SOLICITATION 36C25524R0071 TOPEKA JOC.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 136

36C25524R0071

X

09-06-2024

NA

36C255

To Be Determined Per Task Order Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048

Department of Veterans Affairs Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway Leavenworth KS 66048

Gislaine Dorvil 913-946-1139

THIS SOLICITATION IS A 100% SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS SET-ASIDE.

NCO 15 anticipates the award of one (1) Indefinite-Delivery/Indefinite Quantity (IDIQ) Job Order Contract (JOC), for the Colmery - O'Neil VA Medical Center, 2200 SW. Gage Blvd, Topeka, Kansas, 66622. (Topeka VAMC).

Topeka VAMC is in need of expedited procurement capabilities through the JOC to provide simplified non-complex, general construction services for lower dollar construction projects, maintenance, alterations, and repair of buildings, structures, or other real property projects.

The North American Industry Classification System (NAICS) for this acquisition is 236220, Commercial and Institutional Building Construction. The small business size standard is $45.0 million.

This acquisition is a 100% Set-Aside for Service-Disabled Veteran Owned Small Business (SDVOSB). All Contractors and Joint Ventures must be certified in SBA Vetcert, and registered in SAM.gov at the time of proposal due date through the time of award to be eligible for award. See FAR 52.204-7(b)(1).

Notice: Clause 52.222-37 Employment Reports on Disabled Veterans and Veterans is incorporated by reference in this solicitation. Public Law (P.L. 105-339), Section 1354 provides that no agency may enter into a contract with a contractor who has not filed a VETS-4212 report for the preceding fiscal year under Title 38 Section 4212(d).

Acknowledge VAAR clause 852.219-75 by signing certification blocks of the clause (see page 64 of solicitation) and return with proposal to the Contracting Officer.

Proposals submitted by Teaming Arrangements other than VA Joint Ventures will not be considered.

Contract will be for a one-year (1) base period with up to four (4) one-year option periods. The total contract will not exceed five (5) years. Minimum task order amount: $2,000.00 and Maximum Task Order amount: $500,000. The maximum contract value of the contract shall not exceed $20,000,000.00 over the life of award and will be made based on the best value to the Government. Base Contract Year is anticipated to be for a 365-calendar day period.

There will be only one site visit / pre-solicitation meeting on Sept 16, 2024, at 1:00 PM Central Time. Attendance is highly recommended.

Questions relating to this solicitation document must be submitted in writing via email to Gislaine.Dorvil@va.gov and Arnold.Payne@va.gov by 2:00 PM Central Time on September 20, 2024.

10 TBD

52.211-10

X 10 none 2pm CDT

10-06-2024

X

90 Days

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK ............................... Error! Bookmark not defined.

A.3 CONTRACT COEFFICIENTS

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

1.1 52.228-1 BID GUARANTEE (SEP 1996)

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

PROPOSAL SUBMITTAL INSTRUCTIONS

2.1 APPENDIX 1- Contractor Safety Regarding Safety and Environmental

2.2 STATEMENT OF WORK

2.3 52.216-1 TYPE OF CONTRACT (APR 1984)

2.4 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

2.5 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

2.6 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE)

(FEB 2021)

2.7 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.8 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

2.9 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.10 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

2.11 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

2.12 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE

RESOLUTION (OCT 2018)

2.13 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (FEB 2024) ...72

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3.3 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

REPRESENTATION AND DISCLOSURES (DEC 2023)

3.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.5 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

GENERAL CONDITIONS

4.1 52.203-14 DISPLAY OF HOTLINE POSTER(S) (NOV 2021)

4.2 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.3 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE,

AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB COVERED

ENTITIES (DEC 2023)

4.4 52.204-30 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

PROHIBITION (DEC 2023)

4.5 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

4.6 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984) ALTERNATE I (APR 1984)

4.7 52.216-18 ORDERING (AUG 2020)

4.8 52.216-19 ORDER LIMITATIONS (OCT 1995)

4.9 52.216-22 INDEFINITE QUANTITY (OCT 1995)

4.10 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ..94

4.11 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(FEB 2024)

4.12 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

4.13 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (DEC 2010)

