Solicitation 36C26326Q0973.pdf

PDF 1 MB Posted Aug 31, 2026

Attached to: Q301--Water Quality Laboratory Testing Service
Solicitation number: 36C26326Q0973
Issued by: Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 23

About this file

Written by GovTribe AI · Aug 31, 2026

This is a Solicitation/Contract/Order for Commercial Products and Commercial Services (SF 1449) issued by the Department of Veterans Affairs Network Contracting Office 23 for critical water quality testing services at VA Saint Cloud Medical Center in Saint Cloud, Minnesota.

The contractor must provide all transportation, labor, equipment, and materials for monthly and quarterly water quality testing in compliance with ANSI/AAMI ST108 standards and VHA Directive 1116. Testing covers critical water systems (RO storage, cart washers, sink wands, AMSCO disinfectors, loop ports, and water treatment systems), utility water systems (RO house make-up water, ultra sonics, sinks, water guns, medivators, and utility water treatment systems), and steam systems (sterilizers, boiler house, and steam treatment systems). The contractor must provide sterile sample bottles, return shipping labels, and courier services, including 16 courier trips per year and 20 retests annually. Testing facility must hold active certification from the Minnesota Department of Health Environmental Laboratory Accreditation Program (MNELAP). The contractor must notify the VA point of contact within 24 hours of any out-of-compliance results and provide all analysis reports via email. Contract pricing is firm fixed, all-inclusive of labor, overhead, profit, materials, and shipping. The base performance period runs from January 15, 2027, through January 14, 2028, with four one-year option periods available. Monthly invoices submitted in arrears are the payment method. The solicitation number is 36C26326Q0973 with an offer due date of September 14, 2026, at 12:00 PM CDT. Award is estimated at $19 million. This is an unrestricted acquisition conducted under FAR Part 13 simplified acquisition procedures, with lowest-priced quote as the sole award criterion, subject to special responsibility requirements including MNELAP accreditation certification.

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Other files

File	Type	Posted
Solicitation 36C26326Q0973 Amendment 0002.pdf	PDF	Sep 14, 2026
Solicitation 36C26326Q0973.pdf	PDF	Sep 14, 2026
Combined-Synopsis 36C26326Q0973 Amend 2.pdf	PDF	Sep 14, 2026
S02 Combined-Synopsis 36C26326Q0973 Amend 1.pdf	PDF	Sep 8, 2026
Wage Determination-2015-4953.pdf	PDF	Aug 31, 2026
36C26326Q0973_1.docx	DOCX document	Aug 31, 2026

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PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

656-27-2-0256-0002

36C26326Q0973 08-31-2026

Curt LaRose 605-592-4026 09-14-2026

12:00 PM CDT

36C263

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

2501 W. 22ND STREET

SIOUX FALLS SD 57105

541380

$19 Million

N/A

VA Saint Cloud Medical Center

4801 Veterans Dr.

Saint Cloud MN 56303

FINANCIAL SERVICE CENTER

PO BOX 149971

AUSTIN TX 78714-9971

See CONTINUATION Page

Contractor to provide all transportation, labor, and equipment/materials for monthly water testing for the

VA Saint Cloud Medical Center as per the Statement of Work.

At the time of submission of offer, the offeror shall have an active registration in the System for Award Management

(SAM).

See Section B the Performance Work Statement for specific requirements and 52.212-2 Evaluation—Commercial Items for specific requirements for quote submittal.

Failure to submit any of the required information, statement or certifications will result in rejection of the quote without further consideration for award.

See CONTINUATION Page

656-27-2-0256-0002

John Milroy

VA-VHA-RPOC-2024-0072

36C26326Q0973

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 STATEMENT OF WORK

B.4 RECORDS MANAGEMENT OBLIGATIONS

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 36

C.4 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY

2014)

C.5 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS

(DEVIATION APR 2026)

C.6 52.223-23 SUSTAINABLE PRODUCTS (NOV 2025) (DEVIATION)

C.7 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.8 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.9 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS— COMMERCIAL

ITEMS

E.3 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.4 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.5 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

E.6 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.7 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

E.8 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C263

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 MO __________________ __________________

SPS WATER QUALITY TESTING IN BUILDING 4, BASEMENT, AT VA

HEALTH CARE SYSTEM, 4801 VETERANS DRIVE, ST. CLOUD, MN.

