Solicitation 47PA0723R0002 Attachments 1-6.pdf

ATTACHMENT 1: TECHNICAL PROPOSAL CHECKLIST

NOTE; THIS CHECKLIST MUST BE PROVIDED AS THE FIRST PAGE OF ALL TECHNICAL

PROPOSAL RESPONSE PACKAGES FROM OFFERORS.

Per Section C.2, proposals must include the following in the order listed below. Confirm each of the below items has been included in offeror’s technical proposal response package to the Government in the order specified below by including a check in the box next to each item:

Completed Technical Proposal Checklist Signed SF1449

Signed SF30 for each amendment, if applicable Completed Attachment 2 – Contractor Information Completed Attachment 4 - Federal Contractor Veterans’ Employment Report VETS-4212 in accordance with 52.222-37 Completed Attachment 6 - Representations and Certifications (if not in SAM.gov) Response to Evidence of Technical Acceptability items 1 - 7 (See Section C.1 for full description of information required).

Confirmation offeror agrees to award timeline as described in C.2 (5) Depending upon the total dollar value of the resultant awarded contract(s) and the size status of the offeror, the offeror may be required to submit a subcontracting plan for small businesses in accordance with FAR Clause 52.219-9 - Small, Small Disadvantaged and Women-Owned Small Business Subcontracting Plan.

If offeror has a current subcontracting plan that has been approved by the Defense Logistics Agency (DLA) or has a current commercial plan that has been approved by GSA, offeror may resubmit that plan to meet this requirement. The subcontracting plan must be submitted within the offeror’s technical proposal.

Additional information on subcontracting plans including the types of acceptable plans and requirements can be found in Attachment 7.

ATTACHMENT 2: CONTRACTOR INFORMATION

1. COMPANY:

COMPANY NAME:

ADDRESS:

Telephone Number:

Fax Number:

E-Mail Address:

Unique Entity ID (SAM) Tax Identification Number (TIN):

CAGE CODE:

2. POINT OF CONTACT INFORMATION:

A. For CONTRACT ADMINISTRATION:

Name:

Address:

E-Mail Address:

Phone:

FAX:

B. For REMITTANCE

Name:

Address:

E-Mail Address:

Phone:

FAX:

ATTACHMENT 3: PRICE COMPONENT CONFIRMATION TABLE

ATTACHMENT 4: SAMPLE FEDERAL CONTRACTOR VETERANS’ EMPLOYMENT

REPORT VETS-4212 FORM

FEDERAL CONTRACTOR VETERANS’ EMPLOYMENT REPORT VETS-4212

OMB NO: 1293-0005

Expires: 04/30/2024

Persons are not required to respond to this collection of information unless it displays a valid OMB number. It is mandatory for a covered Federal contractor respond to this information collection.

See 38 U.S.C. § 4212(d) and “Who Must File” section of instructions.

ATTN: Human Resource/EEO Department

RETURN COMPLETED REPORT TO:

VETS-4212 Submission

VETERANS’ EMPLOYMENT AND TRAINING SERVICE (VETS)

Service Center

In care of: Department of Labor National Contact Center (DOL-NCC) 7425 Boston Blvd

Springfield, VA 22153

COMPANY IDENTIFICATION INFORMATION (Omit items preprinted above-ADD Company Contact Information Below) COMPANY No: TWELVE MONTH PERIOD ENDING 2 0 2 0

M M D D Y Y Y Y

NAME OF PARENT COMPANY: ADDRESS (NUMBER AND STREET):

CITY: COUNTY: STATE: ZIP CODE:

NAME OF COMPANY CONTACT: TELEPHONE FOR CONTACT: EMAIL:

NAME OF HIRING LOCATION: ADDRESS (NUMBER AND STREET):

CITY: COUNTY: STATE: ZIP CODE:

NAICS: DUNS:

EMPLOYER

ID (IRS TAX

No.)

INFORMATION ON EMPLOYEES

REPORT THE TOTAL NUMBER OF EMPLOYEES AND NEW HIRES WHO ARE PROTECTED VETERANS, AS DEFINED IN THE INSTRUCTIONS. DATA ON NUMBER OF EMPLOYEES ARE TO BE ENTERED IN COLUMN A AND B, LINES 1.1 THROUGH 9. DATA FOR NEW HIRES ARE ENTERED IN COLUMNS C AND D. LINE 10 IS TOTAL OF EACH COLUMN. ENTRIES IN COLUMNS C AND D, LINES 1.1 THROUGH 9 (GRAY SHADED AREAS) ARE OPTIONAL. ENTER THE MAXIMUM AND MINIMUM NUMBER OF EMPLOYEES.

JOB

CATEGORIE

S

NUMBER OF EMPLOYEES NEW HIRES (PREVIOUS 12 MONTHS)

PROTECTED

VETERANS

(A)

TOTAL

EMPLOYEE

S (B)

PROTECTED

VETERANS

(C)

TOTAL NEW

HIRES (D)

EXECUTIVE/SENIOR LEVEL

OFFICIALS AND

MANAGERS

1.1

FIRST/MID LEVEL

OFFICIALS AND

MANAGERS 1.2

PROFESSIONALS 2

TECHNICIANS 3

SALES WORKERS 4

ADMINISTRATIVE

SUPPORT WORKERS 5

CRAFT WORKERS 6

OPERATIVES 7

LABORERS/HELPERS 8

SERVICE WORKERS 9

TOTAL EMPLOYEES 10

Report the total maximum and minimum number of permanent employees during the period covered by this report.

