Solicitation - 70RFP226QEC000005.pdf

PDF 2 MB Posted Aug 12, 2026

Attached to: Corrective and Preventative Maintenance of Electronic Security Systems at the Ronald Reagan Building
Solicitation number: 70RFP226QEC000005
Issued by: Department of Homeland Security Office of Procurement Operations

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Written by GovTribe AI · Aug 12, 2026

This is a Request for Quote (RFQ) issued by the U.S. Department of Homeland Security (DHS), Office of Procurement Operations, Federal Protective Service (FPS), for a Firm Fixed Price Indefinite Delivery Indefinite Quantity (IDIQ) contract to provide upgrade, repair/replacement, preventative maintenance/cleaning, and maintenance services for the complete Video Surveillance System (VSS)/Technical Countermeasures (TCM) system at the Ronald Reagan Building in Washington, D.C.

The solicitation number is 70RFP226QEC000005, with an offer due date of September 1, 2026, at 1:00 PM ET. The point of contact is Christopher Kelly at 267-737-8959 or Christopher.Kelly@fps.dhs.gov. A mandatory site visit will be held on Monday, August 17, 2026, at 10:00 AM ET; vendors must RSVP to participate. Questions must be submitted by August 21, 2026, at 4:00 PM ET. The contract period of performance runs from October 1, 2026, through September 30, 2031, consisting of a one-year base ordering period and four optional one-year ordering periods. The schedule includes Item 0001 (VSS Annual Maintenance for 12 months), Item 0002 (Initial Maintenance/Repair of System and Equipment for 1 each), and Items 1001, 2001, 3001, and 4001 (VSS Annual Maintenance for 12 months each during optional ordering periods). The applicable Service Contract Act Wage Determination is WD No. 2015-4281, Revision 38. This acquisition is being conducted under FAR Part 12 for commercial products and services. Offerors must complete blocks for pricing (unit price and amount), contractor information, and signature. Prior to site visit participation, prospective contractors must consent to the terms of DHS Form 11000-6 (Non-Disclosure Agreement).

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Other files

File	Type	Posted
70RFP226QEC000005 Amendment 0004.pdf	PDF	Oct 7, 2026
70RFP226QEC000005 Amendment 0003.pdf	PDF	Sep 22, 2026
70RFP226QEC000005 Amendment 0002.pdf	PDF	Sep 10, 2026
70RFP226QEC000005 Amendment 0001.pdf	PDF	Aug 28, 2026

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WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3.AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

. YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4.

FAR 52.212-3 AND 52.212-5 ARE ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED.

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

DATED.

OFFER

ADDENDA

70RFP226QEC000005

REAGAN BLDG FOB

1300 PENN AVE NW

WASHINGTON DC

DHS/FPS/East CCG/Region 11/Group B U.S. Dept. of Homeland Security Ofc of Procurement Operations - FPS 520 Walnut Street, Suite 200 Attn: Christopher Kelly Philadelphia PA 19106

FPS EAST CCG DIV 2 ACQ DIV(70RFP2)

U.S. Dept. of Homeland Security Office of Procurement Operations Federal Protective Service Acq. Division 520 Walnut Street, Suite 200 Philadelphia PA 19106

09/01/2026 1300 ET

Christopher Kelly 2677378959

70RFP2 100.00

OPO/FPS/EACCG/R11/B

Frank Borelli

561621

$25

08/12/2026

DC0459

A. The US Department of Homeland Security

(DHS), Office of Procurement Operations, Federal Protective Service (FPS) is issuing this competitive request for quotations (RFQ) to solicit quotes for the purpose of awarding a

Continued...

STOCK RECORD (S/R)

STANDARD FORM 1449 (REV. 11/2021) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

ACCEPTED,

Firm Fixed Price Indefinite Delivery Indefinite

Quantity (IDIQ) contact to provide for the upgrade, repair/replacement, preventative maintenance/cleaning, and maintenance service for the complete Video Surveillance System

(VSS)/Technical countermeasures (TCM) system for the Ronald Reagan Building in Washington, D.C as specified in the Statement of Work

(SOW). This acquisition is being conducted in accordance with RFO FAR Part 12.

B. The applicable Service Contract Act (SCA)

Wage Determination is WD No.: 2015-4281;

Revision 38 (Attachment #5).

C. The Contractor is requested to submit any questions regarding this requirement via email as soon as possible but no later than August 21

2026, at 4:00PM ET to

Christopher.Kelly@fps.dhs.gov

D. Mandatory site visit will be conducted at the facility on Monday, August 17, 2026 at

10:00AM ET to review the attached Statement of

Work and tour the facility for prospective vendors. If you are interested in attending the site visit, please RSVP to

Christopher.Kelly@fps.dhs.gov with the name of the company and personnel who will be attending

(no more than 2 representatives per company) to

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

09/30/2030

Optional Ordering Period IV

4001 12 MOVSS Annual Maintenance (Complete System &

Equipment)

Product/Service Code: J063

Product/Service Description:

MAINT/REPAIR/REBUILD

OF EQUIPMENT- ALARM, SIGNAL, AND SECURITY

DETECTION SYSTEMS

Period of Performance: 10/01/2030 to

09/30/2031

Total Quote:________________________

Solicitation/Contract/Order for commercial products and commercial services

Requisition number

Contract number

Award/Effective date

Order number

Solicitation number

Solicitation issue date

For solicitation information call:

Name

Telephone number

Offer due date/local time

Issued by

Code

This acquisition is

NAICS

Size standard

Delivery for free on board (FOB) destination unless block is marked

Discount terms

This contract is a rated order under the defense priorities and allocations system - DPAS

Rating

Method of solicitation

Deliver to

Code

Administered by

Code

Contractor/Offeror

Code

Facility code

Telephone number

Check if remittance is different and put such address in offer

Payment will be made by

Code

Submit invoices to address shown in block 18a unless block below is checked

Accounting and appropriation data

Total award amount

Solicitation incorporates by reference

Addenda

Contract/purchase order incorporates by reference

Addenda

Contractor is required to sign this doc. and return:

Award of contract: reference

Signature of offeror/contractor

Name and title of signer

Signer date signed

Signature of contracting officer

Name of contracting officer

Contracting officer date signed

Authorized for local reproduction. Previous edition is not usable

Standard Form 1449 (Rev. 11/2021)

Quantity in column 21 has been

Signature of authorized government representative

Date

Printed name and title of authorized government representative

Mailing address authorized government representative

Telephone number of authorized government representative

Email number of authorized government representative

Ship number

Voucher number

Amount verified correct for

Payment

Check number

Stock record (S/R)

S/R account number

S/R voucher number

Paid by

I certify this account is correct and proper for payment

Signature and title of certifying officer

Date

Received by

Received at

Date received

Total containers

Standard Form 1449 (rev. 11/2021) Back

FOR OFFICIAL USE ONLY (FOUO)

For Official Use Only (FOUO) FPS VSS SOW Template 7/20/2024

Federal Protective Service U.S. Department of Homeland Security

STATEMENT OF WORK

For

Maintenance and Repair of Video Surveillance System (VSS)

July 22, 2026

Ronald Reagan Building – DC0459

Ronald Reagan Building 1300 Pennsylvania Ave NW Washington D.C. 20004

STATEMENT OF WORK

TABLE OF CONTENTS

A. BACKGROUND

B. PURPOSE

B.1 DESCRIPTION OF EXISTING SYSTEM

B.2 DESCRIPTION OF NEW SYSTEM

C. SCOPE

C.1 GENERAL

C.2 ASSESSMENT, CONFERENCING, AND REPORTING REQUIREMENTS

C.4 OPERATING SYSTEMS UPDATES, SERVICE PACKS, AND FIRMWARE

C.5 ATTACHMENTS

D. SYSTEM/EQUIPMENT SALIENT CHARACTERISTICS & REQUIREMENTS

D.1 NETWORK VIDEO MANAGEMENT SYSTEM

D.2 MINIMUM SERVER AND WORKSTATION REQUIREMENTS

D.3 WORKSTATION MINIMUM REQUIREMENTS

D.4 IP NETWORK VIDEO CAMERA MINIMUM REQUIREMENTS

D.5 NETWORK MANAGED SWITCH

D.6 ADDITIONAL SYSTEM COMPONENT, SOFTWARE, LOCATION SPECIFICATIONS

C. ADDITIONAL PROJECT REQUIREMENTS

E.1 DESIGN STANDARDS

E.2 MATERIALS AND EQUIPMENT

E.3 ELECTRICAL AND CABLING REQUIREMENTS

E.4 FINAL INSPECTION AND ACCEPTANCE

E.5 CLEANLINESS, PROTECTION, AND PATCHING

E.6 WARRANTY AND MAINTENANCE

E.7 SAFETY AND HEALTH

E.8 QUALITY CONTROL PLAN

E.9 TRAINING

E.10 CONFIGURATION MANAGEMENT

E.11 COMPONENT/DEVICE CONFIGURATIONS

E.12 NETWORK SETTINGS

E.13 WIRELESS NETWORK SECURITY

E.14 AUDIT AND ACCOUNTABILITY

E.15 IDENTIFICATION AND AUTHENTICATION/ACCESS CONTROL

E.16 DATA PROTECTION

E.17 USER ACCOUNTS

E.18 INCIDENT MANAGEMENT AND DISASTER RECOVERY

E.19 SOFTWARE MAINTENANCE

E.20 ENTERPRISE ARCHITECTURE

F. DELIVERABLES

F.1 GENERAL

F.2 REQUEST FOR QUOTATION (RFQ)

F.3 PRE-INSTALLATION DELIVERABLES

F.4 POST-INSTALLATION DELIVERABLES

G. PROJECT ADMINISTRATION

G.1 WORK AUTHORIZATION

G.2 PERIOD OF PERFORMANCE

G.3 PLACE(S) OF PERFORMANCE

G.4 CONTACTS

G.5 SPECIAL SCHEDULING REQUIREMENTS

G.6 CONTRACTOR ACCESS AND USE OF PREMISES

G.7 SECURITY REQUIREMENTS

G.8 CONTRACTOR SUITABILITY REQUIREMENTS

G.9 CONTRACTOR EMPLOYEE ACCESS REQUIREMENTS

G.10 GOVERNMENT ACCEPTANCE PERIOD

H. APPLICABLE STANDARDS

H.1 GENERAL

H.2 ACCESSIBILITY REQUIREMENTS (SECTION 508)

SECTION 508 REQUIREMENTS

SECTION 508 REQUIREMENTS FOR TECHNOLOGY SERVICES

SECTION 508 DELIVERABLES

H.3 ENVIRONMENTAL COMPLIANCE REQUIREMENTS

I ACCOUNTABLE PROPERTY

I.1 DEFINITIONS

I.2 DELIVERABLES

I.3 PROPERTY ACCOUNTABILITY

I.4 PHYSICAL INVENTORY

I.5 PROPERTY DISPOSAL

I.6 LOST, STOLEN, DAMAGED OR DESTROYED (LDD) PROPERTY

J. INFORMATION TECHNOLOGY AND SECURITY

J.1 SECURITY CERTIFICATION/ACCREDITATION (IF APPLICABLE)

