Solicitation 36C25625Q0184.docx

36C25625Q0184

A.1 COMBINED SYNOPSIS/SOLICITATION

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, in conjunction with FAR Part 13.5, Simplified Procedures for Certain Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Requirement is for brand name or Equal products. Quotes will be evaluated using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government.

2. The combined synopsis/solicitation number is 36C25625Q0184 and is issued as a Request for Quote. The Government anticipates awarding one firm-fixed price purchase order resulting from this solicitation.

3. Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-02 (eff. 01/03/2025) and Department of Veterans Affairs Acquisition Regulation update number 2008-37 dated 07/28/2023.

4. This requirement is a 100% Service Disabled Veteran Owned Small Business set aside. The North American Industry Classification System number is 334510 with a size standard of 1,250 Employees.

5. Place of Performance:

Overton Brooks VA Medical Center 510 East Stoner Ave.

Shreveport LA 71101-4295

6. Delivery Schedule/Installation: All equipment shall be delivered by and installation completed by 90 days from the date of award.

7. Site Visit: A site visit will be held at Overton Brooks VA Medical Center on January 28, 2025 at 10:00AM Central Time; see paragraph 5 of the Statement of Work herein for specifics and point of contact information.

Offerors or quoters are urged and expected to inspect the site where all procured equipment shall be installed, as to satisfy all inquiries regarding general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

8. All questions regarding this solicitation shall be submitted via email to the Contract Specialist, Tammy DeMille at tammy.demille@va.gov and carbon copy (CC) T Miller at t.miller@va.gov no later than 2:00PM Central Standard Time on January 30, 2025.

9. Quotes are due no later than February 4, 2025 at 2:00PM Central Time and shall be submitted electronically via e-mail to the Contract Specialists, T Miller at t.miller@va.gov and Tammy DeMille at tammy.demille@va.gov .

APPLICABLE Provisions and Clauses:

The provision at 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services, applies to this acquisition.

The provision at 52.212-2 Evaluation – Commercial Products and Commercial Services, applies to this acquisition.

All offers shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications – Commercial Products and Commercial Services.

The clause at 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services, applies to this acquisition and a statement. The addendum to FAR 52.212-4 also applies to this acquisition.

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services, applies to this acquisition and all additional FAR clauses cited in the clause are applicable to the acquisition.

Addendum to FAR 52.212-4 show FAR clauses followed by VAAR clauses in numeric order.

Solicitation contains a list of all clauses incorporated by reference in numeric order under 52.252-2 (see below), starting first with FAR and followed by VAAR.

Table of Contents

SECTION B – CONTINUATION OF COMBINED SYNOPSIS-SOLICITATION

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C256 Le Kisha A. Douglas, MPA Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750 Houston TX 77056-5643

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Patient Information Center IX, RV4 PIC iX Software Release 4 in accordance with specifications in Statement of Work herein.

Philips brand name or equal.

LOCAL STOCK NUMBER: 8663891XCVAMC

PIC IX Hardware, RV4 PIC ix 4.0 in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: 866424-VA15

PIC IX Hardware, RV4 PIC iX 4.0 in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: 866424-7

PIC IX Hardware, RV4 PIC iX 4.0 in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: 866424-8

MX40 1.4 GHZ smart hopping, S01 Continuous ECG in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: 865350C011

Intellivue X3, A04 4-Waves Capability in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: 8670301V15

Intellivue Dock in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: 867043-1

CBL ECG 5 Lead Snaps, AAMI, Tele in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: 989803171821-15

ICU - Intellivue MX550 US, AL1 MX550 Advanced Monitor in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: 866066NAM AL1 V19

ICU - Intellivue X3, A04, 4-Waves Capability in accordance with specifications in Statement of Work herein.

