Solicitation 36C26322Q0163.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

636-22-3-8895-0009

36C26322Q0163 02-23-2022

Angela Stewart 605-336-3230 x7804 03-04-2022 10:00am CST

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105

X 100

X

238220

$16.5 Million

N/A

X

Iowa City VA Health Care System

601 Highway 6 West Iowa City IA 52246-2208

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105 via the Tungsten network reference VAAR clause 852.232-72 Austin, Texas payment center

See CONTINUATION Page

Boiler Combustion Tuning and Safety Device Testing services in Iowa City, Iowa

Period of Performance: 05/01/2022 to 04/30/2023 plus four 1-year option periods.

This is a total SDVOSB set-aside. Offerors must complete and return section C.6 below or the offer will be considered non-responsive and not eligible for award.

Offerors are responsible for the correct SCA Wage and Determination classification of workers and compliance with all wage and hour laws.

Offerors must be verified as an SDVOSB in the VIP System and have an active SAM system registration at the time of offer submission and at the time of award.

This solicitation will result in one firm-fixed price Contract.

See CONTINUATION Page

636-3620162-8895-854100-2543-0400555X9 636-22-3-8895-0009

X X

X one

Curt LaRose

VHA-RPOC-2021-17

36C26322Q0163

Table of Contents

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

B.3 STATEMENT OF WORK (SOW) OR PERFORMANCE WORK STATEMENT (PWS)

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

C.4 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF

COMMERCIAL ITEMS (APR 2020)

C.5 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE

(JUL 2018)

C.6 VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF

COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021) (DEVIATION)

C.7 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.8 IT CONTRACT SECURITY

C.9 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.10 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (JAN 2022)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

E.4 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV

2021)

E.5 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL ITEMS (FEB

2021) (JUL 2020) (DEVIATION)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. CONTRACT ADMINISTRATION. All contract administration matters will be handled by the following individuals:

a) Contractor Information

Company Name and Address:

Data Universal Numbering System (DUNS) Number: _________________________

Contact Person(s) Name: _______________________________________________

Contact Person(s) Email: _______________________________________________

Contact Person(s) Telephone: ___________________________________________

b) Government Information

Angela Stewart Contract Specialist Department of Veterans Affairs Network Contracting Office 23 (NCO 23) 2501 W. 22nd Street Sioux Falls, South Dakota 57105

2. CONTRACT REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with FAR 52.232-33, Payment by Electronic Funds Transfer – System for Award Management, and VAAR 852.232-72, Electronic Submission of Payment Requests.

3. INVOICES: Invoices shall be submitted in arrears. Submission will be quarterly for the previous quarter of the period of performance and no later than 15 calendar days after the close of the period of performance being invoiced for. Invoices shall be based on the applicable fixed rates for services provided to VA as in accordance with the contract terms and conditions. The VA Technical Representative (VATR) will review all invoices submitted. Invoices shall by submitted for only those services received and deemed acceptable by VA.

4. GOVERNMENT INVOICE ADDRESS: All invoices shall be submitted by the contractor via the Tungsten Network (previously OB10) electronic invoicing system. Refer to the Tungsten Network website at http://www.tungsten-network.com/us/en/veterans-affairs-us/ for additional information for system registration, user guides, and help desk contacts.

5. ACKNOWLEDGEMENT OF AMENDMENTS: The offeror acknowledges receipt of Amendments to the Solicitation numbered and dated as follows:

http://www.tungsten-network.com/us/en/veterans-affairs-us/

Amendment Date

6. Security Requirements: The Contractor shall comply with all VA privacy and security requirements, including Handbook 6500.6. The VATR shall coordinate with the Contractor to ensure such requirements are met. This requirement is applicable to all subcontractor personnel requiring access.

7. Documenting Performance: The VA may document contract performance. Any report may become a part of the supporting documentation for any contractual action and preparing annual past performance using the Contractor Performance Assessment Reporting System (CPARS) at https://www.cpars.gov. In the event the CO issues a Contract Deficiency Report (CDR), the Contractor shall acknowledge receipt of the CDR in writing within one (1) business day of receipt and provide a response with a corrective action plan to the CDR within one (1) week of receipt.

https://www.cpars.gov/

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2.00 JB __________________ __________________

Safety device testing services of Boiler #1 (Make: English Boiler; Model: 20 DR

200; Serial #31050 3). Services are to be performed in accordance with the Statement of Work.