TESTING TO BE DONE MONTHLY AND QUARTERLY ACCORDING TO

CONTRACT REQUIREMENTS. VENDOR IS RESPONSIBLE FOR

PROVIDING SAMPLE CONTAINERS AND PICKING UP SAMPLES FROM

VA POINT OF CONTACT. RO STORAGE - CRITICAL, ONE UNIT, ONE

LOCATION, MONTHLY

Contract Period: Base POP Begin: 01-15-2027 POP End: 01-14-2028 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: Q301 - Medical - Reference Laboratory Testing

CART WASHER - CRITICAL, ONE UNIT, ONE LOCATION, MONTHLY

Contract Period: Base POP Begin: 01-15-2027 POP End: 01-14-2028 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

SINK WAND, 3 BAY - CRITICAL, 4 UNITS, ONE LOCATION, MONTHLY

Contract Period: Base POP Begin: 01-15-2027 POP End: 01-14-2028 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

SINK WAND, 2 BAY - CRITICAL, ONE UNIT, ONE LOCATION, MONTHLY

Contract Period: Base POP Begin: 01-15-2027 POP End: 01-14-2028 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

AMSCO WASHER/DISINFECTOR - CRITICAL, 3 UNITS, ONE LOCATION,

MONTHLY

Contract Period: Base POP Begin: 01-15-2027 POP End: 01-14-2028 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

LOOP OUT PORT - CRITICAL, ONE UNIT, ONE LOCATION, MONTHLY

Contract Period: Base POP Begin: 01-15-2027 POP End: 01-14-2028 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

LOOP RETURN PORT - CRITICAL, ONE UNIT, ONE LOCATION,

MONTHLY

Contract Period: Base POP Begin: 01-15-2027 POP End: 01-14-2028 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

CRITICAL WATER TREATMENT SYSTEM - CRITICAL, ONE UNIT, ONE

LOCATION, MONTHLY

Contract Period: Base POP Begin: 01-15-2027 POP End: 01-14-2028 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

4.00 MO __________________ __________________

RO HOUSE MAKE-UP WATER - UTILITY, ONE UNIT, ONE LOCATION,

QUARTERLY

Contract Period: Base POP Begin: 01-15-2027 POP End: 01-14-2028 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

ULTRA SONICS - UTILITY, 2 UNITS, ONE LOCATION, QUARTERLY

Contract Period: Base POP Begin: 01-15-2027 POP End: 01-14-2028 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

SINK, 3 BAY - UTILITY, 4 UNITS, 3 LOCATIONS, QUARTERLY

Contract Period: Base POP Begin: 01-15-2027 POP End: 01-14-2028 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

SINK, 2 BAY - UTILITY, ONE UNIT, TWO LOCATIONS, QUARTERLY

Contract Period: Base POP Begin: 01-15-2027 POP End: 01-14-2028 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

WATER GUN - UTILITY, 5 UNITS, ONE LOCATION, QUARTERLY

Contract Period: Base POP Begin: 01-15-2027 POP End: 01-14-2028

MINI TABLE TOP ULTRA SONIC - UTILITY, ONE UNIT, ONE LOCATION,

QUARTERLY

Contract Period: Base POP Begin: 01-15-2027 POP End: 01-14-2028 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

UTILITY WATER PORT - UTILITY, ONE UNIT, ONE LOCATION,

QUARTERLY

Contract Period: Base POP Begin: 01-15-2027 POP End: 01-14-2028 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

MEDIVATOR - UTILITY, TWO UNITS, ONE LOCATION, QUARTERLY

Contract Period: Base POP Begin: 01-15-2027 POP End: 01-14-2028 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

UTILITY WATER TREATMENT SYSTEM - UTILITY, ONE UNIT, ONE

LOCATION, QUARTERLY

Contract Period: Base POP Begin: 01-15-2027 POP End: 01-14-2028 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

STEAM STERILIZERS - STEAM, 4 UNITS, ONE LOCATION, QUARTERLY

Contract Period: Base POP Begin: 01-15-2027 POP End: 01-14-2028 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

