Amend 02 - 47PG0120R0007.pdf

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended.

is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

SEE CONTINUATION PAGE FOR DETAILS.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Hai Hoang Nguyen

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

2. AMENDMENT/MODIFICATION NUMBER

PAGE OF PAGES

1 11

5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE

General Services Administration Services Acquisition Branch 2300 Main Street

KANSAS CITY, MO 64108 USA

6P1QC 7. ADMINISTERED BY (If other than Item 6)

General Services Administration Services Acquisition Branch 2300 Main Street

KANSAS CITY, MO 64108 USA

CODE 6P1QC

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) 9A. AMENDMENT OF SOLICITATION NUMBER

47PG0120R0007

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

(X)

4. REQUISITION/PURCHASE REQUISITION NUMBER

EQ6P1SK-20-0015

3. EFFECTIVE DATE

09/21/2020

1. CONTRACT ID CODE

Solicitation 47PG0120R0007 is amended as follows:

1. Government response to vendor inquiries is provided via Amendment 02 pages 3 through 6.

2. Solicitation pages 73, 132, 195, 197, and 199 are revised and included as Amendment 02 pages 7 through 11. Changes are in red font.

3. The proposal due date is not extended as a result of this amendment.

4. All other terms, conditions, and requirements remain unchanged.

Government Response – Q&A

47PG0120R0007, Amendment 02

QUESTION 1: Is this a new requirement or is there an incumbent contractor?

ANSWER 1: There is an incumbent contractor.

QUESTION 2: Who is the current contractor?

ANSWER 2: The current contractor is OTS-IEI.

QUESTION 3: What is the award amount?

ANSWER 3: The current contract value is approximately $609,850 (6 months).

QUESTION 4: If an offeror is using the same contract references as submitted with

Solicitation No. 47PG0120R0006 and the offeror’s POC completed the

M.9 Past Performance Survey for Solicitation No. 47PG0120R0006 and submitted it directly to Lauree Morris, are they required to re-submit the survey under Solicitation No. 47PG0120R0007.

ANSWER 4: No. Please see revised page 195. Be advised that Section L Note numbering has changed.

QUESTION 5: Since this is a rebid of recent RFP 47PG0120R0006 and 3 Past

Performance Questionnaires were submitted on our behalf for that bid, would GSA consider using those again rather than have us reach out to the

COR’s again to repeat what they already sent in?

ANSWER 5: See revised page 195.

QUESTION 6: Since the pandemic is still very much active and concerns about flying, it is unfair to force a company not within driving distance to incur a 5 point deduction due to COVID restrictions. Will the Government consider waiving the 5 points for attending a site visit?

ANSWER 6: No.

QUESTION 7: Must I be on a GSA Schedule in order to bid on this solicitation?

ANSWER 7: No.

QUESTION 8: Can we request an additional site visit for all interested vendors?

ANSWER 8: No. See L.4 – Inspection of the Facility (Site Visit) on Section L, Page

196 of the solicitation.

QUESTION 9: In section M.2, Technical proposals, some of the sections have page limits and others do not. No page limit is indicated for Factor 2 and Sub-Factors

1A, 3A, 3C, and 3D. Do these have page limits? Please clarify.

ANSWER 9: Page limits are accurate within the solicitations; some factors/sub-factors have page limits, others do not.

QUESTION 10: The bottom of page 13 states “Section B – Note 1: Any work mentioned in

CLINs 0008-0013 for the base and all option period are considered “above standard” and will only be ordered by the Government if a Reimbursable

Work Authorization is received from the respective agency. These rates shall also be proposed with escalation (if any) at time of initial proposal submission, and the prices will not be modified except for a change in the inventory associated with each CLIN [emphasis added].” Please clarify:

If any work under these CLINs is reimbursable, what work does the

Government expect the contractor to use as the basis for the monthly price for these CLINs?

Does the same apply to the corresponding option year CLINs?

Does the repair threshold apply to these CLINs?

ANSWER 10: The contractor is to price the monthly fee to complete the preventative maintenance on the tenant owned equipment for the base and all option years. Each option year may be a higher price than the previous year. This applies to all corresponding option year CLIN’s. The repair threshold does not apply to this work because it is tenant owned equipment; above standard service. The tenant will decide annually if they will use this service or not.

QUESTION 11: C.1.2.2 states; “This contract requires onsite managerial supervision. The

Contractor can fill this requirement by having the Contract Project

Manager located onsite or having an additional onsite Supervisor.” Does the statement “having an additional onsite Supervisor” indicate that there must be two on-site Supervisors in lieu of an onsite Contract Project

Manager?

ANSWER 11: This is a requirements contract; it is up to the contractor to determine how they will meet the managerial supervision requirement. The contract language provides these two alternatives.

QUESTION 12: Can the Government please confirm that both the Dole and Social Security

Federal Building have air filers with known Minimum Efficiency Report

Value (MERV 11) and that replacements must be of the same rating.

ANSWER 12: Yes, both buildings are MERV 11. See revised pages 73 and 132.

QUESTION 13: Amendment 0002, answer #50 stated “all references to MERV 10 shall be replaced with MERV 11.” Is this still the case?