Intellivue Microstream Extension, B06 ADD Dual IBP, Temp in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: 8670411

Cables for intellivue, SC2 System Cables 2.0M in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: M8022ASC21

CBL 5 LEAD ECG TRUNK AAMI/IEC 2.7M in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: M1668AVA

CBL 5 LEADSET SNAP AAMI ICU in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: M1644A V20 1

ADULT AIR HOSE in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: 989803209771-1

INTELLIVUE MX450 US, SL1 MX450 STANDARD MONITOR in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: 866062 NAM5

INTELLIVUE MX450 US, SL1 MX450 STANDARD MONITOR in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: 86062 NAM 4

INTELLIVUE X3, A04 4-WAVES CAPABILITY in accordance with specifications in Statement of Work herein.

INTELLIVUE X3, 404 4 WVES CAPABILITY, H72 CRITICAL CARE TRANSPORT SW in accordance with specifications in Statement of Work herein.

INTELLIVUE DOCK in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: 867043-1

INTELLIVUE MX450 US, SL1 MX450 STANDARD MONITOR in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: 866062 NAM-2

INTELLIVUE X3, A04 4 WAVES CAPABILITY in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: 867030-1-V15

INTELLIVUE MICROSTREAM EXTENSION B06 ADD DUAL IBP TEMP in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: 867041-1

CABLES FOR INTELLIVUE SC2 SYSTEM CABLES 2.0M in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: M8022A SC2-1

EASY CARE CUFF, 1 HOSE LRG ADULT XL in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: M4558B-2

EASY CARE CUFF 1 HOSE THIGH in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: M4559B-2

EASY CARE CUFF, 1 HOSE LRG ADULT in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: M4557BV1

EASY CARE CUFF 1 HOSE ADULT in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: M4555B-2

EASY CARE CUFF 1 HOSE SMALL ADULT in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: M4554BV15

CBL 5 LEAD ECG TRUNK AAMI/IEC 2.7M in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: M1668A VA

CBL 5 LEADSET, SNAP AAMI ICU in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: M1644A V201

ADULT AIR HOSE in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: 989803209771-1

DUAL IBP ADAPTER in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: 989803199741

ICU CAREAREA PACKAGES A01 ICU FOUNDATION PACKAGE in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: MCU0527 A01-1

TELEMETRY CARE AREA PACKAGES A01 TELE FOUNDATION PACKAGE in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: MXU0529-1

CABLE SF MATS LABOR TENT TEST in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: 989803208551-1

LABOR MX40 INSTALLATION in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: 989805710133

SMART HOP: COVERAGE 10,001-50.000 SF in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: MXU0481-3

NETWORK: SMART HOP WIRED (PER SF) in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: MXU0524-2

DOWN POST 9 FLUTED in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: 989805710217-15

HOOK VHM M SERIES 4 HOOK in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: 989805710228

VHM PL: MX400-850 AD75/85 MP5-70 SA in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: 989805710348

ROLL STAND MX400-800 MP40-701 MP5 in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: MXU0462-1

VHM-PL MX400-550, SA 14 EXT in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: 989805710343-15

WALL CHANNEL 25 SEISMIC in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: 989805710358-15A

WALL CHANNEL 19 SEISMIC in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: MXU0175-1

MOUNT X2/X3 MX100 FMS EC40 EC80 FLUSH in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: MXU0336-1

MOUNT MP2 X2 X3 MX100 POST CLAMP TILT in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: MXU0336-1

MOUNT CPU 4.5 TO 7, WALL CHANNEL in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: 989805710247-15A

DISPLAY 27 TOUCH FOR PIICIX/RS in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: 989805710006-15

DISPLAY 23 HP NON TOUCH 1920X1080 in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: MXU0295

STAND 27 ACER SINGLE STARTECH in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: 989805710030-15

RACK BRACKET 2 POST 1U SERVER in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: 989803206511

HL7:1ST CONNECT TO INTERFACE ENGINE in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: 989803208471-15

SYSTEM OVERVIEW TRAINING PIC IX in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: MXU0572

NETWORK HARDWIRED PER BED in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: MXU0523

PSN: DIRECT CONNECT SERVICES in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: 989803208311

PROJECT MANAGEMENT INTEGRATED in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: 989803208701-1

LABOR INSTALL DE-INSTALL EQUIPMENT in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: 989805710138

LABOR TRAVEL in accordance with in Statement of Work herein.