BOILER HOUSE - STEAM, ONE UNIT, ONE LOCATION, QUARTERLY

Contract Period: Base POP Begin: 01-15-2027 POP End: 01-14-2028 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

STEAM TREATMENT SYSTEM - STEAM, ONE UNIT, ONE LOCATION,

QUARTERLY

Contract Period: Base POP Begin: 01-15-2027

POP End: 01-14-2028 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

16.00 EA __________________ __________________

COURIER SERVICES

Contract Period: Base POP Begin: 01-15-2027 POP End: 01-14-2028 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

300.00 EA __________________ __________________

SAMPLE BOTTLES

Contract Period: Base POP Begin: 01-15-2027 POP End: 01-14-2028 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

HEALTH CARE SYSTEM, 4801 VETERANS DRIVE, ST. CLOUD, MN.

TESTING TO BE DONE MONTHLY AND QUARTERLY ACCORDING TO

CONTRACT REQUIREMENTS. VENDOR IS RESPONSIBLE FOR

PROVIDING SAMPLE CONTAINERS AND PICKING UP SAMPLES FROM

VA POINT OF CONTACT. RO STORAGE - CRITICAL, ONE UNIT, ONE

LOCATION, MONTHLY

Contract Period: Option 1 POP Begin: 01-15-2028 POP End: 01-14-2029 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

MONTHLY

Contract Period: Option 1 POP Begin: 01-15-2028 POP End: 01-14-2029 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

MONTHLY

Contract Period: Option 1 POP Begin: 01-15-2028 POP End: 01-14-2029 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

LOCATION, MONTHLY

Contract Period: Option 1 POP Begin: 01-15-2028 POP End: 01-14-2029 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

QUARTERLY

Contract Period: Option 1 POP Begin: 01-15-2028 POP End: 01-14-2029 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

Contract Period: Option 1 POP Begin: 01-15-2028 POP End: 01-14-2029

Contract Period: Option 1 POP Begin: 01-15-2028 POP End: 01-14-2029 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

QUARTERLY

Contract Period: Option 1 POP Begin: 01-15-2028 POP End: 01-14-2029 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

QUARTERLY

Contract Period: Option 1 POP Begin: 01-15-2028 POP End: 01-14-2029 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

LOCATION, QUARTERLY

Contract Period: Option 1 POP Begin: 01-15-2028 POP End: 01-14-2029 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

Contract Period: Option 1 POP Begin: 01-15-2028 POP End: 01-14-2029

Contract Period: Option 1 POP Begin: 01-15-2028 POP End: 01-14-2029 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

QUARTERLY

Contract Period: Option 1 POP Begin: 01-15-2028 POP End: 01-14-2029 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

HEALTH CARE SYSTEM, 4801 VETERANS DRIVE, ST. CLOUD, MN.

TESTING TO BE DONE MONTHLY AND QUARTERLY ACCORDING TO

CONTRACT REQUIREMENTS. VENDOR IS RESPONSIBLE FOR

PROVIDING SAMPLE CONTAINERS AND PICKING UP SAMPLES FROM

VA POINT OF CONTACT. RO STORAGE - CRITICAL, ONE UNIT, ONE

LOCATION, MONTHLY

Contract Period: Option 2 POP Begin: 01-15-2029 POP End: 01-14-2030 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

SINK WAND, 3 BAY - CRITICAL, 4 UNITS, ONE LOCATION, MONTHLY

Contract Period: Option 2 POP Begin: 01-15-2029 POP End: 01-14-2030 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

MONTHLY

Contract Period: Option 2 POP Begin: 01-15-2029 POP End: 01-14-2030 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

MONTHLY

Contract Period: Option 2 POP Begin: 01-15-2029 POP End: 01-14-2030 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

LOCATION, MONTHLY

Contract Period: Option 2 POP Begin: 01-15-2029 POP End: 01-14-2030 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

QUARTERLY

Contract Period: Option 2 POP Begin: 01-15-2029 POP End: 01-14-2030

Contract Period: Option 2 POP Begin: 01-15-2029 POP End: 01-14-2030 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

QUARTERLY

Contract Period: Option 2 POP Begin: 01-15-2029 POP End: 01-14-2030 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

QUARTERLY

Contract Period: Option 2 POP Begin: 01-15-2029 POP End: 01-14-2030 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

Contract Period: Option 2 POP Begin: 01-15-2029 POP End: 01-14-2030

LOCATION, QUARTERLY

Contract Period: Option 2 POP Begin: 01-15-2029 POP End: 01-14-2030 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

QUARTERLY

Contract Period: Option 2 POP Begin: 01-15-2029 POP End: 01-14-2030 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

HEALTH CARE SYSTEM, 4801 VETERANS DRIVE, ST. CLOUD, MN.

