Solicitation 47PG0120R0007.pdf

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Attached to: Operations and Mechanical Maintenance Services, Dole USCH & SSA FB - Kansas City, KS
Solicitation number: 47PG0120R0007
Issued by: General Services Administration Public Buildings Service Region 6

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Heartland Region

SPECIFICATION AND BID FORMS

OPERATIONS AND MECHANICAL MAINTENANCE SERVICES

Robert J. Dole U.S. Courthouse

500 State Avenue, Kansas City, Kansas

Social Security Administration Federal Building

850 Nebraska, Kansas City, Kansas

Solicitation Number: 47PG0120R0007

Solicitation Issue Date: September 8, 2020

Offer Receipt And Time: October 8, 2020 at 2:00 P.M. CST

Period Of Performance: December 1, 2020 through November 30, 2021 with 4 1-year option periods.

THIS REQUEST FOR PROPOSALS IS ISSUED AS A TOTAL SET-ASIDE FOR SERVICE DISABLED

VETERAN OWNED SMALL BUSINESS

Brief Description and Location of Work: The Contractor shall provide all administration, management, supervision, labor, materials, supplies, repair parts, tools and equipment; and plan, schedule, coordinate, inspect and ensure effective and economical completion of all work and services specified for the operation, maintenance and repair of the building(s), equipment and related services specified in this contract for the Robert J. Dole Courthouse, SSA Federal Building and all equipment, electrical and mechanical systems, structures, architectural finishes, and utilities, located on, within, or beneath, this facility’s interior and exterior extending to the legal property line.

Elevator Maintenance Services are excluded from the scope of work. Subcontracting for qualified Fire Alarm maintenance and Remote Monitoring services and 3rd party Pressure Vessel PM Inspections are required of the

O&M Contractor.

PROPERTY OF THE UNITED STATES GOVERNMENT, COPYING, DISSEMINATION OR DISTRIBUTION OF THIS SPECIFICATION TO

UNAUTHORIZED USERS IS PROHIBITED. DO NOT REMOVE THIS NOTICE. PROPERLY DESTROY DOCUMENTS WHEN NO LONGER NEEDED.

47PG0120R0007

NOTICE CONCERNING SOLICITATION

NAICS CODE: 561210, Facilities Support Services

SBA SIZE STANDARD: $41.5 million

THIS REQUEST FOR PROPOSALS IS ISSUED AS A TOTAL SET-ASIDE FOR SERVICE DISABLED

VETERAN OWNED SMALL BUSINESS

GENERAL SERVICES ADMINISTRATION’S MISSION

“The mission of GSA is to deliver the best value in real estate, acquisition, and technology services to government and the American people.”

PERFORMANCE BASED SPECIFICATION

This is a performance-based solicitation. The Government’s requirements are expressed in the form of the minimum quality standard to be met. The Contractor is to determine the optimal work schedule, resource allocations and performance methods. Therefore, it is strongly advised that you review the complete solicitation so that you are aware of all the terms and conditions.

SHALL vs. MUST

Throughout this solicitation, the terms “shall” and “must” are used. “Shall” and “must” denote the imperative. They indicate an obligation to act. In this solicitation, and any resulting contract, “shall” and “must” have the same meaning.

SITE VISIT

Tours will be given at the Robert J. Dole Courthouse and SSA Federal Building. The Offerors shall determine any conditions that affect the work and make a thorough site investigation before submitting an offer.

Submittal of an offer shall be evidence the offeror has complied with all of the foregoing. No allowances will be made for failure to avail oneself of such information. See Section L.

ACQUISITION BUDGET

The annual budgeted amount* for this acquisition has been established at $475,000 - $525,000 per year. This includes both the Dole USCH and SSA FB standard services.

Interested vendors: The budgeted amount provided is for your informational purposes only. Offerors are not precluded from submitting a price that is outside the budgeted range provided by the Government, nor is the

Government precluded from making an award which is outside the budgeted range. Offerors are to submit a competitive price that is commensurate with the requirements of the contract, which can be higher or lower than the budget range provided by the Government. The budget range is being provided in an effort to assist you in formulating solutions that meet the requirements and budget.

