Solicitation 75D30126Q79281 Scionmix Sci-Print Automated Tube Labeling System Repair Services.pdf

Contract No. TBD

Subject: Installation, Configuration, Software Upgrade, Preventive Maintenance, and Repair Services for the Government-Owned Sci-Print VXL/VXQ Automated Tube Labeling System

Solicitation Number: 75D30126Q79281 ISSUANCE DATE: September 14, 2026 Response DUE Date/time: NLT 3:00PM ET September 17, 2026

Section A – Description

The provision at FAR RFO 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services, applies to this acquisition and is supplemented as follows:

A.1 Submission of Quote

The Government intends to award a single Firm-Fixed-Price Purchase Order for the onsite installation, component integration, software configuration, operational verification, preventive maintenance, and corrective repair services for the Government-owned Scinomix Sci-Print VXL/VXQ Automated Tube Labeling System in accordance with the Statement of Work

(SOW).

The Offeror shall submit a signed quotation via email containing, at a minimum:

1. A completed pricing schedule encompassing all Contract Line Item Numbers (CLINs) for the Base Period and all Option Periods.

2. Completed representations, and certifications if not current in the System for Award Management at SAM.gov.

3. If the Offeror is not Scinomix, Inc., documentation conclusively demonstrating that the

Offeror is an authorized Scinomix service provider with direct access to proprietary OEM software, firmware, factory parts, and certified service technicians.

4. Written confirmation and technical narrative demonstrating capability to perform the relocation setup, integration of existing legacy hardware (Universal Robotic Gripper Arm and barcode scanner), and lifecycle maintenance in accordance with the SOW specifications and performance schedules.

A.2 Basis for Award

The Government intends to award a Firm-Fixed-Price purchase order to Scinomix, Inc. based on the determination that only one responsible source is reasonably available to satisfy the Government's requirements pursuant to FAR 6.103-1.

This solicitation is issued on a sole-source basis. However, all timely responses received from responsible sources will be evaluated to determine whether another source is capable of satisfying the Government's requirements.

https://www.google.com/url?q=https%3A%2F%2Fsam.gov

A.3 System for Award Management (SAM) The successful offeror shall be registered in the System for Award Management (SAM) at the time of award and shall maintain an active registration throughout contract performance.

RESPONSE INSTRUCTIONS

Questions regarding this solicitation shall be submitted in writing no later than 12:00 PM Eastern Time on September 15, 2026.

Quotations shall be submitted electronically via email directly to the Contracting Officer at zrb5@cdc.gov no later than 3:00 PM Eastern Time on September 17, 2026. Please include the solicitation number (75D30126Q79281) in the email subject line. Quotations received after the specified date and time will not be considered.

POINT OF CONTACT

All correspondence concerning this solicitation, including questions, capability statements, and quotations, shall be submitted in writing to:

Latoya Michel Contracting Officer Email: zrb5@cdc.gov

Telephone inquiries will not be accepted.

mailto:zrb5@cdc.gov mailto:zrb5@cdc.gov

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

ITEM SUPPLIES / SERVICES QTY /

UNIT

UNIT PRICE EXTENDED

PRICE

0001 Sci-Print VXL Installation and

Configuration (One-Time)

Firm Fixed Priced Line Item

Severable Service

Period of Performance (PoP) 21 September 2026 – 20 September 2027

1 Each $XX $XX

0002 Annual Maintenance & Support Services

Firm Fixed Priced Line Item

Severable Service

Period of Performance (PoP) 21 September 2026 – 20 September 2027

1 Each $XX $XX

Option Period 1 1001 Annual Maintenance & Support Services

Period of Performance (PoP) 21 September 2027 – 20 September 2028

1 Each $XX $XX

Option Period 2 2001 Annual Maintenance & Support Services

21 September 2028 – 20 September 2029

Option Period 3

3001 Annual Maintenance & Support Services

Firm Fixed Priced Line Item

Severable Service

21 September 2029 – 20 September 2030

Option Period 4 4001 Annual Maintenance & Support Services

Period of Performance (PoP) 21 September 2030 – 20 September 2031

PROCUREMENT POINT OF CONTACT (POC) INFORMATION

Contracting Officers Representative: Niyai Johnson Telephone Number: 404-639-6057 E-mail Address: fbn4@cdc.gov Preferred method of communication: Email

All services shall be performed:

