Solicitation 70Z03026QCLEV0004 - Statement of Work.pdf

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Department of Homeland Security

United States Coast Guard

Statement of Work

For

Station Chicago CCTV System

Solicitation 70Z03026QCLEV0004

U.S. Coast Guard Station Chicago

4001 E. 98th ST, Chicago, IL. 60617

OCTOBER 2025

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1) General: United States Coast Guard (USCG) is Planning to enter negotiations with a

Contractor. The purpose of this project is to define the tasks, responsibilities, deliverables and performance requirements for the installation and maintenance of 8 high-definition closed-circuit television (CCTV) cameras and supporting infrastructure. Prior to submitting a quote, it is mandatory to examine this SOW, and it highly recommended to visit the facility to take field evaluations and become familiar with the existing condition under which the work will be performed. After the award of the contract, a pre-conference will be held prior to starting the work at the Unit.

2) Background: Station Chicago is looking to achieve compliance with the Department of

Homeland Security Presidential Directives and increase security measures at various agency site locations. This project requires the contractor to provide a turnkey operation of the CCTV System that meets the current needs of the facility.

3) SCOPE: The Contractor shall provide all supervision, labor, equipment, parts, and materials to remove all old equipment, electrical components and any other not required for the proper operation of the newly installed equipment. The contractor is responsible for the disposal of all waste generated from this project. All local codes shall be followed and proper plumbing procedures to complete this installation.

Installation Requirements

i. Conduct site survey to determine optimal camera placement for coverage and performance.

ii. Install cameras, Network Video Recorder (NVR), cabling, mounts, power supplies, and any required network switches or Power over ethernet (Poe) injectors.

iii. Label all Cables, components, and ports for easy maintenance.

iv. Ensure all cameras are properly aimed, focused, and configured to capture required fields of view (license plates and occupant faces).

v. Perform system configuration, testing, and optimization for reliable operation.

System requirements

i. Eight (8) CCTV cameras with minimum full HD 1080 p or higher resolution.

ii. License plate recognition (LPR) of moving vehicles (minimum 20 MPH).

iii. Facial identification of drivers in vehicle cabins.

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iv. Night Vision and wide dynamic range capabilities for low-light and high contrast environments.

v. Weatherproof (ip66 or higher) and vandal resistant (ik10 or higher) enclosures.

vi. All cameras and equipment must be made in the United States.

vii. Network Video Recorder (NVR) or equivalent system with capacity to store at minimum 30 days of continuous video footage from all cameras at full resolution.

viii. Redundant power supply and surge protection for all components.

ix. All required network cabling (Cat6 or higher), connectors, conduit, mounts, junction boxes, and supports.

x. All Cameras shall have rotation and magnification functions.

Testing and acceptance

i. Contractor shall demonstrate full system functionality upon installation completion to verify successful operation in the presence of the COR or POC.

ii. All cameras must display clear, high-quality images that meet the performance requirements of the SOW.

iii. Contractor shall demonstrate full system functionality upon installation completion to verify successful operation in the presence of the COR or POC.

iv. The system shall be operated continuously for a 21-day performance verification period with no critical errors or downtime.

v. Any deficiencies identified during this period shall be corrected at no additional cost.

vi. Final acceptance will be granted after successful completion of the 21-day error free operation test.

vii. Site visit should be arranged with the Contracting Officer’s Representative (COR) –

Arthur.R.Adams@uscg.mil or 609-271-0794.

Training/ Maintenance & support

i. Contractor Shall provide Comprehensive training for client’s designated personnel to include system operation and live monitoring, video playback and

October 2025 Page 4 of 6 export, routine maintenance procedures, basic troubleshooting and reporting issues.

ii. Training materials (user manuals, quick-reference guides, ETC.) should be provided in both print and digital form.

iii. Contractor shall provide 24/7/365 technical support for maintenance, troubleshooting, and general repairs.

iv. Preventative maintenance shall be performed quarterly, including system health checks, cleaning of camera lenses, firmware updates and verification of recording functionality.

4) GOVERNMENT FACILITIES AND UTILITIES:

i. Electrical power is available on the site. The Contractor will be permitted to utilize these utilities in performing the work, provided that the existing systems are not overloaded.

ii. Telephone services will not be available for use by the contractor

iii. Building restroom facilities are available for use.

5) MATERIALS AND LOCATIONS:

Materials shall be delivered to the jobsite in their original unopened packages, clearly marked with the manufacturer’s name, brand name, and description of contents. Storage shall be in accordance with manufacturers’ recommendations in a clean, dry, well-ventilated area. Stored materials shall be protected from sunlight and kept away from excessive heat. The contractor shall not store any highly flammable materials in the work area. Sufficient area for staging is available on site; storage areas will be pre-approved by the Contracting Officers’ Representative (COR). The Contractor is required to comply with local VOC laws and regulations. All applicable Material Safety Data Sheets shall be available upon request.

