6923G226Q000003

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

02/05/2026 MMAPR520726000010

1 38

USMMA PROCUREMENT

300 STEAMBOAT ROAD

KINGS POINT NY 11024-1699

MARITIME ADMINISTRATION

30 Days After Notice to Proceed

USMERCHANT MARINE ACADEMY PROCURE

US DOTMARITIME ADMINISTRATION

300 STEAMBOAT ROAD

KINGS POINT

NY 11024-1699

202 366-0700Theodore Nigro

02/16/2026 1300 ET

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

The US Department of Transportation (DOT) intends to award a Firm-Fixed-Price (FFP), Total Small Business Set-Aside, Architect & Engineer (A&E) Contract to provide Atrium Mezzanine Design Services resulting in the delivery of two (2) concept designs and one (1) final design for the construction of a mezzanine office space in the atrium area of the Department of Public Works (DPW) Building, US Merchant Marine Academy (USMMA), Kings Point, New York.

The pertinent Product Service Code (PSC) and North American Industry Classification System (NAICS) code are:

PSC: C219 Architect and Engineering - Other NAICS: 541330 Engineering Services Continued ...

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 38

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

6923G226Q000003

The Offeror shall have a strong understanding, background, and experience in the incorporation of Mechanical, Electrical, and Plumbing (MEP) considerations and calculations in the architectural design process.

All responsible and qualified sources may submit a Quotation (Quote) which will be considered by the US DOT. Offerors must demonstrate that they are qualified to provide A&E services. Pursuant to FAR 36.202-3 (d), contracts for architect-engineer services will only be awarded to firms permitted by law to practice the professions of architecture or engineering.

Section L includes but is not limited to critical instructions regarding a planned Site Visit, the

Question-and-Answer process, and preparation and submission of the Offeror Quote. Failure to follow Section L instructions to prepare and submit the Quote may result in the Quote being removed from consideration for selection for award.

The point of contact for this solicitation is:

Theodore Nigro, Contracting Office

U.S. Department of Transportation

Office of the Senior Procurement Executive

1200 New Jersey Avenue SE, Washington, DC 20590

Email: theodore.nigro@dot.gov

00001 Atrium Mezzanine Design Services

Deliver Three (3) Designs as follows:

Two (2) Atrium Mezzanine Office Space Concept

Designs

One (1) Final Atrium Mezzanine Office Space

Design

Delivery: 30 Days After Notice to Proceed

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Section A SOLICITATION/CONTRACT FORM

(See SF-18 Form Pages)

Section B SUPPLIES OR SERVICES AND PRICE/COSTS.

All services and supplies shall be performed, delivered, and invoiced via the one (1) Firm-Fixed-Price (FFP) Contract Line Item Number (CLIN) shown below.

CLIN 0001 DPW Atrium Mezzanine Design Services $

Deliver Three (3) designs as follows:

Two (2) Atrium Mezzanine Office Space Concept Designs One (1) Final Atrium Mezzanine Office Space Design

Section C STATEMENT OF WORK (SOW)

SEE NEXT PAGE

STATEMENT OF WORK

BACKGROUND

The United States Merchant Marine Academy (USMMA) is an agency of the Maritime

Administration (MARAD) managed by the United States Department of Transportation.

The USMMA is listed on the National Register of Historic Places. Therefore, all work shall be consistent with the Secretary of the Interior's Standards for the Treatment of Historic Properties

(36 CFR part 68) http://www.nps.gov/tps/standards/four-treatments/treatment-guidelines.pdf.

All work shall meet or exceed the standards provided in the Secretary of the Interior’s Standards for Rehabilitation and guidelines for applying the standards published by the National Park

Service, U.S. Department of the Interior 36 CFR 67.7 - Standards for rehabilitation.

The contractor shall be aware of the potential presence of hazardous materials, specifically lead-based paint and/or asbestos, in any buildings located at the USMMA. It is the responsibility of the contractor to take appropriate measures in accordance with all local, state, and federal environmental and occupational safety and health laws and regulations.

PROJECT OVERVIEW

The USMMA seeks a qualified, experienced Architect-Engineer (A-E) firm to prepare and deliver two concept design options for the construction of a mezzanine office space in the atrium area of the DPW building with minimal intrusion into existing spaces and disruption of building

MEP systems. One option shall make use of a prefabricated free-standing mezzanine structure and a second for a mezzanine built using conventional platform framing methodology. The designs will include the most efficient configuration of the maximum number of office cubicles that can be arranged on the ground floor and mezzanine space. Upon selection of the best option by the customer, the A-E shall prepare and deliver a final design package for that option.