Contract Period: Base POP Begin: 05-01-2022 POP End: 04-30-2023 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J044 - Maintenance, Repair, and Rebuilding of Equipment - Furnace, Steam Plant, and Drying Equipment; Nuclear Reactors

Safety device testing services of Boiler #2 (Make: English Boiler; Model: 20 DR

200; Serial #31050 2). Services are to be performed in accordance with the Statement of Work.

Contract Period: Base POP Begin: 05-01-2022 POP End: 04-30-2023 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

Safety device testing services of Boiler #3 (Make: English Boiler; Model: 20 DR

200; Serial #31050 1). Services are to be performed in accordance with the Statement of Work.

Contract Period: Base POP Begin: 05-01-2022 POP End: 04-30-2023 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

Safety device testing services of Condensate Tank (Make: Industrial Alloy

Fabricators; Model: RT-3; Serial #S1340) Contract Period: Base POP Begin: 05-01-2022 POP End: 04-30-2023 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

Safety device testing services Deaerator Tank (Make: Cleaver Brooks; Model

SMP-70-2400; Serial #04561-1-1) Contract Period: Base POP Begin: 05-01-2022 POP End: 04-30-2023

PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J044 - Maintenance, Repair, and Rebuilding of

Boiler tuning services of Boiler #1 (Make: English Boiler; Model: 20 DR 200;

Serial #31050 3). Services are to be performed in accordance with the Statement of Work.

Contract Period: Base POP Begin: 05-01-2022 POP End: 04-30-2023 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

Boiler tuning services of Boiler #2 (Make: English Boiler; Model: 20 DR 200;

Serial #31050 2). Services are to be performed in accordance with the Statement of Work.

Contract Period: Base POP Begin: 05-01-2022 POP End: 04-30-2023 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

Boiler tuning services of Boiler #3 (Make: English Boiler; Model: 20 DR 200;

Serial #31050 1). Services are to be performed in accordance with the Statement of Work.

Contract Period: Base POP Begin: 05-01-2022 POP End: 04-30-2023 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

200; Serial #31050 3). Services are to be performed in accordance with the Statement of Work.

Contract Period: Option 1 POP Begin: 05-01-2023 POP End: 04-30-2024 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

200; Serial #31050 2). Services are to be performed in accordance with the Statement of Work.

Contract Period: Option 1 POP Begin: 05-01-2023 POP End: 04-30-2024

PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J044 - Maintenance, Repair, and Rebuilding of

200; Serial #31050 1). Services are to be performed in accordance with the Statement of Work.

Contract Period: Option 1 POP Begin: 05-01-2023 POP End: 04-30-2024 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

Fabricators; Model: RT-3; Serial #S1340) Contract Period: Option 1 POP Begin: 05-01-2023 POP End: 04-30-2024 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

SMP-70-2400; Serial #04561-1-1) Contract Period: Option 1 POP Begin: 05-01-2023 POP End: 04-30-2024 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

Serial #31050 3). Services are to be performed in accordance with the Statement of Work.

Contract Period: Option 1 POP Begin: 05-01-2023 POP End: 04-30-2024 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

Serial #31050 2). Services are to be performed in accordance with the Statement of Work.

Contract Period: Option 1 POP Begin: 05-01-2023 POP End: 04-30-2024 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

PRODUCT/SERVICE CODE: J044 - Maintenance, Repair, and Rebuilding of

Serial #31050 1). Services are to be performed in accordance with the Statement of Work.

Contract Period: Option 1 POP Begin: 05-01-2023 POP End: 04-30-2024 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

200; Serial #31050 3). Services are to be performed in accordance with the Statement of Work.

Contract Period: Option 2 POP Begin: 05-01-2024 POP End: 04-30-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

200; Serial #31050 2). Services are to be performed in accordance with the Statement of Work.

Contract Period: Option 2 POP Begin: 05-01-2024 POP End: 04-30-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

200; Serial #31050 1). Services are to be performed in accordance with the Statement of Work.

Contract Period: Option 2 POP Begin: 05-01-2024 POP End: 04-30-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

Fabricators; Model: RT-3; Serial #S1340) Contract Period: Option 2 POP Begin: 05-01-2024 POP End: 04-30-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

SMP-70-2400; Serial #04561-1-1) Contract Period: Option 2 POP Begin: 05-01-2024 POP End: 04-30-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

Serial #31050 3). Services are to be performed in accordance with the Statement of Work.