J.2 SECURITY REVIEW AND REPORTING

J.3 CONTINUOUS MONITORING (IF APPLICABLE)

J.4 NOTIFICATION & CREDIT MONITORING REQUIREMENTS FOR PERSONALLY IDENTIFIABLE INFORMATION INCIDENTS (JULY

2023) 59

J.5 CONTRACTOR EMPLOYEE ACCESS

J.6 CONTRACTOR EMPLOYEE PRIVACY TRAINING

J.7 CONTRACTOR EMPLOYEE IT SECURITY AWARENESS TRAINING

INFORMATION TECHNOLOGY SECURITY AWARENESS TRAINING (JULY 2023)

For Official Use Only (FOUO) 3

A. BACKGROUND

A.1 The Federal Protective Service (FPS) is the federal law enforcement agency responsible for the protection and security of federal facilities, employees, and visitors. FPS actively works to reduce security vulnerabilities of federal facilities from criminal, terrorist, accidental, and natural disaster threats to ensure properties remain safe, secure, and available to the American public and employees of the Federal Government.

A.2 The following Statement of Work (SOW) and guidelines have been developed by the

Department of Homeland Security (DHS), Federal Protective Service (FPS) to mitigate threats and vulnerabilities pertaining to federal buildings and Government leased spaces.

The SOW and regulations were developed with the notion that the security posture of each federally owned building or Government leased space is unique.

B. PURPOSE

The specifications included in this Performance Work Statement (PWS) shall focus on improving system life cycle cost, operational life, performance, sustainment including maintainability & support. The purpose of this PWS is to ensure that all systems remain fully functional and operational as specified by FPS and manufacturers specifications.

The services include, but are not limited to, routine and preventive maintenance, repairs and service calls. The Video Surveillance System (VSS) equipment includes interior and exterior fixed IP cameras, controllers, monitors and Network Video Recorders (NVR), power supplies, and all associated ancillary equipment and infrastructure.

The Contractor shall provide VSS maintenance and repair services (replacement if required) for 1300 Pennsylvania Avenue NW, Washington DC, hereby referred to as the “Ronald Reagan Building”. Services include inspecting, testing, adjusting, troubleshooting, programming, cleaning, and replacement of all VSS equipment. The Contractor shall perform on-site functional evaluations of existing security systems, and if necessary, will recommend replacement and/or remedies to ensure that all systems are fully operational and are appropriate to mitigate vulnerabilities. The Contractor shall perform test activities and conduct operational maintenance, and training on all VSS equipment.

B.1 Description of Existing System

The existing system consists of 180 cameras, 4 NVR’s, 1 UPS, 4 workstations and 1 application server, and associated network equipment. Video Security system device list is attached.

B.2 Description of New System

B.2.1 This SOW is for the maintenance of a standalone, network Video Surveillance System

(VSS), fixed/panoramic/PTZ IP cameras, client workstations, control center flat panel

DRAFT For Official Use Only (FOUO) 4 monitors, and all associated equipment and appurtenances necessary for a fully functional VSS located at the Ronald Reagan Building, 1300 Pennsylvania Avenue NW, Washington, DC 20004. Also, this SOW shall include the purchase, installation, maintenance and programming of all devices connected to the existing video security system.

B.2.2 The VSS shall monitor vehicle traffic, personnel entry, emergency exits, the exterior perimeter of the facility, and other critical asset areas. The VSS shall retain video for a minimum of 30 days plus 25% additional storage space for future expansion. Storage shall be calculated at full camera resolution, full frame rate, and low compression.

B.2.3 All systems shall be stand-alone and separated from all other computer networks and do not require internet access.

C. SCOPE

C.1 General

C.1.1 As part of the pre-bid process, FPS may schedule a site visit, and all interested

Contractors are invited to attend. The purpose of the site visit is for Contractors to survey the site and review the requirements of this SOW. A site visit will be scheduled by the Contracting Officer (CO). All questions relevant to this SOW shall be submitted in writing to the CO. The Contractor shall not make or assume any changes to this SOW without written approval from the FPS CO.

C.1.2 The Contractor shall maintain the VSS system (Vicon) in accordance with the manufacturer's specifications, instructions, current Institute of Electrical and Electronics Engineers (IEEE) and National Electrical Manufacturers Association (NEMA) standards and guidelines and industry best practices, standards and building codes. The Contractor shall furnish all necessary connectors, terminators, interconnections, services, and adjustments required to maintain a complete and operable system. The contractor and all assigned technicians shall be trained and certified by the equipment manufacturer to perform all services outlined in this PWS

C.1.3 The Contractor shall perform all tasks, conduct all testing, provide all reporting, and meet all timelines as described in Section E.6 “Warranty and Maintenance”.

C.1.3 The Contractor shall be responsible for the removal, inventory, packaging for storage and return of all removed equipment to the FPS Contracting Officer’s Representative/Technical Point of Contact (COR/TPOC). All currently installed wire, cable, and fiber, which are not designated for reuse, shall be completely removed by the Contractor, and properly disposed of.