SCOPE OF WORK

The Contractor is responsible for all of the work areas outlined below:

1. Phase I: Inspection and Preliminary Assessment

1.1 Meet with customer staff and conduct an on-site visual inspection of the atrium space.

1.2 Identify floor material(s): e.g., concrete slab and underlayment.

1.3 Identify existing electric power service to the space and adjacent offices, and circuit breaker panel location(s) and confirm validity of drawings onsite.

1.4 Identify fire suppression sprinkler piping providing coverage to atrium space and adjacent offices and affirm validity of drawings onsite.

1.5 Examine interior and exterior west wall of atrium in way of likely second story emergency exit door.

1.6 Examine atrium west wall and existing air conditioning supply vents and confirm validity of drawings onsite.

2. Phase II: Concept Design, Cost Estimate and Risk Assessment

2.1 Provide concept design, including description, floor plans and elevation sketches for two solution options. One option shall make use of a prefabricated free-standing mezzanine structure and a second for a mezzanine built using conventional platform framing methodology.

2.2 Each concept design shall include consideration of the following:

2.2.1 The maximum load bearing capacity of concrete slab in the atrium area.

2.2.2 The capacity of electrical system and how it can be modified to accommodate mezzanine additional electric load and propose best method of connection and protection.

2.2.3 The capacity of the existing fire suppression sprinkler piping system and how it can be modified to accommodate additional area coverage required by new mezzanine spaces and propose best method of connection.

2.2.4 The suitability of the atrium west wall structure to accommodate insertion of a mezzanine level steel emergency exit door.

2.2.5 The capacity of the existing air conditioning system to be modified to provide sufficient cooling to the building and new atrium mezzanine spaces. Should the existing system not have the capacity to supply adequate air conditioning to the mezzanine, provide solution to modify or upgrade the existing system or add an independent source of cooling for the space.

2.2.6 Best method to modify fire detection and alarm systems to accommodate additional area coverage required by new mezzanine spaces and propose best method of connection.

2.2.7 The capacity of the existing electrical system and how it can be modified to accommodate illuminated exit sign over emergency exit door on mezzanine level and propose best method of connection.

2.2.8 All cubicle furniture specified in the design will be provided as Government

Furnished Equipment (GFE) for installation by the construction contractor.

2.3 Provide Rough Order of Magnitude (ROM) cost estimate.

2.4 Provide assessment of risks and strategies to mitigate and/or manage them.

3. Phase III: Final (100%) Design

3.1 Prepare final (100%) design for option selected by the customer. Final design shall provide all detailed information necessary for bidding, regulatory approval, and construction, and a risk assessment report.

3.1.1 All cubicle furniture specified in the design will be provided as Government Furnished

Equipment (GFE) for installation by the construction contractor.

3.2 Final design package shall include, but not be limited to, the following

3.2.1 Complete and coordinated architectural, structural, and mechanical/electrical/plumbing

(MEP) drawings as required for permit submission and construction of the atrium mezzanine and ground floor office space.

3.2.2 Complete detailed specifications document including description of all materials, fixtures and finishes.

3.2.3 Risk assessment report identifying potential threats to the project, analyzing their likelihood and impact, and outlining strategies to mitigate or manage the threats.

5. Deliverables

5.1 Two (2) concept design option packages for atrium mezzanine and ground floor office space, including a description, initial sketches of floor plan layouts and elevations, ROM cost estimates, and risk assessment reports.

5.2 One final (100%) design package including all detailed information necessary for bidding, regulatory approval, and construction. The final design package shall include, but not be limited to the following:

5.2.1 Complete and coordinated architectural, structural, and mechanical/electrical/plumbing

(MEP) drawings as required for permit submission and construction of the atrium mezzanine and ground floor office space.

5.2.2 Complete detailed specifications document including description of all materials, fixtures and finishes.

5.2.3 Risk assessment report identifying potential threats to the project, analyzing their likelihood and impact, and outlining strategies to mitigate or manage the threats.