Contract Period: Option 2 POP Begin: 05-01-2024 POP End: 04-30-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

Serial #31050 2). Services are to be performed in accordance with the Statement of Work.

Contract Period: Option 2 POP Begin: 05-01-2024 POP End: 04-30-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

Serial #31050 1). Services are to be performed in accordance with the Statement of Work.

Contract Period: Option 2 POP Begin: 05-01-2024 POP End: 04-30-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

200; Serial #31050 3). Services are to be performed in accordance with the Statement of Work.

Contract Period: Option 3 POP Begin: 05-01-2025 POP End: 04-30-2026 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

200; Serial #31050 2). Services are to be performed in accordance with the Statement of Work.

Contract Period: Option 3 POP Begin: 05-01-2025 POP End: 04-30-2026 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

200; Serial #31050 1). Services are to be performed in accordance with the Statement of Work.

Contract Period: Option 3 POP Begin: 05-01-2025 POP End: 04-30-2026 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

Fabricators; Model: RT-3; Serial #S1340) Contract Period: Option 3 POP Begin: 05-01-2025 POP End: 04-30-2026 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

SMP-70-2400; Serial #04561-1-1) Contract Period: Option 3 POP Begin: 05-01-2025 POP End: 04-30-2026 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

Serial #31050 3). Services are to be performed in accordance with the Statement of Work.

Contract Period: Option 3 POP Begin: 05-01-2025 POP End: 04-30-2026 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

Serial #31050 2). Services are to be performed in accordance with the Statement of Work.

Contract Period: Option 3 POP Begin: 05-01-2025 POP End: 04-30-2026 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

Serial #31050 1). Services are to be performed in accordance with the Statement of Work.

Contract Period: Option 3 POP Begin: 05-01-2025 POP End: 04-30-2026 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

200; Serial #31050 3). Services are to be performed in accordance with the Statement of Work.

Contract Period: Option 4 POP Begin: 05-01-2026 POP End: 04-30-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

200; Serial #31050 2). Services are to be performed in accordance with the Statement of Work.

Contract Period: Option 4 POP Begin: 05-01-2026 POP End: 04-30-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

200; Serial #31050 1). Services are to be performed in accordance with the Statement of Work.

Contract Period: Option 4 POP Begin: 05-01-2026 POP End: 04-30-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

Fabricators; Model: RT-3; Serial #S1340) Contract Period: Option 4 POP Begin: 05-01-2026 POP End: 04-30-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

SMP-70-2400; Serial #04561-1-1) Contract Period: Option 4 POP Begin: 05-01-2026 POP End: 04-30-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

Serial #31050 3). Services are to be performed in accordance with the Statement of Work.

Contract Period: Option 4 POP Begin: 05-01-2026 POP End: 04-30-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

Serial #31050 2). Services are to be performed in accordance with the Statement of Work.

Contract Period: Option 4 POP Begin: 05-01-2026 POP End: 04-30-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

Serial #31050 1). Services are to be performed in accordance with the Statement of Work.

Contract Period: Option 4 POP Begin: 05-01-2026 POP End: 04-30-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

GRAND TOTAL __________________

Base Period Total: $ Option Period 1 Total: $ Option Period 2 Total: $ Option Period 3 Total: $ Option Period 4 Total: $ Grand Total $

B.3 STATEMENT OF WORK (SOW) OR PERFORMANCE WORK STATEMENT (PWS)

I. Title: Boiler Safety Device Testing and Combustion Tuning services to support the Iowa City VA Health Care System

II. General Overview: The Contractor shall provide qualified inspectors, technicians, and all labor and materials necessary to perform and document semi-annual Safety Device Testing and Boiler Combustion Tuning services to support the Iowa City VA Health Care System.