TESTING TO BE DONE MONTHLY AND QUARTERLY ACCORDING TO

CONTRACT REQUIREMENTS. VENDOR IS RESPONSIBLE FOR

PROVIDING SAMPLE CONTAINERS AND PICKING UP SAMPLES FROM

VA POINT OF CONTACT. RO STORAGE - CRITICAL, ONE UNIT, ONE

LOCATION, MONTHLY

Contract Period: Option 3 POP Begin: 01-15-2030 POP End: 01-14-2031 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

MONTHLY

Contract Period: Option 3 POP Begin: 01-15-2030 POP End: 01-14-2031 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

MONTHLY

Contract Period: Option 3 POP Begin: 01-15-2030 POP End: 01-14-2031 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

CRITICAL WATER TREATMENT SYSTEM - CRITICAL, ONE UNIT, ONE

LOCATION, MONTHLY

Contract Period: Option 3 POP Begin: 01-15-2030 POP End: 01-14-2031 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

QUARTERLY

Contract Period: Option 3 POP Begin: 01-15-2030 POP End: 01-14-2031 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

QUARTERLY

Contract Period: Option 3 POP Begin: 01-15-2030 POP End: 01-14-2031 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

QUARTERLY

Contract Period: Option 3 POP Begin: 01-15-2030 POP End: 01-14-2031 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

LOCATION, QUARTERLY

Contract Period: Option 3 POP Begin: 01-15-2030 POP End: 01-14-2031 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

QUARTERLY

Contract Period: Option 3 POP Begin: 01-15-2030 POP End: 01-14-2031 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

Contract Period: Option 3 POP Begin: 01-15-2030 POP End: 01-14-2031

Contract Period: Option 3 POP Begin: 01-15-2030 POP End: 01-14-2031 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

HEALTH CARE SYSTEM, 4801 VETERANS DRIVE, ST. CLOUD, MN.

TESTING TO BE DONE MONTHLY AND QUARTERLY ACCORDING TO

CONTRACT REQUIREMENTS. VENDOR IS RESPONSIBLE FOR

PROVIDING SAMPLE CONTAINERS AND PICKING UP SAMPLES FROM

VA POINT OF CONTACT. RO STORAGE - CRITICAL, ONE UNIT, ONE

LOCATION, MONTHLY

Contract Period: Option 4 POP Begin: 01-15-2031 POP End: 01-14-2032 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

MONTHLY

Contract Period: Option 4 POP Begin: 01-15-2031 POP End: 01-14-2032 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

LOOP OUT PORT - CRITICAL, ONE UNIT, ONE LOCATION, MONTHLY

Contract Period: Option 4 POP Begin: 01-15-2031 POP End: 01-14-2032 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

MONTHLY

Contract Period: Option 4 POP Begin: 01-15-2031 POP End: 01-14-2032 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

LOCATION, MONTHLY

Contract Period: Option 4 POP Begin: 01-15-2031 POP End: 01-14-2032 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

QUARTERLY

Contract Period: Option 4 POP Begin: 01-15-2031 POP End: 01-14-2032 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

QUARTERLY

Contract Period: Option 4 POP Begin: 01-15-2031 POP End: 01-14-2032 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

QUARTERLY

Contract Period: Option 4 POP Begin: 01-15-2031 POP End: 01-14-2032 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

LOCATION, QUARTERLY

Contract Period: Option 4 POP Begin: 01-15-2031 POP End: 01-14-2032 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

Contract Period: Option 4 POP Begin: 01-15-2031 POP End: 01-14-2032

QUARTERLY

Contract Period: Option 4 POP Begin: 01-15-2031 POP End: 01-14-2032 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

GRAND TOTAL __________________

B.3 STATEMENT OF WORK

1. TITLE: Critical Water Testing Services

2. OVERVIEW: The contractor shall furnish all sample collection bottles and return shipping labels, all transportation costs, and resources necessary to perform for AAMI compliance with water quality testing.