Maximum Number Minimum Number

Form VETS-4212 11/2014

Federal Contractor Veterans’ Employment Report (VETS-4212)

WHO MUST FILE: This VETS-4212 Report is to be completed by all nonexempt Federal contractors and subcontractors with a contract or subcontract in the amount of $150,000 or more with any department or agency of the United States for the procurement of personal property or non-personal services. Services include but are not limited to the following services: utility, construction, transportation, research, insurance, and fund depository, irrespective of whether the government is the purchaser or seller. Entering into a covered Federal contract or subcontract during a given calendar year establishes the requirement to file a VETS-4212 Report during the following calendar year.

WHEN TO FILE: This annual report must be filed no later than September 30.

LEGAL BASIS FOR REPORTING REQUIREMENTS: Title 38, United States Code, Section 4212(d) mandates that Federal contractors and subcontractors subject to the statute’s affirmative action provisions in 38 U.S.C.

4212(a) report, at least annually, the number of employees in their workforces by job category and hiring location, and the number of such employees, by job category and hiring location, who are qualified protected veterans. In addition, Federal contractors and subcontractors must report the total number of new hires during the period covered by the report and the number of such new hires who are qualified protected veterans. Further, Federal contractors and subcontractors must report on the maximum and minimum number of employees during the period covered by the report. The Department of Labor’s Veterans’ Employment and Training Service (VETS) has promulgated regulations found at 41 CFR part 61-300 to implement the reporting requirements of 38 U.S.C.

4212(d). The regulations require contractors and subcontractors to file the VETS-4212 Report to comply with the requirements of 38 U.S.C. 4212(d). The regulations in 41 CFR part 61-300 can be found at http://www.dol.gov/general/cfr/title_41.

HOW TO FILE THE VETS-4212 REPORT: The preferred method for filing VETS-4212 Reports is electronically through the VETS web-based filing system. Instructions for electronically filing the VETS-4212 Report are found on the VETS website at http://www.dol.gov/agencies/vets/programs/vets4212. Alternative filing methods are described below in these instructions.

Single Establishment Employers: Employers doing business at one hiring location may complete and submit a single VETS-4212 Report using the web-based filing system, or submit a single paper version of the VETS-4212 Report, as described below under Alternative Filing Methods.

Multi-Establishment Employers: Employers doing business at more than one hiring location, must file: (A) a VETS-4212 Report covering the principal or headquarters office; (B) a separate VETS-4212 Report for each hiring location employing 50 or more persons; and (C) EITHER, (i) a separate VETS-4212 Report for each hiring location employing fewer than 50 persons, OR (ii) consolidated reports that cover hiring locations within one State that have fewer than 50 employees. Multi-establishment employers doing business at more than 10 locations must submit their VETS-4212 Reports in the form of an electronic data file that complies with current Department of Labor specifications for the format of these records, and any other specifications established by the Department for the applicable reporting year. Multi-establishment employers with fewer than 10 hiring locations are strongly encouraged to submit their VETS-4212 Reports in the form of an electronic data file, but are not required to do so. In these cases, state consolidated reports count as one location each.

VETS-4212 Reports in the form of electronic data files may be submitted through the web-based filing system.

Electronic data files also may be transmitted electronically as an e-mail attachment (if they do not exceed the size stated in the specifications), or submitted on compact discs or other electronic storage media.

ALTERNATIVE FILING METHODS: The VETS-4212 Report may also be filed in paper format. Reporting organizations may download a paper version of the VETS-4212 Report from the VETS website at https://www.dol.gov/general/cfr/title_41 http://www.dol.gov/agencies/vets/programs/vets4212 http://www.dol.gov/agencies/vets/programs/vets4212 http://www.dol.gov/agencies/vets/programs/vets4212 or send a written request for the paper version of the VETS-4212 Report to: Office of the Assistant Secretary for Veterans’ Employment and Training, U.S.

Department of Labor, 200 Constitution Avenue, NW, Room S-1325, Washington, DC 20210, Attn: VETS-4212 Report Form Request.

WHERE TO FILE: VETS-4212 Reports in paper format or electronic data files on compact discs or other electronic storage media may be delivered by U.S. mail or courier delivery service to: Veterans’ Employment and Training Service, c/o Department of Labor National Contact Center, 7425 Boston Blvd Springfield, VA 22153.

Paper copies of the VETS-4212 Reports and electronic data files (if they do not exceed the size stated in the specifications) also may be sent as e-mail attachments to: VETS4212-customersupport@dol.gov

HOW TO PREPARE THE VETS-4212 REPORT: All fields and answers to questions in all areas of the VETS-4212 Report are mandatory unless otherwise specified below. If the multi-establishment employer has hiring locations employing fewer than 50 persons, the employer may file separate reports for each hiring location or consolidated reports that cover multiple hiring locations within one state.

Type of Reporting Organization: Indicate the type of contractual relationship (prime contractor or subcontractor) that the organization has with the Federal Government. If the organization serves as both a prime contractor and a subcontractor on various federal contracts, check both boxes. If a reporting organization submits only one VETS-4212 Report for a single location, check the Single Establishment box. If the reporting organization submits more than one VETS-4212 Report, one report should be checked as Multiple Establishment- Headquarters. The remaining VETS-4212 Reports should be checked as either Multiple Establishment-Hiring Location or Multiple Establishment-State Consolidated. For state consolidated reports, the number of hiring locations included in that report should be entered in the space provided. For each report, only one box should be checked within this block.

Company Identification Information: . Please note: If a Federal Contractor Report has been filed in the past, you need to utilize the company number assigned in previously submitted reports. If a company number is not available please leave the field blank. If there are any questions regarding a Company Number, please call the VETS-4212 Customer Support Center at (866) 237-0275 or e-mail VETS4212-customersupport@dol.gov.