6. Project Activities

6.1 Pre-Submission Site Visit

6.2 Contractor Proposal

6.3 Award

6.4 Notice to Proceed

6.5 Kick-off meeting and site inspection

6.6 Delivery of concept designs, cost estimates and risk assessment reports for two options.

6.7 Acceptance of concept designs, cost estimates and risk assessment reports.

6.8 Customer direction to proceed with one final design option.

6.9 Final design kick-off meeting and site inspection

6.10 Delivery of final design package, cost estimate and risk assessment report.

6.11 Acceptance of final design package, cost estimate and risk assessment report.

6.12 Final Payment

GOVERNMENT FURNISHED PROPERTY, MATERIAL, EQUIPMENT OR

INFORMATION.

The government will not provide any material or equipment except PDF copies of drawings agreed to at the Pre-Submission Site Visit.

CONSIDERATIONS

Maintain communication with the COR (and immediately inform the COR of any unforeseen issues or problems that arise).

PLACE OF PERFORMANCE

Contractor will perform the task located at Department of Public Works Building on the campus of USMMA, 300 Steamboat Road, Kings Point, N.Y. 11024

All visitors attempting to enter any Department of Transportation owned/leased facility must have a driver's license that is REAL ID-compliant or will need to present an alternative form of acceptable identification from list below. As an alternative to a REAL ID-compliant driver's license, visitors may use the following forms of identification for building access:

o State-issued Enhanced Driver's License o U.S. Passport o U.S. Passport Card o DHS Trusted Traveler Cards (Global Entry, NEXUS, SENTRI, FAST) o U.S. Department of Defense ID, including IDs issued to dependents o Permanent Resident Card o Border Crossing Card o An acceptable photo ID issued by a federally recognized, Tribal Nation/Indian Tribe o HSPD-12 PIV card o Foreign Government-issued Passport o Canadian provincial driver's license or Indian and Northern Affairs Canada card o Transportation Worker Identification Credential (TWIC) o U.S. Citizenship and Immigration Services Employment Authorization Card (1-766) o U.S. Merchant Mariner Credential o Veteran Health Identification Card (VHIC)

PERIOD OF PERFORMANCE

Work is to be completed within 30 calendar days after NTP is approved. Work performed at USMMA shall be during normal business hours of 0700 to 1630, Monday through Friday unless approval is granted by the Contracting Officer.

DPW Atrium

View of South Wall from NE Corner – AC Supply Vent on West Wall

View of South Wall from NW Corner – AC Supply Vents on West Wall

Section D PACKAGING AND MARKING

Any contractual product physically transported, shipped, mailed, or delivered in any fashion shall include the Contractor’s company name, contract number, point of contact, telephone number, and email on the label.

Section E INSPECTION, REVIEWS, AND ACCEPTANCE

The Contracting Officer’s Representative (COR) shall inspect and review all deliverables (both reports and physical tasks), provide feedback or seek clarification from Contractor, and provide assessments and recommendations to the Contracting Officer as applicable.

Section F DELIVERIES OR PERFORMANCE

See Section C STATEMENT OF WORK, Paragraphs 5.1 through 5.2.3.

Section G CONTRACT ADMINISTRATION

1. Contracting Officer and Contracting Officer’s Representative.

(a) Upon award, this contract will be administered by the Maritime Administration. The name, address, and telephone number of he Contracting Officer is:

Theodore Nigro, Contracting Officer Office of the Senior Procurement Executive United States Department of Transportation 1200 New Jersey Avenue, SE Washington, DC 20590 Email: theodore.nigro@dot.gov

(b) The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract and notwithstanding any provisions contained elsewhere in this contract, the authority remains solely with the Contracting Officer. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred as a result thereof.

(c) Contractual problems, of any nature, which might occur during the life of the contract must be handled in accordance with very specific public laws and regulations (e.g. FAR) and must be referred to the Contracting Officer for resolution. Only the Contracting is authorized to formally resolve such problems.

Therefore, the contractor is directed to submit all such contractual problems to the immediate attention of the Contracting Officer.

(d) Any request for contract for contract changes/modifications shall be submitted to the Contracting Officer.

(e) All correspondence concerning this contract, such as requests for information, explanation of terms, and contract interpretations, shall be submitted to the Contracting Officer.