*The budgeted amount includes only what is described in the solicitation as “standard services,” which will be included in your proposed monthly price. All “above standard services” or “additional service CLINs” are not included in the Government-developed budget range.

TABLE OF CONTENTS

Contents/Title Page

SECTION A – SOLICITATION/CONTRACT FORM 01

SECTION B – SUPPLIES OR SERVICES, ORDERING AND PRICES/COSTS 02

SECTION C – DESCRIPTION/SPECIFICATION/STATEMENT OF WORK 17

SECTION D – PACKING AND MARKING 92

SECTION E – INSPECTION AND ACCEPTANCE 93

SECTION F – DELIVERIES OR PERFORMANCE 94

SECTION G – CONTRACT ADMINISTRATION DATA 95

SECTION H - SPECIAL CONTRACT REQUIREMENTS 100

SECTION I – CONTRACT CLAUSES & WAGE DETERMINATION 101

SECTION J - LIST OF ATTACHMENTS - (DOCUMENTS, EXHIBITS, AND

OTHER ATTACHMENTS 129

SECTION K – REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

OF OFFERORS 178

SECTION L – INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

OR RESPONDENTS 192

SECTION M – EVALUATION FACTORS FOR AWARD 198

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

EQ6P1SK-20-0015

PAGE 1 OF

2. CONTRACT NO.

7. FOR SOLICITATION

INFORMATION CALL:

3. AWARD/EFFECTIVE

DATE

12/01/2020

a. NAME

4. ORDER NUMBER

5. SOLICITATION NUMBER

b. TELEPHONE NUMBER (No collect calls)

6. SOLICITATION ISSUE

DATE

09/08/2020

8. OFFER DUE DATE/

LOCAL TIME

10/08/2020 LJ Morris - lauree.morris@gsa.gov 816-223-6113 2:00 PM (CST)

9. ISSUED BY CODE 6P1QC 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: 100 % FOR:

General Services Administration SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

Services Acquisition Branch

2300 Main Street

KANSAS CITY, MO 64108 USA

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

SMALL BUSINESS PROGRAM

EDWOSB

8 (A)

NAICS:

561210

SIZE STANDARD:

$41.5M

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO

Robert J. Dole USCH & SSA FB

CODE 16. ADMINISTERED BY CODE

General Services Administration

Services Acquisition Branch

2300 Main Street

6P1QC

500 State Eve & 850 Nebreska | Kansas City, KS 66101 KANSAS CITY, MO 64108 USA

17a. CONTRACTOR/

OFFEROR

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY CODE BCFA

PBS Payment Branch

P.O. Box 17181

Ft. Worth, TX 76102-0181

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

OFFER BELOW IS CHECKED

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

SEE SECTION B

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

Hai Nguyen

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212 mailto:lauree.morris@gsa.gov

SECTION B – SUPPLIES OR SERVICES, ORDERING AND PRICES/COSTS

B.1. - DESCRIPTION OF SERVICES

The Contractor shall provide all management, supervision, labor, materials, supplies, and equipment (except as otherwise provided), of all services described herein. The Contractor will be required to provide mechanical operation and maintenance and related services, architectural and structural maintenance, hazardous material inventory, lamping, service calls including miscellaneous labor, etc., in accordance with the requirements of this solicitation for the Robert J. Dole U.S. Courthouse and at the Social Security Administration Federal Building specific areas.

B.2. - NOTES TO BIDDERS/OFFERORS

A. Do not include any allowance for any contingency to cover increased costs for which adjustments are provided for under the price adjustment provisions (e.g. FAR 52.222-43, Fair Labor Standards Act and Service Contract

Labor Standards – Price Adjustment (Multiple Year and Option Contracts). Annual escalation for other costs is allowable, if appropriate.

