Solicitation - 80GRC025Q0002 Finalv2.pdf

Rev.: 3/2025

National Aeronautics and Space Administration

John H. Glenn Research Center Lewis Field Cleveland, OH 44135-3191

August 18, 2025

TO: All Potential Offerors

SUBJECT: Brand Name or Equal Request for Quotation (RFQ), Solicitation No.

80GRC025Q0002, for GF Machining Solutions LLC AgieCharmilles FORM P 600 Die-Sinking Electrical Discharge Machine (EDM)

This notice is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in FAR Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

This notice is being issued as a Request for Quotation (RFQ) under solicitation number 80GRC025Q0002 for a GF Machining Solutions LLC AgieCharmilles FORM P 600 Die- Sinking Electrical Discharge Machine. This is a brand name or equal solicitation IAW FAR 11.104.

The provisions and clauses in the RFQ are those in effect through FAC 2025-05.

This is a total small business set-aside and the NAICS Code and Size Standard are 333517 and 500 employees, respectively. The offeror shall state in their offer their size status for this acquisition.

Delivery to Glenn Research Center (GRC) is required within 12 weeks after receipt of order.

Delivery shall be free on board (FOB) Destination.

Offers for the items described above are due by September 3, 2025 by 3:00 p.m. EST to John Christel at john.a.christel@nasa.gov and Shana Thompson at shana.d.thompson@nasa.gov and must include solicitation number, FOB destination to this Center, proposed delivery schedule, discount/payment terms, warranty duration (if applicable), taxpayer identification number (TIN), identification of any special commercial terms, and be signed by an authorized company representative. Offerors are encouraged to use the Standard Form 1449, Solicitation/Contract/Order for Commercial Products and Commercial Services form found at URL: https://www.gsa.gov/reference/forms/solicitationcontractorder-for-commercial-products-and-commercial-services.

The following clauses and provisions are incorporated; full text of the clauses and provisions may be accessed electronically at:

FAR - https://www.acquisition.gov/browse/index/far

NFS - https://www.hq.nasa.gov/office/procurement/regs/NFS.pdf

Offerors shall provide the information required by FAR 52.212-1, Instructions to Offerors- Commercial Products and Commercial Services, (SEP 2023) which is incorporated by reference.

FAR 52.212-2, Evaluation -- Commercial Products and Commercial Services (NOV 2021). The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The basis for award is lowest price technically acceptable (LPTA). LPTA means the best value is expected to result from selection of the technically acceptable quote with the lowest evaluated price. Pursuant to FAR 52.212-2, the criteria for evaluation are: (1) Technical Specifications and (2) Price. The lowest-priced quote will first be evaluated for technical acceptability in accordance with the minimum specifications identified and the earliest delivery date. If determined not technically acceptable, it will be removed from competition and the next lowest priced quote will be evaluated for technical acceptability. This will continue until the lowest-priced quote is determined technically acceptable. Once the lowest priced quote is determined technically acceptable, then a determination of responsibility will be completed. If found responsible, evaluations will be closed, and the award will be made.

All other contract requirements at included in the attached enclosure RFQ (80GRC025Q0002).

NASA Clause 1852.215-84, Ombudsman, is applicable. The Center Ombudsman for this acquisition can be found at: https://www.hq.nasa.gov/office/procurement/regs/Procurement- Ombuds-Comp-Advocate-Listing.pdf

This posting, in addition to any attached documents, will be available on www.sam.gov.

Potential offerors will be responsible for downloading their own copy of this combination synopsis/solicitation and amendments (if any).

Prospective offerors are encouraged to notify this office of their intent to submit an offer. All contractual and technical questions must be submitted electronically via email to John Christel at john.a.christel@nasa.gov and Shana Thompson at shana.d.thompson@nasa.gov not later than August 25, 2025, by 3:00 p.m. EST. Telephone questions will not be accepted.

Responses to this combined synopsis/solicitation must be received via email no later than September 3, 2025, by 3:00 p.m. EST.

The Government is not responsible for any failure attributable to the transmission or receipt of documents submitted using electronic means, including the missing of any established deadlines.