Twelve Month Period Ending: Enter the end date for the twelve month reporting period used as the basis for filing the VETS-4212 Report. To determine this period, select a date in the current year between July 1 and August 31 that represents the end of a payroll period. The selected date will be the basis for reporting the Number of Employees, as described below. The twelve-month period preceding that date is your twelve- month covered period. This period is the basis for reporting New Hires, as described below. Any Federal contractor or subcontractor that has written approval from the Equal Employment Opportunity Commission to use December 31 as the ending date for the EEO-1 Report may also use that date as the ending date for the payroll period selected for the VETS-4212 Report.

Name and Address for Single Establishment Employers: Complete the identifying information under the Parent Company name and address section.

Name and Address for Multi-Establishment Employers: For parent company headquarters location, complete the name and address for the parent company headquarters and leave blank the name and address of the Hiring Location. For hiring locations of a parent company, complete the address for the Parent Company location, complete the name and address for the Hiring Location.

NAICS Code, DUNS Number, and Employer ID Number: Single Establishment and Multi-Establishment Employers must complete the North American Industry Classification System (NAICS) Code, Dun and Bradstreet I.D. Number (DUNS), and Employer Identification Number (EIN) as described below:

http://www.dol.gov/agencies/vets/programs/vets4212 mailto:VETS4212-customersupport@dol.gov

NAICS Code: Enter the six (6) digit NAICS Code applicable to the hiring location for which the report is filed. If there is not a separate NAICS Code for the hiring location, enter the NAICS Code for the Parent Company.

DUNS Number: If there is a specific Dun and Bradstreet Identification applicable to the hiring location for which the report is filed, please enter the nine (9) digit in the space provided. If the hiring location does not have a DUNS Number, enter the DUNS number for the Parent Company. If an appropriate DUNS Number cannot be identified, leave this field blank.

Employer I.D. Number (EIN): Enter the nine (9) digit number assigned by the I.R.S. to the contractor. If there is a specific EIN applicable to the hiring location for which the report is filed, enter that EIN. Otherwise, enter the EIN for the Parent Company.

Number of Employees: Report the total number of employees who are protected veterans for each of the 10 occupational categories (Lines 1.1 through 9) in column A. Report the total number of employees, including protected veterans, for each of the 10 occupational categories (Lines 1.1 through 9) in column B. Blank spaces will be considered zeros.

New Hires (Previous 12 Months): Report the total number of employees who were hired and included in the payroll for the first time during the 12-month period preceding the ending date of the selected payroll period.

Report the total number of new hires who are protected veterans in column C. Report the total number of new hires, including protected veterans, in column D. Providing new hire data for each of the occupational categories (columns C and D, lines 1.1 through 9) is optional. Blank spaces will be considered zeros.

Maximum/Minimum Employees: Report the maximum and minimum number of employees on board during the twelve-month period covered by this report, as indicated by 41 CFR 61-300.10(a)(3).

DEFINITIONS:

‘Employee’ – means any individual on the payroll of an employer who is an employee for purposes of the employer’s withholding of Social Security taxes except insurance sales agents who are considered to be employees for such purposes solely because of the provisions of 26 U.S.C. 3121 (d)(3)(B) (the Internal Revenue Code). Part-time employees and leased employees are included in the definition of ‘employee.’ The definition does not include persons hired on a casual basis for a specific job ( e.g., persons at a construction site whose employment relationship is expected to terminate with the end of the employee’s work at the site); persons employed temporarily in an industry other than construction who are hired through a hiring hall or some other referral arrangement; or persons on the payroll of an employment agency who are referred by such agency for work to be performed on the premises of another employer under that employer’s direction and control, as provided in 41 CFR 61-300.2(b)(5).

‘Hiring location’ – means an establishment as defined at 41 CFR 61-300.2(b)(6).

‘Job Categories’ – means any of the following: Officials and Managers (Executive/Senior Level Officials and Managers and First/Mid-Level Officials and Managers), Professionals, Technicians, Sales Workers, Administrative Support Workers, Craft Workers, Operatives, Laborers and Helpers, and Service Workers and are defined in 41 CFR 61-300.2(b)(7).

‘Protected Veteran’ – means a veteran who is protected under the nondiscrimination and affirmative action provisions of the Vietnam Veterans’ Readjustment Assistance Act, 38 U.S.C. 4212; specifically a veteran who may be classified as an active duty wartime or campaign badge veteran, disabled veteran, Armed Forces service medal veteran, or recently separated veteran, ’Active duty wartime or campaign badge Veteran’ – means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

‘Armed Forces Service Medal Veteran’ – means any veteran who, while serving on active duty in the U.S.

military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985 (61 FR 1209, 3 CFR, 1996 Comp., p. 159).

‘Disabled Veteran’ – means (1) A veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs, or (2) A person who was discharged or released from active duty because of a service-connected disability.

‘Recently Separated Veteran’ – means a veteran during the three-year period beginning on the date of such veteran’s discharge or release from active duty in the U.S. military, ground, naval or air service.

RECORD KEEPING: Employers must keep a copy of the completed annual VETS-4212 Report(s) submitted to DOL for a period of three years.

Public Burden Statement: Public reporting burden for this collection is estimated to average 20 minutes per location to make an electronic filing and 40 minutes per location to make a paper filing, including the time for reviewing instructions, searching existing data source, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden to the Department of Labor, Veterans’ Employment and Training Service, Office of Information Management, Room N-1316, 200 Constitution Avenue, NW, Washington D.C. 20210 or electronically transmitted to VETS4212-customersupport@dol.gov All completed VETS-4212 Reports should be sent to the address indicated on the front of the form. See actual VETS-4212 Report for additional disclosures.