CDC-Roybal Campus Building 23, Room 4-450 1600 Clifton Rd., NE Atlanta, GA 30329

Point of contact: Sonya Patel Telephone Number: 404-639-2187 E-mail Address: sqp1@cdc.gov Preferred method of communication: Email mailto:sqp1@cdc.gov

Performance Work Statement

Title: Installation, Configuration, Software Upgrade, Preventive Maintenance, and Repair Services for the Government-Owned Sci-Print VXL/VXQ Automated Tube

Labeling System

SECTION 1 – BACKGROUND

The Chronic Viral Diseases Branch (CVDB), National Center for Emerging and Zoonotic Infectious Diseases (NCEZID), supports national surveillance and laboratory activities that depend on accurate specimen identification, traceability, and efficient laboratory workflows. The Government owns a Sci- Print VXL automated tube labeling system with an associated VXQ tube feeder that was transferred from another CDC laboratory for continued operational use.

Although the Government-owned Sci-Print VXL provides the primary automation platform, it must be reconfigured with existing Government-owned laboratory components to meet current operational requirements. Specifically, the Universal Robotic Gripper Arm from the Government's legacy Sci-Print VX2 system must be installed on the VXL to support the laboratory's specimen-handling workflow. In addition, the existing barcode verification scanner must be integrated into the VXL configuration to verify that each barcode label has been properly applied to the specimen vial before processing. These components are necessary to achieve the functional capabilities required for routine laboratory operations.

Before the system can be placed into routine laboratory service, it must be properly installed, configured, calibrated, validated, and verified for operational readiness. The Government's requirement is to place this Government-owned equipment into reliable operational service and maintain it in a manufacturer-supported operating configuration throughout the period of performance to ensure continued reliability and performance.

This Statement of Work establishes the Government's minimum functional and performance requirements for installation, software configuration, preventive maintenance, technical support, and repair services. It defines the Government's operational needs and required outcomes and does not prescribe a specific commercial service package or contractor methodology.

Failure to properly install, configure, calibrate, validate, and maintain the system could result in equipment malfunction, labeling errors, reduced specimen traceability, increased laboratory downtime, and disruption of critical laboratory workflows. Accordingly, the Government requires contractor support capable of maintaining the system in a manufacturer-supported operating configuration and restoring the equipment to reliable operating conditions whenever maintenance or repair is required.

SUBSECTION A – Definitions

CDC: Centers for Disease Control and Prevention.

CVDB: Chronic Viral Diseases Branch, National Center for Emerging and Zoonotic Infectious Diseases (NCEZID), Centers for Disease Control and Prevention.

Government-Owned Equipment (GOE): The Sci-Print VXL automated tube labeling system, including the associated VXQ tube feeder and any Government-owned accessories covered under this contract.

Operational Configuration: The hardware, software, firmware, and system settings necessary for the Government-owned equipment to perform its intended laboratory functions.

Manufacturer-Supported Operating Configuration: An operational configuration maintained using approved software, firmware, replacement components, technical documentation, and maintenance practices necessary to ensure the equipment continues to operate in accordance with the manufacturer's supported specifications.

Operational Verification: Testing performed following installation, software configuration, preventive maintenance, or repair to confirm that the Government-owned equipment is functioning as intended and is ready for laboratory use.

Preventive Maintenance (PM): Scheduled inspection, testing, calibration, adjustment, cleaning, lubrication, and other maintenance activities intended to maintain reliable operation and reduce the likelihood of equipment failure.

Corrective Maintenance: Troubleshooting, repair, replacement of defective components, software restoration, and other activities required to return the Government-owned equipment to normal operating conditions following a malfunction or failure.

Onsite Services: Services performed at the CDC Roybal Campus or other Government-designated location where the Government-owned equipment is installed. Because of the size, complexity, and laboratory integration of the equipment, routine maintenance and repair activities are expected to be performed onsite unless otherwise authorized in writing by the Contracting Officer.

SECTION 2 – PURPOSE/OBJECTIVE

The purpose of this acquisition is to obtain certified technical services to install, integrate, configure, verify, maintain, and support the Government-owned Scinomix Sci-Print VXL/VXQ automated tube labeling system to ensure uninterrupted, high-throughput sample processing for the CDC Chronic Viral Diseases Branch (CVDB).

To satisfy the Government's minimum operational requirements, the contractor shall:

1. System Recommissioning & Calibration: De-crate, set up, calibrate, and verify the mechanical and electrical integrity of the relocated Government-owned Sci-Print VXL/VXQ system at the designated CDC laboratory facility.