C.1.4 The Contractor shall furnish all personnel, labor, equipment, facilities, supplies, services and materials, except as specified herein as Government-furnished, for the testing and maintenance of the VSS to provide preventative maintenance. All new

DRAFT For Official Use Only (FOUO) 5 and/or replacement equipment shall be 100% compatible and shall be 100% integrated with existing equipment. Should replacement equipment not be an exact match, the salient characteristics shall be equal to or better than the equipment being replaced.

C.1.5 The Contractor shall follow all applicable codes in Section H while carrying out the work outlined in this SOW.

C.1.6 The Contractor shall furnish all tools and equipment necessary to complete all work outlined in this SOW. The Contractor is NOT authorized to use Government-owned property, tools or equipment to complete work in accordance with this SOW, unless otherwise specified.

C.1.7 In the event any operational system or utility (e.g., fire, IDS, HVAC) is required to be disabled or turned off, a forty-eight (48) hour notice shall be required and approved by the GSA Building Manager, FPS Inspector, and/or FPS COR/TPOC prior to deactivation.

a) The Contractor, prior to departing for the day, shall ensure all system(s) previously disabled or turned off are functioning properly. A basic functional test shall be required to determine proper functionality of the system(s) and should be reported to the FPS COR/TPOC.

b) In the event a system is non-functional once enabled or turned on, it shall be the responsibility of the Contractor, at no additional cost to the Government, to restore the system(s) prior to departure from the site.

c) If the Contractor fails to restore all system(s) before departing, they shall be liable for all costs incurred by the Government to restore system(s) functionality.

C.1.8 All personnel engaged in installation activities pursuant to this SOW shall be licensed by the state, local authority, and/or the city local authority in the required trades or professions that require licensing by such jurisdictions. The type and level of license shall be consistent with requirements of the jurisdictions and work to be performed by this

SOW.

C.1.8.1 The contractor shall provide and submit with their proposal documentation from the manufacturer that they are trained, certified, and authorized to install, integrate, test, and commission the system.

C.1.9 It shall be the sole responsibility of the contractor to employ personnel licensed and qualified to carry out all tasks outlined in this SOW. At no time during the installation shall the contractor require Government personnel to complete tasks required to be completed by the contractor as covered by this SOW.

C.1.10 The Contractor shall be solely responsible for ensuring their employees and subcontractors abide by all requirements of the contract. At all times while work is being performed in accordance with this contract, the Contractor shall have a supervisory

DRAFT For Official Use Only (FOUO) 6 representative available to answer questions, resolve issues, supervise company employee(s), and subcontractor(s).

C.1.11 The Contractor shall provide a daily access schedule to coordinate installation activities.

The schedule shall be submitted with their proposal documentation.

C.1.12 The Contractor shall maintain a separate set of drawings, schematics, and wiring diagrams of the VSS to be used for creating as-built drawings. This set shall be accurately kept up to date by the Contractor, noting all changes and additions to the VSS and shall be available for the final inspection walkthrough.

C.1.13 The Contractor may be required to attend installation construction meetings.

C.2 Assessment, Conferencing, and Reporting Requirements

C.2.1 Initial Assessment: The assessment shall take place in the first 30 business days after receipt of the Notice to Proceed given by the FPS Contracting Officer (CO). The Initial Assessment is intended for the awarded Contractor to travel to 1300 Pennsylvania Avenue NW, Washington, DC 20004, and to verify and/or correct the inventory information given. Also, to familiarize themselves with the facility, when it comes time for quarterly, semi-annual and annual maintenance, and repairs and replacements, the Contractor can respond efficiently and effectively. Any potential and necessary repairs and replacements may take place during this initial assessment phase.

C.2.1 Post-Initial Assessment Report: After the Contractor has performed the Initial

Assessment the Contractor’s Project Manager (PM) shall advise the COR/TPOC/FPS PM of any and all functional limitations, compatibility issues, and interoperability issues of the existing systems. The Contractor shall also inform the COR/TPOC/FPS PM of all limitations, including but not limited to, power, rack and console and space requirements.

These reports shall be provided within fifteen (15) business days after Initial Assessment.

The report should not include individual equipment failures as these equipment failures shall be reported one (1) business day after discovering them. The report should include the Contractor’s technical/industry expertise to give recommendations on what the Contractor believes would improve the overall, existing systems.

C.2.2 Performance Test and Acceptance Plan (PTAP): See Section E.6

C.2.3 Initial Equipment Lists and Inventories: The Contractor shall provide the

COR/TPOC/FPS PM with a detailed list of VSS equipment for the facility. This list shall include but not limited to; make, model, number of IP cameras, NVR, Switch(s), UPS(s), Monitors, IP address (if applicable) or on stand-alone network; location, age and serial number(s). All completed repairs and replacements during the initial assessment phase shall be included on these equipment lists and inventories.

C.2.4 Updated Equipment Lists and Inventories: An updated Equipment List and Inventory shall be expected no later than five (5) business days after the end of the quarter and shall

DRAFT For Official Use Only (FOUO) 7 accompany the PTAPs. This Updated Equipment List and Inventory shall, as described above, supersede the Equipment Lists and Inventories for the 1st Quarter of the Base Period.

C.2.5 Reporting of Failing Equipment: No later than twelve (12) hours after the Contractor has discovered failing equipment during regularly scheduled Quarterly Maintenance, or while on-site completing another repair or replacement, the Contractor shall report the failing equipment to the FPS COR/TPOC. It is expected that a Contractor provided quotation to repair or replace the failing equipment shall be given to the COR/TPOC/FPS PM when said failing equipment is reported. Standard Services Request procedures shall apply.