ANSWER 13: Yes. See revised pages.

QUESTION 14: Amendment 0002, answer #52 stated “GSA will provide the equipment and materials needed to incorporate a barcoding system.” Is this still the case?

ANSWER 14: Yes.

QUESTION 15: Do page number limitations apply to the proposal front cover, cover letter and/or table of contents?

ANSWER 15: No.

QUESTION 16: Given that the M.10 document from the previous proposal can be submitted with the current proposal, will the Government accept the past performance questionnaires previously mailed out, completed and submitted, so that there is no need to go back to the same busy customer and ask for another evaluation for essentially the same performance period?

ANSWER 16: See revised page 195.

QUESTION 17: Is there any data the current O&M contractor/GSA has that indicates obsolete equipment? Are there any projects that GSA currently has that replaces obsolete equipment or addresses any equipment in question?

ANSWER 17: Yes – At the courthouse – the current domestic water cooler is only in use for the filter and one water heater is out of service. At SSA, the boiler is decommissioned and abandoned in place.

QUESTION 18: If Past Performance Questionnaires were sent under the canceled solicitation, are contractors required to resend questionnaires? If so, will

GSA accept CPARs in place of the questionnaires?

ANSWER 18: See revised page 195. CPARS are not accepted in lieu of M.9 forms.

QUESTION 19: Under Section L.2.2. Information To Be Included In Price Proposal, Item

#3 states “All of Section K; however in Section K under Section K.3. -

FAR 52.212-3, Offeror Representations and Certifications (Page 178) it states “The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM)”. Please clarify that we only need to complete Paragraph (b) if our annual reps and certs are completed electronically in SAM.

ANSWER 19: Per the solicitation, all of Section K must be included as part of the Price

Proposal; Sections K.1, K.2, and K.4 are submitted with the Price Proposal for ALL OFFERS. If an Offeror has completed the Representations and

Certification in SAM, then Section K.3 is considered complete with the inclusion of only paragraph b of 52.212-3 (vice all paragraphs of 52.212-3 if SAM is not completed).

QUESTION 20: Are the answers to questions provided by Amendment 02 of Sol.

47PG0120R0006 still valid under this new solicitation?

ANSWER 20: This solicitation is separate from 47PG0120R0006. Proposals shall be submitted in response to information/requirements provided only in solicitation 47PG0120R007 and its respective amendments. Solicitation

47PG0120R0006, Amendment 02 is attached FOR INFORMATIONAL

PURPOSES ONLY.

QUESTION 21: C.6.3.4 Replacement of Air Filters. Under the last solicitation the requirement for MERV 10 air filters was changed to MERV 11 due to

COVID-19. Is MERV 11 still appropriate or has this policy changed back to MERV 10? Please clarify.

ANSWER 21: MERV 11 is applicable and shall replace any reference to MERV 10. See revised pages 73 and 132.

QUESTION 22: J.1.1 lists the last hose bib and obstruction test as 8/3/2017. Was this test performed again in August of 2020?

ANSWER 22: The test was performed in August 2020.

QUESTION 23: Is there parking provided for the O&M staff to use?

ANSWER 23: Yes. See C.3.3.

C.6.3.2 Operation

The Contractor must operate air distribution systems in accordance with their design and the approved sequence of operations and any other requirements within this Contract. The Contractor must follow ASHRAE 202-2103

(Commissioning Process for Buildings and Systems) or later versions, if superseded, when operating this type of equipment. The Contractor must be responsible for making immediate adjustments or corrections that fall within the proposed maintenance plan, generated Work Orders and any other requirements under this contract. The Contractor must make recommendations and perform adjustments to controls, adjust BAS settings, correct set points, and restore equipment to automatic operation as approved by the CO or designee. The Contractor must identify all alarm points with originating point identification information (device ID, point number, description) to manipulate the system to monitor conditions, track and trend operational criteria. The Contractor must make every reasonable effort to protect all assets regarding air distribution systems and associated equipment listed in this Contract from freezing conditions.

C.6.3.3 Maintenance

The Contractor must use GSA preventive maintenance standards or the manufacturer’s recommended maintenance procedures, or a combination of the two procedures to perform maintenance as long as the method is submitted to the CO or designee for prior review and approval. This as well as all preventive maintenance covered in this contract will be addressed in the Contractors submitted Preventive Maintenance Plan. The equipment requiring the

Contractor’s proposed maintenance plan must include all of the building equipment associated with the air distribution systems up to and including the final discharge of air into occupied spaces. At a minimum, the maintenance plan must include applying lubricants, cleaning fan housings, fans, coils, dampers, air diffuser/grilles, air handling unit (AHU) sections, and equipment rooms, and replacing consumable parts or components.

C.6.3.4 Replacement of Air Filters

The Contractor must use high efficiency air filters when replacing the filters in air handlers and other equipment that use air filtration. The Contractor must only use air filters with known Minimum Efficiency Reporting Value (MERV

1011), as defined in the ANSI/ASHRAE Standard 52.2 and required in accordance with the most current PBS-P100.

