Solicitation 36C26320Q0787.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 94

438-21-2-1115-0003

36C26320Q0787 11-09-2020

Angela Stewart 605-336-3230 x7804 11-19-2020 10:00am CST

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105

X 100

X

238220

$16.5 Million

N/A

X

Sioux Falls VA Health Care System

Sioux Falls SD 57105-1305

NETWORK 23 CONTRACTING OFFICE

Sioux Falls SD 57105

VA Financial Services Center via the Tungsten network reference VAAR clause 852.232-72

See CONTINUATION Page

Boiler Plant Safety Device Testing and Tank Inspection Services to support the Sioux Falls VA Health Care System in Sioux Falls, South Dakota

Period of Performance: 02/01/2021 to 01/31/2022 plus four 1-year options

This is a 100% Veteran Owned Small Business set-aside

Contractors/Offerors are responsible for the correct SCA Wage and Determination classification of workers and compliance with all wage and hour laws.

Offerors must be verified as a VOSB in the VIP system and have an active SAM system registration at the time of submission of an offer and at the time of award.

This solicitation will result in one Firm Fixed Price contract.

See CONTINUATION Page

438-3610162-1115-855100-2543-0100501X3 438-21-2-1115-0003

X X

Doug Reed

VA-VHA-2020-56D92567

36C26320Q0787

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

B.3 STATEMENT OF WORK

Attachment A Attachment B

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT

2018)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 37

C.4 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.5 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.6 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.7 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (AUG 2020)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 WAGE DETERMINATION

SECTION E - SOLICITATION PROVISIONS

E.1 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2020)

E.2 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (JUN 2020) 70

E.3 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.4 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.5 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS (AUG 2020)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(Continuation from Standard Form 1449, block 18A.)

1. CONTRACT ADMINISTRATION. All contract administration matters will be handled by the following individuals:

a) Contractor Information Company Name and Address:

Data Universal Numbering System (DUNS) Number:

Contact Person(s) Name:

Contact Person(s) Email:

Contact Person(s) Telephone:

b) Government Information

Angela Stewart Contract Specialist Department of Veterans Affairs Network Contracting Office 23 (NCO 23) 2501 W. 22nd Street Sioux Falls, South Dakota 57105

2. CONTRACT REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with FAR 52.232-33, Payment by Electronic Funds Transfer – System for Award Management, and VAAR 852.232-72, Electronic Submission of Payment Requests.

3. INVOICES: Invoices shall be submitted in arrears. Submission will be quarterly for the previous quarter of the period of performance and no later than 15 calendar days after the close of the period of performance being invoiced for. Invoices shall be based on the applicable fixed rates for services provided to VA as in accordance with the contract terms and conditions. The VA Technical Representative (VATR) will review all invoices submitted. The VATR is responsible for certifying invoices for payment for only those services received and deemed acceptable by VA.

4. GOVERNMENT INVOICE ADDRESS: All invoices shall be submitted by the contractor via the Tungsten Network (previously OB10) electronic invoicing system. Refer to the Tungsten Network website at http://www.tungsten-network.com/us/en/veterans-affairs-us/ for additional information for system registration, user guides, and help desk contacts.

5. ACKNOWLEDGEMENT OF AMENDMENTS: The offeror acknowledges receipt of Amendments to the Solicitation numbered and dated as follows:

Amendment Date

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2.00 JB __________________ __________________

Safety Device Testing for Boiler #1 to be completed twice per period of performance.

Contract Period: Base POP Begin: 02-01-2021 POP End: 01-31-2022

Safety Device Testing for Boiler #2 to be completed twice per period of performance.

Contract Period: Base

Safety Device Testing for Boiler #3 to be completed twice per period of performance.

Contract Period: Base

1.00 YR __________________ __________________

Inspection for Boiler #1 to be completed once per period of performance Contract Period: Base

Inspection for Boiler #2 to be completed once per period of performance Contract Period: Base http://www.tungsten-network.com/us/en/veterans-affairs-us/ http://www.tungsten-network.com/us/en/veterans-affairs-us/

Inspection for Boiler #3 to be completed once per period of performance Contract Period: Base

External Inspection for the deaerator tank

Contract Period: Base

1.00 LT Not Priced Not Priced

Repairs and Parts in accordance with Section B.3 (Statement of Work). This line item will be modified and added to by Government as needed for repairs and parts as the need arises during the contract.

Contract Period: Base

Condensate Tank Inspection

Contract Period: Base period of performance.

Contract Period: Option 1 POP Begin: 02-01-2022 POP End: 01-31-2023 period of performance.

Contract Period: Option 1 period of performance.

Contract Period: Option 1 performance Contract Period: Option 1 performance Contract Period: Option 1 performance Contract Period: Option 1

External Inspection for the deaerator tank to be completed once per period of performance Contract Period: Option 1 of Work). This line item will be modified and added to by Government as needed for repairs and parts as the need arises during the contract.