(f) Upon award, the designation of Contracting Officer Representative (COR) is:

Charles F. McInnis, PMP Facility Operations Specialist

Department Of Program Management U.S. Merchant Marine Academy Kings Point, New York 11024 Email: mcinnisc@usmma.edu

The COR is Contracting Officer designated and authorized representative for surveillance of workmanship, inspection of materials for work being performed, review of deliverable A&E products, review of A&E Contractor technical and price proposals, and review of invoices submitted for Contracting Officer approval and payment. The COR is not authorized to direct the Contractor to perform any work not financially obligated against the contract and also approved by the Contracting Officer to perform.

2. Requirement for Insurance

In accordance with FAR 52.228-5, Insurance - Work on a Government Installation (JAN 1997), the Contractor shall furnish to the Contracting Officer a certificate of insurance, identified by contract number, as evidence of the existence of the following minimum insurance coverages. The contractor shall, at its own expense, provide at least the kinds and minimum amounts of insurance required below:

Type of Accident Comprehensive

Per Person Per Occurrence Property

General Liability $500,000 (bodily injury) $100,000

Automobile Liability $200,000 $500,000 (bodily injury) $20,000

Workmen's Compensation--As required by Federal and State Law.

The certificate of insurance shall also indicate that a 30-day notice of cancellation applies. Any cancellation or material change, adversely affecting the Government’s interest, shall not be effective until 30 days after the insurer or Contractor gives written notice to the Contracting Officer.

A certificate of insurance must be emailed to the Contracting Officer within ten (10) calendar days after award of the contract.

3. Invoicing and Payment.

Delphi eInvoicing Instruction

DOT utilizes the Delphi eInvoicing web portal for processing invoices. Access to Delphi eInvoicing web portal is granted with electronic authentication of credentials (name & valid email address) utilizing the GSA credentialing platform login.gov. For vendors submitting invoices or payment requests, they will be required to submit invoices via the Delphi eInvoicing web portal which is authenticated via www.login.gov.

Vendors must meet the following minimum requirements to submit invoices through the Delphi eInvoicing web-portal:

1. Vendors shall have electronic internet access to register in the U.S. General Services

Administration’s (GSA) Login.gov and to the Delphi eInvoicing web portal;

2. The identity of system users will be verified prior to receiving access to the Delphi eInvoicing web-portal via registration with login.gov. Information required for Login.gov includes his/her email address, full name, phone number, and password;

http://www.login.gov/

3. Once notified by their agency POC, system users shall register with and create an account with GSA Login.gov. System users will provide his/her email address and receive an email back to confirm. They will then create a password and input a telephone number and opt to receive either a personal call from Login.gov or text message with an authentication code;

4. Once the user is authenticated in Login.gov, he/she shall work with their agency POC to request access to the Delphi eInvoicing web portal. The POC will complete a Delphi eInvoicing web-portal User Access Request (UAR) to include the users full name, contact phone number, work e-mail address. Additionally, the agency POC will include the vendor name, purchase order (contract) numbers (or supplier number) and agency doing business with to complete and electronically submit the UAR for processing;

5. Once the UAR is submitted, it will be electronically approved by the Access Control Officer (ACO) assigned to OA associated with the contract award or grant and then forwarded to the Delphi eInvoicing helpdesk to create the account. Once the account is created an e-mail will be generated to the user with instruction on accessing their Delphi eInvoicing web portal account. An e-mail will also be sent to the agency POC who initiated the UAR.

A. Definition.

Payment request, as used in this subpart, means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation.

B. Electronic payment requests—invoices.

(a) Requirements. Contracts shall require the electronic submission of payment requests, except for—

(1) Purchases paid for with a Governmentwide commercial purchase card;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise classified information or national security; or

(3) As directed by the contracting officer to submit payment requests by mail.

(b) Alternate procedures. Where a contract requires the electronic submission of invoices, the contracting officer may authorize alternate procedures only if the contracting officer makes a written determination that the Department of the Transportation (DOT) is unable to receive electronic payment requests or provide acceptance electronically and it is approved one level above the contracting officer.

For contractors/vendors who are unable to utilize DOT’s Delphi eInvoicing web-portal, waivers may be considered on a case-by-case basis. Vendors should contact the Contracting Officer’s Representative for assistance and reach out to the Accounts Payable department for review and approval.