The Contractor must replace air filters with the air filters that have the highest MERV value consistent with the feet per minute of the fan. The Contractor must maintain minimum ventilation standards in ASHRAE Standard 62.1 with the current revision year. Prior to installation, the COR must approve the filters to be used. At a minimum for an AHU with pre- and post-filters, the Contractor must replace the pre-filters quarterly or as deemed necessary by the Magnehelic gauges or BAS-connected monitoring devices, and the post filters annually or as deemed necessary by the Magnehelic gauges. The rooftop unit, variable air volume, power induction unit, fan coil, computer room, or any other air distribution filters must be changed as required by the Preventive Maintenance Plan, but at least annually.

C.6.3.5 Testing and Inspecting

The Contractor must ensure that air distribution components operate on a system level per the design intent and sequence of operations by testing and inspecting the units. The testing of the air distribution system must also include the integration with other equipment in the building including chillers, boilers, variable air volume system components, fans, ductwork, and air intakes. The Contractor must conduct regular inspections of air filters to ensure that the filters are changed as recommended by the manufacturer or when they have become clogged. The

Contractor must conduct inspections of the condensate drip pans of all AHU, A/C package units, window A/C units, and other equipment items and systems that physically have drip pans to ensure that they drain properly. Such inspections must be conducted in accordance with the tour program and be performed no less frequently than weekly. Pans that are not level or that leak must be reported to the CO or designee. All drip pans must be treated with an appropriate biocide to control the growth of algae, mold or other organisms or fungi. If any condensate pans are inaccessible, the Contractor must notify the CO or designee immediately.

C.6.3.6 Reporting

The Contractor must report and enter into the NCMMS any and all activities performed with respect to the air distribution system and its components, including Work Orders completed.

Tampers 38

Dry Pipe Systems (low air) 3

Notification devices (strobe, speaker, combo)

Batteries

Fire Extinguisher 44

12-year Hydrostatic test per CY

6-Year test per CY

11. FILTERS (Size/MERV Rating/Type/Qty)

Type MERV Size Qty

Pleat Killer 11 17x27 56

14x22 60

14x15 13

11x13 10

16x20 11

18x20 1

16x48 2

15x94 2

20x60 2

20x88 28

22x1080 1

20x20 5

25x80 1

10x80 1

16x80 2

20x80 2

28x80 1

20x117 8

20x100 12

20x110 4

16x25x4 4

26x32 2

20x25x4 5

20x20x4 1

28x29 1

34x80 1

12. Lighting Systems

(1) Lamp 36/48" 558

(2) Lamp 48' 2180

(3) Lamp 48" 586

(4) Lamp 48" 66

(1) Lamp 96"

(2) Lamp 96"

(2) U-tube

Compact

LED

Special Feature

L.2. - SUBMISSION OF PROPOSALS

The instructions below provide guidance for the preparation and submission of proposals. The purpose is to establish requirements for the format and content so proposals are complete, contain all essential information, and can be evaluated equitably.

Offerors shall submit the technical and price proposals, prepared in conformance with the solicitation requirements.

The content of the proposals shall be submitted in two (2) severable parts. The proposal shall contain two files: one file named “Technical Proposal” and one file named “Price Proposal.” The Technical Proposals shall not contain any pricing information.

Offerors are responsible for ensuring their proposal and Past Performance Surveys are received at the Contracting

Office by the required due date/time. Offerors may contact LJ to verify Contracting Office receipt of their proposal and Past Performance Surveys.

Submit Proposals to:

General Services Administration

Lauree Jean (LJ) Morris, Contract Specialist lauree.morris@gsa.gov

Date/Time for Receipt of Questions: no later than September 18, 2020 at 2:00 p.m. CDT.

Submit all questions in writing to lauree.morris@gsa.gov.

Date/Time for Receipt of Proposals: no later than October 30, 2020 October 8, 2020 at 2:00 PM CDT.

L.2.1. Information To Be Included In Technical Proposal

In order to receive consideration in the technical evaluation process, the Offeror’s technical proposal must address all of the areas outlined in Section M, Item M.2. Simply repeating or paraphrasing the Statement of

Work/Specifications is not acceptable.

Offerors shall submit proposals that are acceptable without additional explanation or information. The Government may request additional information from Offerors of proposals and may discuss proposals with the Offerors.

However, award may be made without discussion or negotiation of proposals.

PAST PERFORMANCE SURVEYS

Three past performance surveys (see M.9) are required as part of the technical package. It is the Offeror’s responsibility to ensure that a survey response from each of the Offeror’s three references is provided directly to the

Contracting Office in accordance with M.9 instruction. Three (3) past performance surveys must be included from three (3) different contracts. The same contracts used for the experience references submitted under the Work

Experience Factor shall be used for the Past Performance Factor. If more than three references are submitted, the

Government will only evaluate the first three references submitted.

If less than three references are submitted, the Offeror will be scored zero for those references unsubmitted. In the event an Offeror without a record of relevant past performance is not available, the Offeror will be rated neutral.