Contract Period: Option 1

Contract Period: Option 1 period of performance.

Contract Period: Option 2 POP Begin: 02-01-2023 POP End: 01-31-2024 period of performance.

Contract Period: Option 2 period of performance.

Contract Period: Option 2 performance Contract Period: Option 2 performance Contract Period: Option 2 performance Contract Period: Option 2 once per period of performance Contract Period: Option 2 of Work). This line item will be modified and added to by Government as needed for repairs and parts as the need arises during the contract.

Contract Period: Option 2

Contract Period: Option 2 period of performance.

Contract Period: Option 3 POP Begin: 02-01-2024 POP End: 01-31-2025 period of performance.

Contract Period: Option 3 period of performance.

Contract Period: Option 3 performance Contract Period: Option 3 performance Contract Period: Option 3 performance Contract Period: Option 3 once per period of performance Contract Period: Option 3 of Work). This line item will be modified and added to by Government as needed for repairs and parts as the need arises during the contract.

Contract Period: Option 3

Contract Period: Option 3 period of performance.

Contract Period: Option 4 POP Begin: 02-01-2025 POP End: 01-31-2026 period of performance.

Contract Period: Option 4 period of performance.

Contract Period: Option 4 performance Contract Period: Option 4 performance Contract Period: Option 4 performance Contract Period: Option 4

Internal and External Inspections for the deaerator tank to be completed once per period of performance Contract Period: Option 4 of Work). This line item will be modified and added to by Government as needed for repairs and parts as the need arises during the contract.

Contract Period: Option 4

Contract Period: Option 4

Internal Inspections for the deaerator tank to be completed once per period of performance Contract Period: Option 4

GRAND TOTAL __________________

Base Year Total Option Year 1 Total Option Year 2 Total Option Year 3 Total Option Year 4 Total Grand Total

B.3 STATEMENT OF WORK

I. Title: Inspection, Safety Device Testing and Calibration of Boiler Plant Burners, Controls, Instruments, and Inspection of Boilers and Feedwater Deaerators.

II. General Overview: The Department of Veterans Affairs, Sioux Falls VA Health Care System located on 2501 W. 22nd Street, Sioux Falls, South Dakota has a requirement for Inspection, Safety Device Testing and Calibration Boiler Burners, Controls, Instruments Inspection of Boilers, Feedwater Deaerators. The contractor shall provide all labor, resources, and travel necessary to complete the services as required within this statement of work.

III. Definitions or Acronyms:

a. CO – Contracting Officer

b. VATR – VA Technical Representative

c. SFVAHCS – Sioux Falls VA Health Care System

IV. Place of Performance: Sioux Falls VA Health Care System – Building 11

2501 West 26th Street Sioux Falls, SD 57105

V. Period of Performance: This will be a single-award Firm Fixed Price Contract with a base year and four option years exercised at the Government’s discretion.

Base Year: 02/01/2021 to 01/31/2022 Option Year 1: 02/01/2022 to 01/31/2023 Option Year 2: 02/01/2023 to 01/31/2024 Option Year 3: 02/01/2024 to 01/31/2025 Option Year 4: 02/01/2025 to 01/31/2026

VI. Equipment List:

Description TYPE MAKE Serial YEAR

Boiler #1 Fire Tube Johnston S-4579 1980

Boiler #2 Fire Tube Johnston S-4581 1980

Boiler #3 Fire Tube Johnston S-4580 1980

Deaerator DA PMI 12146 1993

Burner CMAX CMR9B-GO-30

Condensate Tank Wheeler 9399

Note: Equipment may be added to this list as SFVAHCS changes or acquires different equipment.

VII. Scope of Work

a. Contractor shall coordinate a work schedule with the VATR. Work hours are typically Monday through Friday 8:00 am to 4:30pm Central Time (CT). Work may be required to be performed outside of normal duty hours if mutually agreed upon by the VATR or designate and Contractor. Any work resulting in hours outside of 8:00am to 4:30pm CT as a result of operational impacts shall occur at no additional expense to the Government.

b. This service contract includes two (2) Tasks - safety device testing and boiler inspection. The following Statement of Work (SOW) includes attachments “A” and “B”.

i. Attachment “A” – Inspection, Safety Device Testing and Calibration (Task 1)

ii. Attachment “B” – Inspection of Boiler, Feedwater Deaerators (Task 2)

c. The Contractor shall perform services under this Statement of Work within 10 calendar days of request.

d. Contractor shall respond within one (1) calendar day to SFVAHCS inquiries or questions and provide revised documents (if necessary).

e. Attachments “A” and “B” have specific technical requirements that must be met and testing frequency’s that are noted in the sections below and must be followed.

f. Task One (1): The contractor shall provide all materials, labor, travel, and equipment required to perform the inspections, safety device testing and calibration for boiler plant burners, controls, instruments, and data management identified in Attachment “A” and per the testing frequency shown below in Table 1.