(c) DOT electronic invoicing system. DOT utilizes the Delphi eInvoicing web portal to facilitate the electronic submission and approval of vendor invoices and certain grantee payment requests. Except as provided in paragraphs (a) and (b) of this section, contracting officers and DOT finance officials shall process electronic payment submissions through the Delphi eInvoicing web portal. If the requirement for electronic submission of payment requests is waived under paragraph (a) or paragraph (b) of this section, the contract or alternate payment authorization, as applicable, shall specify the form and method of payment request submission.

C. Electronic authentication.

Access to Delphi eInvoicing is granted with electronic authentication of credentials (name & valid email address) utilizing the GSA credentialing platform login.gov. For vendors submitting invoices, they will be required to submit invoices via the Delphi eInvoicing web portal which is authenticated via login.gov.

D. Contract clause.

Contracting officers shall insert the clause provided in the below Section E, into solicitations and contracts exceeding the micro-purchase threshold, except those that the contracting officer has directed or approved otherwise under the above Section B, and those paid with a Governmentwide commercial purchase card.

E. Electronic Submission of Payment Requests.

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Payment request means a bill, voucher, invoice, or request for contract financing payment or invoice payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices,” this clause, and the applicable Payment clause included in this contract.

(3) Electronic form means an automated system transmitting information electronically per the accepted electronic data transmission methods and formats identified in paragraph

(c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

(4) Invoice payment has the meaning given in FAR 32.001.

(b) Electronic payment requests. Unless contractually stated otherwise, the contractor shall submit payment requests in electronic form. Purchases paid with a Governmentwide commercial purchase card are considered an electronic transaction for purposes of this rule, and no additional electronic invoice submission is required.

(c) Delphi eInvoicing web portal. The Department of Transportation utilizes the Delphi eInvoicing web-portal for processing invoices. Vendor submitted invoices, and certain grantees submitting payment requests, will be submitted via Delphi eInvoicing, which is accessed and authenticated via www.login.gov.

(d) Invoice Content Requirements. To receive payment and in accordance with the Prompt Payment Act and FAR 32.905 Payment documentation and process, invoices will be submitted as attachments in the Delphi eInvoicing web-portal. Payment will be based on receipt of a proper invoice and satisfactory contract performance. Excluding interim payments on cost reimbursement contracts for services, http://www.login.gov/

A PROPER INVOICE MUST INCLUDE THE FOLLOWING ITEMS, which may also be found in Section I - Clauses under TAR 1252.232-70 Electronic Submission of Payment Requests. (NOV 2022) [(DEVIATION)(AUG 2025)]:

(1) Invoice number and invoice date.

(2) Period of performance covered by invoice.

(3) Contract number and title.

(4) Task/Delivery Order number and title (if applicable).

(5) Amount billed (by CLIN), current and cumulative.

(6) Total ($) of billing.

(7) Cumulative total billed for all contract work to date.

(8) Name, title, phone number, and mailing address of person to be contacted in the event of a defective invoice.

(9) Travel. If the contract includes allowances for travel, all invoices which include charges pertaining to travel expenses will catalog a breakdown of reimbursable expenses with the appropriate receipts to substantiate the travel expenses.

(10) The following statement “The Contractor certifies that, by submitting this invoice to the Government, the supplies and/or services billed have been shipped, rendered, or delivered in accordance with instructions issued by the ordering officer; that they are reflected in the quantities and/or period of performance stated on the invoice; and that such supplies and/or services conform to the quantity and quality requirements specified in the applicable contract, order, or blanket purchase agreement. Furthermore, pursuant to Executive Order 14173, Ending Illegal Discrimination And Restoring Merit-Based Opportunity, the Contractor certifies that it is in compliance with the Equal Protection principles of the Constitution and all applicable Federal anti-discrimination laws, and acknowledges that such compliance is material to the Government’s payment decision under the False Claims Act (31 U.S.C. § 3729(b)(4)). The Contractor also affirms that it does not operate any diversity, equity, and inclusion (DEI) initiatives that are inconsistent with the Equal Protection principles of the Constitution and the non-discrimination requirements of Federal law, as interpreted by the Supreme Court in Students for Fair Admissions v. Harvard, 600 U.S. 181 (2023).

(e) Payment system registration. All persons accessing the Delphi eInvoicing web-portal will be required to have their own unique user Delphi eInvoicing ID and password and be credentialed through login.gov.

