Solicitation must be presented in writing and directed to the Contracting Specialist: Francisco Ferrier Jr., email:

francisco.ferrier.2@us.af.mil and Contracting Officer: Laura C. Herring, email: laura.herring.2@us.af.mil questions must be submitted by 7 May 2026 at10:00 am CST.

Responses to questions will be posted on the beta.sam.gov, contracting opportunities website as received. Questions submitted after this date will not be considered.

4.0. Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

Proposal Preparation and Format Instructions. This section provides general guidance for preparing proposals in regard to the format and content of the proposal. Each volume shall be complete in itself. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein; all the requirements specified in this solicitation are mandatory. Offerors are representing that your firm will perform all the requirements specified in the solicitation by submitting your proposal.

Offerors are required to meet all solicitation requirements, including terms and conditions, and representations and certifications, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

4.1. Page Limitations. Page limitations shall be treated as maximums. Total page count will be based on the printed proposal submission (front and back equals one page).

If page limitations are exceeded, excess pages will not be read nor considered in the evaluation of the proposal. A page is defined as each face of an 8.5 x 11-inch sheet of paper containing information. All information except for document numbers, page number, etc., shall be provided in an image area with no less than one inch in margin.

The maximum number of pages for each volume are listed below. Price information shall be limited to Volume I. Excess pages will not be evaluated but will be retained in the file. See table below for specific number pages for each of the Volumes.

Volume I - Contracting & Pricing Proposal: No page limitation

Volume II - Technical Proposal Limit to no more than thirty (30) pages total

Pages Counted. Each page shall be counted except for the following:

FA301626R00280001

mailto:laura.herring.2@us.af.mil

(a) Cover pages (b) Table of Contents (c) List of Figures (d) Glossaries (e) Tabs (f) Dividers (g) Blank page

4.2. Text type should be Times New Roman or Arial, no smaller than 12-point with normal proportional spacing. Illustrations and tables shall be no smaller than Times New Romans or Arial 10 point. Text lines will be, at a minimum, single-spaced.

4.3. Tables, Charts, Graphs, and Figures. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume, and count as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics not for pages of text. For graphics, exhibits and figures, text shall be no smaller than Times New Roman or Arial 10-point font. Text within tables shall be no smaller than Times New Roman or Arial 10-point font.

4.4. Proposal Clarity. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation of the Offeror's capabilities and for substantiating the validity of stated claims. The Offeror's proposal shall not simply rephrase, reiterate, or restate the Government's own language, but rather shall provide convincing rationale describing how it intends to fulfill the requirement. Legibility, clarity, and coherence are very important. Provide as specifically as possible the actual methodology you would use for accomplishing and satisfying the requirements. The Offeror shall assume that the Government has no prior knowledge of its capabilities, facilities and experience, and will base the evaluation on the information presented in the Offeror's proposal.

4.5. Decimals in Pricing. The proposal's pricing per unit and extend prices shall consist of no more than two (2) decimal places.

5.0. Specific Proposal Instructions. To assure timely and equitable evaluation of the proposal, the Offeror must follow the instructions contained herein. The proposal must be complete, stand-alone, and respond directly to the requirements of this solicitation. All documents shall be submitted in an Adobe or Microsoft Office compatible file. The response shall consist of two (2) separate parts:

Volume I - Contracting & Pricing (one copy)

Volume II - Technical (one copy)

5.1. Volume I - Contracting & Pricing. The Offeror's proposal shall include a signed copy of the solicitation and signed copy of any issued amendments. Complete all contract clause fill-ins if applicable.

5 .1.1. Instructions. The CO has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the CO will review this determination and if, in the CO's opinion, adequate price competition exists, no additional cost information will be requested. However, if at any time during this competition the CO determines that adequate price competition no longer exists offerors maybe required to submit other than certified cost or pricing data to the extent necessary for the CO to determine the reasonableness of the price.

TAB 1: Solicitation.

A complete copy of the solicitation shall be submitted to include:

Schedule of Supplies/Services. The Offeror shall complete the Schedule of Supplies/Services of the RFP and submit within Volume I. A unit price shall be proposed and inserted for each Firm Fixed Price (FFP) Contract Line Item Number (CLIN) for each performance period and shall be rounded up to two (2) decimal places. The extended amount must equal the unit price multiplied by the number/quantity of units. The proposed prices shall be based on the Offeror's own approach and the Government's Performance Work Statement (PWS) requirements as set forth herein. Offerors who change the quantities stated in the solicitation will render the proposal ineligible for award. The offeror shall also complete Attachment 2 Itemized Price list for the buildings identified. The total cost of all the buildings shall then be used as the unit price and total amount of CLIN 0X01. The Offeror shall submit only pricing information that will be evaluated for award or become part of the resulting contract. Supply costs and associated General and Administrative (G&A) cost plus profit or fee, should be included in the unit price for each task listed in the Price List. Wages will be subject to Service Contract Labor Standards Wage Determination increases over the contract life. Each Offeror shall submit a contracting & pricing volume.

TAB 2: Financial Disclosure Release Statement.

Provide a release statement authorizing the Government to request information from current financial institutions or lenders must be submitted on official letterhead. In addition to this authorization, the offeror should include the financial institution or lender's address, and a point of contact including email and phone number to be contacted with the authorization.

A signed copy of the SF 1449 from an individual legally authorized to bind the offeror, and completed blocks 12, 17, and 30; in doing so, the Offeror accedes to the contract terms and conditions as written in the solicitation with attachments. In the event that any amendments (SF 30) to the solicitation are issued, a signed copy of each amendment should be placed before the solicitation in order starting with the most recent amendment issued. Complete all contract clause fill-ins if applicable. The "original" shall be clearly marked under separate cover.