Table 1: Safety Inspections and Calibration.

Inspections, Safety Device Testing and Calibration

Boiler Plant Burners, Condensate Tank, Deaerator Tank, Controls, Instruments, and Data Management

Description TYPE MAKE Serial YEAR Testing

Frequency Testing Month

Condensate Tank Condensate Wheeler Tank 9399 - Bi-annual August/February

Deaerator - External DA PMI 12146 1993 Bi-Annual August/February

Boiler #1 Fire Tube Johnston S-4579 1980 Annual August/February

Boiler #2 Fire Tube Johnston S-4581 1980 Annual August/February

Boiler #3 Fire Tube Johnston S-4580 1980 Annual August/February

g. Task Two (2): The contractor shall provide all materials, labor, travel, and equipment required to perform Inspection of Boilers, Feedwater Deaerators as identified in Attachment “B” and per the testing frequency shown below in Table 2.

Table 2: Boiler, Condensate Tank, and Deaerators

Inspection of Boilers, Feedwater Deaerators

Description TYPE MAKE Serial YEAR Testing

Frequency Testing Month

Boiler #1 Fire Tube Johnston S-4579 1980 Annual

As coordinated with VATR, generally in warmer a month

Boiler #2 Fire Tube Johnston S-4581 1980 Annual

As coordinated with VATR, generally in warmer a month

Boiler #3 Fire Tube Johnston S-4580 1980 Annual

As coordinated with VATR, generally in warmer a month

Condensate Tank Condensate

Wheeler Tank 9399 - Bi-annual

As coordinated with VATR, generally in warmer a month

Deaerator - External DA PMI 12146 1993 Annual

As coordinated with VATR, generally in warmer a month

Deaerator - Internal DA PMI 12146 1993

Option Year 4 Only

As coordinated with VATR, generally in warmer a month

VIII. Deliverables:

a. All safety-related deficiencies shall be immediately reported to the VATR, Boiler Plant Supervisor and/or Chief Engineer during the inspection visit.

b. The Inspection Report shall be delivered to the VATR or designee no later than 14 calendar days after completion of the inspection and testing. The inspection report shall include all deficiencies and recommendations regarding any items in this Statement of Work, including Attachments A and B.

c. The inspection report shall include the following in addition to the reporting requirements of the most recent version of the VHA Boiler Safety Device Testing Manual:

i. Contractors subject matter expert contact information

1. Name

2. Title

3. Email address

4. Phone number (including an after-hours number)

ii. Each component shall have the following minimum information included in the Inspection Report:

1. Compliant or Not Compliant summary.

2. Original and final settings.

3. Each non-Compliant component:

a. Reported immediately following the table of contents in the report.

b. Contractor shall include a bill of materials for equipment, supplies, and components necessary to achieve a compliant device or component.

c. Cut sheets shall be provided for each proposed component including make and model.

d. Contractor estimated cost for all materials and labor to achieve a compliant device or component.

e. A blank portion dedicated to Veterans Health Administration (VHA) notes.

i. May be used to list Maximo work orders or other methods to achieve compliance.

iii. Minimum of two (2) photos of each deficient component.

iv. Recommended corrections, sustainment plans, training courses, or best practices to facilitate continued compliance.

d. The Inspection Report(s) shall be provided to the VATR in a digital format along with

(1) hard copy.

IX. Repairs and Parts: Contractor shall provide all replacement parts needed to keep the system in operating condition as originally designed by the manufacturer. Contractor shall not proceed with providing replacement parts and making repairs until VATR has approved request in writing and a bilateral modification has been executed in writing by the Contracting Officer. No used parts will be used to repair this equipment. Contractor shall furnish the VATR with a written estimate of the cost to make necessary repairs and also provide a comparison quote to the VATR and CO for what that item would have cost for commercial pricing so Government has basis for making price fair and reasonableness determination, or as alternative, Contractor shall provide a quote provided to another federal agency for similar item for determination purposes. Please refer to CLINs 0008, 1008, 2008, 3008, and 4008 of contract under Section B.2 (Price/Cost Schedule) of contract.

X. Safety Requirements: The Contractor shall be responsible for providing safety measures to conduct the work. The Contractor shall comply with all VA and OSHA safety and security measure such as, the lock-out-tag program and special work permits.

The contractor is also required to coordinate with the VATR or designee to gain access to the specific work area along with obtaining identification badges for all personnel prior to commencement of services.

XI. Limitations on Subcontracting: By submission of an offer and execution of a contract, the Offeror/Contractor agrees in performance of the contract in the case of a contract for Services, it will not pay more than 75 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count toward the 75 percent subcontract amount that cannot be exceeded.