(1) Electronic authentication. See www.login.gov for instructions. Click on the following link for instructions on establishing a login.gov account: https://login.gov/help/creating-an-account/how-do-i-create-an-account-with-logingov/.

(2) To create a login.gov account, the user will need a valid email address and a working phone number. The user will create a password and then login.gov will reply with an email confirming the email address.

(3) Agency POC’s will be responsible for communicating with vendor POC’s to initiate the

Delphi eInvoicing account creation process. Vendor POC’s who will require access to the eInvoicing web-portal for invoice submission and payment tracking purposes will be required to provide their full name, valid email address, and current phone number to the agency POC to initiate the Delphi eInvoicing web-portal account. Vendor users and the agency POC will be notified via e-mail when the account is created. The vendor user will be provided detailed instructions for logging into their Delphi eInvoicing account.

(4) Training on Delphi. To facilitate use of DELPHI, comprehensive user information is available at http://einvoice.esc.gov.

(5) Account Management. Vendors are responsible to contact the Delphi Help Desk when their firm’s points of contacts will no longer be submitting invoices so they can be removed from the system. Instructions for contacting the Delphi Help Desk can be found at http://einvoice.esc.gov.

Points of Contact:

Vendor coordinator:

Primary: Felicia Eberling: Felicia.Eberling@dot.gov Alternate: Henry Puppe: Henry.Puppe@dot.gov

Contracting Officer:

Theodore Nigro: Theodore.Nigro@dot.gov

Section H SPECIAL CONTRACT REQUIREMENTS

a. Company shall retain qualified A&E personnel with the experience levels to perform on a contract with the scope and magnitude of the Section C - SOW.

b. Section 508 Amendment to the 1973 Rehabilitation Act. In 1998, Congress amended the Rehabilitation Act of 1973 to “require Federal agencies to acquire electronic and information technology (EIT) accessible to people with disabilities.” The Section 508 amendment applies to all Federal agencies that develop, procure, maintain, or use electronic and information technology. The U.S. Access Board defines Information and Communication Technology (ICT) as any “information technology and other equipment, systems, technologies, or processes, for which the principal function is the creation, manipulation, storage, display, receipt, or transmission of electronic data and information, as well as associated content. Section 508 applies to all items that fall within the definition of ICT. The Contractor shall adhere to Section 508 contract considerations, as stated in TAR 1252.239–93 Information and Communication Technology Accessibility, which is provided in Full Text in this contract.

c. REAL ID Enforcement. Visitors entering a Department of Transportation owned or leased facility with a driver's license that is not REAL ID-compliant will need to present an alternative form of acceptable identification. Visitors may use the following alternatives to a REAL ID-compliant driver's license:

- State-issued Enhanced Driver's License

- U.S. Passport

- U.S. Passport Card

- DHS Trusted Traveler Cards (Global Entry, NEXUS, SENTRI, FAST)

- U.S. Department of Defense ID, including IDs issued to dependents

- Permanent Resident Card

- Border Crossing Card

- An acceptable photo ID issued by a federally recognized, Tribal Nation/Indian Tribe http://einvoice.esc.gov/ mailto:Felicia.Eberling@dot.gov mailto:Henry.Puppe@dot.gov mailto:Theodore.Nigro@dot.gov

- HSPD-12 PIV card

- Foreign Government-issued Passport

- Canadian provincial driver's license or Indian and Northern Affairs Canada card

- Transportation Worker Identification Credential (TWIC)

- U.S. Citizenship and Immigration Services Employment Authorization Card (1-766)

- U.S. Merchant Mariner Credential

- Veteran Health Identification Card (VHIC)

Section I CONTRACT CLAUSES

NOTE: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

FAR PROVISIONS INCORPORATED BY REFERENCE

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. Sep-24

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation. Jan-17

52.204-90 Offeror Identification Nov-25

52.204-91Contractor Identification Nov 25

52.204-7 System for Award Management. Nov-24

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations-Representation. Nov-15

52.222-54 Employment Eligibility Verification. Jan-25

52.232-13 Notice of Progress Payments. Apr-84

52.232-38 Submission of Electronic Funds Transfer Information with Offer. Jul-13

52.233-2 Service of Protest. Sep-06

52.236-23, Responsibility of the Architect-Engineer Contractor Apr-84

52.236-24, Work Oversight in Architect-Engineer Contracts Apr-84

52.236-25, Requirements for Registration of Designers Jun-03

FAR PROVISIONS INCORPORATED FULL TEXT

52.209-5 Certification Regarding Responsibility Matters. Aug-20

(a) (1) The Offeror certifies, to the best of its knowledge and belief, that—

(i) The Offeror and/or any of its Principals–

(A) Are □ are not □ presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency;