Teaming Agreement. All Team Members shall have a signed Teaming Arrangement (TA) or Letter of lntent (LOI) and provide a copy in this tab. To be valid under this solicitation, a Teaming Arrangement (TA) or Letter of lntent (LOI) must commit the business entities to performance under this contract, should it be awarded to the Offeror.

(a) Any business entity without a TA or LOI with the Offeror is NOT considered as part of the "team" and will not be evaluated as such.

(b) Mentor-Protege (M-P) is a relationship and not a business entity. M-Ps require formal TAs or LOIs is to qualify for consideration as a Team Member.

(c) A Joint Venture (JV) will be considered a sole business entity. Signed JV documentation must be provided in Volume I, Contracting.

(d) The proposal shall present a complete, coherent presentation of the Team's ability as applicable.

5.2. Volume II - Technical Proposal. Each Offeror shall submit a technical volume with its proposal IAW the format below. Offerors are cautioned that the Government will only use data provided by each Offeror in this volume in the technical evaluation. By your proposal submission, you are representing that you will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

If Volume II cannot be submitted as one (1) complete document, the offeror shall include the words "Volume II" in the file name of each document that is part of Volume II.

The offeror shall ensure that the combined pages for all the documents/files submitted for Volume II meets the page limitation. The Government will read the documents in order of the Technical Factors listed below. The Government will not read or consider any pages or documents that go beyond the page limitation.

Tab 1: Technical Factors.

All the requirements specified in the solicitation are mandatory. The contractor shall address the proposed approach to meeting the minimum performance or capability requirements of each technical factor. The responses will be evaluated against FAR 52.212-2, Evaluation Factors. Marketing presentations are not wanted and will not be evaluated. Hard and compelling evidence of capabilities is required to receive credit for evaluation factors. Legibility, clarity, and coherence are very important. Offerors are strongly encouraged to provide as specifically as possible, the actual methodology to be used for accomplishing and satisfying the requirements.

(A) Technical Factor# 1 - Management Plan.

Standard: The Offeror shall submit a "management plan" that illustrates the corporate philosophy and management approach to demonstrate evidence of sound organization, appropriate manning and qualifications proposed, and performance management processes to successfully accomplish tasks delineated in the PWS. The plan should provide evidence of knowledge and capability of performing Exhaust Hood and Duct Cleaning services as defined in the solicitation. At a minimum, the plan should:

i. Demonstrate a business approach for planning, controlling, directing, and integrating resources in an efficient manner to fulfill the requirements identified in the PWS.

ii. Approach for structuring, staffing (to include a proposed manning mix of personnel), retaining personnel, and utilization of key personnel to plan, control, and direct the labor force to meet the requirements of the PWS.

The approach shall include an organizational chart with definition of roles and responsibilities of key operating personnel and staffing levels depicting various job classifications (including supervision).

iii. Provide mitigating strategies and processes designed to prevent and proactively identify and forecast potential risks that could have an adverse impact to schedule or performance.

iv. Identify phase-in activities (to include a timeline with rationale addressing the start and completion of staffing, training, and equipment/supplies acquisition) designed to provide seamless continuity of services without interruption or degradation of services by contract start date.

(B) Technical Factor# 2 - Quality Control Plan

Standard: The Offeror shall submit a "quality control plan" (QCP) with a complete written system for identifying and correcting deficiencies and degradation in the quality of services before the level of performance becomes unacceptable. At a minimum, the plan should specifically address contract requirements and location (s) listed and provide the following:

i. The plan shall address responsibilities for oversight of the QCP, functions associated with such oversight, and specify authority to coordinate with the COR and CO.

ii. Describe the methodology to monitor deficiencies/complaints in relation to the performance standards and describe the approach to inform employees of validated deficiencies/complaints, and a process to ensure that the deficiencies/complaints are corrected and eradicated.

iii. Include samples of inspection forms, records, reports, and any other internal quality control methods tailored to the specific building(s) being cleaned and serviced under the PWS.

C) Technical Factor# 3 -Certification

Standard: The Offeror shall provide proof of certification for all contracted employees who will be servicing the exhaust hood and duct cleaning. Certification can be done through International Kitchen Exhaust Cleaning Association's (IKECA's) "Certified Exhaust Cleaning Specialist" (CECS) certification, Phil Ackland Exhaust Cleaners Certification "Phil Ackland Company Qualification (P A/CQ)" and "Phil Ackland Crew Leader Certification (PAC)".

Addendum to 52.212-1(b) Period for acceptance of offers. The paragraph is tailored as follows: The Offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers.

Addendum to 52.212-1(d) Contract award. The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror's initial offer should contain the Offeror's best terms. However, the Government reserves the right to conduct discussions, if necessary, with all some or none of the offerors.

(End of Addenda)

Site visit information

Date & Time: May 12, 2026, at 1:00 PM CDT

Location: JBSA Fort Sam Houston, TX

Meeting Point: Walters Street Visitor Center, 892 Hood St, Fort Sam Houston, TX 78234.

Base access: For base access, meet Mr. Francisco Ferrier Jr.(francisco.ferrier.2@us.af.mil) at the Walters Street Visitor Center by 11:00 AM CDT for sponsorship.

Scope: The site visit will include buildings 1287 (Slagel Dining Facility), 1477 (Student Activity Center), 2745 (Rocco Dining Facility), and1704 (Child Care Facility).

Attendance: Not mandatory; however, attendance is strongly encouraged for all interested offerors.

Deadline to submit questions: May 18, 2026, at 12:00 PM CDT. Submit questions to Mr. Francisco Ferrier Jr. (francisco.ferrier.2@us.af.mil) and Ms. Laura C. Herring ( ).laura.herring.2@us.af.mil

FA301626R00280001

mailto:laura.herring.2@us.af.mil