An independent contractor shall be considered a subcontractor. “Similarly Situated” means that entity subcontracted to is same type of entity as the Prime Contractor (i.e., VOSB subcontracts to VOSB, small business subcontracts to small business).

XII. Additional Requirements:

a. It shall be understood that, throughout performance of the contract, the Contractor’s personnel, while on VA property, shall adhere to all requirements and regulations that govern the VA Health Care System and its property.

b. Among all other requirements, the VA Health Care System and its property is now entirely smoke-free.

c. Contractor and their personnel shall follow all U.S. Department of Veterans Affairs (VA) policies, standard operating procedures, applicable laws, and applicable regulations while on VA property. Violations of this may result in citation and disciplinary measures for persons violating the law.

d. Contractor and their personnel shall wear visible identification at all times while they are on premises.

e. VA does not provide parking spaces at the work site; the Contractor must obtain parking at the work site if needed. It is the responsibility of the Contractor to park in the appropriate designated parking areas. VA shall not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

f. Possession of weapons is prohibited.

g. Contractor shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract.

h. Service Contract Labor Standards Requirement: Contractor shall provide hourly wages in accordance with U.S. Department of Labor (USDOL) Wage Determinations and FAR Subpart 22.10 (Service Contract Labor Standards); USDOL Wage Determinations are attached in Section D below. For guidance on Service Contract Labor Standards and to find the nearest USDOL resource, please refer to https://www.dol.gov/whd/local/index.htm.

i. Invoicing Submissions: In addition to regulations set forth in FAR 52.212-4 (Contract Terms and Conditions – Commercial Items) (g) “Invoice” and VAAR 852.232-72 (Electronic Submission of Payment Requests), Contractor shall submit final invoice on any services performed no later than 30 days after end of the period of performance of contract. This ensures that closeout of contracts is in compliance with FAR 4.804-1(b).

j. VETS-4212 Reporting Requirement: As this solicitation/contract has the following clauses checked off in Section C, FAR 52.212-5 (Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items), the completion of VETS-4212 reporting on an annual basis is required:

FAR 52.222-35, Equal Opportunity for Veterans FAR 52.222-37, Employment Reports on Veterans

Please refer to https://www.dol.gov/agencies/vets/programs/vets4212 for guidance on completing the required VETS-4212 report.

k. Documenting Performance: The Government shall document positive and/or negative performance. Any report may become a part of the supporting documentation for any contractual action and preparing annual past performance using the Contractor Performance Assessment Reporting System (CPARS) at https://www.cpars.gov.

If contractor performance is not satisfactory, the CO shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication.

In any case, the CO shall document the discussion and place it in the contract file.

When the COR and the CO determines formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR), and present it to CO. The CO will in turn review and will present to the contractor's program manager for corrective action.

https://www.dol.gov/whd/local/index.htm https://www.dol.gov/agencies/vets/programs/vets4212 https://www.cpars.gov/

The contractor shall acknowledge receipt of the CDR in writing within one (1) business day of receipt. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the CO.

The Government shall review the contractor's corrective action plan to determine acceptability. The CO shall also assure that the contractor receives impartial, fair, and equitable treatment. The CO is ultimately responsible for the final determination of the adequacy of the contractor’s performance and the acceptability of the Contractor’s corrective action plan. Any CDRs may become a part of the supporting documentation for any contractual action deemed necessary by the CO.

XIII. National Archives and Records Administration (NARA) Records Management Language for Contracts (as applicable if required by Privacy Officer on 6500.6 Checklist)

a. Citations to pertinent laws, codes and regulations such as 44 U.S.C. Chapter 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a);

36 CFR Part 1222 and Part 1228.

b. Contractor shall treat all deliverables under the contract as the property of the U.S.

Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

c. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government ‘IT’ equipment and/or Government records.

d. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

e. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

f. The Government Agency owns the rights to all data/records produced as part of this contract.

g. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

h. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

i. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation.

Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

j. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

XIV. Attachments:

a. Attachment “A” -- Inspection, Safety Device Testing and Calibration (Task 1)

b. Attachment “B” – Inspection of Boiler, Deaerators (Task 2)

c. Attachment “C” – Current VHA Boiler Safety Device Testing Manual via website:

http://vaww.hefp.va.gov/topics/boiler

d. Attachment “D” – Boiler Plant Operations VHA Directive Current Version https://www.va.gov/vapubs/search_action.cfm?dType=1 http://vaww.hefp.va.gov/topics/boiler https://www.va.gov/vapubs/search_action.cfm?dType=1

Attachment A

STATEMENT OF WORK

Inspection, Safety Device Testing and Calibration

Boiler Plant Burners, Condensate Tank, Deaerator Tank Controls, Instruments, and Data Management (Task 1)

1. Introduction:

A. The Sioux Falls VA Health Care System (SFVAHCS) has a central boiler plant to provide steam for heating and air conditioning, domestic hot water, kitchens and sterilization.