ATTACHMENT 5: SUBCONTRACTING PLANS

• ATTACHMENT 5A – INDIVIDUAL SUBCONTRACTING PLAN

• ATTACHMENT 5B – COMMERCIAL SUBCONTRACTING PLAN

If offeror has a current subcontracting plan that has been approved by the Defense Logistics Agency (DLA) or has a current commercial plan that has been approved by GSA, offeror may resubmit that plan to meet this requirement. PLEASE SEE ATTACHMENT 5B for MODEL

COMMERCIAL SUBCONTRACTING PLAN INSTRUCTIONS

ATTACHMENT 5A – INDIVIDUAL SUBCONTRACTING PLAN

MODEL INDIVIDUAL SUBCONTRACTING PLAN

INSTRUCTIONAL REMINDERS

An individual subcontracting plan:

NOTE: The Model Individual Subcontracting Plan template is a tool contractors may choose to use when preparing their Individual subcontracting plans. The Model Individual Subcontracting plan:

REMINDER: WHEN SELECTING INDIVIDUAL SUBCONTRACTING

PLAN TYPE, UNDER A MULTIPLE AWARD ID/IQ CONTRACT USED BY

MORE THAN ONE AGENCY, CONTRACTORS ARE REQUIRED TO

REPORT SMALL BUSINESS SUBCONTRACTING FOR EACH

FUNDING- AGENCY- ISSUED ORDER IN THE GOVERNMENT-WIDE

ELECTRONIC SUBCONTRACTING REPORTING SYSTEM (ESRS)

AFTER AWARD.

Use the Individual Subcontracting Plan Template:

Before preparing the subcontracting plan:

Applies to a specific federal agency (GSA) single contract●

Covers the entire contract period, including all options whether exercised or not● Contains goals that are based on the offeror’s planned subcontracting (and purchasing) in support of the specific contract

Indirect costs incurred for common or joint purposes may be included in the plan, allocated on a prorated basis to the contract. If included in the plan, indirect costs must be included in the reports after award.

For contracts with option periods, the individual plan will include:● separate goals for the base periodo separate goals for each option periodo a sum total of all periods for the entire contract termo

Is NOT a fill-in-the-blank form● Does not replace the FAR requirements listed in clause 52.219-9● Reflects objectives GSA encourages contractors to adopt●

For a new contract award whose total value, including options, exceeds $750,000 ($1.5 million for construction)

For existing contracts when either a contract modification causes the value of the contract to exceed the threshold required for a subcontracting plan, or as a result of size changes due to re-representation (FAR 52.219-28). When a subcontracting plan is required, the plan shall cover the remaining periods of the contract.

Page

Updated February, 2021.705-5(a)(5) a

Review the FAR requirements set forth in the FAR subpart 19.7, The Small Business Subcontracting Program, particularly:

FAR 19.704, Subcontracting Plan Requirementso

FAR clause 52.219-8, Utilization of Small Business Concernso

FAR clause 52.219-9, Small Business Subcontracting Plano

FAR clause 52.219-16, Liquidated damageso

Understand the statutory requirements in FAR 19.702:●

Any contractor receiving a contract for more than the simplified acquisition threshold must agree in the contract that SB (including ANCs and Indian tribes), VOSB, SDVOSB, HUBZone, SDB (including ANCs and Indian tribes), and WOSB concerns will have the maximum practicable opportunity to participate in contract performance consistent with its efficient performance.

o

Timely pay amounts due pursuant to the terms of their subcontracts with SBs, VOSBs, SDVOSBs, HUBZone, SDBs (including ANCs and Indian tribes), and WOSB concerns.

o

Each contract modification that causes the value of a contract without a subcontracting plan to exceed $750,000 ($1.5 million for construction), shall require the Contractor to submit a subcontracting plan for the contract, if the Contracting Officer determines that subcontracting opportunities exist.

o

Failure to submit and negotiate the subcontracting plan shall make the Offeror ineligible for award of the contract.

o

Recognize that the negotiated subcontracting plan will become a material part of the contract upon award subject to monitoring by the federal government after award. “Material” means it is just as important as the specifications, delivery schedule and price of the prime contract and is subject to the assessment of liquidated damages for failing to make a “good faith effort.”

Monitoring will be done by examining subcontracting plan reports. Small business subcontracting performance will be considered by the government as part of the annual performance evaluations.

Understand the reporting requirements after award (FAR 52.219-9(l)).

Submit required reports in the government-wide Electronic Subcontract Reporting System (eSRS):

Individual plans require three reports each year:o

Individual Subcontract Reports (ISRs), including task order level reporting for IDIQ contracts whose intended purpose is to be used

Note: for more information, check out the SBA website where you can find the subcontracting regulations, compliance reviews and points of contact: SBA Prime-Subcontracting

How to increase small business participation?

by all federal agencies Summary Subcontract Report (SSR) due no later than October 30 each year

Final ISR due 30 days after contract completion●

Market research – Market research – Market research!●

Resources to find small businesses:● SBA Commercial Marketing Representative: SBA CMRso

Procurement Technical Assistance Centers: PTAC websiteo

Trade and professional organizations and conferenceso

Department of Commerce Minority Business Development Agencies: MBDA website o

State, county, city minority business officeso

Small, minority, women-owned, veteran business organizationso

Local chambers of commerce: Chambers of Commerce websiteo

Department of Veterans Affairs (VOSBs and SDVOSBs)o

Dynamic Small Business Search: DSBS websiteo

See if current suppliers meet the size status for the NAICS code that best describes the subcontract and the socio-economic definitions in FAR part 2

Break out elements of large contracts into smaller contracts suitable for small business participation