B. Do not include any allowance for additional Government approved overtime or repair services in the monthly price for basic services for Operations and Maintenance.

C. Refer to the Bid Sheet, Section B, to ensure you understand how each item will be computed and paid regardless of any commitments on the part of the Offeror to pay varying salary rates to its employees.

D. Offerors are required to quote per month prices for providing miscellaneous work and repair services regardless of any commitments on the part of the Offeror to pay varying salary rates to its employees.

E. Offerors are cautioned that any bid/offer may be rejected as non-responsive if it is materially unbalanced as to prices for the basic services and the hourly rates for reimbursable operation and maintenance, repairs and miscellaneous labor services. A bid/offer is unbalanced when it is based on prices which are significantly less than cost for some work and prices which are significantly overstated for other work.

F. Offerors are cautioned that some building equipment systems may be under warranty. In the case of new buildings or renovated spaces, building equipment systems generally carry a one-year warranty period following acceptance. These warranties may or may not include maintenance. The Offeror is responsible for complying with all requirements of the warranties. The Contracting Officer Representative (COR) can provide this information to the Contractor.

G. Failure to quote a price on all line items for the Base Period and all Option Periods will render the bid/offer non-responsive.

H. The period of performance for this contract will be a Base Period of 1 year with four (1-year) options. The

General Services Administration through the Contracting Officer (CO) has the unilateral right to exercise a six-month extension. The price for the six-month extension will be evaluated as part of the overall bid. The contract shall not exceed 5 years and six months, inclusive of all options and extensions.

I. The Contractor must stand behind their proposal through the base contract period and option period(s) to avoid rejection of their bid. The Government will arrange for an inspection prior to the issuance of the Contractor’s final payment. Any deficiencies or work not satisfactorily completed will be computed and a fair and reasonable amount will be deducted from the final payment.

J. The Offeror should visit the job site to verify the quantities and types of all systems to be maintained. The

Offeror will be responsible for the entire systems’ reliability and maintenance requirements. It will be the responsibility of the Offeror to determine the quantity of service involved, to compare the specifications with the work to be done, to be informed as to all conditions, including other work, if any, being performed. Failure to do so will in no way relieve the Offeror from the obligation of furnishing any material or performing any work that may be required to carry out the contract in accordance with the true intent and meaning of the specifications without additional cost to the Government (although this does not overrule H above).

K. The maximum order value (total for the base and all option periods through November 30, 2025 of any contract award as a result of this solicitation is approximately $3.0 million). If the Government’s requirements set forth in the contract do not result in contract award value or task orders in the amounts described throughout the contract as estimated or maximum dollar values, the event shall not constitute the basis for any claim or price adjustment under any resulting contract.

B.3. - BID SHEET

LINE ITEM FOR BID/OFFER:

BASIC SERVICES: QUOTE A PER MONTH PRICE FOR THE FOLLOWING STANDARD SERVICES

DESCRIBED HEREIN FOR THE ROBERT J. DOLE U.S. COURTHOUSE AND SSA FEDERAL

BUILDING.

CLIN UNIT ITEM DESCRIPTION UNIT PRICE/UNIT

0001 Base Period (12 Months) price for O&M Services for the period - 12/01/2020 – 11/30/2021.

Includes maintenance management, operation, direct maintenance, indirect maintenance, Service Calls quality control, safety, health, environmental, miscellaneous labor, all administrative costs, and Repair Services as described in Section C (All Agency Equipment and Maintenance Repairs Services are excluded See CLINs 0008-0013).

Building/Facility: The Robert J. Dole U.S. Courthouse – KS0094ZZ Per Month $

0002 Base Period (12 Months) price for O&M Services for the period - 12/01/2020 – 11/30/2021.

Building/Facility: SSA Federal Building – KS0085ZZ Per Month $

0003 O&M After Hours - Base Period (12/01/2020 – 11/30/2021). Fully loaded, price per person, per hour for providing O&M services after Normal Duty Hours. Used primarily for Reimbursable Work Authorization (RWA) work

Per Hour $

0004 Base Period (12/01/2020 – 11/30/2021) price for Repair and Miscellaneous Labor Services; Normal

Duty Hours. (Applies to Contractor’s workforce only.) Fully loaded, price per person, per hour, for additional services and reimbursable repairs authorized by a Contracting Officer for work performed during Normal Duty

Hours, excluding federal holidays. If the Contractor is able to perform the additional services using labor that is already provided for under CLIN 0001, the Contractor is not permitted to charge the Government for that portion of the labor.