C.2.6 Monthly Repair Logs: The Contractor shall provide the COR/TPOC/FPS PM and Contract Specialist with a monthly log of all completed repairs and replacements during that month.

C.2.7 Conference Calls: These conference calls shall be held with FPS COR/TPOC/FPS PM, FPS CO and the Contract Specialist at the end of every month, with the conference number to be provided by the Contractor. The time of these conference calls shall be confirmed with the COR/TPOC/FPS PM prior to the end of the month. If determined after some time that performance is met and/or exceeded, these monthly conference calls have the potential to be less frequent

C.3 Installation Requirements

C.3.1 The Contractor, for all equipment/device(s) requiring licensing, shall purchase/install license(s) as required by the manufacturer. Documentation of all software and hardware licenses shall be provided to FPS as part of the final system documentation.

C.3.2 Roof work, to include, but not limited to conduit installation and penetrations must be performed in such a manner as not to void any roof warranty and must be completed in accordance with roof manufacture’s recommendations. Any work to be performed on the roof must be approved by the GSA Building Manager.

C.3.3 The Contractor shall be responsible to provide the necessary equipment and tools to access all equipment which is not accessible by ladder. The contractor is accountable for all tools and equipment used during installation; potentially dangerous items must remain under the physical control of the installer at all times. All tools and equipment to include electronic equipment and computers are subject to inspection by FPS.

C.3.4 All measurements and equipment locations are approximate and shall be verified by the

Contractor for accuracy and installation feasibility. The Government shall not be held responsible for any error or variation in any measurements or other data listed, nor shall the Contractor, because of an error or variation in any measurement listed, be relieved of the responsibility to carry out the requirements in accordance with the true intent and meaning of the specifications without additional cost to the Government.

DRAFT For Official Use Only (FOUO) 8

C.3.5 All ceiling tiles removed to accommodate installation shall be returned at the end of the workday. Any ceiling tiles damaged from the contractor shall be replaced with like type.

C.3.6 The Contractor shall remove and haul debris off the site property daily and disposed of in accordance with all federal, state, local laws, and regulations. Debris created from this project shall NOT be placed and/or disposed of in Government dumpsters on Government property.

C.3.7 The Contractor shall install and configure cameras in accordance with manufacturer’s recommendations and industry best practices for optimal live view and recording.

C.3.8 The Contractor shall verify all camera installation locations and views with the FPS

COR/TPOC prior to installation.

C.3.9 The Contractor, when removing the existing cameras, cabling, and appurtenances in accordance with this SOW, shall ensure all openings or penetrations are sealed and/or patched accordingly to protect against weather exposure. All openings or penetrations that are designated for reuse shall be sealed and/or patched accordingly to protect against weather exposure at the completion of installation. All penetrations that become exposed to weather during installation shall be protected from exposure throughout the installation period.

C.4 Operating Systems Updates, Service Packs, and Firmware

C.4.1 Operating systems and software applications shall be capable of being updated/patched after delivery. The Contractor shall ensure that all installed server(s) and client workstation(s) Operating System Software (OS), at the time of installation, are current with all security updates/patches, service packs, revisions, and shall be provided through the warranty period. The NVMS and all other installed software shall be the current version with all applicable updates and installed in accordance with manufacturers’ recommendations.

C.4.2 The Contractor shall remove and/or disable all software components (bloatware) that are not required for the operation and maintenance of the camera system; and shall provide documentation on what is removed and/or disabled. The software to be removed and/or disabled shall include, but is not limited to games, device drivers for network devices not delivered, messaging services (e.g., MSN, AOL, and IM), servers or clients for unused Internet services, unused networking and communications protocols, unused document processing utilities (Microsoft Word, Excel, PowerPoint, Adobe Acrobat, OpenOffice, etc.).

C.4.3 The Contractor shall provide notification of patches affecting security within the warranty period and follow on option periods as identified in the patch management process.

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The Contractor shall, for software products procured under this Contract, provide all OEM software updates and patches to correct defects. Software updates and patches shall be either: made available to the government, or installed until End of Support (EoS) is reached, unless formally waived (in writing) by the DHS Contracting Officer.

a) Pre-Contract Award. The Contractor shall provide details on their patch management and update process. Responsibility for installation and update of patches shall be identified in your Submittal.

b) Post-Contract Award. The Contractor shall provide notification of known vulnerabilities affecting Contractor-supplied or required OS, application, and third-party software within 30 days after public disclosure.

C.4.4 The Contractor shall ensure that all VSS components have the latest manufacturer approved firmware version installed. Firmware version is to be documented on the device inventory.

C.4.5 All equipment must be National Defense Authorization Act (NDAA) and Trade

Agreement Act (TAA) compliant. See Section E.2.6.

C.5 Attachments

C.5.1 VSS Locations: See floor plans (Attachment A, pages 1-17). The contractor and FPS shall verify all camera installation locations to provide the optimal view prior to any installation.

C.5.2 VSS Locations: See Camera List (Attachment B, pages 1-2). The contractor and FPS shall verify all camera types (PTZ, fixed, etc.) and installation locations to provide the optimal view prior to any installation.

D. SYSTEM/EQUIPMENT SALIENT CHARACTERISTICS & REQUIREMENTS

D.1 Network Video Management System

D.1.1 The NVMS shall support these essential software capabilities:

a) Live video monitoring

b) Recording of video

c) Playback of video from local or remote location(s)

d) Integral alarm/event management

e) Video export

D.1.2 The NVMS shall store/archive video using one of the following techniques:

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a) Internal Disk Storage

b) Direct Attached Storage

c) Storage Area Network

D.1.3 The NVMS shall include image storage with configurable resolutions and frame rates.