Required under FAR 52.219-9(e):●

Arrange solicitations, time for the preparation of bids, quantities, specifications, and delivery schedules so as to facilitate the participation by SBs, SDBs, WOSBs, VOSBs, SDVOSBs and HUBZones o

Where the Contractor’s lists of potential SBs, SDBs, WOSBs, VOSBs, SDVOSBs, and HUBZone small business subcontractors are excessively long, reasonable effort shall be made to give all such small business concerns an opportunity to compete over a period of time o

Adequate and timely consideration of the potentialities of small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns in all “make-or-buy” decisions.

o

Counsel and discuss subcontracting opportunities with representatives of SBs, SDBs, VOSBs, SDVOSBs, WOSBs and HUBZone small businesses o

Confirm that a subcontractor representing itself as a HUBZone small business concern is certified by SBA as a HUBZone small business o

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Updated February, 2021.705-5(a)(5) a https://www.sba.gov/federal-contracting/contracting-guide/prime-subcontracting https://www.sba.gov/document/support--commercial-market-representatives https://www.aptac-us.org/ https://www.mbda.gov/ https://www.uschamber.com/co/chambers https://web.sba.gov/pro-net/search/dsp_dsbs.cfm

How do I develop subcontracting goals?

Note: The GSA subcontracting goals listed below are the agency’s goals and are provided for your information only, subject to change. The following tips are offered to assist you with calculating the subcontracting plan goals to be listed in the individual subcontracting plan:

concern in accordance with 52.219-8(d)(2) Provide notice to subcontractors concerning penalties and remedies for misrepresentations of business status as small, veteran-owned small business, HUBZone small, small disadvantaged, or women-owned small business for the purpose of obtaining a subcontract that is to be included as part or all of a goal contained in the Contractor’s subcontracting plan.

o

For all competitive subcontracts over the simplified acquisition threshold, as defined in FAR 2.101 on the date of subcontract award, in which a small business concern received a small business preference, upon determination of the successful subcontract offeror, prior to award of the subcontract the Contractor must inform each unsuccessful small business subcontract offeror in writing of the name and location of the apparent successful offeror and if the successful subcontract offeror is a small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, or women-owned small business concern.

o

Assign each subcontract the NAICS code and corresponding size standard that best describes the principal purpose of the subcontract.

o

Decide what your company can provide internally, then determine what is left to outsource

Estimate total subcontracting dollars (“outsourcing”, “purchases” or “spend”) planned to both small and “other than small” business (OTSB) concerns for each period of the contract (base period and each option period):

Separately identify the dollars that will be subcontracted to both large/OTSB and to small businesses, which when added together make up the total dollars subcontracted to all concerns and 100%.

For the small businesses, identify if your supplier also meets one of the small business socio-economic categories (small disadvantaged business (SDB);

women-owned small business (WOSB); veteran-owned small business (VOSB);

service-disabled veteran-owned small business (SDVOSB) and Historically Underutilized Business Zone small business (HUBZone). Note: small businesses can meet more than one socio-economic category.

Apply the subcontracted dollars towards all small business socio-economic ●

Note: This is not double/triple counting, but ensures credit is given to all socioeconomic categories represented by the small business

* Caution: Only the OTSB total plus the small business total should equal the total dollars to be subcontracted in both dollars and percent. See calculation “notes” within Section III of this template for further assistance.

Do NOT add together the small business socioeconomic subcategories to reach the total small business figure, as the same dollars should already be included in the total for small business.

Planned Subcontracting by Business Size Sample Dollars

GSA

Goals categories applicable to your suppliers. For example, a $30,000 subcontract awarded to a woman-owned, HUBZone, service-disabled veteran owned small business:

apply $30,000 against WOSBo apply $30,000 against HUBZoneo apply $30,000 against SDVOSBo apply $30,000 against VOSB (since a SDVOSB is a VOSB)o apply $30,000 against small business since WOSB, HUBZone and SDVOSB are socioeconomic small business subcategories.

o

The small business dollar amount must include all small business socioeconomic subcategories; i.e., VOSB, SDVOSB, HUBZone, SDB, WOSB, (plus any "other small" businesses that do not fall within one of these specified subgroups). Note:

include Alaskan Native Corporations (ANCs) and Indian tribes are included in both the SDB and total small business amounts.

Once the dollars have been assigned to each socioeconomic category, calculate the percentage for each category separately against the “Total dollars to be subcontracted.” Percent goals for each of these small business socio-economic categories must be expressed as a percentage of the TOTAL subcontracting dollars to all concerns (both OTSB and small)

(FY21)

Total Subcontracted Dollars $1,000,000 100%

Other than Small Business (OTSB/Large) $800,000 80%

All Small (includes Veteran-Owned Small, Service-Disabled Veteran-Owned Small, HUBZone small, Small Disadvantaged Business, Women-Owned Small, and other small business concerns, i.e. ANCs, etc.

$200,000 20%

The Total dollars to be subcontracted will be used as the denominator in calculating the percentages for each socio-economic category.

Identify subcontracts awarded to the small business socio-economic subcategories and calculate the percentages using the total subcontract dollars as the denominator:

Planned Subcontracting by Business Size Sample Dollars GSA Goal (FY 2020)

Veteran-Owned Small Business $30,000 3%

Service-Disabled Veteran-Owned Small Business

$30,000 3%

HubZone Small Business $30,000 3%

Small Disadvantaged Business $50,000 5%

Women-Owned Small Business $50,000 5%

REMINDER: in calculating the goals for each period of performance remember that each period of the contract can be more than one year in duration. GSA examples include:

Leases whose firm term is often 10 years in duration● Multiple Award Schedule contracts whose base period and each option period is five years in duration

Government-wide Acquisition Contracts, such as OASIS or Alliant2, often have 5 year base periods and 5 year option

Who reviews subcontracting plans? FAR subpart 19.7 indicates the responsibility for subcontracting plans before contract award, upon award and after award falls on the contracting officer. Before award, the CO must:

How does a contracting officer review a subcontracting plan?