SFVAHCS has a central laundry that utilizes steam.

B. Boiler plant safety, reliability, efficiency and equipment longevity are paramount concerns of SFVAHCS management. Malfunctioning burners or controls can cause catastrophic events resulting in injuries and death and massive property damage.

Inaccurate or inadequate data management and monitoring systems can fail to warn of unsafe or inefficient performance. Regular inspections, testing and calibration by expert technicians are an essential part of a program to address these concerns.

C. This “Statement of Work” describes the requirements for the inspection, testing and calibration of the boiler plant burners, controls and instruments by qualified technicians.

D. Attachment B covers the inspections of the boilers and boiler plant equipment by Qualified Professional Inspectors.

2. Technician Qualifications:

A. Technicians shall have completed at least a one-year trade school and have five years successful experience in this field. The experience shall be largely with institutional and industrial boiler plants similar in design to the SFVAHCS plant.

B. Technicians shall demonstrate familiarity with and ready access to the current versions of the following references:

NFPA 85, Boiler and Combustion Systems Hazards Code.

VHA Boiler Plant Safety Device Testing Manual, current edition.

C. Technicians shall be equipped with portable electronic flue gas analyzers and other test instruments necessary for the required tests and calibrations, all calibrated within one month of the site visits. Technicians must be capable of programming the controls and have the appropriate hardware and software for this.

3. Inspection, Testing and Calibration Requirements:

A. Technicians shall provide all tools and labor necessary to perform inspection, tuning, testing, calibrating, and adjustments of burners and boiler and boiler plant controls as specified below. This shall be done every six months in accordance with a schedule provided by SFVAHCS.

B. Instrumentation, monitoring and data management systems as listed below shall be calibrated every six months.

C. Work cannot be scheduled during heavy steam load periods. Only one boiler at a time can be out of service for the inspection, testing and calibration procedures. Work must be conducted when the VATR or his/her designate is available on site to monitor the work.

D. SFVAHCS will have the boilers that are to be serviced prepared for the technicians upon their scheduled arrival. This includes having the boilers clean of soot and loose scale;

fully warmed and at normal steam pressure; steam exhaust silencer system operable; all boiler, burner and fuel train pressure gages and thermometers calibrated; fuel meters in accurate operation (pressure/temperature correction factors provided, if applicable);

boiler steam flow, stack temperature and flue gas oxygen instruments operating.

E. SFVAHCS will comply with any other requirements of the test personnel that are considered reasonable by SFVAHCS and have been presented in writing at least two weeks prior to the scheduled testing.

F. The inspections, testing and calibrations shall comply with:

1) The recommendations and requirements of VHA Boiler Plant Safety Devices Testing

Manual, current edition.

2) The written recommendations of the equipment manufacturers.

3) The requirements and recommendations of NFPA 85 Boiler and Combustion

Systems Hazards Code including applicable appendices.

4) Burner performance requirements in this document.

G. A summary of the work is as follows:

1) Review boiler plant log sheets and alarm and trouble reports.

2) Review records that show combustion performance (flue gas oxygen and carbon monoxide).

3) Perform overall visual inspection of systems. Verify that systems comply with referenced codes and SFVAHCS requirements stated in this contract.

4) Test and record the operation and set points of all burner/boiler safety interlock devices. Refer to list below. Verify that the set points and operating points are within the most current edition of operating parameters. Make adjustments as necessary and record the new settings. The operation of a device must result in burner shutdown and/or proper alarm operation.

5) Operate burner(s) on each fuel from low fire to high fire and back to low fire in at least six increments and record combustion performance (flue gas oxygen, carbon monoxide, NOx where applicable), fuel train pressures, atomizing train pressures, burner pressures, stack temperatures, boiler steam output.

6) Compare the combustion performance data with SFVAHCS requirements (see below) and previous readings. If necessary, make adjustments to the fuel flow and combustion air controllers, control valves and dampers to obtain the required performance. Record the new performance data.

7) Verify accuracy of instrumentation listed below. Verify that all devices are properly selected for the application in terms of type, size, set point range, performance, code approval. Calibrate all instruments that are not within manufacturer’s specifications for accuracy.

8) Test safety devices for deaerator tank and condensate tank.

9) Immediately inform VATR of any recommended repairs or modifications. Refer to

Deliverables in Statement of Work for Non-Compliant Components.

H. All of interlocks and safety devices to be inspected and tested on each boiler/burner/equipment, are contained in the Current VHA Boiler Plant Safety Devices Testing Manual, along with testing procedures.

I. Required burner performance (natural gas and fuel oil):

1) Turndown (ratio of maximum and minimum firing rates): 10/1 8/1 5/1 4/1 (Refer to original burner specification).