III. Definitions or Acronyms:

a. CO – Contracting Officer

b. FAR – Federal Acquisition Regulation

c. VA – Department of Veterans Affairs

d. VAHCS – Iowa City VA Health Care System

e. VATR – VA Technical Representative

IV. Place of Performance: Iowa City VA Health Care System

601 Highway 6 West, Building 16 (Boiler Plant) Iowa City, Iowa 52246-2208

V. Period of Performance:

a. This will be a single award Firm Fixed Priced Contract. There will be one (1) base period and up to four (4) option periods for this contract:

Base Period: 05/01/2022 to 04/30/2023 Option Period I: 05/01/2023 to 04/30/2024 Option Period II: 05/01/2024 to 04/30/2025 Option Period III: 05/01/2025 to 04/30/2026 Option Period IV: 05/01/2026 to 04/30/2027

The exercise of option years will be made at the Government’s discretion based on a continued need for services, Contractor performance, and availability of funds in a given fiscal year.

b. Hours of Services:

i. All work shall be scheduled with and approved by the VATR.

ii. Normal operational hours are 06:00-17:00.

iii. Preventive maintenance services and inspections shall be performed on weekdays during normal business hours between 08:00 Central Time to 17:00 Central Time unless other arrangements have been approved by the VATR.

iv. Work will not be done on federal holidays unless the VATR gives prior, written approval. A list of federal holidays is at https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays.

v. Work scheduled outside of normal operational hours must be arranged and approved by the VATR with at least 24 hours of advanced notice.

vi. Emergency work is defined as work performed outside normal operational hours.

The Contractor may be required to work outside normal operational hours to meet contract requirements. The VATR must approve work outside the normal operational hours prior to the work being performed.

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays

VI. Equipment List:

a. Equipment to be serviced:

i. Boiler #1 (Make: English Boiler; Model: 20 Dr 200; Serial #31050 3, 20,000 lb/hr)

ii. Boiler #2 (Make: English Boiler; Model: 20 Dr 200; Serial #31050 2, 20,000 lb,hr)

iii. Boiler #3 (Make: English Boiler; Model: 20 Dr 200; Serial #31050 1, 20,000 lb,hr)

iv. Condensate Tank (Make: Industrial Alloy Fabricators; Model: RT-3; Serial #S1340)

v. Deaerator Tank (Make: Cleaver Brooks; Model SMP-70-2400; Serial # 04561-1-1)

All three boilers are high-pressure and have two steam pressure relief valves.

b. Equipment may be added to this list.

VII. Scope of Work:

a. Inspection, Safety Device Testing and Calibration Boiler Plant Burners, Controls, Instruments, and Data Management

1. Introduction:

A. Most Department of Veterans Affairs Medical Centers (VAMC) have a central boiler plant to provide steam for heating and air conditioning, domestic hot water, kitchens and sterilization. Some medical centers have laundries that utilize steam.

B. Boiler plant safety, reliability, efficiency and equipment longevity are paramount concerns of VAMC management. Malfunctioning burners or controls can cause catastrophic events resulting in injuries and death and massive property damage.

Inaccurate or inadequate data management and monitoring systems can fail to warn of unsafe or inefficient performance. Regular inspections, testing and calibration by expert technicians are an essential part of a program to address these concerns.

C. This “Statement of Work” describes the requirements for the inspection, testing and calibration of the boiler plant burners, controls and instruments by qualified technicians.

2. Technician Qualifications:

A. The Contractor shall provide to the VATR documentation of each technician’s qualifications prior to such technician performing services under this contract.

B. Failure to submit any of the required information, statements, or certifications may result in rejection of the quote without further consideration for award.

C. Technicians shall have completed at least a one-year trade school and have five years successful experience in this field. The experience shall be largely with institutional and industrial boiler plants similar in design to the VAHCS plant. The VATR may define and accept equivalent qualifications.

D. Technicians shall demonstrate familiarity with and ready access to the current versions of the following references:

NFPA 85, Boiler and Combustion Systems Hazards Code.

VHA Boiler Plant Safety Device Testing Manual, most current edition.

Department of Veterans Affairs VHA Directive 1810(1), Boiler and Boiler Plant Operations, February 6, 2017, AMENDED September 11, 2018.

NFPA 85 Boiler and Combustion Systems

VHA Boiler Plant

Safety Device Testing and Boiler Plant Ope

E. Technicians shall be equipped with portable electronic flue gas analyzers and other test instruments necessary for the required tests and calibrations, all calibrated within one month of the site visits. At facilities with programmable digital controls, the technicians must be capable of programming the controls and have the appropriate hardware and software for this.