0005 Base Period (12/01/2020 – 11/30/2021) price for Repair and Miscellaneous Labor Services; Other

Than Normal Duty Hours. (Applies to Contractors workforce only.) Fully Loaded, price per person, per hour for additional services and reimbursable repairs authorized by a Contracting Officer for work performed Other Than

Normal Duty Hours.

0006 Base Period (12/01/2020 – 11/30/2021) price for Parts/Materials Handling Fee

For extra services and repairs. Quote a NET, plus, or minus percentage factor to apply to actual invoice cost to allow for materials handling. Contractor is required to solicit offers from more than one vendor unless the requirement is justified per FAR 6.302 or under the micro purchase threshold.

NET, +, - %

0007 Base Period (12/01/2020 – 11/30/2021) price for Subcontractor Management Fee

For extra services and repairs. Quote a NET, plus, or minus percentage factor to apply to actual invoice cost to allow for subcontractor management. This fee includes labor for escorting Subcontractors, clean up, (etc.); therefore, the

Contractor is not allowed to charge labor in addition to this fee. Contractor is required to solicit offers from more than one vendor unless the requirement is justified per FAR 6.302 or under the micro purchase threshold.

0008 Base Period (12 Months) price for O&M Services for the period (12/01/2020 – 11/30/2021), Agency

Equipment only by agency Exhibit. Fully loaded, price for maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with the specific Agency

Robert J. Dole CTHS: Exhibit J.6.1.3.1 USMS Per Month $

0009 Base Period (12 Months) price for O&M Services for the period (12/01/2020 – 11/30/2021), Agency maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with the specific Agency.

Robert J. Dole CTHS: Exhibit J.6.1.3.2 US Attorneys Per Month $

0010 Base Period (12 Months) price for O&M Services for the period (12/01/2020 – 11/30/2021), Agency maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with

Robert J. Dole CTHS: Exhibit J.6.1.3.3 US District Courts Per Month $

0011 Base Period (12 Months) price for O&M Services for the period (12/01/2020 – 11/30/2021), Agency maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with

Robert J. Dole CTHS: Exhibit J.6.1.3.4 DOD Per Month $

0012 Base Period (12 Months) price for O&M Services for the period (12/01/2020 – 11/30/2021), Agency maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with

Robert J. Dole CTHS: Exhibit J.6.1.3.5 Public Defenders Per Month $

0013 Base Period (12 Months) price for O&M Services for the period (12/01/2020 – 11/30/2021), Agency maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with

SSA Federal Building: Exhibit J.6.2.2 SSA Per Month $

1001 Option I Period (12 Months) price for O&M Services for the period - 12/01/2021 – 11/30/2022.

1002 Option I Period (12 Months) price for O&M Services for the period - 12/01/2021 – 11/30/2022.

1003 O&M After Hours - Option I Period (12/01/2021 – 11/30/2022). Fully loaded, price per person, per hour for providing O&M services after Normal Duty Hours. Used primarily for Reimbursable Work Authorization

(RWA) work.

1004 Option I Period (12/01/2021 – 11/30/2022) price for Repair and Miscellaneous Labor Services;

Normal Duty Hours. (Applies to Contractor’s workforce only.) Fully loaded, price per person, per hour, for additional services and reimbursable repairs authorized by a Contracting Officer for work performed during Normal

Duty Hours, excluding federal holidays. If the Contractor is able to perform the additional services using labor that is already provided for under CLIN 0001, the Contractor is not permitted to charge the Government for that portion of the labor.