LOCAL STOCK NUMBER: 989805710145V20

PROJECT MANAGEMENT SERVICES ONSITE in accordance with Statement of Work herein.

LOCAL STOCK NUMBER: MXU0577

CABLE: PATCH CABLE COPPER UP TO 10 in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: 989805710074

CABLE FIBER TRAND MULTIMODE PER FT in accordance with specifications in Statement of Work herein.

LOCAL STOCK NUMBER: 989805710107

CABLE FIBER PATCH SC-SC 10M in accordance with specifications in Statement of Work herein.

866389_1XC_VAMC

LOCAL STOCK NUMBER: 989805710075-1

CABLE HW MATS LABOR TENT TEST in accordance with specifications in Statement of Work herein.

866389_1XC_VAMC

LOCAL STOCK NUMBER: 989803208601-1

B.3 DELIVERY SCHEDULE

510 East Stoner Ave Shreveport, LA 71101

TBD

TBD

36C25625Q0184

B.4 STATEMENT OF WORK

Page 1 of Page 1 of

1. Contracting Officer’s Representative (COR).

510 East Stoner Ave, Shreveport, La 71101

2. Contract Title. Patient Monitoring System (Telemetry)

3. Background.

a) The Overton Brooks VA Medical Center (OBVAMC) currently has a need for an upgrade to the Patient Monitoring System to support physiological, telemetry, and transport monitoring requirements. The current patient monitoring fleet is comprised of Nihon Kohden and Philips monitoring equipment and devices located in different departments based on how previous projects allowed for upgrades. This is not the ideal monitoring solution especially now that one vendor platform is at end of life. This full encompassing equipment replacement and upgrade shall provide a patient monitoring solution for transfer of patient information and transferable end user training.

4. Scope.

a) Overton Brooks requires a total end-of-life patient monitoring system replacement effort providing a single over-arching system capable of continuum of care for all levels of acuity. The system should be interchangeable, flexible, adaptive, and shall provide continuous monitoring capability between all patient care units. Contractor must install all software and application on any PC’s, Virtual Servers and/or physical servers. The system must be compatible with the current Philips XPER System in our Cath Lab.

5. Site Visit:

a) A site visit will be held at Overton Brooks VA Medical Center:

Shreveport, LA, 71101

b) SITE DRAWINGS included at Attachment A.

6. General Requirements:

a) Full system replacement to encompass ER, 3N, 6N, Telemetry Monitoring room on 7th floor, and wireless telemetry for 6w, 7w, and 8w. System requirements are below.

1) All software must be Technical Reference Model (TRM) approved.

2) All cabling will be its own backbone.

3) Servers only will touch Hospital Network. Per the Biomed Supervisor No FITARRA needed for this acquisition as it is patient monitoring and not IT Equipment. No IT requirements as server will be virtualized on Biomed Network and Server.

4) All servers will use Acropolis Hyper Visor.

5) Vendor must be able to always provide local onsite support.

6) Vendor must have an approved Memorandum of Understanding (MOU) and Interconnection Security Agreement (ISA)for remote connectivity.

7) Vendor must be able to repair and upgrade remotely through MOU/ISA.

8) If system can’t be repaired remotely, vendor must have the ability to have Field Service Engineer onsite within 2 hours.

9) System must be fully compatible and integrable with our current Phillips Xper system.

10) Vendor will supply all security, software, and firmware upgrades for manufacturer’s life of the equipment.

11) Technology that provides instructions of use in PDF format at the patient monitor.

12) Each monitor must be a touch screen, 6 to 8 trace, high-resolution color display with modular design and have network connectivity to a central station.