If any of the proposed goals are less than the statutory goals, provide an explanation. “Tell the small business story”.

Prepare the individual subcontracting plan:

Negotiate an acceptable plan with the contractor● Consider recommendations by the agency small business advisor as well as the Small Business Administration Procurement Center Representative. These are the technical experts when it comes to small business.

Consider the contractor’s past performance in meeting small business subcontracting goals on past or similar contracts as a part of determining if the offeror is responsible.

Do the goals proposed demonstrate “maximum practicable opportunity for SBs, SDBs, WOSBs, VOSBs, SDVOSBs and HUBZone to participate in the performance of the contract” as required by statute?

Does the narrative support the goals proposed? Think of the small business goals as the thesis statement and ensure the rest of the plan supports how the goals will be achieved throughout the life of the contract.

Is the plan complete? Are all requirements for a plan as listed in FAR clause 52.219-9 addressed? The Model Plan lists all of the requirements.

Like any goal, do the goals proposed build on past achievement? ● Does the plan demonstrate how your company will keep its market research fresh to find qualified SBs, SDBs, WOSBs, VOSBs, SDVOSBs and HUBZone?

How do the estimated goal percentages compare with the goals listed in the Small Business Act:

23% SBo

5% SDBo

5% WOSBo

3% SDVOSBo

3% HUBZoneo

Are there any “0” proposed? Provide an explanation as zero for a goal does not make sense. Can you find some dollars to give to the small business entity, maybe allocated from the indirect cost pool?

Determine what will be subcontracted (supplies and services) throughout the life of the contract and the estimated costs of the subcontracts.

Identify the size and socio-economic categories of your suppliers, especially SBs, SDBs, WOSBs, VOSBs, SDVOSBs and HUBZone small businesses. Best practice: if the size status of a supplier is unknown, check with the supplier to see if they can be considered small for the NAICS applying to the subcontract. If small, do they also meet the definition of one or more of the socio-economic categories: SDB, WOSB, VOSB, SDVOSB or HUBZone?

Market research – Market research – Market Research! Find new SB, SDB, WOSB, VOSB, SDVOSB and HUBZone suppliers who can meet the needs of the contract. If this is a follow-on or similar contract, does market research reveal greater opportunities for all types of small business than found in the past?

Check the Dynamic Small Business Search: DSBS Website

Calculate small business subcontracting goals, ensuring estimated dollars are applied against all socio-economic categories represented by the small business (e.g. apply the same amount of dollars across multiple designations). Goals must reflect good faith efforts and realistic stretch goals. Once the determination is made on what will be subcontracted, adapt the Model Plan to fit your subcontracting situation. Ensure the subcontracting plan reflects best faith efforts and realistic stretch goals. Put thought into maximum practicable opportunities that might be possible and achievable for all socio-economic categories as well as small business throughout the life of the contract.

Complete the tables for each period of the contract, taking into consideration the time covered by the base period and each option (1 year? 5 years? 10 years?).

Include a summary table, adding all periods of performance (base + options) together.

Ensure the narrative of the subcontracting plan supports the proposed goals:●

For example, does the description of what will be subcontracted match the goals proposed?

o

Does supporting information from similar contracts, or past contracts support the proposed goals?

o

Page https://web.sba.gov/pro-net/search/dsp_dsbs.cfm&sa=D&ust=1602005366268000&usg=AFQjCNFSLULhrQkDuemMr90e5KMhhT1wrg

REPORTING INSTRUCTIONS FREQUENTLY ASKED QUESTIONS

FOR CONTRACTORS

Why are subcontracting reports important?

Negotiated subcontracting plans become a material part of the contract. The reports monitor the progress against the plan. Failure to submit the reports as required under FAR 52.219-9 may negatively affect contractor performance evaluations or may indicate a lack of good faith effort to maximize practicable subcontracting opportunities for SBs, SDBs, WOSBs, VOSB, SDVOSBs and HUBZone small businesses as required by law.

What should I know before submitting a report?

What reports are required for an individual subcontracting plan?

There are two types of reports required for individual subcontracting plans:

Understand the small business subcontracting program requirements in FAR subpart 19.7. Pay attention to the reporting requirements listed in FAR 52.219- 9(l) and any supplemental instructions the CO may have included in the contract

Review the subcontracting plan ● Understand the differences in the reports required for the type of subcontracting plan in the contract

Follow the directions on the eSRS home page such as “Quick Reference Guides” and the Sample-Step-by-Step, such as

Do not include in the reports purchases from a corporation, company, or subdivision that is an affiliate of the Contractor or subcontractor.

Subcontract awards by the affiliates shall be treated as subcontract awards by the Contractor o

Subcontract award data reported by the Contractor and subcontractors shall be limited to awards made to their immediate next-tier subcontractors. Credit cannot be taken for awards made to lower tier subcontractors, unless the Contractor or subcontractor has been designated to receive a small business or small disadvantaged business credit from an ANC or Indian tribe.

o

Only include subcontracts involving performance in the United States or its outlying areas in these reports o

Select either the Federal Acquisition Service (FAS) or the Public Building Service (PBS) as the “agency” when completing the reports:

If awarded a contract by GSA’s PBS, select PBS as the “agency to which the report is being submitted” (code 4740) in eSRS.

o

For contracts awarded by GSA’s Federal Acquisition Service, select “FAS” as the “agency to which the report is being submitted (code 4732) in eSRS.

o

For Task order level reporting for IDIQ contracts used by more than one federal agency, follow the instructions on the eSRS home page, such as the FAQs and the Sample ISR Step-by-Step.