1005 Option I Period (12/01/2021 – 11/30/2022) price for Repair and Miscellaneous Labor Services; Other

1006 Option I Period (12/01/2021 – 11/30/2022) price for Parts/Materials Handling Fee

1007 Option I Period (12/01/2021 – 11/30/2022) price for Subcontractor Management Fee

1008 Option I Period (12 Months) price for O&M Services for the period (12/01/2021 – 11/30/2022), Agency maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with

1009 Option I Period (12 Months) price for O&M Services for the period (12/01/2021 – 11/30/2022), Agency maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with

1010 Option I Period (12 Months) price for O&M Services for the period (12/01/2021 – 11/30/2022), Agency maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with

1011 Option I Period (12 Months) price for O&M Services for the period (12/01/2021 – 11/30/2022), Agency maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with

1012 Option I Period (12 Months) price for O&M Services for the period (12/01/2021 – 11/30/2022), Agency maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with

1013 Option I Period (12 Months) price for O&M Services for the period (12/01/2021 – 11/30/2022), Agency maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with

2001 Option II Period (12 Months) price for O&M Services for the period - 12/01/2022 – 11/30/2023.

2002 Option II Period (12 Months) price for O&M Services for the period - 12/01/2022 – 11/30/2023.

2003 O&M After Hours - Option II Period (12/01/2022 – 11/30/2023). Fully loaded, price per person, per hour for providing O&M services after Normal Duty Hours. Used primarily for Reimbursable Work Authorization

2004 Option II Period (12/01/2022 – 11/30/2023) price for Repair and Miscellaneous Labor Services;

2005 Option II Period (12/01/2022 – 11/30/2023) price for Repair and Miscellaneous Labor Services; Other

2006 Option II Period (12/01/2022 – 11/30/2023) price for Parts/Materials Handling Fee

2007 Option II Period (12/01/2022 – 11/30/2023) price for Subcontractor Management Fee

2008 Option II Period (12 Months) price for O&M Services for the period (12/01/2022 – 11/30/2023), Agency maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with

2009 Option II Period (12 Months) price for O&M Services for the period (12/01/2022 – 11/30/2023), Agency maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with

2010 Option II Period (12 Months) price for O&M Services for the period (12/01/2022 – 11/30/2023), Agency maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with

2011 Option II Period (12 Months) price for O&M Services for the period (12/01/2022 – 11/30/2023), Agency maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with

2012 Option II Period (12 Months) price for O&M Services for the period (12/01/2022 – 11/30/2023), Agency maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with

2013 Option II Period (12 Months) price for O&M Services for the period (12/01/2022 – 11/30/2023), Agency maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with

3001 Option III Period (12 Months) price for O&M Services for the period - 12/01/2023 – 11/30/2024.

3002 Option III Period (12 Months) price for O&M Services for the period - 12/01/2023 – 11/30/2024.

3003 O&M After Hours - Option III Period (12/01/2023 – 11/30/2024). Fully loaded, price per person, per hour for providing O&M services after Normal Duty Hours. Used primarily for Reimbursable Work Authorization

3004 Option III Period (12/01/2023 – 11/30/2024) price for Repair and Miscellaneous Labor Services;

3005 Option III Period (12/01/2023 – 11/30/2024) price for Repair and Miscellaneous Labor Services;

Other Than Normal Duty Hours. (Applies to Contractors workforce only.) Fully Loaded, price per person, per hour for additional services and reimbursable repairs authorized by a Contracting Officer for work performed Other

Than Normal Duty Hours.