3. PLACE OF PERFORMANCE:

St. Cloud VA Health Care System, 4801 Veterans Drive, St. St Cloud, MN 56303

5. PERIOD OF PERFORMANCE:

BASE: 01/15/2027 – 01/14/2028

OY1: 01/15/2028 – 01/14/2029

OY2: 01/15/2029 – 01/14/2030

OY3: 01/15/2030 – 01/14/2031

OY4: 01/15/2031 – 01/14/2032

6. REGULATIONS / DIRECTIVES / POLICIES:

• ANSI/AAMI ST108 – American National Standard Institute (ANSI) / Association for the Advancement of Medical Instrumentation (ANSI) - most current version

• VHA Directive 1116 – most current version

7. SCOPE OF WORK:

• This service contract will provide the St Cloud VA Sterile Processing Service (SPS) and

Facility Management Departments with water quality testing according to ANSI/AAMI ST

108.

• Multiple monthly and quarterly samples shall be tested

• Contractor will provide courier service to pick up the samples as required

• Contractor shall provide all sampling supplies, bottles/containers and shipping labels

• Containers shall be sterile, appropriate for the analysis, properly preserved, and ready for prompt transportation to the laboratory under strict chain of custody procedures

• Twenty (20) retests per year shall be included within the contract

• Vendors response time for processing samples, and courier shall not exceed the duration of a valid test sample per the requirements of each test

• Vendor shall include sixteen (16) courier trips per year

• A local retest and courier shall be able to respond within 3 hours of identified need

• Critical water, utility water and steam condensate shall be tested

• VA staff members shall collect the samples

• Tests shall be according to the below Water Quality Requirements Table.

• Testing criteria, methods, vendor certifications shall be per AAMI/ANSI ST108

• The listed equipment, testing frequencies and sampling frequency can be found in the

Water Monitoring Testing Data – St. Cloud Table.

• Samples “Critical Water Treatment System”, “Utility Water Treatment System”, and

“Steam Treatment System” shall be tested per Table 2

• The other samples shall be tested per table 6

• The daily visual inspection is excluded from this contract

• Any test returning out of compliance shall be reviewed by the testing vendor to ensure human, equipment and/or process errors did not cause error.

• Upon completion of review vendor shall notify VA POC of the process used to validate correct data

• Upon validation VA shall review collection process and identify whether retest is required

• Contractor is required to provide all sample analysis reports via e-mail to the identified

VA POC

• Additional testing may be added at the discretion of the Department of Veteran Affairs.

Testing Facility:

• The testing laboratory processing the water samples for AAMI compliance with water quality shall be proficient at performing water quality AAMI compliance cultures from environmental samples

• The laboratory must have an active certification from the Minnesota Department of

Health Environmental Laboratory Accreditation Program (MNELAP) https://www.health.state.mn.us/communities/environment/mnelap/index.html .

• Proof of certification must be provided before acceptance of contract

• Contractor required to make notification of any “out of range/ out of compliance” sampling results and notification will be made within 24 hours or 1 working day of making this determination

Water Quality Requirements:

https://www.health.state.mn.us/communities/environment/mnelap/index.html

Water Quality Requirements

Water Quality Measurements

Units Utility Water Critical Water Steam pH @ 25 C pH 6.5 - 9.5 5.0 - 7.5 5.0 - 9.2