Section L – Note 1: Form M.9, Past Performance Survey Forms completed and submitted under solicitation

47PG0120R0006 will be accepted under this solicitation. However, the Technical Proposal must expressly state that Form M.9 submitted under 47PG0120R0006 is resubmitted for this solicitation. It is the offeror’s responsibility to ensure that the requirement for Past Performance Surveys is met under this solicitation. It is strongly recommended that the offeror verify that three forms are/were submitted. Verification may be requested at lauree.morris@gsa.gov.

mailto:lauree.morris@gsa.gov do so will in no way relieve the successful offeror from the necessity of furnishing any materials or performing any work that may be required to carry out the contract in accordance with the true intent and meaning of the specifications without additional cost to the Government.

Section L – Note 2: Form M.10, Site Inspection Verification Form completed and submitted under solicitation

47PG0120R0006 will be accepted in lieu of an additional site visit requirement under this solicitation. However, the completed M.10 forms must be included in the Technical Proposal for this solicitation.

L.5. - FAR 52.216-1, TYPE OF CONTRACT

The Government contemplates award of a Commercial Item, Performance Based, Firm Fixed Price, Requirements type contract resulting from this solicitation.

L.6. - FAR 52.233-2, SERVICE OF PROTEST

(a) Protests, as defined in Section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the General Accounting Office (GAO) or the General Services

Administration Board of Contract Appeals (GSBCA), shall be served on the Contracting Officer by obtaining written and dated acknowledgment of receipt from Contracting Officer, General Services Administration, Services

Acquisition Branch (6P1QC), 2300 Main Street, Kansas City, MO 64108.

(b) The copy of any protest shall be received in the office designated above on the same day a protest is filed with the GSBCA or within one day of filing with the GAO.

L.7. - NOTICE TO JOINT VENTURES/TEAMING

If an Offeror will be submitting a proposal under a joint venture, the joint venture’s or teaming arrangement legal name shall be registered in SAM and possess a Data Universal Numbering System (DUNS) number. In addition, the joint venture’s legal name shall be clearly printed in Block 17a of the SF1449 when submitting the proposal package.

The proposal must clearly state who the prime Contractor will be for the joint venture. The prime Contractor shall perform the work awarded under this contract as prescribed under FAR 52.219-30 (DEVIATION 2019-06). In addition, a copy of the executed joint venture agreement shall be on file with the Contracting Office prior to award.

L.8 – PROVISIONS INCORPORATED BY REFERENCE

Number Title

52.204-7 System for Award Management

52.204-16 Commercial and Government Entity Code Reporting

52.204-22 Alternative Line Item Proposal

52.207-1 Notice of Standard Competition

52.211-1 Availability of Specifications Listed in the GSA Index of Federal Specifications, Standards and

Commercial Item Descriptions, FPMR Part 101-29

52.215-1 Instructions to Offerors – Competitive Acquisition

52.232-13 Notice of Progress Payments

52.232-28 Invitation to Propose Performance-Based Payments

52.232-38 Submission of Electronic Funds Transfer Information with Offer

At least one of the three references shall demonstrate three years of continuous, completed service within the last five years from the solicitation closing date.

At least of one of the three references shall consist of a single building, within the continental United States whose gross square feet (GSF), is at least 200,00 GSF. The single building can be part of a larger complex. If the reference provided manages multiple buildings, the GSF must be provided for each building and demonstrate that one of the building meets the required GSF by itself.

Section M – Note 1: “Similar” is defined as the Contractor having performed essentially the same functions, responsibilities and controls required under this solicitation.

Section M – Note 2: The three work experience references provided must be the same three contracts as those submitted for Factor 2 – Past Performance.

Section M – Note 3: When proposing a joint venture/teaming arrangement, the experience referenced may be submitted on the behalf of either company. Clearly identify which company.

Standard For Evaluation:

The standard is met when the offeror:

Submits three different experience references as the Prime Contractor of current and/or previous operations and mechanical maintenance services contracts, utilizing Form M.8; and

Each of the three experience references contains a list of equipment that has been maintained under the referenced contract; and

All three references are comparable to office space and identify similar types of mechanical services requested by the Government in this solicitation. Spaces not considered are (1) dormitory type space, (2) warehouse space, (3) border station space, and (4) base housing; and

At least one of the three references shall demonstrate three years of continuous, completed service within the last five years from the solicitation closing date; and

At least of one of the three references shall consist of a single building, within the continental United States whose gross square feet (GSF), is at least 200,000 GSF. The single building can be part of a larger complex. If the reference provided manages multiple buildings, the GSF must be provided for each building and demonstrate that one of the building meets the required GSF by itself.

Value Added for Sub-Factor 1(a) – Work Experience:

The offeror shall be more favorably evaluated based upon the following: (1) more than one of the three references contains a single building that is 200,000 GSF or more, (2) additional years of continuous completed service on similar projects greater than the three years within five years of the solicitation closing date, and (3) equipment and services provided in referenced projects are above the standards specified in this solicitation.

SUB-FACTOR 1(B) – BAS/EMCS EXPERIENCE

Page Limit – 2 pages, single sided, single spaced, Times New Roman Font 10, Paper size 8 ½ x 11.