2. Subsystem & Hardware Integration: Safely integrate existing Government-owned auxiliary components—specifically the Universal Robotic Gripper Arm and 2D barcode verification scanner—into the primary system architecture without degrading instrument precision or manufacturer tolerances.

3. Software & Firmware Environment Configuration: Install, configure, and validate all necessary control software, communication protocols, and firmware updates to ensure compatibility with designated CDC workstations and established laboratory information management workflows.

4. Pre-Operational Validation & Acceptance Testing: Conduct comprehensive end-to-end operational verification runs (tube feeding, printing, labeling accuracy, scanning verification, and robotic sorting) to obtain formal Government acceptance prior to placing the instrument into routine production.

5. Scheduled Preventive Maintenance (PM): Execute certified preventive maintenance at scheduled intervals, including full optical alignment, mechanical lubrication, sensor diagnostics, and replacement of routine wear components to prevent unplanned downtime.

6. Corrective Emergency Repair & Restoration: Provide prompt on-site diagnostic and corrective repair services, utilizing OEM-certified replacement parts, to restore the system to full operational status within established response-time standards upon notification of a system failure.

7. Continuous Software & Firmware Lifecycle Support: Furnish and apply all subsequent software patches, firmware revisions, and configuration updates necessary to sustain system security, operational stability, and manufacturer supportability throughout the period of performance.

8. Field Documentation & Technical Reporting: Provide comprehensive, written service and validation reports detailing all installation parameters, configuration baselines, maintenance actions, diagnostic test results, and component replacements within five (5) business days following the completion of any on-site service.

9. Operator & Technical Orientation: Provide on-site technical guidance and operational instruction to designated CDC laboratory personnel covering routine operation, basic user maintenance, error recovery, and system safety procedures upon completion of installation.

SECTION 3 – SCOPE OF WORK

The contractor shall provide all appropriately trained, technically qualified, and where applicable, certified personnel, supervision, labor, equipment, tools, replacement parts, software support, technical expertise, travel, documentation, and incidental services necessary to install, configure, maintain, troubleshoot, and repair the Government-owned Sci-Print VXL automated tube labeling system and associated VXQ tube feeder throughout the period of performance.

All installation, preventive maintenance, corrective maintenance, software configuration, calibration, operational verification, and repair services shall be performed onsite at the Centers for Disease Control and Prevention (CDC) Roybal Campus in Atlanta, Georgia, unless the Contracting Officer provides prior written approval for an alternative approach.

The Government-owned system is a large, integrated laboratory instrument that has been permanently installed within the laboratory environment. Due to its physical size, system configuration, and installation requirements, routine shipment of the equipment to an off-site repair facility is not operationally feasible and would create unnecessary risk of equipment damage, extended laboratory downtime, disruption of specimen processing activities, and additional Government expense. Accordingly, the Government requires that all routine service activities be performed onsite whenever practical.

The contractor shall perform all services necessary to maintain the equipment in a manufacturer-supported operating configuration and restore the system to fully operational status following installation, preventive maintenance, software updates, or corrective maintenance activities.

Following completion of any service activity, the contractor shall verify that the system performs in accordance with the applicable manufacturer-supported operating specifications before returning the equipment to Government use.

The contractor shall provide personnel possessing the technical knowledge, training, experience, and qualifications necessary to install, configure, calibrate, validate, maintain, troubleshoot, and repair the Government-owned automated tube labeling system. Personnel performing these services shall be qualified to work on the specific system configuration installed at CDC. The Government may request documentation demonstrating the qualifications, training, certifications, or other relevant credentials of contractor personnel assigned to perform these services.

SECTION 4 – TASKS TO BE PERFORMED

Task 1: Installation and Operational Configuration

The contractor shall perform all activities necessary to place the Government-owned Sci-Print VXL system into operational service following relocation.

Installation activities shall include, at a minimum:

a. Installation and configuration of the Government-owned Universal Robotic Gripper Arm onto the Sci-Print VXL system.

b. Removal and installation of the Government-owned barcode verification scanner from the legacy Sci-Print VX2 system onto the Sci-Print VXL system.

c. Integration of the transferred components with the VXL hardware and software configuration.

d. Calibration, operational verification, and functional testing of the complete system following installation.

e. Verification that the reconfigured system performs the laboratory functions required for routine specimen processing and barcode verification.

