Solicitation 70Z03025QCLEV0066 - Statement of Work.pdf

STATEMENT OF WORK (SOW)

Temporary Lodging for Reserve IDT

U.S. Coast Guard District Nine

Page | 1 Revised: 19 MAR 2025

1. Scope of Work:

a. The Coast Guard (CG) is seeking Temporary Lodging (TL) for Reserve Coast Guard personnel while performing Inac ve Duty Training (IDT).

b. The period of performance is 01 JUN 2025 – 31 MAY 2026.

c. Individual reserve members will be placed into TL during IDT drills. The number of rooms needed each month ranges from approximately 55 to 115. All rooms are double occupied to the maximum extent possible. Double berthing members are separated by officer or enlisted, gender, and rank. Monthly night stays for our CG members range from approximately 80 to 170.

d. Contractor will charge the CG for the actual total amount of monthly rooms used for the nights stayed.

Example: Month of October required 5 rooms for 4 nights at $125/ night; calcula on would be (5 rooms X 4 nights X $125) = $2500 Total Charge.

e. Contractor will provide mul ple points of contact in which to coordinate or resolve emergent issues associated with TL.

f. Contractor shall not exceed nightly room rates as outlined on the GSA Per Diem table for each unit's zip code based on seasonal, locality, and calendar year rates. h ps://www.gsa.gov/travel/plan-book/per-diem-rates

g. Contractor will receive a monthly manifest from the Coast Guard broken down by unit and separated by popula on on the 15th two months preceding the scheduled lodging month. Contractor will return completed manifest by the 15th of the month before the scheduled lodging month for each unit with assigned confirma on numbers of each reserve member to the Coast Guard for reference (which will include the names of persons assigned to each room and their dura on of stay). Each monthly manifest will serve as a working document between the Coast Guard and the vendor as changes, modifica ons, or cancella ons arise un l the lodging month ends. Example: Coast Guard submits a manifest on February 15th for April lodging month. Contractor returns completed manifest with confirma ons by March 15th for April lodging month.

h. Late requests will be handled and communicated separately on a case-by- case basis. Contractor will work with the CG on late requests to see if any single or double occupancy room is feasible.

i. Contractor will afford the CG a window for cancella on of three business days prior to actual check-in date.

j. Contractor will provide weekly reports of those members with a reserva on that did not use their stay (i.e., "no shows").

k. Contractor will provide a consolidated invoice with hotel names, reserve member names, nights stayed, price per night, total dollar amount, and check-in sheets from the hotels.

l. Reserve members, not the CG, are responsible for charges stemming from items listed in sec on 5.b.

m. All rooms will be non-smoking and double occupancy with two separate beds. (Pull out couches are not acceptable as a second bed without prior approval).

n. The TL facility is preferred to be within five miles of the unit in order to maintain recall and opera onal readiness; however, a TL facility may extend out to 15 miles of the unit's address listed on a ached document, if appropriate TL is not available.

Page | 2 Revised: 19 MAR 2025

o. The USCG will provide recommended primary and secondary hotels for each unit that meet the requirements outlined in this SOW based upon previous lodging history.

p. Current D9 (DXR) Authorized Technical Representa ves.

i. Branch Chief

ii. Deputy Branch Chief

iii. Berthing Program Manager

iv. Funds Manager

v. Reconciler

vi. Special Projects Program Manager

vii. Any DXR Representa ve

q. MODIFICATIONS: No modifica ons or special requests, by any person, other than the Contrac ng Officer shall, in any manner or degree, modify or otherwise affect the terms of this contract.