(B) Have □ have not □, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) contract or subcontract; violation of Federal or State antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating Federal criminal tax laws, or receiving stolen property (if offeror checks "have", the offeror shall also see 52.209-7, if included in this solicitation);

(C) Are □ are not □ presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision;

(D) Have □, have not □, within a three-year period preceding this offer, been notified of any delinquent Federal taxes in an amount that exceeds the threshold at 9.104-5(a)(2) for which the liability remains unsatisfied.

(1) Federal taxes are considered delinquent if both of the following criteria apply:

(i) The tax liability is finally determined. The liability is finally determined if it has been assessed. A liability is not finally determined if there is a pending administrative or judicial challenge. In the case of a judicial challenge to the liability, the liability is not finally determined until all judicial appeal rights have been exhausted.

(ii) The taxpayer is delinquent in making payment. A taxpayer is delinquent if the taxpayer has failed to pay the tax liability when full payment was due and required. A taxpayer is not delinquent in cases where enforced collection action is precluded.

(2) Examples.

(i) The taxpayer has received a statutory notice of deficiency, under I.R.C. § 6212, which entitles the taxpayer to seek Tax Court review of a proposed tax deficiency. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek Tax Court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(ii) The IRS has filed a notice of Federal tax lien with respect to an assessed tax liability, and the taxpayer has been issued a notice under I.R.C. § 6320 entitling the taxpayer to request a hearing with the IRS Office of Appeals contesting the lien filing, and to further appeal to the Tax Court if the IRS determines to sustain the lien filing. In the course of the hearing, the taxpayer is entitled to contest the underlying tax liability because the taxpayer has had no prior opportunity to contest the liability. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek tax court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(iii) The taxpayer has entered into an installment agreement pursuant to I.R.C. § 6159. The taxpayer is making timely payments and is in full compliance with the agreement terms. The taxpayer is not delinquent because the taxpayer is not currently required to make full payment.

(iv) The taxpayer has filed for bankruptcy protection. The taxpayer is not delinquent because enforced collection action is stayed under 11 U.S.C. 362 (the Bankruptcy Code).

(ii) The Offeror has □ has not □, within a three-year period preceding this offer, had one or more contracts terminated for default by any Federal agency.

(2) "Principal," for the purposes of this certification, means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

https://www.acquisition.gov/far/52.209-7#FAR_52_209_7 https://www.acquisition.gov/far/9.104-5#FAR_9_104_5 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title11-section362&num=0&edition=prelim

This Certification Concerns a Matter Within the Jurisdiction of an Agency of the United States and the Making of a False, Fictitious, or Fraudulent Certification May Render the Maker Subject to Prosecution Under Section 1001, Title 18, United States Code.

(b) The Offeror shall provide immediate written notice to the Contracting Officer if, at any time prior to contract award, the Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

(c) A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Offeror’s responsibility. Failure of the Offeror to furnish a certification or provide such additional information as requested by the Contracting Officer may render the Offeror nonresponsible.

(d) Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an Offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Offeror knowingly rendered an erroneous certification, in addition to other remedies available to the Government, the Contracting Officer may terminate the contract resulting from this solicitation for default.

(End of provision)

52.209-7 Information Regarding Responsibility Matters. Oct-18

(a) Definitions. As used in this provision—

Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

Federal contracts and grants with total value greater than $10,000,000 means—

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

Principal means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror □ has □ does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) If the offeror checked "has" in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in–

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the System for Award Management, which can be accessed via https://www.sam.gov (see 52.204-7).

(End of provision)

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. Feb-16

(a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that–

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that–

(1) It is □ is not □ a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is □ is not □ a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of provision) https://www.sam.gov/ https://www.acquisition.gov/far/52.204-7#FAR_52_204_7

52.252-1 Solicitation Provisions Incorporated by Reference. Feb-98

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov/far

(End of provision)

52.252-5 Authorized Deviations in Provisions. Nov-20

As prescribed in 52.107(e), insert the following provision in solicitations that include any FAR or supplemental provision with an authorized deviation. Whenever any FAR or supplemental provision is used with an authorized deviation, the contracting officer shall identify it by the same number, title, and date assigned to the provision when it is used without deviation, include regulation name for any supplemental provision, except that the contracting officer shall insert "(DEVIATION)" after the date of the provision.