2) Achieve, but do not exceed, boiler maximum steam flow output rating. Measure fuel input at minimum and maximum firing rates.

3) Maximum carbon monoxide: 200 parts per million (ppm)

4) Maximum NOx: (Refer to original burner specification). Attachment H

5) Flue gas oxygen: 2.5 – 4.2% (Up to 5.2% at loads below 40% of maximum steam output; no upper limit at minimum firing rate; oxygen can be one percentage point higher on oil firing on single-point positioning systems).

6) Flue gas oxygen (low excess air burners): 1.0 – 2.0% (Up to 2.5% at loads below

40% of maximum steam output; no upper limit at minimum firing rate; oxygen can be one percentage point higher on oil firing on single point positioning systems).

7) No visible smoke, except on heavy oil fuel maximum opacity is 20%. Comply with local emissions regulations.

8) Flames shall be stable with no pulsations, shall be retained near burner, no blowoff or flashbacks, no constant flame impingement on refractory. See Attachment “G” - BEI Findings.

J. List of instrumentation and controls to be inspected and calibrated:

1) Steam flow transmitters (all).

2) Steam flow recorders/computer readout.

3) Flue gas oxygen sampling, analyzing and recorder/computer readout.

4) Boiler and economizer stack temperature transmitters and recorder/computer readout.

5) Master steam pressure and combustion controllers.

6) Boiler outlet draft controllers.

7) Boiler water level controllers.

8) Feedwater deaerator and condensate storage tank water level controllers including overflow.

9) All pressure and temperature sensors and transmitters.

10) All signal processing and readout devices.

4. Report Requirements:

A. Provide complete written report of the inspection fully describing all tests performed, all findings, and recommendations. The report shall have two sections the first section will be in a table form that with four columns:

a. The first column labeled “FUNCTION” did the device pass or fail.

b. The second column labeled “Device” list the device number and description in accordance with the VHA Boiler Plant Safety Devices Testing Manual Current Edition.

c. The third labeled “Deficiencies-Recommendations”

d. The fourth column labeled “corrective actions” list any corrective actions taken during the inspection.

The next section shall be in paragraph/bulleted form and list each device individual in accordance to the VHA Boiler Plant Safety Devices Testing Manual, Current Edition.

Plus, the section must reference the correct Master Specification and Standard Detail for that device. See sample below.

5.1. Condensate Storage Tank High Water Alarm

Purpose: High water level may be an indication of condensate transfer pump failure that could lead to low water condition in the feedwater deaerator and in the boilers. There may be a failure of make-up water controls.

Recommended set point: 4 inches below overflow level and 2/3 of tank height.

Potential hazards due to failure of high-water alarm: Feedwater deaerator running dry and, consequently, boiler feed pumps running dry will cause overheating and damage to pumps and potential for plant shut down. Failure of make-up water controls (in open position) could lead to significant cost from waste of water and condensate from the tank overflow if this occurs over a long time period.

Recommended type of device: Conductivity probe type switch. Float type switches have high failure rate in this application where they are exposed to flash steam that causes seals to harden and prevent float movement.

VA Master Specification section: 23 50 11 (old 15625).

www.va.gov/facmgt/standard/ VA Standard Detail: SD232111-05.pdf www.va.gov/facmgt/standard/ Failure rate of float types: 48% (BEI study of VA boiler plants).

Make and Model: Mercoid Float Did it function properly: No Category & Action Time Limit: Upon Failure or Within 5 Years Comments: Float type switches are not allowed for high water alarms. The VA recommended switch type is a conductivity probe type switch. Install the VA recommended switch and set to alarm at 2/3 of the tank height. There are valves that can isolate this alarm. These valves must be made lockable only in the operating position.

B. Provide hard copies of data sheets and flue gas analyzer “strip” printouts to the VATR and Operations Supervisor within timeframe outlined in deliverables section of the SOW.

C. All safety-related deficiencies shall be immediately reported to the VATR, Boiler Plant Supervisor and/or Chief Engineer during the inspection visit.

D. Provide recommendations on need for re-inspections after correction of deficiencies.

Cost of re-inspections shall be extra cost negotiated with VA Contracting Officer.

Attachment B

BOILER PLANTS

STATEMENT OF WORK

Inspection of Boilers, Feedwater Deaerators, and Condensate Tank (Task 2)

1. Introduction:

E. The Sioux Falls VA Health Care System (SFVAHCS) has a central boiler plant to provide steam for heating and air conditioning, domestic hot water, kitchens and sterilization.

SFVAHCS has a central laundry that utilizes steam.

F. Boiler plant safety, reliability, efficiency and equipment longevity are paramount concerns of SFVAHCS management. Boilers and feedwater deaerators are pressurized devices containing steam and hot water. They can fail catastrophically causing injuries and death and massive property damage. Regular inspections by experts are an essential part of a program to address these concerns.