3. Inspection, Testing and Calibration Requirements:

A. Technicians shall provide all tools and labor necessary to perform inspection, tuning, testing, calibrating, and adjustments of burners and boiler and boiler plant controls as specified below. This shall be done every six months in accordance with a schedule provided by the VATR. VAHCS may extend the schedule for burners in limited service.

B. Instrumentation, monitoring and data management systems as listed below shall be calibrated every six months.

C. Provide at least two week’s notice to the VATR prior to performing the work. Work cannot be scheduled during heavy steam load periods. Only one boiler at a time can be out of service for the inspection, testing and calibration procedures. Work must be conducted when the VATR or his/her designate is available on site to monitor the work.

Check-in/out Procedures: Prior to commencement of and immediately after each service visit; the Contractor and/or Contractor’s authorized Technicians must check in and out with the Boiler Plant Staff.

D. The inspections, testing and calibrations shall comply with:

1) The requirements and recommendations of NFPA 85 Boiler and Combustion

Systems Hazards Code including applicable appendices.

2) The recommendations and requirements of VHA Boiler Plant Safety Devices

Testing Manual, current edition.

3) Department of Veterans Affairs VHA Directive 1810(1), Boiler and Boiler Plant

Operations, February 6, 2017, AMENDED September 11, 2018.

4) The written recommendations of the equipment manufacturers.

5) Burner performance requirements in this document.

E. A summary of the work is as follows:

1) Review boiler plant log sheets and alarm and trouble reports.

2) Review records that show combustion performance (flue gas oxygen and carbon monoxide).

3) Perform overall visual inspection of systems. Verify that systems comply with referenced codes and VAHCS requirements stated in this contract.

4) Test and record the operation and set points of all burner/boiler safety interlock devices. Refer to list below. Verify that the set points and operating points are within approximately 20% of normal operating parameters. Make adjustments as necessary and record the new settings. The operation of a device must result in burner shutdown and/or proper alarm operation.

5) Operate burner(s) on each fuel from low fire to high fire and back to low fire in at least six increments and record combustion performance (flue gas oxygen, carbon monoxide, NOx where applicable), fuel train pressures, atomizing train pressures, burner pressures, stack temperatures, boiler steam output.

6) Compare the combustion performance data with VAHCS requirements (see below) and previous readings. If necessary, make adjustments to the fuel flow and combustion air controllers, control valves and dampers to obtain the required performance. Record the new performance data.

7) Verify accuracy of instrumentation listed below. Verify that all devices are properly selected for the application in terms of type, size, set point range, performance, code approval. Calibrate all instruments that are not within manufacturer’s specifications for accuracy.

8) Immediately inform VATR of any recommended repairs or modifications.

F. All of interlocks and safety devices to be inspected and tested on each boiler/burner/equipment, are contained in the VHA Boiler Plant Safety Devices Testing Manual, current edition, along with testing procedures.

G. Required burner performance (natural gas and fuel oil):

1) Turndown (ratio of maximum and minimum firing rates): 10/1 8/1 5/1 4/1 (Refer to original burner specification).

2) Achieve, but do not exceed, boiler maximum steam flow output rating. Measure fuel input at minimum and maximum firing rates.

3) Maximum carbon monoxide: <50 ppm (natural gas), <80 ppm (fuel oil).

4) Maximum NOx: <30 ppm (natural gas), <90 ppm (fuel oil).

5) Flue gas oxygen: 2.5 – 4.2% (Up to 5.2% at loads below 40% of maximum steam output; no upper limit at minimum firing rate; oxygen can be one percentage point higher on oil firing on single-point positioning systems).

6) Flue gas oxygen (low excess air burners): 1.0 – 2.0% (Up to 2.5% at loads below

40% of maximum steam output; no upper limit at minimum firing rate; oxygen can be one percentage point higher on oil firing on single point positioning systems).

7) No visible smoke, except on heavy oil fuel maximum opacity is 20%. Comply with local emissions regulations.

8) Flames shall be stable with no pulsations, shall be retained near burner, no blowoff or flashbacks, no constant flame impingement on refractory or waterwalls.

H. List of instrumentation and controls to be inspected and calibrated:

1) All steam flow transmitters, feed water flow transmitters, and natural gas flow transmitters.

2) Steam flow computer readout.

3) Flue gas oxygen sampling, analyzing and computer readout.

4) Boiler and economizer stack temperature transmitters and computer readout.

5) Master steam pressure and combustion controllers.

6) Boiler outlet draft controllers.