Failure to submit a complete electronic proposal by the due date and time specified for this RFQ shall result in the proposal being considered late and shall be handled in accordance with FAR 52.212-1 Instructions to Offerors - Commercial Products and Commercial Services (SEP 2023).

Per Procurement Class Deviation (PCD) 25-01:

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Agencies will not consider or use these representations. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

John Christel Contracting Officer

Enclosure:

RFQ (80GRC025Q0002)

80GRC025Q0002

Supplies or Services and Prices/Cost

Additional Information/Notes

Item Supplies/Service Dates Quantity Unit Unit Price Amount

GF Machining Solutions LLC AgieCharmilles FORM P 600 Die-Sinking Electrical Discharge Machine (EDM)

Product Service Code: 3410 Firm Fixed Price

Delivery Date

05 DEC

1.0 Each

NFS Clauses Incorporated by Full Text

1852.216-78 Firm Fixed Price. DEC 1988

The total firm fixed price of this contract is $ ______(Enter proposed FFP)

(End of clause)

Description/Specifications/Statement of Work

Statement of Work for GF Machining Solutions LLC AgieCharmilles FORM P 600 Die-Sinking Electrical Discharge Machine (EDM)

Brand Name or Equal

1.0 Scope - This purchase description details the requirements for furnishing, shipping, installing, assembling, and verification/calibration of a commercially available Die Sinker machine. A Die Sinker machine, also known as Sinker EDM, "Ram EDM," or cavity EDM, is a type of electrical discharge machining (EDM) used to create intricate shapes and cavities in workpieces by spark erosion. It will used to produce the systems and component parts in the manufacture of research hardware. Contractor shall provide all labor, tools, equipment, materials, parts, personal protective equipment (PPE), transportation and any other incidentals to travel to Glenn Research Center, Cleveland, OH (GRC). Offloading and placement of Roll will be provided by GRC personnel at the guidance of contractor technical personnel. This procurement is intended to replicate the current capabilities in the manufacturing division and increase efficiency.

2.0 Requirements and Specifications

2.1 Design - Die Sinker machine shall be one of the manufacturer's current production models; new and unused. The Roll's related components and accessories shall meet or exceed the minimum requirements for design, construction, functional capability, size and performance as specified herein. All parts subject to wear, breakage or distortion shall be readily accessible for adjustment, replacement and repair.

2.2 Measuring System - Either the U. S. Customary System of Units (US) or the International System of Units (SI) may be used in the design and manufacture of the Die Sinker machine. The Die Sinker machine shall be inch/metric switchable with automatic conversion by the system between the two systems of measurement.

2.3 Construction - All parts and materials used in the construction of the Die Sinker machine shall be new.

The quality of construction shall be provided to meet the strength, rigidity and wear resistance characteristics necessary to meet the standards for accuracy, performance and safety specified herein. All parts and mechanisms requiring adjustment, replacement or servicing shall be readily accessible. The Die Sinker machine shall be complete so that when installed and connected to the proper utilities it shall be ready for use. The construction of the Die Sinker machine shall be free from any defects; primarily, but not only, those which would affect the operation of the Die Sinker machine. All components of the machine tool are cast iron with the identical thermal expansion characteristics. The dynamic rigidity and thermal stability of cast iron components assures predictable and repeatable results.

2.4 Maintenance - Test procedures and instructions shall be provided for identification, location and repair of mechanical, electrical and electronic failures. Parts lists/drawings, circuit diagrams and electrical/electronic schematic shall be provided for both preventative and remedial maintenance.

2.5 Safety Measures - The drive system shall include safety features to ensure the protection of both the machine operators and the equipment. These features shall include emergency stop mechanisms and safety interlocks.

2.6 Lubrication - the Die Sinker machine shall have an automatic lubrication system (ALS) lubricates continuously while the machine is working. ALS shall lubricate all rotating and bearings surfaces consistent with standard industry practices. The ALS shall provide the proper amount of lubrication to maintain proper machine function.

2.7 Internet Protocol Version 6 (IPv6) The Die Sinker machine Network access shall be Internet Protocol Version 6 (IPv6) compliant as requirements for acquiring information technology (IT) products and services contained in Federal Acquisition Regulation (FAR) 11.002.