Conductivity uS/cm <500 <10 <10

Total Alkalinity mgCaCO 3/L

<400 <8 <8

Total Hardness mgCaCO 3/L

<150 <1 <1

Bacteria CFU/mL <500 <10 N/A

Endotoxin EU/mL N/A <10 N/A

Color and Turbidity Visual Colorless, Clear, w/out sediment

Colorless, Clear, w/out sediment

Table 2

Water Monitoring Testing Data – St. Cloud

Equipment Type QTY Locations Test

Frequency Test

Freq # Total #

Annual Tests

CRITICAL

RO Storage Critical 1 1 Monthly 12 12 pH @ 25 C Meter/test dipstick 12

Conductivity Meter/test dipstick 12 Total Alkalinity Meter/test dipstick 12

Total Hardness Meter/test dipstick 12

Bacteria Heterotrophic Plate Counts 12

Endotoxin 12

Cart Washer Critical 1 1 Monthly 12 12 pH @ 25 C Meter/test dipstick 12 Conductivity Meter/test dipstick 12

Total Alkalinity Meter/test dipstick 12 Total Hardness Meter/test dipstick 12

Bacteria Heterotrophic Plate Counts 12

Endotoxin 12

3 Bay Sink Wand Critical 4 1 Monthly 12 48 pH @ 25 C Meter/test dipstick 48 Conductivity Meter/test dipstick 48

Total Alkalinity Meter/test dipstick 48 Total Hardness Meter/test dipstick 48

Bacteria Heterotrophic Plate Counts 48

Endotoxin 48

2 Bay Sink Wand Critical 1 1 Monthly 12 12 pH @ 25 C Meter/test dipstick 12 Conductivity Meter/test dipstick 12

Total Alkalinity Meter/test dipstick 12 Total Hardness Meter/test dipstick 12

Bacteria Heterotrophic Plate Counts 12

Endotoxin 12

Amsco Washer Disinfector Critical 3 1 Monthly 12 36 pH @ 25 C Meter/test dipstick 36 Conductivity Meter/test dipstick 36

Total Alkalinity Meter/test dipstick 36 Total Hardness Meter/test dipstick 36

Bacteria Heterotrophic Plate Counts 36

Endotoxin 36

Loop Out Port Critical 1 1 Monthly 12 12 pH @ 25 C Meter/test dipstick 12

Conductivity Meter/test dipstick 12 Total Alkalinity Meter/test dipstick 12

Total Hardness Meter/test dipstick 12

Bacteria Heterotrophic Plate Counts 12

Endotoxin 12

Loop Return Port Critical 1 1 Monthly 12 12 pH @ 25 C Meter/test dipstick 12

Conductivity Meter/test dipstick 12 Total Alkalinity Meter/test dipstick 12

Total Hardness Meter/test dipstick 12

Bacteria Heterotrophic Plate Counts 12

Endotoxin 12

Critical Water Treatment System Critical 1 1 Monthly 12 12 pH @ 25 C Meter/test dipstick 12 Conductivity Meter/test dipstick 12

Total Alkalinity Meter/test dipstick 12 Total Hardness Meter/test dipstick 12

Bacteria Heterotrophic Plate Counts 12

Endotoxin 12 Aluminum 12

Chloride 12 Copper 12

Iron 12 Manganese 12

Nitrate 12 Phosphate 12

Sulfate 12 Silicate 12

Zinc 12 Total Organic Carbon (TOC) 12

Test

Frequency Test

Freq # Total #

Annual Tests

UTILITY

RO House Make-Up Water Utility 1 1 Quarterly 4 4 pH @ 25 C Meter/test dipstick 4

Conductivity Meter/test dipstick 4 Total Alkalinity Meter/test dipstick 4

Total Hardness Meter/test dipstick 4

Bacteria Heterotrophic Plate Counts 4

Ultra Sonics Utility 2 1 Quarterly 4 8 pH @ 25 C Meter/test dipstick 8 Conductivity Meter/test dipstick 8

Total Alkalinity Meter/test dipstick 8 Total Hardness Meter/test dipstick 8

Bacteria

Plate Counts 8

3 Bay Sinks Utility 4 3 Quarterly 4 48 pH @ 25 C Meter/test dipstick 48 Conductivity Meter/test dipstick 48

Total Alkalinity Meter/test dipstick 48 Total Hardness Meter/test dipstick 48

Bacteria

Plate Counts 48

2 Bay Sink Utility 1 2 Quarterly 4 8

Conductivity Meter/test dipstick 8

Total Alkalinity Meter/test dipstick 8 Total Hardness Meter/test dipstick 8

Bacteria

Water Gun Utility 5 1 Quarterly 4 20 pH @ 25 C Meter/test dipstick 20 Conductivity Meter/test dipstick 20