7) Boiler water level controllers.

8) Feedwater deaerator and condensate storage tank water level controllers including overflow.

9) All pressure and temperature sensors and transmitters.

10) All signal processing and readout devices.

11) All gauges (annually).

12) O2 monitors, 7 each (semi-annually).

13) Combustion monitors, 2 each (semi-annually).

5. Report Requirements:

A. Provide complete written report of the inspection fully describing all tests performed, all findings, and recommendations. The report shall have two sections the first section will be in a table form that with four columns:

a. The first column labeled “FUNCTION” did the device pass or fail.

b. The second column labeled “Device” list the device number and description in accordance with the VHA Boiler Plant Safety Devices Testing Manual, current edition.

c. The third labeled “Deficiencies-Recommendations”

d. The fourth column labeled “corrective actions” list any corrective actions taken during the inspection.

The next section shall be in paragraph/bulleted form and list each device individual in accordance to the VHA Boiler Plant Safety Devices Testing Manual, current edition.

Plus the section must reference the correct Master Specification and Standard Detail for that device. See sample below.

5.1. Condensate Storage Tank High Water Alarm

Purpose: High water level may be an indication of condensate transfer pump failure that could lead to low water condition in the feedwater deaerator and in the boilers. There may be a failure of make-up water controls.

Recommended set point: 4 inches below overflow level and 2/3 of tank height.

Potential hazards due to failure of high water alarm: Feedwater deaerator running dry and, consequently, boiler feed pumps running dry will cause overheating and damage to pumps and potential for plant shut down.

Failure of make-up water controls (in open position) could lead to significant cost from waste of water and condensate from the tank overflow if this occurs over a long time period.

Recommended type of device: Conductivity probe type switch. Float type switches have high failure rate in this application where they are exposed to flash steam that causes seals to harden and prevent float movement.

VA Master Specification section: 23 50 11 (old 15625).

www.va.gov/facmgt/standard/ VA Standard Detail: SD232111-05.pdf www.va.gov/facmgt/standard/ Failure rate of float types: 48% (BEI study of VA boiler plants).

Make and Model: Mercoid Float Did it function properly: No Category & Action Time Limit: Upon Failure or Within 5 Years Comments: Float type switches are not allowed for high water alarms. The VA recommended switch type is a conductivity probe type switch. Install the VA recommended switch and set to alarm at 2/3 of the tank height. There are valves that can isolate this alarm. These valves must be made lockable only in the operating position.

B. Provide hard copy of Safety Device Checklists at completion of service. Furnish written report within one week of each facility inspection in “Microsoft Word” format by email to the VATR. Provide hard copies of Combustion Tuning data sheets and flue gas analyzer “strip” printouts to the VATR within one week of visit.

C. All safety-related deficiencies shall be immediately reported to the VATR, Boiler Plant Supervisor and/or Chief Engineer during the inspection visit.

6. Invoicing: Invoices shall be submitted after the completion of each semi-annual service. Invoices will not be considered complete until the Boiler Plant Supervisor receives complete written reports as specified in XIX. Reports and Deliverables section of this contract.

VIII. Repairs/Corrective Action:

a. If testing indicates corrective action is required, Contractor shall provide the VA written notice of the nature of the corrective action needed and a budgetary cost estimate for such corrective action. Contractor shall also provide a comparison quote to the VA for what any repairs or replacement parts would have cost for commercial pricing so the Government has a basis for making a price fair and reasonableness determination. In the alternative, Contractor shall provide a copy of an awarded contract with a federal agency for the same or similar repairs. If the cost for repairs exceed the amount in the applicable line item in the Price/Cost Schedule, the Contracting Officer may issue a bilateral contract modification to increase funding for authorized repairs after a determination of price fair and reasonableness.

b. Any additional charges claimed must be approved by the Contracting Officer before service commences. Any additional work performed by the Contractor without the prior written approval of the CO will be performed by the Contractor at no additional cost to the Government.

IX. Gray Market Prevention:

Gray market items are Original Equipment Manufacturers’ (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for a services contract for maintenance of equipment for VA Health Care Systems. No remanufactures or gray market items will be acceptable.

The delivery of gray market items to the VA in the fulfillment of an order/award/contract constitutes a breach of contract. Accordingly, VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at VA’s election, allowing the Contractor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA Health Care System upon discovery of such items.