2.8 Safety and Health - Covers, guards or other safety devices will be provided for all parts of the Roll that present potential safety hazards. Safety devices shall not interfere with the operation of the Die Sinker machine .

The safety devices will prevent unintentional contact with the guarded part(s) and will be removable to facilitate inspection, maintenance and replacement of the part(s). All parts, components, mechanisms and assemblies furnished with the Die Sinker machine shall comply with applicable requirements of OSHA. Additional safety and health requirements will be as specified herein.

2.9 Asbestos Restriction - Asbestos and materials containing asbestos will not be used on or in the Die Sinker machine and are strictly forbidden.

2.10 Lead Restriction - Lead and lead-based compounds including lead-based paints are strictly forbidden.

2.11 Ozone Depleting Substances - All class 1 ozone depleting substances (ODSs) are strictly forbidden

2.12 Environmental Protection - Under the operating, service, transportation and storage conditions described herein, the Die Sinker machine will not emit materials or radiation hazardous to the operator or ecological system as prohibited by Federal, State or Local statutes in effect at the time of installation.

3.0. Component--The EDM die sinker machine is composed of:

3.1. Engine Bed and Column: Shall be of high rigidity and be able to withstand the inertial force of the spindle load and the sudden acceleration of the moving parts, but also reduce the deformation caused by temperature changes.

3.2. : Shall have guidance of the MACHINING HEAD-Spindle Head and Servo Feed Mechanism machining spindle in preloaded 8-surface slides with ball bearings able to holds and controls the electrode movement and providing the servo feed mechanism for precise control Z axes. Shall have Servo-Control of the X, Y and Z axes positioning means of an AC motor driven ballscrew with a 0.196 inches (5 mm) pitch. The servo feed mechanism, the guiding and anti-torsion mechanism, and all auxiliary mechanism shall be of construction that allows control the discharge gap between the workpiece and the tool electrode. Shall have a 3R Macro with a 6 position Linear Tool Changer and a 3R Macro Turbo Chuck Compatible with pneumatic electrode holder.

Pneumatic electrode holder "Gripping/Releasing" shall be able to operate manually and programable. Shall have a maximum weight of electrodes is 105 lbs., and the permissible machining current is 75 amperes. Long travel machining head with protection against dust and dielectric vapor. Spindle nose capable of accommodating the C-axis without loss of chuck-to-table clearance. Shall allow flushing through the chucks.

3.3. C-Axis: Shall have programmable Z-axis working head, with a direct drive travel and a rotation speed range 0.1 to 120 rev. per minute, measuring resolution of 0.0001 degrees of accuracy in positioning or better.

Shall at least have selectable electrode rotation from 1 - 99 rpm. Have a maximum machining current 130 amps in rotation or static conditions. Shall have a maximum electoral weight capacity up to 110 lbs.

3.4. Fire Suppression System: Shall comply with NFPA 12 standards. Shall have a cylinder mounted pressure gauge indicates system readiness. Shall use nonpolluting, non-toxic CO2 clean agent. Shall have a automatically pressure switch that shuts down machine upon system activation. Shall be made of material that will rupture when exposed to temperatures over 212 F (100 C) and react quickly. Shall have linear detector pressurized sensing heat along its entire length system. Shall independently of machine power condition. Shall have smoke extraction system through the ram column allowing for suction system to remove the smoke.

3.5. MACHINE TABLE -DROP TANK: Worktable platform shall be able to securely holds the workpiece during the machining process, allowing for movement along multiple axes (typically X, Y, and Z, C axes for more complex operations). The worktable is insulated from the electrical currents. Shall be of sufficient size to holds all the dielectric fluid for normal operation. The tank shall have a three-sided drop tank construction that it does not leak during normal operation. Shall be able hold the worktable, workpiece, electrode, and fluid, and it facilitates the flow of the dielectric fluid to remove debris. The drop tank dielectric level shall be programmable as well as the drop tank position. Shall have manual safety guard that can moved up or down to protect the operator during machining. Shall have a system that stops the machine if the level of the dielectric falls below the pre-set level or if there is an excessive rise in the temperature of the dielectric. The worktable shall have five "T" slots for workpiece or fixture clamping.