13) Monitors shall be capable of simultaneously measuring and displaying ECG x 2, Respiration, Cardiac Output, three Invasive Pressures, NIBP, SaO2, temp, SvO2, and main or side stream CO2.

14) Monitor shall be able to configure automatically for new parameters as they are connected.

15) Monitors shall be able to display physiologic measurements in numeric forms simultaneously and continuously while allowing view of all real-time waveforms full scale. This includes non-real-time and intermittent or discontinuous data.

16) Monitor operations shall be designed such that frequently used functions (example: zeroing pressures, silence alarms, etc.) are accomplished in one keystroke.

17) All monitor input connectors must be color coded or uniquely configured to avoid attempts to incorrectly plug in wrong connectors.

18) Monitors must be shipped complete with all patient cables, power cords and/or non-disposable accessories necessary for full functionality.

19) Monitor shall have built in self-test and diagnostic checks without the use of external devices.

20) Monitor architecture must allow for additional module slots for additional capabilities. If additional mounting hardware is required, it shall be provided by the vendor.

21) Monitors shall provide real time and delayed recording capability at a bedside recorder or central station recorder as specified.

22) Monitors must have at least two-hour battery backup.

7. Infrastructure:

a) Contractor will uninstall all current Nihon Kohden infrastructure including but not limited to all cabling, switches, patch panels, ORG’s, wall mounts, servers and software, antennas, and any other Nihon Kohden infrastructure not listed here. The VA will provide at least 5 patient rooms a day for the contractor to remove old equipment and install new equipment. Any damage to walls left by removal of old equipment will be repaired by the VA’s carpenter shop. Any equipment that has a serial number, EE#, or MX# will be turned over to logistics as it is removed. Contractor is responsible for removal and disposal of all trash, unusable hardware & supplies.

b) Contractor will install all new infrastructure to include all communication and electrical cabling, switches, patch panels, wall mounts, servers and software, antennas and any other items required for the new patient monitoring system to completely and properly function.

c) All software for servers or devices must be loaded by Field Service Engineer (FSE).

d) All network cabling must be Cat 6e.

e) Contractor must repair any firewall penetrations they make with either firewall sleeve or fire putty.

f) Contractor must provide full turnkey solution. The VA will only be responsible for supplying power outlets where needed and repairing walls from removal of old equipment. Contractor will be responsible for providing all equipment, data runs, labor, sub-contractors (if needed) and daily updates for the new equipment install. Contractor will provide a fully functional and communicating patient monitoring equipment network at the end of installation.

· Emergency Department (1North):

a) Uninstall all current Nihon Kohden equipment including but not limited to 8 bedside monitors with 8 attached transport monitors, 13 telemetry transmitters and 1 central monitoring computer with 2 monitors. Also remove from the Fast Track area 3 bedside monitors on rolling stands.

b) Install 8 new bedside monitors with 8 new attached transport monitors, 2 new portable (rolling stands) bedside monitors with 2 new attached transport monitors. Install in Fast Track area 3 new bedside portable (rolling stands) bedside monitors with 3 new attached transport monitors, and all applicable accessories.

· ICU (3North):

a) Uninstall all Nihon Kohden equipment including but not limited to 10 bedside monitors with 10 attached transport monitors, 2 central monitoring computers with 2 monitors.

b) Install 10 new bedside monitors with 10 new attached transport monitors, 2 central monitoring computers with 2 monitors, and all applicable accessories.

· Stepdown (6North):

a) Uninstall all Nihon Kohden equipment including but not limited to 11 bedside monitors with 11 attached transport monitors, 2 central monitoring computers with 4 monitors.

b) Install 11 new bedside monitors with 11 new attached transport monitors, 2 central monitoring computers with 4 monitors, and all applicable accessories.