I am unable to submit my first ISR in eSRS. What do I do?

Notify the contracting officer. It is probably due to a coding issue in the Federal Procurement Data System (FPDS) when the contract was awarded or when the modification was issued as a result of re-representation (FAR 52.219-28). FPDS must indicate that a subcontracting plan is required. This is an important step as FPDS feeds the eSRS system. Once the FPDS data is corrected, you will be able to submit the ISRs in eSRS.

I am having difficulty in meeting the goals established in the contract’s

Individual Subcontracting Report (ISR) is contract specific.1.

Data presented in the ISRs are cumulative over the life of the contract1.

When a subcontracting plan contains separate goals for the basic contract and each option, the dollar goal inserted on the ISR shall be the sum of the base period through the current option. For example, for a report submitted after the second option is exercised, the dollar goal would be the sum of the goals for the basic contract, the first option, and the second option.

2.

If a subcontracting plan has been added to the contract pursuant to 19.702(a)(3) or 19.301-2(e), the Contractors achievements must be reported in the ISR on a cumulative basis from the date of incorporation of the subcontracting plan into the contract.

3.

Includes indirect costs in the report if the goals of the individual subcontracting plan included indirect costs.

4.

Three ISRs are due within 30 days of the end of each reporting period:5.

ISR for the period ending March 311.

ISR for the period ending September 302.

Final ISR for the contract within 30 days of contract completion3.

Individual Plan Summary Subcontracting Report (SSR) is agency-specific:0.

Encompasses all subcontracting under prime contracts and subcontracts the contractor has with an executive agency (GSA), regardless of the dollar value of the subcontracts.

0.

If the Contractor or a subcontractor is performing work for more than one executive agency, a separate report shall be submitted to each executive agency covering only that agency’s contracts, provided at least one of that agency’s contracts is over $750,000 (over $1,500,000 for construction of a public facility) and contains a subcontracting plan.

a.

Includes indirect costs appropriately allocated.b.

subcontracting plan. What should I do?

A number of actions can be taken:

SBA Commercial Marketing Representative: SBA CMRs Procurement Technical Assistance Centers: PTAC website Trade and professional organizations and conferences Department of Commerce Minority Business Development Agencies:

MBDA website State, county, city minority business offices Small, minority, women-owned, veteran business organizations Local chambers of commerce: Chambers of Commerce website Department of Veterans Affairs (VOSBs and SDVOSBs) Dynamic Small Business Search: DSBS website

Note: Please remove these instructional pages and any instructional language (in blue) before submitting to the contracting officer for review and approval.

Read the plan. Did you do what you said you were going to do in the plan to find qualified SBs, SDBs, WOSBs, VOSBs, SDVOSBs and HUBZones?

1.

Did a key small business supplier grow into “other than small”? Explain any “0” or shortfalls in the “Remarks” section of the report. Be sure to identify what corrective action you will take to get back on tract. “Tell the story” in the report.

2.

Did you post your company’s subcontracting opportunities on the SBA SubNet database?

3.

Does your website make it easy for small businesses to find you and your company’s opportunities?

4.

How do you keep market research fresh? Check out the following resources recommended in GSA’s Model Subcontracting Plan Instructions:

5.

Do current suppliers meet the size status for the NAICS code that best describes the subcontract and the socio-economic definitions in FAR part 2

1.

Are you able to break out elements of large acquisitions into smaller contracts suitable for small business participation?

2.

Did you follow the required actions listed in FAR 52.219-9(e)?3.

Page

Updated February, 2021.705-5(a)(5) a https://www.sba.gov/document/support--commercial-market-representatives https://www.aptac-us.org/ https://www.mbda.gov/ https://www.uschamber.com/co/chambers https://eweb1.sba.gov/subnet/client/dsp_Landing.cfm

Individual Subcontracting Plan Template [WGL Energy Services]

SMALL BUSINESS SUBCONTRACTING PLAN

Address: _8614 Westwood Center Drive, Ste 1200 Vienna, VA 22182___________________________________________________________

Date Prepared: _____________________ Description of Types of Supplies/Services: _Electric Supply__________________________________________________________

Solicitation Number: 47PA0422R0003 Contract Number: _TBD________________

Individual Plan Period(s):

Base: 2022 - 2025

Estimated Contract Value: $145,000,000.00 Base: $77,970,798.00

Include sum Total value of the contract of all periods for the entire contract term. For MAS list the total sales expected: $___N/A____________

Place of Performance: _NY State______________________

Unique Entity Identifier (DUNS) Number:

XYMTKCCKBQD7_____________________

II. GOALS:

WGL Energy Services provides the following separate dollar and percentage goals, which are a percentage of the total subcontracting dollars for each business category plus a percentage of total contract value:

Table 1. Base Period Goals

Planned Subcontracting by Business Size

Whole Dollars Percent of Subcontracted Dollars

Percent of Contract Dollars

Total Dollars to be Subcontracted

$77,970,798.00 100%

IDENTIFICATION DATA:I.