3.6. Working Fluid and Working Fluid Circulating Filter System: Shall remove debris and maintain cleanliness, ensuring efficient and accurate machining. Shall be of sufficient flow that during the machining process, it cools and dissipates the surface of the electrode and the workpiece to ensure the heat balance of the discharge gap; wash away the waste generated during the discharge machining in time to maintain a clean and constant gap between the tool electrode and the workpiece. Shall a capacity of at least of 180 gallons. Shall have a closed loop heat exchanger with temperature monitoring allows connection to separate cooling system to maintain dielectric temperature.

3.7. Control Panel: Shall allow interface the operator to set machining parameters, monitor the process, and control the machine's operations. Shall attached to the machine frame the console can swivel, rotate around a pivot point and can also be adjusted in the Z direction. Shall have a remote control pendent with the axes speed adjustment by buttons. Shall have a Touch Screen Remote Control Handbox with LCD that includes a large number of useful functions buttons.

4.0. Electrical Equipment -

4.1. Transformer: Shall have a high efficiency 80 Amp generator 12 Kva - 3 phase - 400V secondary dry- Buck/Boost dry-type isolation transformer. Shall provide sufficient power supply to convert the power frequency alternating current into the energy needed to supply the spark discharge gap to erode metal. Pulsed power supply has a great influence on technical and economic indicators such as EDM productivity, surface quality, processing speed, processing stability and tool electrode wear.

4.2. High Efficiency Generator Shall a have a high efficiency 80-amp generator

5.0 Nameplate - A corrosion resistant nameplate identifying the Die Sinker machine shall be securely attached to the Frame. The nameplate should contain the information listed below. The captions may be shortened or abbreviated, provided the entry for each is clear to its identity:

Manufacturer's Name

Manufacturer's Model Designation

Manufacturer's Serial Number

Power Input (volts, total full load amps, phase, frequency)

Date of Manufacture

6.0 Responsibility for Inspection- Unless otherwise directed by the contracting officer, the contractor is responsible for performance of all inspection requirements herein. Except as otherwise directed by the contracting officer, the contractor may use their own or any other facilities suitable for the performance of inspection requirements specified herein, unless overruled by the Government. The Government reserves the right to perform any of the inspections set forth in the specification when such inspections are deemed necessary to ensure supplies and services conform to prescribed requirements.

6.1 Quality Conformance Inspection - Quality conformance inspection shall be applied to each item prior to being offered for acceptance under the contract. Preliminary quality conformance inspection prior to shipment will be conducted at the facility chosen by the contractor. Final quality conformance inspection shall be conducted at the Government installation site, after installation, standard checkouts and calibration have been completed and will consist of the examination in 6.2. and the tests in 6.3. under supervision of Government representatives appointed by the contract administrator. Failure of any item to pass any examination or test shall be cause for rejection. The Die Sinker machine and all equipment associated with this purchase will remain the property of the contractor until all items of this quality conformance inspection have been passed and accepted by all government representatives.

6.2. Examination - The Die Sinker machine and all associated equipment shall be examined for compliance with design, construction, materials, components, electrical equipment, and workmanship requirements specified herein.

6.3. Tests - The contractor shall demonstrate that the Die Sinker machine performs as required herein using accepted industry standards for testing and calibration, provided these tests demonstrate all performance requirements stated in this purchase description. Failure of any test to demonstrate that the Die Sinker machine and related equipment meet the minimum requirements as specified herein, will be cause for rejection.

7.0 Warranty - All components of this purchase will come with at minimum a 1-year warranty on hardware, software, and computer operating system. This warranty will not be required to include normal wear on wear items or collision damage. The warranty period will begin once installation, inspection, all testing and government acceptance has been approved by the contract monitor and representatives of the government.

8.0 Software Support- Vendor will supply all software updates and/or patches free of charge for 1 year after acceptance. This software support will include 1 year of telephone support associated with all functions of the operation of the Sinker.