3006 Option III Period (12/01/2023 – 11/30/2024) price for Parts/Materials Handling Fee

3007 Option III Period (12/01/2023 – 11/30/2024) price for Subcontractor Management Fee

3008 Option III Period (12 Months) price for O&M Services for the period (12/01/2023 – 11/30/2024), Agency Equipment only by agency Exhibit. Fully loaded, price for maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with

3009 Option III Period (12 Months) price for O&M Services for the period (12/01/2023 – 11/30/2024), Agency Equipment only by agency Exhibit. Fully loaded, price for maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with

3010 Option III Period (12 Months) price for O&M Services for the period (12/01/2023 – 11/30/2024), Agency Equipment only by agency Exhibit. Fully loaded, price for maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with

3011 Option III Period (12 Months) price for O&M Services for the period (12/01/2023 – 11/30/2024), Agency Equipment only by agency Exhibit. Fully loaded, price for maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with

3012 Option III Period (12 Months) price for O&M Services for the period (12/01/2023 – 11/30/2024), Agency Equipment only by agency Exhibit. Fully loaded, price for maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with

3013 Option III Period (12 Months) price for O&M Services for the period (12/01/2023 – 11/30/2024), Agency Equipment only by agency Exhibit. Fully loaded, price for maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with

4001 Option IV Period (12 Months) price for O&M Services for the period - 12/01/2024 – 11/30/2025.

4002 Option IV Period (12 Months) price for O&M Services for the period - 12/01/2024 – 11/30/2025.

4003 O&M After Hours - Option IV Period (12/01/2024 – 11/30/2025). Fully loaded, price per person, per hour for providing O&M services after Normal Duty Hours. Used primarily for Reimbursable Work Authorization

4004 Option IV Period (12/01/2024 – 11/30/2025) price for Repair and Miscellaneous Labor Services;

4005 Option IV Period (12/01/2024 – 11/30/2025) price for Repair and Miscellaneous Labor Services;

Than Normal Duty Hours.

4006 Option IV Period (12/01/2024 – 11/30/2025) price for Parts/Materials Handling Fee

4007 Option IV Period (12/01/2024 – 11/30/2025) price for Subcontractor Management Fee

4008 Option IV Period (12 Months) price for O&M Services for the period (12/01/2024 – 11/30/2025), Agency Equipment only by agency Exhibit. Fully loaded, price for maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with

4009 Option IV Period (12 Months) price for O&M Services for the period (12/01/2024 – 11/30/2025), Agency Equipment only by agency Exhibit. Fully loaded, price for maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with

4010 Option IV Period (12 Months) price for O&M Services for the period (12/01/2024 – 11/30/2025), Agency Equipment only by agency Exhibit. Fully loaded, price for maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with

4011 Option IV Period (12 Months) price for O&M Services for the period (12/01/2024 – 11/30/2025), Agency Equipment only by agency Exhibit. Fully loaded, price for maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with

4012 Option IV Period (12 Months) price for O&M Services for the period (12/01/2024 – 11/30/2025), Agency Equipment only by agency Exhibit. Fully loaded, price for maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with

4013 Option IV Period (12 Months) price for O&M Services for the period (12/01/2024 – 11/30/2025), Agency Equipment only by agency Exhibit. Fully loaded, price for maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with

Section B – Note 1: Any work mentioned in CLINs 0008-0013 for the base and all option period are considered

“above standard” and will only be ordered by the Government if a Reimbursable Work Authorization is received from the respective agency. These rates shall also be proposed with escalation (if any) at time of initial proposal submission, and the prices will not be modified except for a change in the inventory associated with each CLIN.

B.4. COST CLASSIFICATION – THE ROBERT J. DOLE U.S. COURTHOUSE

Bidders are required to classify the cost per month of their bid for Operations, Maintenance, and Repairs as indicated below and defined in this contract’s specifications. This is not to be considered as an alternative bid! The following costs are required for the Government evaluation purposes only. The aggregate total of such costs must be the same as the respective dollar amounts in CLIN 0001 and the corresponding CLINs for the Base and Option

Period(s).