Task 2: Software Configuration The contractor shall install software, firmware, and configuration updates required to maintain compatibility with the supported operating configuration and verify successful operation after installation.

Task 3: Preventative Maintenance The contractor shall perform preventive maintenance at manufacturer-recommended intervals, including inspection, calibration, cleaning, adjustment, testing, and replacement of worn components as necessary to maintain reliable operation.

Task 4: Corrective Maintenance The contractor shall diagnose equipment malfunctions and perform repairs necessary to restore the equipment to operational condition. Repair activities shall include operational verification after completion.

Task 5: Documentation Following each service event, the contractor shall provide a service report identifying work performed, parts replaced, software/configuration changes, operational test results, and recommended follow-up actions.

Task 6: Coordination The contractor shall coordinate all onsite work with the CDC Project Officer to minimize disruption to laboratory operations and comply with CDC safety, security, and access requirements.

The Government will provide access to the equipment, provide an escort as required, coordinate service scheduling, and review deliverables for acceptance. Government will ensure the equipment has been appropriately decontaminated before contractor personnel begin work.

SECTION 5 – PLACE OF PERFORMANCE AND CONTRACT SUPPORT HOURS

SUBSECTION A – PLACE OF PERFORMANCE

All services shall be performed:

CDC-Roybal Campus Building 23, Room 4-450 1600 Clifton Rd., NE Atlanta, GA 30329

Point of contact: Sonya Patel Telephone Number: 404-639-2187 E-mail Address: sqp1@cdc.gov Preferred method of communication: Email

SUBSECTION B – CONTRACT SUPPORT HOURS

Services shall be provided Monday through Friday between 8:00 AM and 5:00 PM EST, excluding Federal holidays.

SECTION 6 – TRAVEL

Travel required to perform installation, maintenance, and repair services shall be included in the contract price. No separate reimbursement for travel is anticipated.

All travel shall comply with applicable Federal Travel Regulations (FTR), if applicable.

SECTION 7 – DELIVERABLES

Task Deliverable Quantity/Format Due Date Deliver To Task 1 / Task 4

Installation and Operation Verification Report

One (1) report; PDF or MS Word via email

Upon completion of installation and upgrade

CDC Project Officer and Program Contact

Task 3 Preventive Maintenance Schedule

One (1) schedule annually;

PDF or MS Word via email

Within two (2) weeks of contract award and annually thereafter

CDC Project Officer mailto:sqp1@cdc.gov

Task Deliverable Quantity/Format Due Date Deliver To Task 3 / Task 4 / Task 5

Service Report after each maintenance and repair visit

One (1) report per service visit; signed document in PDF format; Affix service sticker on unit

At completion of each service call

CDC Project Officer and Program Contact

Task 2 Software Configuration Validation Report

One (1) report; PDF or MS Word via email

At time of service

Equipment location (CDC site)

Task 5 Invoice Electronic invoice submitted via approved system (IPP or as directed)

In accordance with contract terms

CDC Office of Acquisition Services (OAS)

Notes:

1. Acceptance of Services All deliverables are subject to review and acceptance by the CDC COR. The Government reserves the right to reject deliverables that do not meet the requirements specified in this Statement of Work.

2. Corrections and Resubmission If deliverables are determined to be incomplete or inaccurate, the contractor shall correct and resubmit the deliverable at no additional cost to the Government.

3. Invoice Submission Invoices shall be submitted in accordance with contract terms and only after completion and acceptance of services.

SECTION 8 – MINIMUM VENDOR QUALIFICATIONS

The contractor shall demonstrate the capability to install, configure, maintain, and repair the Government-owned equipment while maintaining the equipment in a manufacturer-supported operating configuration.

Personnel assigned to perform work under this contract shall possess documented training, technical qualifications, certification, authorization, or equivalent experience necessary to perform installation, calibration, software configuration, preventive maintenance, troubleshooting, and repair services safely and effectively.

SECTION 9 – ADDITIONAL REQUIREMENTS

Information Security, privacy, safety, and access requirements shall be followed in accordance with CDC policies. The contractor shall coordinate any software installation with designated Government personnel.

Section 508, Privacy Act, and other clearances shall be addressed consistent with official CDC determinations.