9.0 Shipping- The contractor shall include all costs associated with shipping or transport of all items associated with this purchase description to the final destination of Glenn Research Center, Cleveland, OH (GRC). Upon delivery, GRC personnel will offload the equipment to a staging area until representatives of the contractor can be on site for final installation. Any special accommodations will be noted by the vendor prior to receipt of equipment. Staging of equipment will not exceed 14 calendar days upon receipt of equipment, unless negotiated and agreed upon by the vendor and contracting officer if changes from the original contract are deemed necessary.

10.0 Delivery: 8-12 weeks after award of order.

11.0 Specifications

At least Axis of Travel (X, Y, Z): 23.5x15.5x17.625 in Minimum Table Size (X, Y): 29.375 x 23.5 in not to exceed Traversing Speed (X, Y) Selectable: 19.5 ft/min

Traversing Speed (Z) 32.8 ft/min

Display Resolution for each axis at least: 0.000002 in

Permissible Workpiece Weight: 3,500 lbs

Internal Tank Dimensions (W x D x H): 47.0 x 31.5 x 18.25 in Programmable Tank Level: 0 - 15.5 in

At Least Distance Table to Quill min/max: 5.94 - 23.62in C-axis accuracy:

At least C-axis rotation speed 0 - 99 rpm

Max. Current Load for Accura C-Axis Static 100 amps/rotating 75 amps At Least Maximum Flushing Pressure C-axis 1.6 bar

Max Permissible Electrode Weight with/without chuck: 115/225 lbs

Max. Allowable Tool Weight for Tool-changer: 10.5 lbs per tool change position At least 184 gallons Dielectric Capacity

Heat Exchanger

At Least 5 dielectric paper cartridges filters Generator: ISPG (Digital)

IQ Technology iGAP Technology

Peak Amperage At Least: 75 amps Surface Integrity: No white layer Control: New AC FORM HMI Operating System: Windows

Eco Watt Settings

CNC Control Processors: Celeron 2.2 GHz Keyboard 101 Standard

Display: 15-inch LCD Touch screen USB 1

Mouse 1

Requirements

Brand name or equal purchase of 1 GF Machining Solutions LLC AgieCharmilles FORM P 600 Die- Sinking Electrical Discharge Machine (EDM).

Packaging and Marking

Section is intentionally left blank

Inspection and Acceptance

FAR Clauses Incorporated by Reference

Number Title Effective Date 52.246-2 Inspection of Supplies-Fixed-Price. Aug 1996 52.246-16 Responsibility for Supplies. Apr 1984

GRC Clauses Incorporated by Full Text

GRC 52.246-92 Inspection and Acceptance Jan 1987

Final inspection and acceptance of all work performed under this contract, including all deliverable items will be performed at destination.

Deliveries or Performance

Contractor Destination

Delivery Schedule

Delivery Date

05 DEC 2025

FoB Details

Contractor Destination

FAR Clauses Incorporated by Reference

Number Title Effective Date 52.242-15 Stop-Work Order. Aug 1989 52.247-34 F.o.b. Destination. Jan 1991

Contract Administration Data

NFS Clauses Incorporated by Full Text

1852.232-80 Submission of Vouchers/Invoices for Payment. APR 2018

(a) The designated payment office is the NASA Shared Services Center (NSSC) located at FMD Accounts Payable, Bldg. 1111, Jerry Hlass Road, Stennis Space Center, MS 39529.

(b) Except for classified vouchers, the Contractor shall submit all vouchers and invoices using the steps described at NSSC's Vendor Payment information Web site at: .https://www.nssc.nasa.gov/vendorpayment Please contact the NSSC Customer Contact Center at 1–877–NSSC123 (1–877–677–2123) with any additional questions or comments.

(c) Payment requests.

(1) The payment periods are stipulated in the payment clause(s) contained in this contract.

(2) Vouchers submitted under cost type contracts and invoices submitted under fixed-price contracts shall include the items delineated in FAR 32.905(b) supported by relevant back-up documentation. Back-up documentation shall include at a minimum, the following information:

(i) Vouchers.

(A) Breakdown of billed labor costs and associated contractor generated supporting documentation for billed direct labor costs to include rates used and number of hours incurred.

(B) Breakdown of billed other direct costs (ODCs) and associated contractor generated supporting documentation for billed ODCs.

(C) Indirect rate(s) used to calculate the amount of billed indirect expenses.