· Central Telemetry (7West49):

a) Uninstall all Nihon Kohden equipment including but not limited to 3 central monitoring computers with 6 monitors, 1 (slave) monitor that monitors 6 north, 58 telemetry transmitters, 2 remote monitors on 6 west, 2 remote monitors on 7 west, 2 remote monitors on 8 west, several (exact number unknown at this time) transport monitors on 6 west, 7 west, 8 west.

b) Install 3 new central monitoring computers with 2 monitors each (total of 6), 1 slave monitor to monitor 6 north, 1 slave monitor to monitor 3 north, 58 telemetry transmitters 2 remote monitors on 6 west, 2 remote monitors on 7 west, 2 remote monitors on 8 west, 2 transport monitors on 6 west, 2 transport monitors for 7 west, 2 transport monitors on 8 west, and all applicable accessories.

8. Specifications

a) Telemetry Transmitters: Should have dimensions less than H 5” X W 2 ¾” X D 1 ¼” with a weight of less than 9 oz. Be capable running for 6.5 hours or more on one set of batteries. Must have a color display with a viewing area of at less 1.7 X 2.3 viewing area and 240 X 320 resolution. Must operate in environmental 60-95 degrees F with a relative humidity of 95%. Must obtain ECG 3,5 or 6 lead wire patient cable. SpO2 capability measurement range 0-100%, resolution 1% Pleth wave sampling rate 125 sps, wave-length range 500-1,000nm, pulse rate measurement 30-300 bpm and emitted light energy of < 15mW.

b) Patient Monitors: Dimensions should be less than H 14.33” X W 18.82” X D 5.98” with a weight of less than 26.4 lbs. The minimum useful screen area of 16.8” X 10.07 with pixel size of .0096” X .0096”. Monitor should encompass measurements available of HR, SpO2, Resp, tcpO2, pulse, Perf, CO2, ABP, PAP, CVP, ICP, CPP, BIS CCO, AWP, Delt SpO2, inO2 with measurements samples taken at a resolution of four samples per second and waves at 3cm a minute. Minimum CPU Intel Core2 Duo or equivalent for performance. 160 GB hard drive with a minimum 4 GB RAM. Internal wireless adapter, Five USB 2.0 receptacles, DVI-I (digital and analog, single link, Internal SSR Interface, ODU out measurement link.

c) Monitor Module/Wireless Transport Monitor (MM/WTM): Should allow for seamless transfer from room monitor to a wireless network transport monitor with no loss of data and remote monitoring. The MM/WTM is required to have a rechargeable battery and while acting as a transport monitor give an indication of charge level remaining. The battery should be charged when installed on the monitor and have the option of a separate charging station. This device dimensions should not exceed W 8” X H 4” X D 3.5” with an approximate weight not to exceed 5 lbs. The usable display touch screen size should be at least 5.5” X 2.5” with a resolution of 1024 X 480 minimum. The operating environment requirements of the MM/WTM should be the same as the Patient Monitors. The MM/WTM will be required to display and transmit all patient data as the Patient Monitor

9. Display Capability Requirements:

a) Modular display must be capable of a minimum of 6 to 8 wave forms, user selectable.

b) The display shall be multicolored, with different color selections for each wave form. Parameter numeric shall automatically match the color selected for the wave-form.

c) The monitor shall have a minimum of 3 preset configurations, user selectable.

d) The monitor must not require manual reconfiguration of display or performance parameters when changing care area.

e) The monitor shall be capable of displaying individual invasive blood pressure scales for each pressure simultaneously.

f) Display shall provide configurable status messages and shall indicate at least three levels of visual and audible alarms.

g) The monitor display shall provide at least three seconds of waveform trace in all modes of operation including "windowed" and menu modes.

h) Monitor shall have touch screen for user-interface functions.

10. Alarm Capability Requirements:

a) Each monitor shall be equipped with audible and visual alarms capable of being triggered by each monitor function. There must be recorder connections and actuators to allow for bedside and remote waveform recording.

b) Alarms must be distinct audibly and visually and prioritized to indicate level of patient condition and higher priority alarms State nurse-call interconnections, scrolling marquee’s, blinking lights or other methods.

