Solicitation 75N99024R00017.pdf

STREAMLINED SOLICITATION FOR COMMERCIAL ITEMS

COMPETITIVE

COMBINED SYNOPSIS / SOLICITATION

Title: Maintenance and Repair Services for Washers, Sterilizers, Bedding Dispensers, and Automatic Doors on the NIEHS campus in Research Triangle Park, North Carolina

(i) This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation number is 75N99024R00017 and the solicitation is issued as a

Request for Proposals (RFP).

This acquisition is for a commercial item or service and is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 12 – Acquisition of Commercial Products and Commercial Services and FAR Part 13 – Simplified Acquisition Procedures and is expected to exceed the simplified acquisition threshold.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2024-02, with effective date 01/22/2024.

(iv) The associated NAICS code 811210 – Electronic and Precision Equipment and Repair and Maintenance. The small business size standard is $34 million. This acquisition is 100% set aside for small business.

(v) Description of Services: This requirement is for Maintenance and Repair Services for Washers, Sterilizers, Bedding Dispensers, and Automatic Doors on the NIEHS campus in Research Triangle Park, North Carolina. See Attachment A – Performance Work Statement.

(vi) The Government anticipates award of a firm fixed-price contract for the following period of performance:

Base Period: 4/1/2024 – 3/31/2025

Option Year 1: 4/1/2025 – 3/31/2026 Option Year 2: 4/1/2026 – 3/31/2027 Option Year 3: 4/1/2027 – 3/31/2028 Option Year 4: 4/1/2028 – 3/31/2029

(vii) The provision at 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (Sep 2023), applies to this acquisition. Please read it carefully to ensure your proposal meets the submittal requirements.

(viii) The provision at FAR clause 52.212-2, Evaluation – Commercial Products and Commercial Services (Nov 2021), applies to this acquisition. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Technical capability and relevant experience/past performance, when combined, are significantly more important than price.

The following factors shall be used to evaluate offers:

(i) Technical – the Government will evaluate the offeror’s capabilities and approach to meeting the requirements of the Performance Work Statement (Attachment A).

(ii) Price – the Government will evaluate the prices offered and determine if the total price is fair and reasonable.

(iii) Relevant Experience/Past Performance – the Government will evaluate how past experience demonstrates Offeror’s relevant competencies and provides confidence for successful performance.

The Government may consider CPARS data or other performance data as available.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(ix) The provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998), applies to this acquisition. This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at these addresses:

https://www.acquisition.gov/browse/index/far https://www.hhs.gov/grants/contracts/contract-policies regulations/hhsar/index.html

(End of provision)

The following provisions apply to this acquisition and are incorporated by reference:

• FAR 52.204-7, System for Award Management (Oct 2018)

• FAR 52.204-16, Commercial and Government Entity Code Reporting (Aug

2020)

• HHSAR, Electronic and Information Technology Accessibility Notice (Dec

2015)

The clause at FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998), applies to this acquisition. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses:

https://www.acquisition.gov/browse/index/far https://www.hhs.gov/grants/contracts/contract-policies-regulations/hhsar/index.html

(End of clause)

The following clauses apply to this acquisition and are incorporated by reference:

• FAR 52.204-13, System for Award Management Maintenance (Oct 2018)

• FAR 52.204-18, Commercial and Government Entity Code Maintenance (Aug

2020)

• FAR 52.217-9, Option to Extend Services (Nov 1999)

• FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000) https://www.hhs.gov/grants/contracts/contract-policies%20regulations/hhsar/index.html https://www.hhs.gov/grants/contracts/contract-policies%20regulations/hhsar/index.html https://www.hhs.gov/grants/contracts/contract-policies-regulations/hhsar/index.html

(x) Offerors shall include a completed copy of the provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (Nov 2023), with its offer. If the offeror has completed FAR clause 52.212-3 at www.sam.gov, then the offeror does not need to provide a completed copy with its offer.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services (Nov 2021), applies to this acquisition and is attached in full text.

(xii) The clause at 52.212-5, Contract Terms and Conditions Required to Implement

Statues or Executive Orders – Commercial Products and Commercial Services (Dec 2023), applies to this acquisition and is attached in full text.

(xiii) Proposal Submission:

Proposals must be received by 4:00 p.m., Eastern Standard Time, on March 4, 2024, and reference Solicitation 75N99024R00017. Proposals shall be submitted electronically to Eve Van Buren, Contracting Officer at:

eve.vanburen@nih.gov, with a copy to Amanda Tilton at amanda.tilton@nih.gov. Fax responses will not be accepted.

The Technical, Price, and Relevant Experience/Past Performance portions of your proposal must all together be no more than ten pages in length. Any pages beyond the tenth page will not be evaluated. Your proposal should have three separate sections as outlined below:

1. Technical: Offerors are encouraged to be clear and concise in describing their capabilities and approach to meeting the requirements of Attachment A. The Government will not evaluate executive summaries, extra marketing material, or any presentation material not within the three sections and the page limitation.

2. Price: Offerors shall complete and return Attachment B – Pricing Schedule Template in Excel (provided) containing firm fixed prices for the CLINS as listed. Do not PDF. The Pricing Schedule shall not be combined with, or embedded within, the technical proposal. The price proposal shall include a price for the base year, each option year, and the total price for the entire contract period. The offeror must submit the file as “Maintenance and Repair http://www.sam.gov/ mailto:eve.vanburen@nih.gov mailto:amanda.tilton@nih.gov

Services for Washers, Sterilizers, Bedding Dispensers, and Automatic Doors Price Proposal – Offeror’s Name.”

The Government will evaluate the price proposal by adding the total price for all options to the total price for the base year. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the options.

3. Relevant Experience/Past Performance: Examples of the Offeror’s experience that are similar in scope to this requirement. shall submit at least three CPARS evaluations for work of similar scope performance within the last three years.

Solicitation Attachments:

Attachment A – Performance Work Statement w/ Appendices A, B, and C Attachment B – Pricing Schedule Template Attachment C – Wage Determination No. 2015-4375 (Dec 2023) Attachment D – FAR 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services (Nov 2021) and FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders – Commercial Products and Commercial Services (Dec 2023)