SECTION G - CONTRACT ADMINISTRATION DATA

352.232-71 Electronic Submission of Payment Requests (APR 2026) (RFO DEVIATION)

(a) Definitions. As used in this clause - Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements in FAR 32.905(b) and the applicable payment clause included in this contract.

(b) Submission instructions. Except as provided in paragraph (c) of this clause, the Contractor must submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) Alternate submission procedures. The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing.

(d) Submission of alternate payment procedures authorization. If alternate payment procedures are authorized, the Contractor must include a copy of the Contracting Officer's written authorization with each payment request.

(End of clause)

CDCG.02 Contracting Officer’s Representative (COR) (Jul 2017) Performance of the work hereunder shall be subject to the technical directions of the designated COR for this contract.

As used herein, technical directions are directions to the Contractor which fill in details, suggests possible lines of inquiry, or otherwise completes the general scope of work set forth herein. These technical directions must be within the general scope of work and may not alter the scope of work or cause changes of such a nature as to justify an adjustment in the stated contract price/cost, or any stated limitation thereof.

In the event that the Contractor believes full implementation of any of these directions may exceed the scope of the contract, he or she shall notify the originator of the technical direction and the Contracting Officer, immediately or as soon as possible, in a letter or e-mail separate of any required report(s). No technical direction, nor its fulfillment, shall alter or abrogate the rights and obligations fixed in this contract.

The Government COR is not authorized to change any of the terms and conditions of this contract.

Contract changes shall be made only by the Contracting Officer through properly written modification(s) to the contract.

The Government will provide the Contractor with a copy of the COR delegation memorandum upon request.

CDCG.07 Payment by Electronic Funds Transfer (Jan 2026)

(a) The Government shall use electronic funds transfer to the maximum extent possible when making payments under this contract. FAR 52.232-33, Payment by Electronic Funds Transfer –System for Award Management, requires the contractor to designate in writing a financial institution for receipt of electronic funds transfer payments.

(b) In the case that EFT information is not within the System of Award Management, FAR 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award Management, requires mandatory submission of Contractor’s EFT information directly to the office designated in this contract to receive that information (hereafter: “designated office”); see below. The contractor shall submit the EFT information within the form titled “ACH Vendor/Miscellaneous Payment Enrollment Form” to the address indicated below. Note: The form is either attached to this contract (see Section J, List of Attachments) or may be obtained from the CDC Office of Financial Resources at 678-475-4500 or cpbapinv@cdc.gov.

(c) In cases where the contractor has previously provided such information, i.e., pursuant to a prior contract/order, and been enrolled in the program, the form is not required unless the designated financial institution has changed.

(d) The completed form shall be mailed or sent via facsimile after award, but no later than 15 calendar days before an invoice is submitted, to the following address:

mailto:cpbapinv@cdc.gov

The Centers for Disease Control and Prevention Office of Financial Resources

(OFR)

P.O. Box 15580 Atlanta, GA 30333

SECTION H - SPECIAL CONTRACT REQUIREMENTS

352.239-73 Electronic Information and Technology Accessibility Notice (DEC 2015).

SECTION 508 COMPLIANCE

Electronic and Information Technology Accessibility Notice

(a) Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998 and the Architectural and Transportation Barriers Compliance Board Electronic and Information (EIT) Accessibility Standards (36 CFR part 1194), require that when Federal agencies develop, procure, maintain, or use electronic and information technology, Federal employees with disabilities have access to and use of information and data that is comparable to the access and use by Federal employees who are not individuals with disabilities, unless an undue burden would be imposed on the agency. Section 508 also requires that individuals with disabilities, who are members of the public seeking information or services from a Federal agency, have access to and use of information and data that is comparable to that provided to the public who are not individuals with disabilities, unless an undue burden would be imposed on the agency.

(b) Accordingly, any Contractor responding to this solicitation must comply with established HHS EIT accessibility standards. Information about Section 508 is available at http://www.hhs.gov/web/508. The complete text of the Section 508 Final Provisions can be accessed at http://www.access-board.gov/sec508/standards.htm.