G. This “Statement of Work” describes the requirements for the boiler inspections and feedwater deaerator inspections to be performed by “Qualified Professional Inspectors” under contract.

H. “Qualified Professional Inspectors” as defined below shall perform internal and external inspections on high pressure (over 15 psig) steam boilers and internal inspections on feedwater deaerators and other pressure vessels.

I. Non-destructive testing of feedwater deaerator pressure vessels shall be performed by certified non-destructive testing technicians as defined below under the guidance of the Qualified Professional Inspector.

J. Attachment A covers the work of burner and instrument technicians inspecting, testing and calibrating burners, controls and instruments.

2. “Qualified Professional Inspector” is defined as any one or combination of:

A. A boiler inspector who has a valid commission from the National Board of Boiler and Pressure Vessel Inspectors (NB).

B. A boiler inspector who has qualified by passing a written examination under the laws, rules and regulations of a jurisdiction of a state.

C. A boiler inspector who is regularly employed as a boiler inspector by a jurisdiction which has adopted and administers one or more sections of the American Society of Mechanical Engineers (ASME) Boiler and Pressure Vessel Code as a legal requirement, and has a representative serving as a member of the ASME Conference Committee.

D. A boiler inspector who is regularly employed by an insurance company which has been licensed or registered by the appropriate authority of a State of the United States to write boiler or pressure vessel insurance.

3. Qualifications for Non-Destructive-Testing Technicians:

The technicians shall be certified as being qualified Level II technicians in the non-destructive testing methods to be utilized. The certification shall be in accordance with the requirements of the American Society for Non-Destructive Testing (ASNT).

4. Reference Materials:

The “Qualified Professional Inspector” shall demonstrate familiarity with and ready access to the current versions of the following codes and manuals:

ASME Boiler and Pressure Vessel Code:

Section I - Power Boilers Section IV - Heating Boilers Section VI - Care and Operation of Heating Boilers Section VII - Care of Power Boilers

ASME B31.1, Power Piping Code ASME CSD-1, Controls and Safety Devices for Automatically Fired Boilers ANSI/NB-23, National Board Inspection Code NFPA 85, Boiler and Combustion Systems Hazards Code VHA Boiler Plant Safety Device Testing Manual, current edition

5. Inspection Requirements:

A. Annual internal and external inspections are required for each boiler. Internal inspections of the deaerator pressure vessel are required every six years (or more frequently if welding repairs have been performed).

B. The inspection must be scheduled for periods when SFVAHCS determines that the boilers that will be inspected internally will not be needed for steam supply and when the Contracting Officer’s Technical Representative (VATR) or his/her designate is available on site to monitor the inspections. To maintain steam service, typically only one boiler at a time will be scheduled for internal inspections per inspection visit. Thus, multiple visits per SFVAHCS facility will be necessary every year to inspect all the boilers internally.

C. Deaerator pressure vessel inspections must be scheduled during periods of low steam demand.

D. Coordinate the inspection schedule with the VATR so that SFVAHCS can prepare the boilers and feedwater deaerator for the inspections in advance and have personnel available to monitor the inspections.

E. Boilers scheduled for internal inspection will be prepared for the inspection by SFVAHCS prior to the scheduled arrival of the inspector. This includes cooling the boilers to near ambient temperature and having all manways, handholes and furnace access doors open; the boilers cleaned of loose materials waterside and fireside; electrical “lock-out, tag-out” in place; connecting piping isolated; proper illumination provided; compliance with “confined space” access requirements including having safety personnel present in the boiler plant. Similar advance preparations will be made to the feedwater deaerator when it is scheduled for internal inspection.

F. SFVAHCS will comply with any other requirements of the inspector that are considered reasonable by SFVAHCS and have been presented in writing at least two weeks prior to the scheduled inspection.

G. The boiler and deaerator inspections shall comply with the guidelines in the current issue of the NATIONAL BOARD INSPECTION CODE, Part RB, Inservice Inspection of Pressure-Retaining Items, and ASME Boiler and Pressure Vessel Code, Section VI or VII as applicable. In addition to those guidelines, the inspections shall comply with all SFVAHCS requirements as listed in this document.

H. The inspector must completely enter the internal spaces of the boiler or deaerator and visually inspect all internal surfaces that can be accessed.

I. Methods for testing safety devices shall comply with VHA Boiler Plant Safety Device Testing Manual, current edition.

J. Summary of the minimum inspection requirements for boilers:

1) Review the boiler history including operating conditions, date of last inspection, current inspection certificate, ASME stamping on boiler, National Board registration number, history of repairs and modifications. Review boiler logs, water test reports, and reports on tests performed on the burner controls and interlocks.