Description: The offeror shall provide a narrative to identify his/her experience with Metasys Building Automations

System (BAS) Energy Management Control System (EMCS) or similar system. The narrative shall also identify either the formal training on the system and/or, the length (including dates) and locations of any hands-on experience. The offeror shall provide a current point of contract (POC) that can verify offeror’s BAS/EMCS experience (name, phone number, and email).

BAS/EMCS experience shall be for a continuous period of at least two years completed in the past five years of the solicitation closing date.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 24

General Services Administration Services Acquisition Branch (6P1QC) 2300 Main Street, 7NW Kansas City, MO 64108

See Block 6

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

47PG0120R0006

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

02 07/28/2020

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended.

is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The solicitation 47PG0120R0006 is modified as follows:

1. Government Response to questions submitted by perspective offerors is provided. See pages 2 through 10.

2. Solicitation Page Changes are included as Amendment 02 pages 11 through 16.

3. The proposal due date remains unchanged.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Hai Hoang Nguyen

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

06/26/2020

9B. DATED (SEE ITEM 11)

FOR INFORMATIONAL PURPOSES ONLY

LaureeJMorris Highlight

Amend 02 - Government Responses Q&A

47PG0120R0006, Amend 02

QUESTION 1: Who currently has this contract?

ANSWER 1: The current contract awardee is OTS-IEI JV, LLP.

QUESTION 2: Can you please share the contract value?

ANSWER 2: GSA does not have this information.

QUESTION 3: Are we required to offer current employees employment?

ANSWER 3: No (per Executive Order 13897, dated October 31, 2019).

QUESTION 4: What are the current staffing numbers?

ANSWER 4: On - site 2.

QUESTION 5: At many Federal sites, Merv and bag secondary filters for air handler units have upgraded to HEPA type filters because of the Coronavirus. Has the Government done that at either the

Dole or Social Security Federal Buildings?

ANSWER 5: No. They have MERV 11 which is the highest rated that will fit in the AHU’s.

QUESTION 6: Who is the current contractor?

ANSWER 6: The current contract awardee is OTS-IEI JV, LLP.

QUESTION 7: What is the current contract monthly price?

ANSWER 7: The annual price is $144,894.58.

QUESTION 8: What is the current staffing? (i.e. Project Manager, Supervisor, HVAC Tech, General

Maintenance Mechanic).

ANSWER 8: Project Manager and General Maintenance Mechanic.

QUESTION 9: What is the building availability for after hours and weekend work, and what is the protocol for this?

ANSWER 9: The facility is accessible to any worker that has been adjudicated through the required

HSPD-12 security process as outlined in the contract per section C.1.2.5. A cleared individual may escort a contractor that has not been cleared in accordance with section C.1.2.14 Escorting; otherwise, per

C.1.2.5.f, the contractor is responsible for planning and coordinating after-hour work in advance.

QUESTION 10: How long has the NCMMS been fully implemented?

ANSWER 10: 1 year.

QUESTION 11: Do any of the incumbent contractor employees have training with the NCMMS?

ANSWER 11: Yes. Per C.1.2.6, contract employees are required to have knowledge of the system as it is utilized daily. GSA offers free monthly training. If the training offered doesn’t cover the employees’ needed training, they may request additional training from GSA’s regional office subject matter experts.

QUESTION 12: Do any of the incumbent contractor employees have the required credential for accessing and operating the NCMMS?

ANSWER 12: Yes.

QUESTION 13: Are there any GSA furnished lifts?

ANSWER 13: Yes.

QUESTION 14: When was the energy management system last updated at each location?

ANSWER 14: The Building automated system software was updated FY 2020.

FOR INFORMATIONAL PURPOSES ONLY

QUESTION 15: Is there currently an office clerk at this location?

ANSWER 15: The question is not clear. The incumbent contractor does not have a clerk on-site, but does have administrative support assigned to the contract.

QUESTION 16: Are all electrical circuits labeling and line diagrams currently up to date?

ANSWER 16: All electrical circuits are labeled. An up-to-date line diagram was received for the ground fault relay FY2020. There’s individual drawings and diagrams in project folders for renovations. FY2020 review of the emergency generator load was performed and confirmed.

QUESTION 17: Section is unclear as to O&M contractors’ responsibility for updating changes to electrical circuits made by others.

ANSWER 17: Per C.5.4.15, if the contractor subcontracts work out such that changes are made where circuits are added or modified, the contractor must ensure that the labeling is updated and diagrams are received as well.

QUESTION 18: Is there a CBA governing the wages and fringe benefits for the employees of this contract?

ANSWER 18: No.

QUESTION 19: When was the last Commissioning/Re-Tuning process performed on the Dole USCH?

ANSWER 19: 12/2019

QUESTION 20: Ongoing Commissioning/ Re-Tuning: The initial frequency of the Re-Tuning is semi-annually. According to the web site given in the solicitation, performing this program once would take years, not months to perform. We request GSA to reconsider the time frame required to perform this service.

ANSWER 20: Extending the time frame required to perform this services is unnecessary.

Retuning during the heating season and cooling season (twice per year) is recommended to ensure the energy savings is noted during both seasons: The requirements as identified in the PNNL site are believed to be obtainable per the requirement. If there is a specific requirement that the contractor identifies to not be obtainable, please address accordingly. OTS-IEI analyzed the building and BAS from 10/2019 and

12/2019 for continuous retuning.