(c) The Section 508 accessibility standards applicable to this contract are: 1194

205 WCAG 2.0 Level A & AA Success Criteria 302 Functional Performance Criteria 502 Inoperability with Assistive Technology 504 Authoring Tools 602 Support Documentation 603 Support Services

In order to facilitate the Government's determination whether proposed EIT supplies meet applicable Section 508 accessibility standards, Contractors must submit an HHS Section 508 Product Assessment Template, in accordance with its completion instructions. The purpose of the template is to assist HHS acquisition and program officials in determining whether proposed EIT supplies conform to applicable Section 508 accessibility standards. The template allows Contractors or developers to self-evaluate their supplies and documentation detail - whether they conform to a specific Section 508 accessibility standard, and any underway remediation efforts addressing conformance issues. Instructions for preparing the HHS Section 508 Evaluation Template are available under Section 508 policy on the HHS Web site http://hhs.gov/web/508.

(d) Respondents to this solicitation must identify any exception to Section 508 requirements. If an Contractor claims its supplies or services meet applicable Section 508 accessibility standards, and it is http://www.hhs.gov/web/508 http://www.access-board.gov/sec508/standards.htm http://www.access-board.gov/sec508/standards.htm http://hhs.gov/web/508 later determined by the Government, i.e., after award of a contract or order, that supplies or services delivered do not conform to the accessibility standards, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its expense.

(e) Electronic content must be accessible to HHS acceptance criteria. Checklist for various formats is available at http://508.hhs.gov/, or from the Section 508 Coordinator listed at https://www.hhs.gov/web/section-508/additional-resources/section-508-contacts/index.html. Materials that are final items for delivery should be accompanied by the appropriate checklist, except upon approval of the Contracting Officer or Representative.

Part A – Provision

Reference HHSAR 352.239-78 Electronic Information and Communication Technology Accessibility Notice.

(Deviation)

(a) Any offeror responding to this solicitation must comply with established HHS Information and Communication Technology (ICT) accessibility standards. Information about Section 508 is available at https://www.hhs.gov/web/section-508/index.html.

(b) The Section 508 accessibility standards applicable to this solicitation are stated in the clause at 352.239-79 Information and Communication Technology Accessibility. In order to facilitate the Government’s determination whether proposed ICT supplies, products, platforms, information, and documentation meet applicable Section 508 accessibility standards, offerors must submit an appropriate HHS Section 508 Accessibility Conformance Checklist (see https://www.hhs.gov/web/section- 508/accessibility-checklists/index.html) or an Accessibility Conformance Report (ACR) (based on the Voluntary Product Accessibility Template (VPAT) see https://www.itic.org/policy/accessibility/vpat), in accordance with the completion instructions. The purpose of the checklists and conformance reports are to assist HHS acquisition and program officials in determining whether proposed ICT supplies, products, platforms, information, and documentation conform to applicable Section 508 accessibility standards.

Checklists and ACRs evaluate—in detail—whether the ICT conforms to specific Section 508 accessibility standards and identifies remediation efforts needed to address conformance issues.

(c) If an offeror claims its supplies or services meet applicable Section 508 accessibility standards, and it is later determined by the Government, i.e., after award of a contract or order, that supplies, products, platforms, information, documentation, or services support delivered do not conform to the described accessibility standards, remediation of the supplies, products, platforms, information, documentation, or services support to the level of conformance specified in the contract will be the responsibility of the Contractor at its expense.

(d) In order to facilitate the Government's determination whether proposed ICT supplies meet applicable Section 508 accessibility standards, offerors must submit an Accessibility Conformance Report, in accordance with its completion instructions and tailored to the requirements in the solicitation. The purpose of the Report is to assist HHS acquisition and program officials in determining whether proposed ICT supplies conform to applicable Section 508 accessibility standards. The template allows offerors or developers to self-evaluate their supplies and document, in detail, whether they conform to a specific Section 508 accessibility standard, and any underway remediation efforts addressing conformance issues.

Instructions for preparing the Template are available at https://www.section508.gov/.

http://508.hhs.gov/ https://www.hhs.gov/web/section-508/additional-resources/section-508-contacts/index.html https://www.hhs.gov/web/section-508/index.html https://www.hhs.gov/web/section-508/accessibility-checklists/index.html https://www.hhs.gov/web/section-508/accessibility-checklists/index.html https://www.itic.org/policy/accessibility/vpat https://www.section508.gov/

(e) Additionally, offerors must provide enough information to assist the Government in determining that the ICT services conform to Section 508 accessibility standards, including any underway remediation efforts addressing conformance issues.

(f) Respondents to this solicitation must identify any inability to conform to Section 508 requirements. If an offeror claims its supplies or services meet applicable Section 508 accessibility standards, and it is later determined by the Government, i.e., after award of a contract or order, that supplies or services delivered do not conform to the described accessibility standards, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its expense.