D.1.4 The NVMS shall be compatible with, but not limited to: H.264, MPEG4, and MJPEG video compression formats.

D.1.5 The NVMS shall be capable of system fail-over and redundancy options, per the design of the system, execution, and technical requirements.

D.1.6 NVMS System Architecture

a) The NVMS shall operate on a TCP/IP-managed digital network.

b) The system software shall operate in a Client/Server configuration across a Local

Area Network (LAN) or Wide Area Network (WAN).

c) Streams live and recorded video up to 60 frames per second.

d) Support prioritizing streaming at 30 frames per second on 4K (8MP) cameras.

e) Streams live and recorded video from cameras up to a resolution of 7K (30 MP) —

6720 x 4488.

f) Decompresses H.264 video through the client graphics card to help leverage the client’s total processing power.

g) Scalable to support up to 100 servers and/or 10,000 cameras per site.

h) All recorded video and audio are digitally signed using 256-bit encryption so video can be authenticated for evidentiary purposes.

i) Secure video and audio data by securely transmitting all command-and-control data via TCP/IP using cryptographic keys based on SSL to prevent eavesdropping or tampering.

j) External system alarms can be pre-selected and configured to be monitored and trigger event-driven video operations.

k) Video and audio recording can be defined by a recording schedule assigned to each video source.

l) Recording schedules are based on event types that trigger video recording over a time period each day per week.

m) Video recording can also occur manually by user-triggered recording.

n) Alarms and rules can be triggered by self-learning video analytics-based events.

o) Each recorded event includes a pre-event and post-event recording option to provide context for a given situation.

p) Reference frame recording is an option when no events are detected.

q) Motion detection is provided for each individual video source with adjustable sensitivity, threshold, and detection zones.

r) Primary and secondary video streams from each H.264 video source is recorded and maintained for a set amount of time before the primary stream is discarded as a means of increasing record time.

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s) The maximum recorded video retention time can be set for each video source.

t) The Video Analytics Activity overlay displays a color-coded bounding box around moving objects categorized as humans or vehicles.

u) Configure the ability to display analytics activity for individual cameras or for the system.

v) The ability to stream video and audio is limited only by the system hardware capabilities.

w) The application window display can be shared with other users for collaborative investigations while viewing both live and recorded video.

x) Live and recorded video and audio can be streamed simultaneously on the same monitor.

y) Operating System shall be certified to work by the Video Management Software’s manufacturer and be of the following: Windows 10 or newer.

z) Support recording and management of video and audio sources using industry standard drivers. These drivers shall include: ONVIF Profile S, Publicly Published

API.

aa) Support the following video analytic event types when captured by supported cameras: Objects in area, object loitering’ objects crossing defined line, object appears or enters area, object is not present in area, objects enter area, objects leave area, object stops in area, anticipated direction of travel is violated, scene dramatically changes in an unexpected fashion.

bb) Support the ability to export media and provide the following options.

cc) Export recorded video in the following formats: Native (AVE), JPEG, PNG, TIFF, AVI, Print. Export recorded audio in the following formats: WAV, Native (AVE), AVI. Export a still frame of video as displayed in the video preview area: Native

(AVE), JPEG, PNG, TIFF.

dd) Native (AVE) format exports shall:

ee) Digitally sign recorded video and audio using 256-bit encryption so video can be authenticated for evidentiary purposes.

ff) Be able to export video from one or multiple camera streams simultaneously.

gg) Support exporting multiple video segments from different spans of time.

hh) Support reviewing exported or backed-up video and audio in a dedicated player.

ii) Support playback of exported clips in synchronized sequential time.

jj) Support playback of multiple clips in continuous, sequential order.

kk) Support exporting video in lower framerates than originally recorded.

ll) Support exporting of a designated area from the camera’s recorded field of view.

Support re-export into Native or other supported formats.

Provide a record of the video source properties, including but not limited to: Camera model, Firmware version, Location, MAC address, Serial number, Resolution.

D.1.7 All system components and equipment requiring licensing fees for the newly installed

NVMS shall be non-recurring.

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D.2 Minimum Server and Workstation Requirements

D.2.1 Network Video Management Server Minimum Requirements. The software (NVMS) should encompass the minimum requirements to be installed, to include but not limited to the following:

CPU See FPS Appendix B – Security Criterion 61 OS See FPS Appendix B – Security Criterion 61 RAM See FPS Appendix B – Security Criterion 61 OS Hard Drive See FPS Appendix B – Security Criterion 61 Network Interface See FPS Appendix B – Security Criterion 61 Display Adaptor See FPS Appendix B – Security Criterion 61 DVD-ROM See FPS Appendix B – Security Criterion 61 Storage Configuration See FPS Appendix B – Security Criterion 61 Source Manufacture See FPS Appendix B – Security Criterion 61

Multimedia Storage Requirements

General • Multimedia storage shall be dedicated for archiving.

• Archiving shall be physically separated from OS/DB drives.

• OS/DB and Archive drive may be housed in the same chassis.

• Archive drives RAID 6 configuration

Total Storage Capacity • Shall be calculated by the Contractor based on the requirements of the SOW.

D.3 Workstation Minimum Requirements

D.3.1 The current workstations should encompass the listed minimum requirements to be installed, to include but not limited to, the following:

D.4 IP Network Video Camera Minimum Requirements

D.4.1 Exterior Fixed PoE IP Camera: The Contractor shall determine the necessary lens based on the required field of view and lighting for each camera.