11. Data Management Requirements:

a) Bedside monitor calculations package shall include vital signs in tabular trends and graphic trends, as well as providing hemodynamic, pulmonary, and drug dosage calculations.

b) Data from continuously monitored parameters must be automatically stored in the bedside database for 24 hours in at least one minute resolution.

c) Graphical trends shall display up to 3 parameters simultaneously over varying time frames with colors corresponding to the appropriate parameter.

d) User must have ability to zoom on any portion of a graphical trend to display parameter at any 1-minute resolution.

e) All data management calculations shall be trended for later review and print out. Calculations must incorporate hemodynamics (resistance, stroke work, etc.), ventilatory (compliance, minute volumes, etc.), and respiration (AVDO2, O2 extraction, etc.).

f) Drug calculations shall display the name of each medication selectable for calculation. System should include the capability to perform user defined physiologic calculations and drug dosage calculations. Drug calculation package should be able to calculate infusion rate or dosage for any patient.

12. EKG Module Requirements:

a) Each bedside monitor must be capable of performing simultaneous multi-lead arrhythmia analysis.

b) Monitor must provide capability to store, view, and edit arrhythmia histories at the bedside.

c) Monitor shall simultaneously display one, two, or multiple leads of EKG at user's option without the need to change different modules.

d) Any EKG lead shall be selectable without disturbing the other.

e) Modules shall be capable of using 5-lead and 10-lead cables.

f) Monitors used in the OR shall be capable of filtering electrocautery interference.

g) Pacemaker pulses shall be displayed on all monitors but will not be computed in determining heart rate. The arrhythmia detector shall distinguish both ventricular and atrioventricular pacemakers.

h) Monitor shall provide an R-wave sync marker for cardioversions.

i) Monitor must be capable of measuring ST segments in 2 leads and displaying trends in graphical format.

j) Monitors shall be capable of retaining alarm settings for patient transport.

k) Monitor should be capable of providing diagnostic 12-lead EKG.

13. Pulse Oximetry Module Requirements:

a) Module shall provide oxygen saturation percentage level.

b) Module shall provide both wave form and pulse rate in beats per minute.

c) Range shall be zero to 100 percent saturation.

d) Module shall provide visual and audible alarms for low saturation and high and low pulse rate, including variable pitch tone for saturation.

e) Module must allow use of both reusable and disposable transducer probes.

f) Module shall contain an alarm for non-pulsatile signal or non-perfusion.

g) Module must be capable of retaining alarm setting for patient transport.

h) Module is essential at all bedside locations.

i) Modules for NELLCOR pulse oximetery must be available for 100% of bedside locations.

j) Must allow the use of non-proprietary transducer probes.

14. Noninvasive Blood Pressures Requirements:

a) Noninvasive blood pressure shall be available in every bedside monitor.

b) Monitor shall trigger an inoperative condition alarm if a static overpressure is detected.

c) Monitor shall allow NIBP systolic, diastolic, and mean values to be simultaneously shown on monitor's display and central station and shall be trended for presentation in tabular and graphic formats at bedside.

d) Monitor must provide stat mode for rapid readings.

15. Temperature Requirements:

a) Temperature modules shall be provided at all bedside locations.

b) Module(s) shall provide monitoring of at least two temperatures using a variety of probes including general purpose, skin surface, rectal, and esophageal.

c) Monitor shall be capable of displaying values from each temperature channel.

d) Accuracy shall be read plus or minus 0.1 degrees centigrade over a range of -1 to +45 degrees centigrade.

16. CO2 Module Requirements:

a) End-tidal CO2 modules shall be provided for all bedside locations.

b) Monitor shall utilize a sidestream technology for all locations.

c) Unit shall be modular and shall not be an external device.

d) Unit shall be capable of discontinuing monitoring, and calibration shall be verifiable without interrupting ventilation.

e) Sensor shall allow calibration of the CO2 waveform and digital values for ETCO2, airway respiration rate (AWRP), and Inspired Minimum CO2 (IMCO2).

f) Airway respiration shall have an apnea delay alarm along with a high respiration alarm.

g) Alarms shall be available for high and low ETCO2.

h) Compensation for O2 and N2O shall be provided.

i) CO2 transducers shall be provided for each module.

j) Values from CO2 module shall be trendable and data entered automatically into the PIMS.

k) Module should not require the use of proprietary gas sampling lines.