QUESTION 21: Are there any large UPS systems that will be O&M contractor responsibility? If yes, how old are the batteries and will replacing them be a contractor expense?

ANSWER 21: No

QUESTION 22: It is listed on the building information sheets that warranties on equipment are currently in affect. Please provide a list of equipment under warranty on this contract.

ANSWER 22: See attached Warranty Log.

QUESTION 23: Confined Spaces. Are all the confined spaces identified and labeled at this facility?

ANSWER 23: Identified per a recent assessment, not yet labeled. This is in progress.

QUESTION 24: Are there any AQMD operating permits required for this contract? What is the cost for the permits?

ANSWER 24: No, AQMD Program in Kansas City, KS.

FOR INFORMATIONAL PURPOSES ONLY

QUESTION 25: Powered Platforms and Powered Industrial Vehicles.

a. Are there any permanently installed powered platforms or powered industrial vehicles at this location?

b. If yes please provide PM schedule and copies of the last time they were certified.

ANSWER 25:

a. Yes - Loading Ramp, Adjustable Dock Leveler

b. Quarterly PM - last completed 6/26/20 - copies are not available until vetted through GSA as the information is considered sensitive.

QUESTION 26: Confined Spaces. Are all the confined spaces identified and labeled at these facilities?

ANSWER 26: Please see Answer 23.

QUESTION 27: Fire Protection Life Safety Equipment and Systems.

a. Fire Doors. Have the fire doors been maintained and tested in accordance with NFPA 80 & 101?

b. Fire/Smoke Dampers. Can GSA provide a list of the location of the fire/smoke dampers installed at these sites?

c. Fire/Smoke Dampers. Have they been maintained and tested in accordance with NFPA 80 & 105?

d. Smoke Doors. Have the smoke door assemblies been maintained and tested in accordance with

NFPA 105?

e. Smoke Dampers. Can GSA provide a list of the quantity and location of the smoke dampers installed at these sites?

f. Smoke Dampers. Have the smoke dampers been maintained and tested in accordance with NFPA

105?

ANSWER 27:

a. Yes.

b. Yes - See J.6.0. Maintained Equipment Inventory (pages 154-160). Locations identified in

MAXIMO.

c. Yes.

d. Yes.

e. Yes - See J.6.0. Maintained Equipment Inventory (pages 154-160). Locations identified in

MAXIMO.

f. Yes.

QUESTION 28: Personnel Qualifications. The Project Manager resumes have very specific experience and training requirements when it comes to the CMMS and EMCS. This will greatly limit the qualified candidates for this position. Will GSA consider the qualifications of having experience and training on systems that are similar with the understanding that the chosen candidates would receive training on the specific systems?

ANSWER 28: Yes, similar training in similar systems is accepted. Per C.1.2.8.4 NCMMS Training, GSA will provide basic training.

QUESTION 29: Personnel Qualifications. Do the current staff meet the stated qualifications to work on this new contract?

ANSWER 29: Yes.

QUESTION 30: Is the NCMMS fully operational with complete up-to-date information for both buildings?

ANSWER 30: Yes.

QUESTION 31: During the site visit, it was noted that electrical maintenance was performed on Variable

Frequency Drives date 12/4/2013. Has this been updated?

ANSWER 31: Yes the last PM was conducted 03/2020. The next earliest due is in Q2 of 2021. It is up-to-date in NCMMS.

QUESTION 32: Is there any data the current O/M contractor / GSA has that indicates obsolete equipment?

ANSWER 32: Yes - At the Courthouse - the current domestic water cooler is only in use for the filter and one water heater is out of service. At SSA the boiler is decommissioned and abandoned in place.

QUESTION 33: Are there any projects that GSA currently has that replaces obsolete equipment or addresses any equipment in question?

ANSWER 33: A project is in the design phase for replacement of all Vehicle Barrier Systems (VBS).

FOR INFORMATION PURPOSES ONLY:

In the Robert J. Dole Courthouse, elevator modernization - replacing equipment and cabs of the 7 passenger elevators (excludes the service elevator). Award RM022524. This is for awareness only, elevator maintenance is only a part of this contract as indicated.

In the design process is the replacement of the 4 vehicle barrier systems (VBS). Pending funding, the project will replace the two VBS in the daycare lot first, then the garage and dock area second

(RKS11032).

In the design process is the roof fall protection system for all elevated roof areas in the Robert J

Dole Courthouse. Pending funds, the intent is to execute a contract in FY21 (RKS11029)

The SSA Facility had the roof recoated July 2020, it now has a 20 year warranty

QUESTION 34: There are can lights at the very top outside of the building perimeter- Are these replaced as needed or cyclical re-lamp?

ANSWER 34: Past contractors have chosen to group re-lamp (cyclical) these fixtures as a common, acceptable industry standard for lamping areas that require special equipment to access them.

QUESTION 35: Would the government provide the last two months water treatment reports for cooling towers, boilers, and chillers and identify the subcontractor?