2. Requirements:

a. Contractor is to provide TL.

b. Contractor shall have a 24-hour access line for a er hour issues.

c. The TL facility is preferred to be within five miles of the unit in order to maintain recall and opera onal readiness; however, a TL facility may extend out to 15 miles of the unit's address listed on a ached document, if appropriate TL is not available.

d. Maintaining con nuity with the same TL provider per unit each month is preferred, unless not realis c or change of venue is necessary.

e. The following is a lis ng of USCG Units, their addresses, and monthly lodging requirements based upon historical data and future es mated needs.

i. District 9 Staff /Base Cleveland / MSU Cleveland / Sta on Cleveland Harbor 1240 E 9th St, Cleveland, OH 44199 8 Rooms / 20 Nights

ii. Sector Lake Michigan 2420 S Lincoln Memorial Dr, Milwaukee, WI 53207 15 Rooms / 24 Nights

iii. MSU Chicago 555 Plainfield Rd Ste A, Willowbrook, IL 60527 3 Rooms / 8 Nights

iv. SFO Grand Haven 650 S Harbor Dr, Grand Haven, MI 49417 6 Rooms / 12 Nights

v. Sector Eastern Great Lakes / Sta on Buffalo 1 Puhrmann Blvd, Buffalo, NY 14203 8 Rooms / 16 Nights

vi. Sta on Alexandria Bay 45864 Landon Rd, Wellesley Island, NY 13640 3 Rooms / 4 Nights

Page | 3 Revised: 19 MAR 2025

vii. Sta on Rochester

5500 Saint Paul Blvd, Rochester, NY 14617 1 Rooms / 2 nights

viii. Sta on Niagara 1 Sco Ave, Youngstown, NY 14174 1 Rooms / 2 Nights

ix. Sector Detroit 110 Mount Elliot St, Detroit, MI 48207 3 Rooms / 8 Nights

x. MSU Toledo 420 Madison Ave, Ste 700, Toledo, OH 43604 2 Rooms / 6 Nights

xi. Sector Northern Great Lakes 337 East Water St, Sault Ste Marie, MI 49783 2 Rooms / 4 Nights

xii. Sta on Duluth / MSU Duluth 1201 Minnesota Ave, Duluth, MN 55802 4 Rooms / 8 Nights

xiii. Sta on Saint Ignace 1075 Huron St, Saint Ignace, MI 49781 2 Rooms / 6 Nights

xiv. Sta on Erie 1 Coast Guard Road Erie, PA 16507 8 Rooms / 16 Nights

xv. Air Sta on Detroit 1461 N Perimeter Rd, Selfridge ANGB, MI 48045 2 Rooms / 4 Nights

xvi. Sta on Port Huron 2800 Omar Street, Port Huron, MI 48060 1 Room / 3 Nights

3. Regula ons and standards:

a. The contractor shall ensure that all TL facili es provided shall meet the following standards:

i. Meet the Hotel and Motel Fire Safety Act of 1990 (PL101-391) and be listed on the Hotel-Motel Master list.

ii. TL facility will, at minimum, meet the requirements of three stars for a Mobile Travel Guide ra ng or three diamonds for an American Automo ve Associa on (AAA) ra ng.

iii. TL facility room entrance shall be accessible only by internal hallway(s). The TL facili es internal hallway(s) shall have locked exterior doors, accessible by key-holding facility guest only. Internal hallway(s) shall be accessible by the berthing facili es lobby. A front desk a endant shall man the berthing facili es lobby 24 hours a day and seven days a week.

Page | 4 Revised: 19 MAR 2025

4. Allowed contract charges:

a. The Government will only pay for the items requested on the purchase order itself.

b. The Government is exempt from Federal and State taxes within Ohio, Michigan, Wisconsin, Buffalo, Illinois, New York, Minnesota, and Pennsylvania.

5. Personally charged services:

a. Contractor will make sure alternate arrangements have been made for any charges for other than that of the room charge in Contract Line Item Numbers.

b. Individual Coast Guard members will be solely responsible for any other valid charge(s) including but not limited to:

i. Telephone

ii. Premium TV/Movie Service

iii. Internet Service

iv. Room Service

v. Restaurant Charges

vi. Honor Bar

vii. Laundry

viii. Any other charges that can be charged to room accounts

ix. Parking/Valet Services

x. Gratui es