(g) Items delivered as electronic content must be accessible to HHS acceptance criteria. Checklist for various formats are available at http://508.hhs.gov/. Materials, other than items incidental to contract management, that are final items for delivery should be accompanied by the appropriate checklist, except upon approval of the Contracting Officer or Contracting Officer’s Representative.

Part B - Clause

HHSAR 352.239-79 Electronic, Information, and Communication Technology Accessibility.

(Deviation)

(a) Pursuant to Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998, all information and communication technology (ICT) supplies, products, platforms, information, documentation, and services, or support developed, acquired, maintained or delivered under this contract or order must comply with the Revised 508 Standards, which are located at 36 C.F.R. 1194.1 and Appendices A, B, and C, and are available at https://www.access-board.gov/ict/. Information about Section 508 is available at https://www.hhs.gov/web/section- 508/index.html.

(b) Additional Section 508 accessibility standards applicable to this contract or order are identified as follows:

205 WCAG 2.0 Level A & AA Success Criteria 302 Functional Performance Criteria 502 Inoperability with Assistive Technology 503 Applications 504 Authoring Tools 602 Support Documentation 603 Support Services

If it is determined by the Government that ICT supplies, products, platforms, information, documentation, and services support provided by the Contractor do not conform to the described accessibility standards in the contract, remediation of the supplies, products, platforms, information, documentation, or services support to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

(c) In the event of a modification(s) to this contract or order, which adds new ICT supplies or services or revises the type of, or specifications for, supplies, products, platforms, information, documentation, or services support, the Contracting Officer shall require that the Contractor submit a completed HHS Section 508 Accessibility Conformance Checklist (see https://www.hhs.gov/web/section-https://www.access-board.gov/ict/ https://www.access-board.gov/ict/ https://www.hhs.gov/web/section-508/index.html https://www.hhs.gov/web/section-508/index.html https://www.hhs.gov/web/section-508/accessibility-checklists/index.html

508/accessibility-checklists/index.html) or an Accessibility Conformance Report (ACR) (based on the Voluntary Product Accessibility Template (VPAT) see https://www.itic.org/policy/accessibility/vpat), and any other additional information necessary to assist the Government in determining that the ICT supplies or services conform to Section 508 accessibility standards. If it is determined by the Government that ICT supplies, products, platforms, information, documentation, and services support provided by the Contractor do not conform to the described accessibility standards in the contract, remediation of the supplies, products, platforms, information, documentation, or services support to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

(d) If this is an Indefinite-Delivery type contract, a Blanket Purchase Agreement or a Basic Ordering Agreement, the task/delivery order requests that include ICT supplies, products, platforms, information, documentation, or services support will define the specifications and accessibility standards for the order.

In those cases, the Contractor shall be required to provide a completed HHS Section 508 Accessibility Conformance Checklist (see https://www.hhs.gov/web/section-508/accessibility-checklists/index.html) or an ACR (based on the VPAT see https://www.itic.org/policy/accessibility/vpat), and any other additional information necessary to assist the Government in determining that the ICT supplies, products, platforms, information, documentation, or services support conform to Section 508 accessibility standards. If it is determined by the Government that ICT supplies and services provided by the Contractor do not conform to the described accessibility standards in the provided documentation, remediation of the supplies, products, platforms, information, documentation, or services support to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

(e) The contractor shall identify to the Contracting Officer any perceived exception or exemption to

Section 508 requirements for review by the agency Section 508 Program.

CDCH.10 Artificial Intelligence Compliance and Risk Management Plan (May 2026) The use of Artificial Intelligence (AI), including GenAI, is prohibited without an approved AI Compliance and Risk Management Plan. The contractor is responsible for updating the AI Compliance and Risk Management Plan throughout the life of the contract as changes occur. If a change to AI use, AI functionality, AI model, or deployment configuration is anticipated, the contractor must notify the contracting officer and Contracting Officer’s Representative (COR) immediately and provide a revised plan. The government will issue approval or disapproval before AI can be incorporated. The offeror must identify whether the planned or potential AI use may involve a high-impact AI use case (as defined in defined in Appendix A of OMB-M-25-21) and must provide sufficient descriptive information for the Government to complete any required AI impact or high-impact assessment.