6) SCHEDULE OF WORK: Completion of work shall be accomplished within 45 calendar days from acceptance of submittals. The Contractor shall perform all work during normal base work hours. The base normal working hours are 8:00 am to 4:00 pm, Monday through Friday, but the contractor is not limited to these hours. If the contractor is going to work outside normal working hours, prior permission must be obtained from the COR.

7) EXISTING CONDITIONS: The contractor is expected to satisfy himself as to the existing conditions and the work to be performed. The contractor shall verify all dimensions and equipment data prior to ordering materials and commencement of work.

8)

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9) LIABILITY OF CONTRACTOR: Any damage to government property caused by the contractor shall be repaired or replaced by the contractor at no cost to the government.

The contractor shall not disconnect any service without approval from the COR.

10) INSPECTION AND ACCEPTANCE: The COR will accomplish inspection and acceptance of work.

11) SAFETY: The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel in the construction area, prevents damage to property, and avoids work interruptions. To accomplish this end, the Contractor shall provide appropriate safety barricades, signs, signal lights, etc. as well as complying with the requirements of all Federal, State and

Local safety laws, rules and regulations.

12) ENVIRONMENTAL COMPLIANCE: Any waste generated as a result of the project shall either be recycled IAW CIM 16455.10 or be disposed of IAW the Resource

Conservation and Recovery Act (RCRA). Any Hazardous Waste shall be manifested off site with Station listed as the Generator and signatory. Any hazardous waste shall be analyzed, characterized, stored and disposed of IAW RCRA and all applicable federal, state (i.e. DOT) and local laws and ordinances. All solid waste/trash shall be removed from site and not disposed of in onsite dumpsters. All installation related solid waste shall be removed from the site after each working day. All extra chemicals and products shall be removed from the site upon work completion. Laydown areas will be approved on a case-by-case basis by the Contracting Officers Representative. Any damage to vegetated areas shall be repaired and reseeded by the Contractor. Nothing shall be discharged to a storm drain at any time during the project. All storm drains within range of a potential discharge shall be covered/sealed during installation and kept covered until the work has been completed and the system has been deemed fully operational and compliant with all applicable CG policies/plans/permits/laws/ordinances. All storm drains and waterways within range of a potential discharge shall be covered/sealed or protected by silt fence.

Draining of chemicals/fluids/petroleum shall not be allowed onsite.

13) SITE RESTORATION & CLEAN UP: The work site shall be cleaned up at the completion of each workday. The Contractor shall take special care to contain dust while working. Upon completion of the job, the Contractor shall clean up the job site, returning it to a state of cleanliness equal to or exceeding that in which it was found. The

Contractor shall properly dispose of all removed equipment, trash, extra materials, dirt, debris, or other litter. There will be no final acceptance of the contract until the

Contracting Officer’s Representative (COR) approves the appearance of the job site.

14) GOVERNMENT FACILITIES AND REGULATIONS: The Contractor, their employees, and any sub-contractors shall become familiar with and obey all Unit regulations. All personnel employed on the project shall keep within the limits of the work area and shall not enter any other area outside of the work site unless to do so in the performance of their duties. There shall be No Smoking in any Coast Guard Building. All smoking must be done in the designated smoking area.

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15) CONTRACT TIMELINE: The Contractor shall provide all required information and complete this contract within this time schedule, unless approved by the Contracting

Officer.

i. Provide all required submittals to the Contracting Officer within 7 calendar days after the contract award.

ii. The U.S. Coast Guard will have 7 calendar days to review the submittals and respond to Contractor.

iii. The Contractor shall provide projected delivery schedule during proposal and provide a firm delivery date within 21 calendar days after the contract has been awarded.

iv. The Contractor, upon receiving notification that the U.S. Coast Guard has approved the submittals and having received the Contractors firm delivery date schedule, will have 14 Calendar days to begin work on the project and have the project completed within 21 calendar days. The Contractor shall notify the

Contracting Officer of any long lead time delivery of equipment, so that the

Contracting Officer can modify the delivery date of the contract.

16) SUBMITTALS:

Once awarded, the following list of submittals required for approval defines the specific minimum requirements for this contract. The submittal shall contain sufficient information that can be used to determine compliance with the material within these specifications and referenced specifications.

i. Tradesman Qualifications/Certifications

ii. Product Cut Sheets

iii. Shop Drawings