2) Assess the external parts of the boilers and boiler accessories and piping and valves for safety, accessibility, proper maintenance and operation, cleanliness, and compliance with codes.

3) Inspect for evidence of leakage of combustion gases or fluids, externally and internally, including all gaskets.

4) Inspect foundations for signs of stress such as cracking or movement.

5) Inspect boilers externally and internally for defects including bulges, blisters, cracks, wasted or eroded material, warping, general corrosion, grooving and pitting, damaged insulation.

6) Inspect all accessible internal surfaces for waterside and fireside deposits, including scaling, sediment, debris, carbon deposits.

7) Examine all stays and stayed plates.

8) Inspect gas side baffles.

9) Inspect internal drum surfaces and steam separating internals.

10) Inspect soot blowers and verify proper alignment.

11) Inspect tubes, tube ends and tube alignment. Check for sagging tubes.

12) Verify that all nozzles of internal piping such as feedwater admission and bottom blowoff collection are clear with no obstructions.

13) Inspect seating surfaces of manways and handholes.

14) Check that boiler structure is plumb and level with no excessive deformations.

15) Check for missing items such as bolts and nuts.

16) Examine all valve and pipe connections to the pressure vessel.

17) Inspect refractory including burner throat, expansion joint, bull ring, furnace seals, furnace walls and floor.

18) Verify proper alignment of burner assembly.

19) Inspect furnace for evidence of flame impingement.

20) Test operation of water level gage glass.

21) Perform mechanical and electrical inspection of disassembled low water cutouts

(disassembly by VA). After reinstallation, test operation to the extent possible.

Test low water cutouts on hot boilers by lowering water level gradually.

22) Verify that steam pressure gage is properly calibrated.

23) Test operation of high steam pressure cutouts on hot boilers by raising steam pressure.

24) Inspect safety valve installations and verify that the valves have proper capacity and set pressure and valves, drains and vents are properly installed. Verify that valve locking seals are not broken. On boilers that are hot, perform an operation test under pressure to confirm operation at proper set pressures. Operate boiler with burner at high fire to verify adequate steam flow capacity of the safety valves (“accumulation test”).

25) Inspect piping connected to the boilers for evidence of leakage, provision for expansion, provision of adequate support, proper alignment, evidence of detrimental conditions.

26) Inspect piping to the water column, low water cutoffs and alarms, gage glass.

Verify that interior of piping is clear of obstructions.

27) Inspect valves on boiler feedwater, blowdown, drain and steam systems.

28) Provide recommendations for non-destructive testing when the inspections indicate that this is necessary to assure continued safety and reliability under current operating conditions.

L. Summary of the minimum inspection requirements for deaerators:

1) Review the deaerator history including operating conditions, date of last inspection, current inspection certificate, ASME stamping, National Board registration number, materials of construction, extent of postweld heat treatment, history of repairs and modifications.

2) Assess the external parts of the feedwater deaerator and accessories and piping for safety, accessibility, cleanliness. proper operation, and compliance with codes.

3) Inspect for evidence of leakage.

4) Note feedwater deaerator pressure gage and thermometer readings and verify gage and thermometer accuracy.

5) Inspect safety valve installation and verify that the valves have proper set pressure and capacity and are properly installed. Perform an operation test under pressure to confirm operation at proper set pressures. Verify that the deaerator can safety withstand the test pressure prior to testing the valve(s) in-situ.

6) Verify that non-condensable gas vent line is open and proper orifice is provided to permit venting of gases.

7) Inspect support structures for proper integrity and allowance for thermal expansion.

8) Internal inspections (6-year intervals unless otherwise recommended because of welding repairs): See Boiler and Feed water Deaerators Table 2 for inspection Schedule

a. Visually inspect all visible pressure vessel surfaces for corrosion, material thinning, deposits, and weld cracking.

b. Inspect spray nozzles and trays.

c. Certified American Society for Non-Destructive Testing (ASNT) Level II technicians shall perform non-destructive tests using the wet fluorescent magnetic particle (WFMT), ultrasonic testing (UT), and any other necessary non-destructive tests.

o Completely examine all accessible welds utilizing the WFMT test method.

Properly prepare the surfaces before testing.

o Determine pressure vessel material thickness by UT. Thickness measurement locations shall be selected by dividing the storage tank heads into quadrants and taking measurements at each quadrant on two imaginary rings in each head (eight measurements total). Measurement locations on the shell shall be on each of the quadrants, on four to six locations along the length of the shell (16 to 24 measurements total). The technician may recommend fewer or more tests to the owner, providing justification.

o Typically, the pressure vessel section containing the deaerator trays and sprays is not accessible for non-destructive testing. The experience is that this section, which is mainly exposed to steam, is less vulnerable to weld failures and material thinning than the storage section which contains condensate and make-up water.

d. Calculate…