ANSWER 35: Yes. Boiler is not applicable. Subcontractor is ChemTreat, Inc.

QUESTION 36: During the walk thru of the Dole Courthouse the building appeared to have a negative pressure:

a. Is this normal for the facility?

b. Has this been identified in GSA Link? (if applicable)

c. Are there building pressure sensors? What is their location?

ANSWER 36:

a. No

b. Yes

c. Yes. They are located on the 6 th floor behind the air handling units (AHU).

QUESTION 37: There is a breakroom that appeared to be remodeled with kitchen equipment (coolers, grills, etc.) and is used as a cafeteria:

a. Are there any adverse conditions that are known about this space?

b. Is the equipment GSA owned?

ANSWER 37:

a. No

FOR INFORMATIONAL PURPOSES ONLY

b. Yes - See J.6.0. Maintained Equipment Inventory (pages 154-160).

QUESTION 38: List of countries that will be eligible to participate in this tender.

ANSWER 38: There are no restrictions based upon company location.

QUESTION 39: Any extension of the bidding deadline?

ANSWER 39: See Amendment 02.

QUESTION 40: Any addendum or Pre-bid meeting minutes?

ANSWER 40: No.

QUESTION 41: Page 15, Cost calculation - SSA Federal Building. The description references the aggregate total must equal the dollar amount in CLIN 0009. Please clarify, shouldn’t this be CLIN 0002 for the SSA Building?

ANSWER 41: Yes. See revised attached Page 15.

QUESTION 42: The Note at the bottom of page 13 states; “Any work mentioned in CLINs 0008-0013 for the base and all option period are considered “above standard” and will only be ordered the by

Government if a Reimbursable Work Authorization is received from the respective agency. These rates shall also be proposed with escalation (if any) at time of initial proposal submission, and the prices will not be modified except for a change in the inventory associated with each CLIN.”

The Note on page 16 states; “...do not include any allowance for any contingency to cover increased costs for which adjustments contained in FAR 52.222-43 - Fair Labor Standards Act and Services Contract Act

- Price Adjustment (Multiple Year and Option Contracts).”

Wouldn’t the labor costs associated with CLINs 0008-0013 be subject to change in accordance with the

FAR clause noted above?

ANSWER 42: Yes, in accordance with 52.222-43, CLINs 0008-0013 may be subject to change with the exercise of an option period. However, rates for CLINs 0008 – 0013 shall be proposed with escalation (if any) at time of initial proposal submission. The awarded prices will not be modified throughout the life of the contract - except for a change in the inventory associated with each CLIN.

QUESTION 43: Section B, CLIN 0008, states; “Any and all repairs needed for this equipment are handled through the COR with the specific Agency.” Will the O&M Contractor be responsible for the repair threshold on any of these repairs?

ANSWER 43: No, tenants are responsible for providing funding for tenant agency owned equipment.

The contractor is responsible for GSA assets.

QUESTION 44: Please clarify the divide between the U.S. Marshal’s office and the Courthouse building itself. Do the Marshals do and fund their own projects, such as security, door scanners, and cameras? If so, what sort of coordination is required between Maintenance contractor and the Marshals given that the

O&M contractor would be responsible for power and backup power to their equipment?

ANSWER 44: Contractor is not responsible for door scanners or cameras. All Agency owned equipment and maintenance repairs are excluded from this contract base service (see CLIN descriptions).

Coordinating communication may be needed if scheduled power shutdowns are needed and at times escorting or information conveyed to subcontractors, as needed.

QUESTION 45: The Government requests that offerors propose the number, type, and job duties of

Personnel. Are there minimum staffing requirements or levels that the Government mandates to ensure

FOR INFORMATIONAL PURPOSES ONLY

that all offerors responsibly provide the necessary staffing resources in order to adequately perform the work as stated?

ANSWER 45: This requirement is performance based. As such, the Offeror/Contractor is to determine/propose staffing adequate to meet contract requirements.

QUESTION 46: C.1.2.2 states; “This contract requires onsite managerial supervision. The Contractor can fill this requirement by having the Contract Project Manager located onsite or having an additional onsite Supervisor.” Does the statement “having an additional onsite Supervisor” imply that there must be two on-site Supervisors in lieu of an onsite Contract Project Manager?

ANSWER 46: No, there is no requirement for two on-site supervisors in lieu of an onsite Contract

Project Manager.

QUESTION 47: C.5.3 Are the current equipment inventories up-to-date?

ANSWER 47: Yes

QUESTION 48: C.5.11.3 What items of equipment or systems that are currently covered by a warranty?

ANSWER 48: See Answer 22.

QUESTION 49: C.6.3.4 Maintenance states; “At a minimum, the maintenance plan must include applying lubricants, cleaning fan housings, fans, coils, dampers, air diffuser/grilles, air handling unit

(AHU) sections, and equipment rooms, and replacing consumable parts or components.” Wouldn’t cleaning of the air diffusers/grilles be part of the janitorial contract requirements?

ANSWER 49: Janitorial may be asked to clean the exterior of these from time to time. However, the cleaning listed in the excerpt in question 49 is from the context in that which is outlined in the Preventive

Maintenance instructions, whether it be the manufacturer PM recommendations or GSA supplied PM’s.