Authorized Deviations in Provisions (Nov 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any ______________ [insert regulation name](48 CFR Chapter______) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of provision)

FAR CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions. Jun-20

52.203-3 Gratuities. Apr-84

52.203-5 Covenant Against Contingent Fees. May-14

52.203-7 Anti-Kickback Procedures. Jun-20

52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity. May-14

52.203-10 Price or Fee Adjustment for Illegal or Improper Activity. May-14

52.203-12 Limitation on Payments to Influence Certain Federal Transactions. Jun-20

52.203-14 Display of Hotline Poster(s). Nov-21

52.203-17 Contractor Employee Whistleblower Rights. Nov-23

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. Jan-17

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards. Jun-20

52.204-13 System for Award Management Maintenance. Oct-18

52.204-14 Service Contract Reporting Requirements. Oct-16

52.204-19 Incorporation by Reference of Representations and Certifications. Dec-14 https://www.acquisition.gov/far/52.107#FAR_52_107

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. Jan-25 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations. Nov-15

52.213-4 Terms and Conditions—Simplified Acquisitions (Other Than Commercial Products and Commercial Services (JAN 2025) (DEVIATION FEB 2025)

52.222-3 Convict Labor. Jun-03

52.222-35 Equal Opportunity for Veterans. Jun-20

52.222-36 Equal Opportunity for Workers with Disabilities. Jun-20

52.222-37 Employment Reports on Veterans. Jun-20

52.222-50 Combating Trafficking in Persons. Nov-21

52.222-54 Employment Eligibility Verification. Jan-25

52.223-5 Pollution Prevention and Right-to-Know Information. May-24

52.226-7 Drug-Free Workplace. May-24

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. May-24

52.227-1 Authorization and Consent. Jun-20

52.228-5 Insurance-Work on a Government Installation. Jan-97

52.232-10 Payments under Fixed-Price Architect-Engineer Contracts. Apr-10

52.232-16 Progress Payments. Nov-21

52.232-17 Interest. May-14

52.232-25 Prompt Payment. Jan-17

52.232-26 Prompt Payment for Fixed-Price Architect-Engineer Contracts. Jan-17

52.232-33 Payment by Electronic Funds Transfer-System for Award Management. Oct-18

52.232-34 Payment by Electronic Funds Transfer-Other than System for Award Management Jul-13

52.232-35 Designation of Office for Government Receipt of Electronic Funds Transfer Information. Jul-13

52.232-39 Unenforceability of Unauthorized Obligations. Jun-13

52.232-40 Providing Accelerated Payments to Small Business Subcontractors. Mar-23

52.233-1 Disputes. May-14

52.233-3 Protest after Award. Aug-96

52.233-4 Applicable Law for Breach of Contract Claim. Oct-04

52.236-22 Design Within Funding Limitations. Apr-84

52.236-23 Responsibility of the Architect-Engineer Contractor. Apr-84

52.236-24 Work Oversight in Architect-Engineer Contracts. Apr-84

52.236-25 Requirements for Registration of Designers. Jun-03

52.237-2 Protection of Government Buildings, Equipment, and Vegetation. Apr-84

52.242-13 Bankruptcy. Jul-95

52.242-14 Suspension of Work. Apr-84

52.243-1 Changes-Fixed-Price Jul-25

52.243-4 Changes Jul-25

52.243-7 Notification of Changes. Jul-25

52.244-4 Subcontractors and Outside Associates and Consultants (Architect-Engineer Services). Aug-98

52.244-5 Competition in Subcontracting. Aug-24

52.244-6, Subcontracts for Commercial Products and Commercial Services (JAN 2025) (DEVIATION FEB 2025)

52.246-11 Higher-Level Contract Quality Requirement. Dec-14

52.249-7 Termination (Fixed-Price Architect-Engineer). Apr-84

FAR CLAUSES INCORPORATED FULL TEXT

52.217-8 Option to Extend Services. Nov-99

The Government may require continued performance of any services within the limits and at…