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a) ONVIF Compliant

b) Exterior Enclosure Rating: IP66

c) Interior Enclosure Rating IP65 (if applicable)

d) Smoked Dome IK10 Vandal Resistant

e) Able to withstand a wide temperature range for extremely cold and hot weather conditions.

f) Varifocal lens with auto-iris, remote focus/zoom, and digital PTZ

i) Zoom Live or After the Event while recording full.

g) Multiple, H.264/Motion JPEG Video Streams

h) Controllable frame rate and bandwidth

i) Video Resolution: 4MP

j) Minimum 0.1 (color), 0.001 (B/W) lux

k) Image Sensor 1/3” or larger

l) Day/Night automatic infrared-cut filter and Wide Dynamic Range (WDR)

m) IPv4/IPv6 and QoS compatible

n) PoE IEEE 802.3af, Select Class needed: PoE Type 1 and 2 (15 / 30 W) 2 pair, PoE

Type 3 and 4 (60 / 100 W) 4 pair. PoE Type 2 is recommended due to its backward compatibility.

D.4.2 360-Degree Exterior PoE Camera

a) 360-degree sensors

b) 20 MP Wide Dynamic Range

c) 4 sensors (cameras) within the housing recording at - 5 MP

d) Lens: 4 3.1 mm, IR Lens

e) H.264 compression

f) Outdoor Rated IP66 and IK-10 Impact-Resistant Housing

g) PoE IEEE 802.3af, Select Class needed: PoE Type 1 and 2 (15 / 30 W) 2 pair, PoE

Type 3 and 4 (60 / 100 W) 4 pair. POE Type 2 is recommended due its backwards compatible.

h) +/- 7° Mechanical Tilt Adjustment to Locate Each Sensor Angle

i) Zoom Live or After the Event while recording.

j) ONVIF Compliant

D.4.3 Pan-Tilt-Zoom (PTZ) Exterior POE Camera

o) ONVIF Compliant

p) Outdoor Rated IP66 and IK-10 Impact-Resistant Housing

q) Able to withstand a wide temperature range for extremely cold and hot weather conditions.

r) Motorized pan tilt zoom, 30x Optical Zoom, 8x Digital Zoom

i) Zoom Live or After the Event while recording full.

s) Multiple, H.264/Motion JPEG Video Streams

t) Controllable frame rate and bandwidth

u) Video Resolution: 5MP Wide Dynamic Range

v) Minimum 0.1 (color), 0.001 (B/W) lux

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w) Image Sensor 1/3” or larger

x) Day/Night automatic infrared-cut filter and Wide Dynamic Range (WDR)

y) IPv4/IPv6 and QoS compatible

z) PoE IEEE 802.3af, Select Class needed: PoE Type 1 and 2 (15 / 30 W) 2 pair, PoE

Type 3 and 4 (60 / 100 W) 4 pair. PoE Type 2 is recommended due to its backward compatibility.

D.5 Network Managed Switch

a) Physical Aspects

(1) 24 auto-sensing RJ45 10/100/1000 ports; Layer 2 managed

(2) 4 SFP ports 100/1000

(3) Serial DB9 RS-232 console port

(4) Rack Mountable

b) Power over Ethernet (PoE)

(1) 24 PoE+ ports

(2) IEEE 802.3 up to 30 Watts/port, or 802.3bt for 60 Watts/port

c) Network components shall be capable of disabling maintenance ports during normal system operation and enabling them only during approved maintenance activities.

D.6 Additional System Component, Software, Location Specifications

D.6.1 The Contractor will coordinate with the FPS COR/TPOC to define specifications for additional associated components identified during the initial assessment.

C. ADDITIONAL PROJECT REQUIREMENTS

E.1 Design Standards

E.1.1 Design Limitations – During design and planning activities, the Contractor shall advise the FPS COR/TPOC of all functional incompatibility issues and/or system interoperability limitations of any equipment to be installed. This shall include, but is not limited to, limitations because of insufficient heating, ventilation and HVAC, power, rack, console, and space requirements.

E.1.2 Infrastructure Design – The system design shall include all conduit, junction boxes, cabling, fiber, network topology, and HVAC and power requirements for the proposed Network Video Management System (NVMS).

E.1.3 Equipment Selection – The Contractor shall use commercial off the shelf (COTS) components in system design.

E.1.4 Backup Power Requirements –All VSS electrical and electronic equipment installed shall be powered from an Uninterruptable Power Supply (UPS). It is expected that all equipment necessary for continuous live viewing, recording, and archiving VSS video

DRAFT For Official Use Only (FOUO) 15 will be uninterrupted during a power outage. The UPS shall be sized to provide at least four (4) hours1 battery backup in the event the primary power source is interrupted. The Contractor shall include load calculations with their bid proposal.

E.1.5 Wiring Schematics – The Contractor shall provide complete system design wiring schematic diagrams representing planned device terminations to and between system equipment and components.

E.1.6 Riser Diagrams – The Contractor shall supply a system riser diagram. The diagram shall indicate the location of all associated system components, to include and not limiting to proper grounding.

E.2 Materials and Equipment

E.2.1 Items of the same type shall be products of a single manufacturer. All material, software and hardware, shall be new, the most current version, and presently being produced.