Total Alkalinity Meter/test dipstick 20 Total Hardness Meter/test dipstick 20

Bacteria

Plate Counts 20

Mini Table Top Ultra Sonic Utility 1 1 Quarterly 4 4 pH @ 25 C Meter/test dipstick 4 Conductivity Meter/test dipstick 4

Total Alkalinity Meter/test dipstick 4 Total Hardness Meter/test dipstick 4

Bacteria

Utility Water Port Utility 1 1 Quarterly 4 4

Conductivity Meter/test dipstick 4

Total Alkalinity Meter/test dipstick 4 Total Hardness Meter/test dipstick 4

Bacteria

Medivator Utility 2 1 Quarterly 4 8

Conductivity Meter/test dipstick 8

Total Alkalinity Meter/test dipstick 8 Total Hardness Meter/test dipstick 8

Bacteria

Utility Water Treatment System Utility 1 1 Quarterly 4 4

Conductivity Meter/test dipstick 4

Total Alkalinity Meter/test dipstick 4 Total Hardness Meter/test dipstick 4

Bacteria Heterotrophic Plate Counts 4

Aluminum 4 Chloride 4

Copper 4 Iron 4

Manganese 4 Nitrate 4

Phosphate 4 Sulfate 4 Silicate 4

Zinc 4

Test

Frequency Test

Freq # Total #

Annual Tests

STEAM

Sterilizers Steam 4 1 Quarterly 4 16 pH @ 25 C Meter/test dipstick 16

Conductivity Meter/test dipstick 16 Total Alkalinity Meter/test dipstick 16

Total Hardness Meter/test dipstick 16

Boiler House Steam 1 1 Quarterly 4 4 pH @ 25 C Meter/test dipstick 4 Conductivity Meter/test dipstick 4

Total Alkalinity Meter/test dipstick 4

Total Hardness Meter/test dipstick 4

Steam Treatment System Steam 1 1 Quarterly 4 4 pH @ 25 C Meter/test dipstick 4 Conductivity Meter/test dipstick 4

Total Alkalinity Meter/test dipstick 4 Total Hardness Meter/test dipstick 4

Aluminum 4 Chloride 4

Copper 4 Iron 4

Manganese 4 Nitrate 4

Phosphate 4 Sulfate 4 Silicate 4

Zinc 4

VA Points of Contact

Maintenance Supervisor 320-252-1670 Ext. 6830

Plumbing Shop Leader 320-252-1670 Ext. 6446

13.INVOICING – END OF MONTH BILLING:

The Contractor may submit one monthly invoice, in arrears. The end-of-the-month invoice shall include at a minimum, but not limited to:

• Contract Number

• The purchase order (PO) number

• Quantity and description of test/services for each line item

• Dates of completed services

• Total cost of the services

Payment will be made upon receipt and approval of all required documentation.

B.4 RECORDS MANAGEMENT OBLIGATIONS

A. Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. Includes Department of Veteran Affairs records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their

Department of Veteran Affairs contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a).

These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act

(FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for

Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with

Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. [Agency] and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of Department of Veteran Affairs or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to [Agency]. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity.

When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to Department of Veteran Affairs control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY

PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by

Government and Department of Veteran Affairs guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with Department of Veteran Affairs policy.

8. The Contractor shall not create or maintain any records containing any non-public

Department of Veteran Affairs information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The Department of Veteran Affairs owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S.

Government for which Department of Veteran Affairs shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take [Agency]-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.] D. Flowdown of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The

Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31

U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the

Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31

U.S.C. 3903) and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to receive invoices. An invoice must include the information required by 5 CFR part 1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(4) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(D) Contractor point of contact; and

(ii) Provide a copy of the remittance and supporting documentation to the Contracting

Officer.

(5) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the

Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by FAR part 33 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see FAR part 32).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a termination for cause.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures for interest credits prescribed in FAR part 32 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon—

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the

Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. The Government will send a cure notice to the Contractor, unless the reason for the termination is late delivery. In the event of termination for cause, the

Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law.

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File details come from the government source that posted it. Updated Aug 31, 2026.