Contract Period Base Period Option I Option II Option III Option IV

12 months 12 months 12 months 12 months 12 months

Cost/month Cost/month Cost/month Cost/month Cost/month

I. From CLIN 0001, 1001, 2001, 3001 and 4001. Operations & Maintenance (O&M) Services

A. O&M In-House _________ __________ __________ __________ __________

B. Administrative Costs

1. Management _________ _________ __________ __________ __________

2. Clerical/Admin

Support _________ _________ __________ __________ __________

3. Overhead _________ _________ __________ __________ __________

C. O&M Subcontracts (list type; Ex: Water Treatment; Switchgear maintenance, Building Automation

System (BAS) maintenance, Fire Alarm maintenance, pressure vessel third party inspection, fuel cost, etc.

(add more lines if needed.))

1. ________________ _________ __________ __________ __________ __________

2. ________________ _________ __________ __________ __________ __________

3. ________________ _________ __________ __________ __________ __________

4. ________________ _________ __________ __________ __________ __________

5. ________________ _________ __________ __________ __________ __________

D. BAS

1. Support Personnel _________ __________ __________ __________ __________

2. BAS Related O&M _________ __________ __________ __________ __________

3. Specific Training _________ __________ __________ __________ __________

E. Computerized Maintenance Management System (CMMS)

1. Personnel _________ __________ __________ __________ __________

2. Specific Training _________ __________ __________ __________ __________

F. Utility Hours _________ __________ __________ __________ __________

G. Repairs Under

$2,500.00 _________ __________ __________ __________ __________

H. Profit _________ __________ __________ __________ __________

Total Monthly Bid (A-H) _________ __________ __________ __________ __________

COST CLASSIFICATION – SSA FEDERAL BUILDING

Bidders are required to classify the cost per month of their bid for Operations, Maintenance, and Repairs as indicated below and defined in this contract’s specifications. This is not to be considered as an alternative bid! The following costs are required for the Government evaluation purposes only. The aggregate total of such costs must be the same as the respective dollar amounts in CLIN 0002 and the corresponding CLINs for the Base and Option

Period(s).

Contract Period Base Period Option I Option II Option III Option IV

12 months 12 months 12 months 12 months 12 months

Cost/month Cost/month Cost/month Cost/month Cost/month

I. From CLIN 0002, 1002, 2002, 3002 and 4002 Operations & Maintenance (O&M) Services

A. O&M In-House _________ __________ __________ __________ __________

B. Administrative Costs

1. Management _________ _________ __________ __________ __________

2. Clerical/Admin

Support _________ _________ __________ __________ __________

3. Overhead _________ _________ __________ __________ __________

C. O&M Subcontracts (list type; Ex: Water Treatment; Switchgear maintenance, BAS maintenance, Fire

Alarm maintenance, pressure vessel third party inspection, etc. (add more lines if needed.))

1. ________________ _________ __________ __________ __________ __________

2. ________________ _________ __________ __________ __________ __________

3. ________________ _________ __________ __________ __________ __________

4. ________________ _________ __________ __________ __________ __________

5. ________________ _________ __________ __________ __________ __________

D. BAS

1. Support Personnel _________ __________ __________ __________ __________

2. BAS Related O&M _________ __________ __________ __________ __________

3. Specific Training _________ __________ __________ __________ __________

E. CMMS

1. Personnel _________ __________ __________ __________ __________

2. Specific Training _________ __________ __________ __________ __________

F. Utility Hours _________ __________ __________ __________ __________

G. Repairs Under

$2,500.00 _________ __________ __________ __________ __________

H. Profit _________ __________ __________ __________ __________

Total Monthly Bid (A-H) _________ __________ __________ __________ __________

B.5. INFORMATION FOR PRICE ADJUSTMENTS

You are required to submit the following data. This information will be used in computing price adjustments for options under FAR 52.222-43, Fair Labor Standards Acts and Service Contract Act – Price Adjustment.