17. Third Party Monitor Option Requirements:

a) Monitor shall provide interface capability for up to four third party monitoring options such as cerebral oximeters, BIS, EEG, CCO, etc.

b) Each bedside monitor must have leads that are interchangeable.

c) Monitor must provide interface capability for display of anesthesia gas analysis dated provided by anesthesia machines.

d) If additional modules are required, please specify.

18. Central Station Specifications

a) Central station shall be available in (2) options: Overview and Surveillance Stations. Surveillance stations provide the capability of admitting and discharging patients, while Overview stations do not.

b) Central monitoring technology that can advise on Alarm Violations on specified measurements determined by our Alarm Committee.

c) Central station must allow third-party devices drivers to display at the clinical unit / central station.

d) Central station should provide waveform recall for 2 hours minimum.

e) System verifies EMR system has successfully received data packets and resends if not received.

f) Central monitoring technology that provides workflow configuration settings that ensure patient data is collected during discharge merger to readmittance / transfer data.

g) Monitoring technology that allows up to 30 characters in all PHI fields, removing the needs for abbreviations.

h) Central station should allow monitoring of hospital units to include other facilities.

i) The central station shall display information from a minimum of 16 patients simultaneously per screen.

j) Central station displays shall be high resolution and have 27" minimum screen size.

k) Central monitor sectors may be moved, added or shared without additional license. IE. Pull 6 sectors from BIOMED and add 2 sectors to PACU and 4 sectors to ASOU.

l) Alarm notification shall be by both visible and audible means. Describe specific interfaces with nurse call or scrolling marquees, paging systems etc.

m) Central monitoring technology that provides automatic application whitelisting controls.

n) Central station should provide waveform recall for 24 hours minimum for alarm conditions.

19. Telemetry Monitor Specifications

a) Telemetry monitors shall include both EKG and pulse oximetry. Two EKG channels are desirable.

b) Provides QRS detection threshold, eliminating noise or false readings on telemetry units.

c) Vendors shall specify broadcast frequencies for telemetry monitors.

d) The telemetry monitors shall display patient information at the central station for each unit.

e) The telemetry unit bedsides must be networked to the central station such that a basic monitor can be used at the bedside and displayed at the central station, except that the ICU telemetry unit shall have a full function monitor at each bedside.

f) For any proprietary network components, specify maintenance and support provisions, and any exclusive bandwidth use provisions.

20. Bedside Workstation Specifications

a) Workstation technology that can Admit, Discharge, and Transfer via network system or bed management system.

b) View any central station bed or tele from OBVAMC OIT computers or remote capabilities.

21. Clinical Training

Contractor shall provide on-site training of the equipment to clinical staff and Biomed Personnel. Scheduling of operator training shall be coordinated with the OBVAMC COR after installation is complete. Training should give a general overview of the equipment and its setup and configuration.

The contractor shall provide a training program to the Biomedical Engineering technicians consisting of the following:

Training for 2 people on:

· Equipment in hardware section

· Any electronic management system needed to manage and configure devices.

22. Warranty and Support:

a) The contractor shall provide manufacturer(s) warranty on devices. Provide full warranty for a period of 5 years from installation to include any corrective maintenance that may be needed. During the warranty period, the Contractor shall repair or repair without charge, any parts which are deemed to be defective. The vendor shall provide and install manufacturer recommended software upgrades and changes at no additional charge during warranty period. Vendor must be able to remotely repair workstation and servers. Vendor must be able to be on site for and repair within 2 hours of critical failure if it can’t be done remotely. Vendor must be able to provide these services with no help from OBVAMC Biomed department.