(D) Progress reports, as required.

(ii) Invoices.

(A) Description of goods and services delivered as part of the contract's terms and conditions, including the dates of delivery/performance.

(B) Progress reports, as required.

(C) Date goods and services were performed.

(iii) Fee vouchers.

(A) Listing of all provisionally-billed fee by period or date earned since contract award.

(B) A reconciliation of all billed and earned fee.

(C) A clear explanation of the fee calculations.

(d) The Contractor may submit a non-electronic voucher/invoice using the Non-electronic payment requests.

steps for non-electronic payment requests described at when any of ,https://www.nssc.nasa.gov/vendorpayment the following conditions are met:

(1) The Contracting Officer administering the contract for payment has determined, in writing, that electronic submission would be unduly burdensome to the Contractor.

(2) The contract includes provisions allowing the contractor to submit vouchers or invoices using the steps for non-electronic payment. In such instances the Contractor agrees to submit non-electronic payment requests using the method or methods specified in Section G of the contract.

(e) Improper vouchers/invoices. The NSSC Payment Office will notify the contractor of any apparent error, defect, or impropriety in a voucher/invoice within seven calendar days of receipt by the NSSC Payment Office.

Inquiries regarding requests for payment should be directed to the NSSC as specified in of this paragraph (b) section.

(f) In addition to the requirements of this clause, the Contractor shall meet the Other payment clauses.

requirements of the appropriate payment clauses in this contract when submitting payment requests.

(g) In the event that amounts are withheld from payment in accordance with provisions of this contract, a separate payment request for the amount withheld will be required before payment for that amount may be made.

(End of clause)

GRC Clauses Incorporated by Full Text

GRC 1852.245-74 GRC Modification (04/11) to 1852.245–74 Identification and Marking of Government Equipment. Apr

(a) The Contractor shall identify all equipment to be delivered to the Government using NASA Technical Handbook (NASA–HDBK) 6003, Application of Data Matrix Identification Symbols to Aerospace Parts Using Direct Part Marking Methods/Techniques, and NASA Standard (NASA–STD) 6002, Applying Data Matrix Identification Symbols on Aerospace Parts or through the use of commercial marking techniques that:

(1) are sufficiently durable to remain intact through the typical lifespan of the property: and,

(2) contain the data and data format required by the standards. This requirement includes deliverable equipment listed in the schedule and other equipment when no longer required for contract performance and NASA directs physical transfer to NASA or a third party. The Contractor shall identify property in both machine and human readable form unless the use of a machine readable-only format is approved by the NASA Industrial Property Officer.

(b) Equipment shall be marked in a location that will be human readable, without disassembly or movement of the equipment, when the items are placed in service unless such placement would have a deleterious effect on safety or on the item’s operation.

(c) Concurrent with equipment delivery or transfer, the Contractor shall provide the following data in an electronic spreadsheet format:

(1) Item Description.

(2) Unique Identification Number (License Tag).

(3) Unit Price.

(4) An explanation of the data used to make the unique identification number.

(d) For equipment no longer needed for contract performance and physically transferred under paragraph (a) of this clause, the following additional data is required:

(1) Date originally placed in service.

(2) Item condition.

(e) The data required in paragraphs (c) and (d) of this clause shall be delivered to the NASA center receiving activity listed below: GRC

(f) The contractor shall include the substance of this clause, including this paragraph (f), in all subcontracts that require delivery of equipment.

Special Contract Requirements

Additional Regulation or Supplement Clauses Incorporated by Reference

Number Title Effective Date 1852.223-75 Alt I Alternate I. FEB 2006 1852.223-70 Safety and Health Measures and Mishap Reporting. DEC 2015 1852.223-72 Safety and Health (Short Form). JUL 2015 1852.223-75 Major Breach of Safety or Security. FEB 2002 1852.242-72 Denied Access to NASA Facilities. OCT 2015

NFS Clauses Incorporated by Full Text

1852.225-70 Export Licenses. FEB 2000

(a) The Contractor shall comply with all U.S. export control laws and regulations, including the International Traffic in Arms Regulations (ITAR), 22 CFR parts 120–130, and the Export Administration Regulations (EAR), 15 CFR parts 730–799, in the performance of this contract. In the absence of available license exemptions /exceptions, the Contractor shall be responsible for obtaining the appropriate licenses or other approvals, if required, for exports of hardware, technical data, and software, or for the provision of technical assistance.