X. Applicable Documents: In the performance of the tasks associated with this contract, the Contractor shall comply with the following requirements:

NFPA 85, Boiler and Combustion Systems Hazards Code.

VHA Boiler Plant Safety Device Testing Manual, current edition.

Department of Veterans Affairs VHA Directive 1810(1), Boiler and Boiler Plant Operations, February 6, 2017, AMENDED September 11, 2018.

NFPA 85 Boiler and Combustion Systems

Safety Device Testing and Boiler Plant Ope

XI. General Requirements:

a. It shall be understood that, throughout performance of the contract, the Contractor’s personnel, while on VA property, shall adhere to all requirements and regulations that govern the VA Health Care System and its property.

b. The Contractor shall not store equipment or materials on the VA facility property. Any damage to VA caused by the Contractor shall be repaired to its previous condition, or better, by the contractor at no additional cost to the Government.

c. Among all other requirements, the VA Health Care System and its property is now entirely smoke-free.

d. Contractor and their personnel shall follow all U.S. Department of Veterans Affairs (VA) policies, standard operating procedures, applicable laws, and applicable regulations while on VA property, including access regarding COVID. Violations of this may result in citation and disciplinary measures for persons violating the law.

e. Contractor and their personnel shall wear visible identification at all times while they are on premises.

f. VA does not provide parking spaces at the work site; the Contractor must obtain parking at the work site if needed. It is the responsibility of the Contractor to park in the appropriate designated parking areas. VA shall not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

g. Possession of weapons is prohibited.

h. Contractor shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract.

i. All parts and services provided by the Contractor shall be warrantied for one (1) year from the date installed or service provided.

XII. Records Management Obligations

A. Applicability

This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions

“Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes Department of Veterans Affairs records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their Department of Veterans Affairs contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. Department of Veterans Affairs and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of Department of Veterans Affairs or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to Department of Veterans Affairs. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting

Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to Department of Veterans Affairs control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts.

The Contractor (and any sub-contractor) is required to abide by Government and Department of Veterans Affairs guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with Department of Veterans Affairs policy.

8. The Contractor shall not create or maintain any records containing any non-public Department of Veterans Affairs information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The Department of Veterans Affairs owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which Department of Veterans Affairs shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227- 20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take Department of Veterans Affairs-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

D. Flowdown of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

1. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

XIII. VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval.

This includes tests available by a doctor’s order or an FDA approved over-the-counter test.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with

VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces.

Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

XIV. Service Contract Labor Standards Requirement Contractor shall provide hourly wages in accordance with U.S. Department of Labor (USDOL) Wage Determinations and FAR Subpart 22.10 (Service Contract Labor Standards); USDOL Wage Determinations are attached in Section D below.

For guidance on Service Contract Labor Standards and to find the nearest USDOL resource, please refer to https://www.dol.gov/whd/local/index.htm.

XV. VETS-4212 Reporting Requirement Contractor shall complete VETS-4212 reporting in accordance with FAR requirements. Reference:

• FAR 52.222-35, Equal Opportunity for Veterans

• FAR 52.222-37, Employment Reports on Veterans Please refer to https://www.dol.gov/agencies/vets/programs/vets4212 for guidance on completing the required VETS-4212 report.

XVI. Post-Award Conference Upon award of contract, Contractor shall attend a post-award conference via conference call with the Contracting Officer (CO), VATR, and others from the VA facility.

XVII. Reports and Deliverables Contractor shall be responsible for complying with all reporting and deliverable requirements.

Contractor shall be responsible for assuring the accuracy and completeness of all reports and other deliverables as well as the timely submission of each. Vendor shall comply with requirements https://www.va.gov/covid19screen/ https://www.va.gov/covid19screen/ https://www.dol.gov/whd/local/index.htm https://www.dol.gov/agencies/vets/programs/vets4212 regarding the appropriate reporting formats, instructions, submission timetables, and technical assistance as required. All reports and deliverables are to be sent by electronic mail unless otherwise specified by the CO:

The following are brief descriptions of required documents that must be submitted by Contractor:

Deliverable SOW Reference Due By Submit To

Safety Device Checklists 5. Report Requirements Completion of Service VATR

Written Report of Inspection 5. Report Requirements One week after inspection

VATR

Combustion Printouts 5. Report Requirements One week after services are performed

VATR

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727).