FAR 52.222-43 only applies to non-supervisory categories of employees. When computing your bid, what were the rates used for payroll taxes:

1. Social Security Rate (FICA) %

2. Unemployment Rate (SUTA) %

3. Worker’s Compensation %

4. Other (please identify) %

Section B – Note 2: In your base bid/offer, do not include any allowance for any contingency to cover increased costs for which adjustments contained in FAR 52.222-43 – Fair Labor Standards Act and Service Contract Act –

Price Adjustment (Multiple Year and Option Contracts). An updated Department of Labor Wage Determination will be incorporated into the contract annually at the anniversary of the performance start date.

Offerors shall price the option requirement for the four (4) additional twelve month periods by assuming the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour Division, U.S.

Department of Labor, for the initial twelve month period of performance will apply to the four (4) additional twelve month option periods. The minimum wage rates and fringe benefits applicable to the initial twelve month period of performance are outlined in Section I.5, Wage Determination. Annual escalation for other costs is allowable, if applicable. Offeror must quote a price for the base period and all option periods in order to be considered for award.

A single award will be made. Therefore, Offerors shall submit a price on all line items to be considered for award.

Failure to do so will be cause for rejection of the offer.

SECTION C - DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

SECTION 1: GENERAL CONTRACT REQUIREMENTS

C.1.0 General

This is a Performance Based Work Statement (PBWS) for Facilities Engineering: Operations, Maintenance, and

Related Services defined under the scope of this contract. This PBWS describes the minimum requirements of the

U.S. General Services Administration (GSA) and acceptable outcomes to be performed by the Operations and

Maintenance Contractor (known from here on as Contractor). All, or part of, the successful offeror’s Management

Plan shall be incorporated into the contract.

GSA seeks to establish a partnering relationship with the Contractor to accomplish the program objectives in this contract. The objective of the partnering process is to provide an effective problem-finding/problem-solving management team composed of personnel from both parties, thus creating a single culture with one set of goals and objectives. Partnering requires that both parties recognize and address those opportunities and challenges that must be confronted to help maintain the health of the Contractor/GSA relationship. The relationship is based on trust, dedication to common goals, and an understanding of each other's individual expectations and values. The team must consider utilizing a facilities engineering and systems thinking approach to provide solutions from a global perspective. The outcome of this initiative is for GSA to leverage Contractor expertise to assist GSA in accomplishing these goals and objectives.

GSA intends to purchase Contractor provided technical and managerial expertise to assist in the holistic management of assets over the long term. This program strategy has taken the name “facilities engineering” and has proven to be a successful model resulting in efficient and effective management of assets while maintaining an overall lower cost of operations. The facilities engineering model is dependent upon an effective partnership with a highly skilled Contractor whose objectives are based on mutual understanding of the stated requirements and objectives. A higher level of effective communication between the Government and Contractor is essential for partnering and for this performance based service contract to succeed; whereas, the success of this contract is shared between the Government and the Contractor. More emphasis is placed on the Contractor’s self-management of quality, not the usual inspection by Government inspectors, although that is a part of this contract as well. All parties must act proactively to reduce service cost.

To establish a standard of facilities engineering practices, thought processes and problem solving throughout the model, GSA established a program philosophy rooted in “systems thinking” whereby the means and methods for providing building operations and maintenance are established through investigations, metrics, and feedback loops, and by establishing a partnership between the Government and Contractor to achieve joint performance objectives.

The goal of applying systems thinking to facility management is to see that every action or decision in operating, maintaining, and retrofitting a building must result in an impact (either financial, environmental, human resource, or any combination thereof), and to evaluate the “full circle” implications. Long term application of systems thinking throughout GSA has resulted in both Contractor and Government joint command of short-term and long-term cohesive management of real property assets.

GSA is committed to Federal leadership in the design, construction, and operation of high-performance and sustainable buildings. A major element of this strategy is the implementation of common strategies for operating and maintaining buildings. As a result, this contract requires the Contractor to participate and partner with the

Government in the initiative of obtaining high performance and sustainable operations, inclusive of initiatives to conserve energy and water consumption, recycling programs, meeting or exceeding specific environmental, regulatory, or performance standards, and the utilization of green products and services. The following sections detail the GSA minimum requirements and acceptable outcomes.

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