(b) The Contractor shall be responsible for obtaining export licenses, if required, before utilizing foreign persons in the performance of this contract, including instances where the work is to be performed on-site at

, where the foreign person will have access to export-controlled technical data or Glenn Research Center software.

(c) The Contractor shall be responsible for all regulatory record keeping requirements associated with the use of licenses and license exemptions/exceptions.

(d) The Contractor shall be responsible for ensuring that the provisions of this clause apply to its subcontractors.

Contract Clauses

52.212-1 Instructions to Offerors--Commercial Products and Commercial Services (SEP 2023) IBR

FAR Clauses Incorporated by Reference

Number Title Effective Date 52.202-1 Definitions. Jun 2020 52.203-6 Alt I Restrictions on Subcontractor Sales to the Government. Alternate I Nov 2021 52.203-6 Restrictions on Subcontractor Sales to the Government. Jun 2020 52.203-13 Contractor Code of Business Ethics and Conduct. Nov 2021 52.204-13 System for Award Management Maintenance. Oct 2018 52.204-18 Commercial and Government Entity Code Maintenance. Aug 2020 52.204-19 Incorporation by Reference of Representations and Certifications. Dec 2014

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities.

Dec 2023

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Nov 2021

52.204-27 Prohibition on a ByteDance Covered Application. Jun 2023 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations. Nov 2015 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services. Nov 2023 52.219-6 Notice of Total Small Business Set-Aside. Nov 2020 52.219-8 Utilization of Small Business Concerns. Jan 2025 52.222-19 Child Labor-Cooperation with Authorities and Remedies. Jan 2025 52.222-35 Equal Opportunity for Veterans. Jun 2020 52.222-36 Equal Opportunity for Workers with Disabilities. Jun 2020 52.222-37 Employment Reports on Veterans. Jun 2020 52.222-40 Notification of Employee Rights Under the National Labor Relations Act. Dec 2010 52.222-50 Combating Trafficking in Persons. Nov 2021 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving. Jun 2020 52.225-13 Restrictions on Certain Foreign Purchases. Feb 2021 52.225-26 Contractors Performing Private Security Functions Outside the United States. Oct 2016 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. MAY 2024 52.227-14 Rights in Data-General. May 2014 52.232-1 Payments. Apr 1984 52.232-39 Unenforceability of Unauthorized Obligations. Jun 2013 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. Mar 2023 52.233-3 Protest after Award. Aug 1996 52.233-4 Applicable Law for Breach of Contract Claim. Oct 2004

52.240-1 Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities.

Nov 2024

52.243-1 Changes-Fixed-Price. Aug 1987

Additional Regulation or Supplement Clauses Incorporated by Reference

Number Title Effective Date 1852.203-71 Requirement to Inform Employees of Whistleblower Rights. JUL 2023 1852.215-84 Ombudsman. NOV 2023 1852.237-72 Access to Sensitive Information. JUN 2005 1852.237-73 Release of Sensitive Information. JUN 2005 1852.246-74 Contractor Counterfeit Electronic Part Detection and Avoidance. OCT 2023

FAR Clauses Incorporated by Full Text

52.212-2 Evaluation—Commercial Products and Commercial Services. Nov 2021

The Government will award a contract resulting from this solicitation to the responsible offeror whose (a) offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Lowest Price Technically Acceptable (LPTA)

Technical and past performance, when combined, are N/A (LPTA)

. The Government will evaluate offers for award purposes by adding the total price for all (b) Options options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful (c) offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-3 (DEV) Offeror Representations and Certifications—Commercial Products and Commercial Services. Feb 2025

(DEVIATION)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision—

Covered telecommunications equipment or services has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395 (c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Reasonable inquiry has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business (SDVOSB) concern means a small business concern—

(1)(i) Not less than 51 percent of which is owned and controlled by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran; or

(2) A small business concern eligible under the SDVOSB Program in accordance with 13 CFR part 128 (see subpart 19.14).