E.2.2 The Contractor shall provide enclosures as necessary for equipment not mounted in racks or supplied with an appropriate housing.

a) Interior: Enclosures of house equipment in an interior environment shall meet the requirements of NEMA 250 Type 12.

b) Exterior (Exposed-to-Weather): Enclosures to house equipment in an outdoor environment shall meet the requirements of NEMA 250 Type 4X.

E.2.3 All external camera housings shall be minimum IP66/NEMA4X rated for protection against rain, dust, and snow.

E.2.4 All camera housings shall be a minimum IK-10 Impact-Resistant for vandalism.

E.2.5 Optional - ONLY if recommended by the FSC: Camera housings shall match the color and architecture of the building, equal to or greater than the existing camera housings.

Coloring camera housings shall not void the camera and housing manufacturer’s warranty. Before camera housings are painted the color shall be approved in writing by the Facility Security Committee.

E.2.6 All procured and installed equipment must meet the National Defense Authorization Act

(NDAA) and Trade Agreement Act (TAA) for compliance. Both acts play significant roles in government procurement and defense-related matters.

1) The National Defense Authorization Act (NDAA) is a U.S. federal law that authorizes appropriations for military activities, defense construction, and other related purposes.

It sets military personnel strengths and outlines defense policies.

1 ISC RMP Criteria 70 - Provide uninterruptible emergency power to essential electronic security systems for a minimum of four hours.

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2) The Trade Agreements Act (TAA) limits the country of origin for products sold through your Schedule contract, in general, this means the following may be sold: GSA Reference Look up Trade Agreements Act-designated countries | GSA

a) Articles that are wholly the growth, product, or manufacture of the U.S. or a designated country, or

b) Articles that are "substantially transformed" in the U.S. or a designated country into a new and different article of commerce with a name, character, or use distinct from that of the article or articles from which it was transformed.

Both acts play significant roles in government procurement and defense-related matters.

E.3 Electrical and Cabling Requirements

E.3.1 Wires, cables, and fiber meet applicable requirements of NFPA 70, ETL, and UL listings for type and method of installation.

E.3.2 Materials, equipment, and devices shall, at a minimum, meet requirements of UL, where

UL standards are established, and requirements of NFPA 70. Grounding and Bonding:

UL standard 467 for standard grounding and bonding equipment (1), to include Section

250.4 (A)(1).

E.3.3 All wire, cable, and fiber runs shall be installed in accordance with all federal, state, and local codes and/or regulations. In the instance there is a conflict between applicable codes and regulations, the most stringent shall apply.

E.3.4 All wire, cable, and fiber runs shall be installed inside conduit and sized according to

NFPA 70 for fill requirements. As an alternative, if allowed by applicable codes and/or regulations, wire, cable, and fiber may be installed utilizing wire molding, cable trays, and inner duct. Industry approved hangers/hooks may be substituted for conduit, if allowed by applicable codes and/or regulations, in the advent wire, cable, and fiber runs are installed above a suspended ceiling. No wire, cable, or fiber shall be left unsupported or hanging across ceiling tiles, HVAC ductwork, sprinkler pipes, water pipes, or other appurtenances previously installed.

E.3.5 All wire, cable, and fiber shall not contain splices between equipment termination points.

E.3.6 All wire, cable, and fiber shall be clearly labeled at both ends utilizing a permanent type of label using a common labeling convention.

E.3.7 There shall be no crimp type fittings utilized during cable/wire termination unless specified by the equipment manufacturer.

E.3.8 All equipment connected to AC power shall be protected from surges as described in

IEEE C62.41 and IEEE C62.43. Fuses shall not be used for surge protection.

https://www.gsa.gov/buy-through-us/purchasing-programs/multiple-award-schedule/help-with-mas-contracts-to-sell-to-government/roadmap-to-get-a-mas-contract/readiness-assessment-for-mas-offerors/look-up-trade-agreements-actdesignated-countries

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E.3.9 All cable and fiber installed in conduit shall include a pull string for future use. If an existing pull string is used in any location, it shall be replaced with a new one.

E.3.10 All cable and fiber installed in support of this SOW shall be tested and test reports included in the O&M manual.

E.3.11 All Ethernet network cabling shall be CAT 6a shielded cable and Intertek ETL certified and listed for its intended use (e.g., indoor, outdoor, plenum). OM4 or greater multimode fiber optic cable or OS1 or greater single mode fiber optic cable, shall be UL listed for its intended use (e.g., indoor, outdoor, plenum).

E.3.12 All Ethernet network cabling shall be CAT 6a metallically shielded cable or multimode fiber optic cable, UL listed for its intended use (e.g., indoor, outdoor, plenum).

E.3.13 All CAT 6a cabling shall be installed in accordance with ANSI/TIA/EIA-568.2-D

Commercial Building Telecommunications Cabling Standard and product certified by Intertek Electrical Testing Laboratories (ETL). All cable terminations shall conform to ANSI/TIA/EIA-568.2-D standards. A few key areas of concern, but not all inclusive are:

a) Pair twists shall be maintained as close as possible to the point of termination.

b) Strip back only as much jacket as is required to terminate individual pairs.

c)All four pairs shall be terminated.

d)Pin/Pair assignments shall follow the T568B configuration.

e) Printing on the jacket of the cable showing c(ETL)us VERIFIED or similar combination.

E.3.14 All CAT 6a cabling shall be tested to certify that the cable conforms to ANSI/TIA/EIA-

568.2-D standards. The test device shall provide an electronic copy of the test results.

Test results shall be printed and included in the O&M manual.

E.4 Final Inspection and Acceptance

E.4.1 Upon completion of the installation the Contractor shall perform a Contractor

Verification…

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