The AI Compliance and Risk Management Plan must:

1. Identify the specific tasks or functions where AI will be used.

2. Explain how logs, audits, or other forms of AI generated data will be stored, used, retained, or deleted.

3. State whether the AI technologies are open-source, proprietary, or any other type.

4. Include applicable model cards or system documentation describing the AI technologies used.

5. Describe how bias in AI models and outputs will be identified, monitored, and mitigated, including the origin, quality, and weighting of data.

6. Explain the AI safeguards in place, including compliance and risk management practices, protections against unauthorized data access, and steps taken to manage bias and reduce risk in alignment with applicable AI policies and directives.

https://www.hhs.gov/web/section-508/accessibility-checklists/index.html https://www.itic.org/policy/accessibility/vpat https://www.hhs.gov/web/section-508/accessibility-checklists/index.html https://www.itic.org/policy/accessibility/vpat

7. Describe internal policies governing AI use, including transparency, accountability, data integrity, accuracy, protection of sensitive or proprietary information, foreseeable risks, and potential social impacts.

8. Explain how the contractor will assess and prevent unfair or disparate impacts, address privacy, civil rights, and civil liberties concerns, and prevent misuse, unauthorized use, or corruption of AI systems.

9. Confirm that the AI solution will not make or support decisions based on unlawful discrimination in violation of federal civil rights laws, including Title VII of the Civil Rights Act, the Americans with Disabilities Act (ADA), and the Age Discrimination in Employment Act (ADEA).

10. Describe how applicable technological or voluntary consensus standards will be incorporated to reduce acquisition and operational risk

11. The plan must describe how Government data, outputs, prompts, logs, and outputs be accessed, used, protected, retained, deleted, and transferred, and identify any proposed limitations on Government rights, access, or reuse.

12. The AI Compliance and Risk Management Plan will be reviewed by the Government and an approval or disapproval issued.

CDCH.14 Records Management Obligations (Jun 2020) A. Applicability The following applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes Centers for Disease Control and Prevention (CDC) records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their CDC contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for

Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law.

Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. CDC and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of CDC or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to the Contracting Officer and the Contracting Officer’s Representative. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the contract. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to CDC control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the contract. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and CDC guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with CDC policy.

8. The Contractor shall not create or maintain any records containing any non-public CDC information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take CDC-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

D. Flowdown of requirements to subcontractors

1. The Contractor shall incorporate the entire substance of the terms and conditions herein, including this paragraph, in all subcontracts under this contract, and must require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth herein will be attributed to the Contractor.

CDCH.20 Non-Personal Services (Jun 2020)

(a) Personal services shall not be performed under this contract. Although the Government may provide sporadic or occasional instructions within the scope of the contract, the Contractor is responsible for control and supervision of its employees. If the Contractor (including its employees) believes any Government action or communication has been given that would create a personal services relationship between the Government and any Contractor employee, the Contractor shall promptly notify the Contracting Officer of this communication or action.

(b) The Contractor shall comply with, and ensure their employees and subcontractors comply with, CDC Policy titled Contractor Identification and Safeguarding of Non-Public Information (Policy No. CDC-IS- 2006-01). No Contractor employee shall hold him or herself out to be a Government employee, agent, or representative. No Contractor employee shall state orally or in writing at any time that he or she is acting on behalf of the Government. In all communications with third parties in connection with this contract, Contractor employees shall identify themselves as Contractor employees and specify the name of the company for which they work.

(c) The Contractor shall ensure that all its employees and subcontractor employees working on this contract are informed of the terms and conditions herein. The Contractor agrees that this is a non-personal services contract; and that for all the purposes of the contract, the Contractor is not, nor shall it hold itself out to be an agent or partner of, or joint venture with, the Government. The Contractor shall notify its employees that they shall neither supervise nor accept supervision from Government employees. The substance of these terms shall be included in all subcontracts at any tier.

(d) The conditions above do not limit the Government's rights under other terms of the contract, including those related to the Government's right to inspect and accept or reject the services performed under this contract.

SECTION I - CONTRACT CLAUSES

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 2024)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation Overhaul (RFO) - https://www.acquisition.gov/far-overhaul

FAR SOURCE TITLE AND DATE

52.204-13 System for Award Management Maintenance (DEVIATION April 20, 2026 )

52.212-4 Terms and Conditions—Commercial Products and Commercial Services (DEVIATION DATE April 20, 2026).

TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION DATE)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

https://www.acquisition.gov/far-overhaul

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price.