Other than Small Business (OTSB/Large)

$77,970,798.00 100%

All Small Businesses (including ANC and Indian tribes)

Veteran-Owned Small Business

(VOSB)

Service-Disabled Veteran-Owned Small Business

(SDVOSB)

HUBZone Small Business

Small Disadvantaged Business (SDB) (to include ANCs and Indian tribes)

Women-Owned Small Business

(WOSB)

Table 6. Total Goals/Sum

Planned Subcontracting by Business Size

Whole Dollars Percent of Subcontracted Dollars

Percent of Contract Dollars

Total Dollars to be Subcontracted

$77,970,798.00 100%

Other than Small Business (OTSB/Large)

$77,970,798.00 100%

All Small Businesses (including ANC and Indian tribes)

Veteran-Owned Small Business

(VOSB)

Service-Disabled Veteran-Owned Small Business

(SDVOSB)

HUBZone Small Business

Small Disadvantaged Business (SDB) (to include ANCs and Indian tribes)

Women-Owned Small Business

(WOSB)

III. PRINCIPAL TYPES OF SUPPLIES AND SERVICES TO BE SUBCONTRACTED:

The principal types of supplies and/or services that WGL Energy Services anticipates to be subcontracted (outsourced) and the identification of the type of supply or service offered to each business concern are as follows.

Supplies/Services Large Small VOSB SDVOSB HUBZone SDB WOSB Wholesale Electric Supply

NAICS 221112

X

ATTACH ADDITIONAL SHEETS IF NECESSARY

Explain in the narrative of this section any low goals and the actions planned in order to support your plan. Otherwise, the CO, GSA Office of Small and Disadvantaged Business Utilization or the SBA may deem your plan unacceptable preventing contract award.

NOTE: “zero” is not considered a “positive” goal which the FAR requires. Having a goal will provide the incentive for your company to make a “good faith effort” in fostering opportunities for Small business,SDB, WOSB, VOSB, SDVOSB and HUBZone SB. After award, the contracting officer assesses whether you have made a “good faith effort” to implement the subcontracting plan.

IV. DESCRIPTION OF METHOD USED TO DEVELOP SUBCONTRACTING GOALS:

WGL Energy Services used the following method to develop the subcontracting goals:

WGL Energy Services, Inc., does not anticipate any subcontracting opportunities for small businesses in support of the solicitation. PJM and wholesale power market collateral requirements severely limit ability of WGL Energy Services to subcontract with small businesses.

V. DESCRIPTION OF METHOD USED TO IDENTIFY POTENTIAL SOURCES:

WGL Energy Services identifies potential subcontractors using the following source lists and organizations (please list your sources used):

WGL Energy Services, Inc., does not anticipate any subcontracting opportunities for small businesses in support of the solicitation. PJM and wholesale power market collateral requirements severely limit ability of WGL Energy Services to subcontract with small businesses.

VI. INCLUSION OF INDIRECT COSTS IN ESTABLISHING GOALS:

Indirect costs _____HAVE BEEN (or) __X___HAVE NOT BEEN included in the dollar and percentage subcontracting goals stated above.

VII. PROGRAM ADMINISTRATOR: .

Name: Christopher Leveriza

Title/Position: Manager, Electricity Operations & Pricing

Telephone number: 703-287-9538

Email Address: christopher.leveriza@wglenergy.com

Alternate POC with contact information: Kevin Anderson, kevin.anderson@wglenergy.com

Duties:

1. Assist SB, VOSB, SDVOSB, HUBZone, SDB and WOSB concerns by arranging solicitations, sufficient time for the preparation of bids, quantities, specifications, and delivery schedules so as to facilitate the participation by such concerns. Where the Contractor’s lists of potential SB, VOSB, SDVOSB, HUBZone, SDB and WOSB subcontractors are excessively long, reasonable effort shall be made to give all such small business concerns an opportunity to compete over a period of time.

2. Provide adequate and timely consideration of the potentialities of SB, VOSB, SDVOSB, HUBZone, SDB and WOSB concerns in all “make-or-buy” decisions.

3. Counsel and discuss subcontracting opportunities with representatives of SB, VOSB, SDVOSB, HUBZone, SDB and WOSB firms.

4. Confirm that a subcontractor representing itself as a HUBZone small business concern is certified by SBA as a HUBZone small business concern in accordance with 52-219-8(d)(2).

5. Provide notice to subcontractors concerning penalties and remedies for misrepresentations of business status as SB, VOSB, SDVOSB, HUBZone, SDB and WOSB for the purpose of obtaining a subcontract that is to be included as part or all of a goal contained in the Contractor’s subcontracting plan.

6. For all competitive subcontracts over the simplified acquisition threshold in which a small business concern received a small business preference, upon determination of the successful subcontract offeror, prior to award of the subcontract the contractor must inform each unsuccessful small business subcontract offeror in writing of the name and location of the apparent successful offeror and if the successful subcontract offeror is a SB, VOSB, SDVOSB, HUBzone SB, SDB, or WOSB concern.

7. Assign each subcontract the NAICS code and corresponding size standard that best describes the principle purpose of the subcontract.

Other ways the Plan Administrator will ensure the company meets the goals of the plan demonstrating “good faith effort”

____Ensure periodic rotation of potential subcontractors on bidders’ lists.

____Ensure that SB, VOSB, SDVOSB, HUBZone, SDB and WOSB concerns are included on the bidders’ list for every subcontract solicitation for products and services they are capable of providing.

____Ensure that subcontract procurement “packages” are designed to permit the maximum possible participation of SB, VOSB, SDVOSB, HUBZone, SDB and WOSB concerns.

____Review subcontract solicitations to remove statements, clauses, etc., which might tend to restrict or prohibit SB, VOSB, SDVOSB, HUBZone, SDB and WOSB concerns.

____Ensure that the subcontract bid proposal review board documents its reasons for not selecting any low bids submitted by SB, VOSB, SDVOSB, HUBZone, SDB and WOSB concerns.

____Oversee the establishment and maintenance of contract and subcontract award records.

____Attend or arrange for the attendance of company counselors at Business Opportunity Workshops, Minority Business Enterprise Seminars,…