23. Specific Tasks. There is no trade in consideration as the equipment are at end of life. The procured equipment will be installed by the vendor.

24. Performance Monitoring. Once the equipment is procured, delivered the contract will be completed except for exercising use of the manufacturer’s warranty.

25. Security Requirements. All VA sensitive information shall be protected at all times, in accordance with VA local site guidelines. The Contractor shall report any known or expected security/privacy incidents, or any unauthorized disclosure of sensitive information, to the COR.

The physiological equipment shall have Federal Information Processing Standards (FIPS) 140-2 compliant Encryption for connectivity to secure Wi-Fi. The physiological equipment shall have approved Enterprise Risk Assessment for connectivity to the Local Area network. The Software version shall be approved within the Office of Information and Technology (OIT) Technical Reference Model for installation on Office of Information and Technology (OIT) virtual server and Office of Information and Technology (OIT) workstations. The Health Level-7 (HL7) interface for sending infusion reports to the patient electronic health record. The devices shall have Integration and Interoperability.

The Contractor shall follow all Government rules and regulations regarding information security to prevent disclosure of sensitive information to unauthorized individuals or organizations, and shall adhere to all VA Privacy & Security, the Privacy Act, and Health Insurance Portability and Accountability Act (HIPPA) requirements when obtaining and reviewing information.

26. General

Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

27. Access To Va Information and Va Information Systems

a) A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order.

a) All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures.

b) Contract personnel who require access to national security programs must have a valid security clearance. National Industrial Security Program (NISP) was established by Executive Order 12829 to ensure that cleared U.S. defense industry contract personnel safeguard the classified information in their possession while performing work on contracts, programs, bids, or research and development efforts. The Department of Veterans Affairs does not have a Memorandum of Agreement with Defense Security Service (DSS). Verification of a Security Clearance must be processed through the Special Security Officer located in the Planning and National Security Service within the Office of Operations, Security, and Preparedness.

c) Custom software development and outsourced operations must be located in the U.S. to the maximum extent practical. If such services are proposed to be performed abroad and are not disallowed by other VA policy or mandates, the contractor/subcontractor must state where all non-U.S. services are provided and detail a security plan, deemed to be acceptable by VA, specifically to address mitigation of the resulting problems of communication, control, data protection, and so forth. Location within the U.S. may be an evaluation factor.

d) The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor’s employ. The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination.

28. VA Information Custodial Language

a. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1).

b. VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor’s information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA’s information is returned to the VA or destroyed in accordance with VA’s sanitization requirements. VA reserves the right to conduct on-site inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures are in compliance with VA directive requirements.

c. Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract.

d. The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract.

e. The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed.

f. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12.

g. If a VHA contract is terminated for cause, the associated BAA must also be terminated and appropriate actions taken in accordance with VHA Handbook 1600.01, Business Associate Agreements. Absent an agreement to use or disclose protected health information, there is no business associate relationship.

h. The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2 validated.

i. The contractor/subcontractor’s firewall and Web services security controls, if applicable, shall meet or exceed VA’s minimum requirements. VA Configuration Guidelines are available upon request.

j. Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor/subcontractor may use and disclose VA information only in two other situations: (i) in response to a qualifying order of a court of competent jurisdiction, or (ii) with VA’s prior written approval. The contractor/subcontractor must refer all requests for, demands for production of, or inquiries about, VA information and information systems to the VA contracting officer for response.

k. Notwithstanding the provision above, the contractor/subcontractor shall not release VA records protected by Title 38 U.S.C. 5705, confidentiality of medical quality assurance records and/or Title 38 U.S.C. 7332, confidentiality of certain health records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse, or infection with human immunodeficiency virus. If the contractor/subcontractor is in receipt of a court order or other requests for the above-mentioned information, that contractor/subcontractor shall immediately refer such court orders or other requests to the VA contracting officer for response.

l. For service that involves the storage, generating,…