If cleaning is listed in the PM, then it is O&M’s responsibility to complete that task.

QUESTION 50: C.6.3.4 Replacement of Air Filters. It is not clear if the requirement is for MERV 10 air filters or something of a higher MERV rating. Please clarify.

ANSWER 50: Due to recent instruction mandated by GSA/PBS policy to combat COVID-19 related issues, all references to MERV 10 shall be replaced with MERV 11

QUESTION 51: C.6.10.2 When was the fuel last tested? Has the fuel needed treatment and conditioning as a result of recent testing?

ANSWER 51: There is no record of the fuel being tested. The generator is regularly operated as part of the ongoing maintenance program and fuel is regularly added.

QUESTION 52: C.5.3.2.c Barcoding. Will GSA provide the equipment and materials for the barcoding or other labeling standard that GSA decides upon to support the NCMMS?

ANSWER 52: GSA will provide the equipment and materials needed to incorporate a barcoding system, contractor is to provide the labor to place and manage a barcoding system.

QUESTION 53: C.5.3.2.c Will GSA provide equipment needed for scanning the barcode labeling system to the contractor?

ANSWER 53: See Answer 52.

QUESTION 54: C.1.9 Will the contractor be required to take service calls and create work orders for services other than O & M, i.e. janitorial?

ANSWER 54: Only service calls related to this contract work will be required.

QUESTION 55: C.5.14.4 Will the O&M Contractor be able to charge GSA for this service?

ANSWER 55: C.5.14.4 would be considered “Above Standard” services. Above Standards services are exercised on a case-by-case basis utilizing CLIN 0005 and CLIN 0006 pricing.

QUESTION 56: C.7.1 Please clarify the second sentence of this section as the way it is written can be interrupted many different ways.

ANSWER 56: See revised C.7.1.

QUESTION 57: Page 19, C.1.2.1, There appear to be discrepancies between Contractor Key Personnel-

Project Manager and requirements in Section L on page 192/ C.1.2.1 indicates required experience for

IBM Tivoli CMMS and Niagara EMCS while page 192 allows for “similar systems”. Also, the work experience requirements are different in these two sections.

ANSWER 57: See revised Sub-Factor 3(b) – Project Manager, page 192.

QUESTION 58: Page 30, C.1.7.2, Core Coverage Hours states The Contractor must maintain a staff presence during the core coverage hours: Monday - Friday 6:00 AM to 6:00 PM for the Robert J Dole

Courthouse and SSA Federal Building. Is the contractor required to have personnel on-site at each building from Monday - Friday 6:00 AM to 6:00 PM?

ANSWER 58: No. Contractor must have personnel on-site during core coverage hours, but personnel may be shared between buildings because the facilities are only 3 blocks apart.

QUESTION 59: Page 84, C.6.13.7, Have there been any known roof leaks and is there a warranty actively on the roof?

ANSWER 59: Yes, there have been roof leaks at both the Robert J. Dole courthouse and the SSA facility.

SSA recently had the roof re-seal (See Answer 33). Robert J. Dole courthouse roof is still under warranty

(see Answer 22).

QUESTION 60: Page 54, C.5.6.2, Is the BAS system entirely DDC? Or DDC and Pneumatic?

ANSWER 60: Both, DDC with some pneumatic.

QUESTION 61: Page 54, C.5.6.2, Does the BAS work in conjunction with GSA Link (aka SPARKS)?

ANSWER 61: Yes.

QUESTION 62: Page 74, C.6.4.4, Are the chiller tubes brushed yearly and by whom? Who performs the annual fire panel tests (audible, strobes, etc.)

ANSWER 62: Yes - O&M subcontractors perform the tests.

QUESTION 63: Page 82, C.6.11, Would the government provide the latest report on chiller oil analysis and indicate who performed the analysis?

ANSWER 63: Chillers have magnetic bearings; therefore, oil analysis and reporting is not applicable.

QUESTION 64: What equipment or systems are under warranty and what does each warranty cover?

ANSWER 64: See Answer 22.

QUESTION 65: J.1.1 lists the last hose bib and obstruction test as 8/3/2017. Will this test be performed again in August of 2020?

ANSWER 65: Yes, in accordance with the 2020 PM Guide, FLSF-HSE.

QUESTION 66: Page 155, There is a photovoltaic system on the roof: Who is the manufacturer?

What is the KW? What maintenance has been done /required? Is there a specific vendor that is used for service / maintenance?

FOR INFORMATIONAL PURPOSES ONLY

ANSWER 66: Uni-solar manufacturer, installed by Derbigum, it is 30KW, per manufacturer - pm requirements are:

• Periodically check Laminate wiring connections for tightness and corrosion. The best time to check is just before and/or just after the winter (or rainy) season.

• Generally, a good rain is sufficient to clean the PV Laminates. However, in dusty arid locations the PV Laminates can be cleaned with water or mild soap and water. Do not use abrasive soaps or solvents.

• Do not spray water directly at the leading edge of the PV Laminates. Use caution when cleaning

PV panels, as the…