(3) Service-disabled veteran, as used in this definition, means a veteran as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16), and who is registered in the Beneficiary Identification and Records Locator Subsystem, or successor system that is maintained by the Department of Veterans Affairs' Veterans Benefits Administration, as a service-disabled veteran.

Service-disabled veteran-owned small business (SDVOSB) concern eligible under the SDVOSB Program means an SDVOSB concern that—

(1) Effective January 1, 2024, is designated in the System for Award Management (SAM) as certified by the Small Business Administration (SBA) in accordance with 13 CFR 128.300; or

(2) Has represented that it is an SDVOSB concern in SAM and submitted a complete application for certification to SBA on or before December 31, 2023.

Service-disabled veteran-owned small business (SDVOSB) Program means a program that authorizes contracting officers to limit competition, including award on a sole-source basis, to SDVOSB concerns eligible under the SDVOSB Program.

Small business concern—(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and size standards in this solicitation.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others.

In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

Small disadvantaged business concern, consistent with 13 CFR 124.1001, means a small business concern under the size standard applicable to the acquisition, that—

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by—

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding the threshold at 13 CFR 124.104(c)(2) after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

Subsidiary means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

Successor means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term “successor” does not include new offices/divisions of the same company or a company that only changes its name. The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

Veteran-owned small business concern means a small business concern—

(1) Not less than 51 percent of which is owned and controlled by one or more veterans (as defined at 38 U.S.

C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

Women-owned business concern means a concern which is at least 51 percent owned by one or more women;

or in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women;

and whose management and daily business operations are controlled by one or more women.

Women-owned small business concern means a small business concern—

(1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127), means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300.

(b)(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ____.

[Offeror to identify the applicable paragraphs at (c) through (v) of this provision that the offeror has completed for the purposes of this solicitation only, if any.

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]

(c) Offerors must complete the following representations when the resulting contract is for supplies to be delivered or services to be performed in the United States or its outlying areas, or when the contracting officer has applied part 19 in accordance with 19.000(b)(1)(ii). Check all that apply.

(1) Small business concern. The offeror represents as part of its offer that—

(i) It _ is, _ is not a small business concern; or

(ii) It _ is, _ is not a small business joint venture that complies with the requirements of 13 CFR 121.103(h) and 13 CFR 125.8(a) and (b). [The offeror shall enter the name and unique entity identifier of each party to the joint venture: __.]

(2) Veteran-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents as part of its offer that it _ is, _ is not a veteran-owned small business concern.

(3) SDVOSB concern. [Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(2) of this provision.] The offeror represents that it _ is, _ is not an SDVOSB concern.

(4) SDVOSB concern joint venture eligible under the SDVOSB Program. The offeror represents that it _ is, _ is not an SDVOSB joint venture eligible under the SDVOSB Program that complies with the requirements of 13 CFR 128.402. [Complete only if the offeror represented itself as an SDVOSB concern in paragraph (c)(3) of this provision.] [The offeror shall enter the name and unique entity identifier of each party to the joint venture:__.]

(5) Small disadvantaged business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it _ is, _ is not a small disadvantaged business concern as defined in 13 CFR 124.1001.

(6) Women-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it _ is, _ is not a women-owned small business concern.

(7) WOSB joint venture eligible under the WOSB Program. The offeror represents that it _ is, _ is not a joint venture that complies with the requirements of 13 CFR 127.506(a) through (c). [The offeror shall enter the name and unique entity identifier of each party to the joint venture:__.]

(8) Economically disadvantaged women-owned small business (EDWOSB) joint venture. The offeror represents that it _ is, _ is not a joint venture that complies with the requirements of 13 CFR 127.506(a) through (c). [The offeror shall enter the name and unique entity identifier of each party to the joint venture:__.]

Note to paragraphs (c)(9) and (10):

Complete paragraphs (c)(9) and (10) only if this solicitation is expected to exceed the simplified acquisition threshold.

(9) Women-owned business concern (other than small business concern). [Complete only if the offeror is a women-owned business concern and did not represent itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it _ is, a women-owned business concern.

(10) Tie bid priority for labor surplus area concerns.