4.14 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014) ALTERNATE I (MAY 2014)

4.15 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

4.16 52.223-20 AEROSOLS (JUN 2016)

4.17 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.18 52.236-4 PHYSICAL DATA (APR 1984)

4.19 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.20 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

4.21 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

4.22 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

4.23 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.24 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.25 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.26 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.27 VAAR 852.236-89 BUY AMERICAN ACT (JAN 2008)

4.28 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.29 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) 118

4.30 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.31 MANDATORY WRITTEN DISCLOSURES

4.32 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.33 VAAR 852.246-71 REJECTED GOODS (OCT 2018)

4.34 List of Attachments

A.3 CONTRACT COEFFICIENTS

SCHEDULE A -- CONTRACT COEFFICIENTS

1. LOCATION

All work outlined in each task order solicitation shall be performed at:

Colmery – O’Neil VA Medical Center, Topeka, Kansas 66622

2. COEFFICIENTS:

0001 - BASE CONTRACT YEAR - ONE CALENDAR YEAR FROM AWARD

The price set forth in the RS Means software on the date the proposal is due shall be multiplied against the coefficient proposed below to determine line item unit cost.

Fill-in the blanks using the format = X.XX (no more than two decimal places).

0001A

______ -- NORMAL WORK HOURS --

In effect from contract award date of “TBD” to end of ordering period of “TBD” (see notes).

Normal work hours are from 7:30 A.M. to 4:30 P.M., Monday through Friday excluding Saturday, Sunday, and Federal Holidays.

0001B

______ -- OTHER THAN NORMAL WORK HOURS --

In effect from contract award date of “TBD” to end of ordering period of “TBD” (see notes).

Other than normal working hours are any hours not stated above.

0002 - OPTION PERIOD I

0002A

In effect from option period award date of “TBD” to end of ordering period of “TBD” (see notes).

0002B

In effect from option period award date of “TBD” to end of ordering period of “TBD” (see notes).

0003 - OPTION PERIOD II

0003A

In effect from option period award date of “TBD” to end of ordering period of “TBD” (see notes).

0003B

In effect from option period award date of “TBD” to end of ordering period of “TBD” (see

0004 - OPTION PERIOD III

0004A

In effect from option period award date of “TBD” to end of ordering period of “TBD” (see notes).

0004B

In effect from option period award date of “TBD” to end of ordering period of “TBD” (see

0005 - OPTION PERIOD IV

0005A

In effect from option period award date of “TBD” to end of ordering period of “TBD” (see notes).

0005B

In effect from option period award date of “TBD” to end of ordering period of “TBD” (see

3. NOTES:

a. A coefficient breakdown sheet is provided for Prime Contractor use. This form is not required for the proposal and is only provided as a guide for contractors use when calculating their coefficient.

b. The total contract shall not exceed five years. The guaranteed minimum for the awarded IDIQ is $2,000.00, which will be met by the first construction project task order issued under the IDIQ contract. Minimum task order amount: $2,000.00 and Maximum task order amount: $500,000.00. The maximum contract value of the contract shall not exceed $20,000,000.00 over the life of the award.

c. In addition to the insurance requirements required by FAR 28.307-2 and FAR 52.228- 5, there shall be no exclusionary clauses added to this contract for any asbestos related work that would void the general liability insurance.

d. The effective dates will be filled in at the time of the contract award. The base ordering period shall be from the date of the contract award for one year (365 calendar days). This contract will provide up to four one-year option periods, to extend the ordering periods.

The contract coefficients shall be established for the base contract year and for each of the possible four one-year option periods. The contract resulting from this solicitation will not provide for periodic economic price adjustments with the exception of utilizing the latest yearly-published version of R.S. Means Cost Data.

e. Contractor shall use the RS Means Facilities Repair Cost Data Software located at www.rsmeans.com. This Software contains pricing information for the work to be accomplished and for the units of measure specified. The contractor must furnish pricing (proposals) for each individual Task Order on a LINE ITEM BASIS per RS Means Cost Works (www.rsmeans.com).

f. The most recent versions of RS Means cost estimating data will serve as the Unit Price Book (UPB) for this contract. The UPB is updated annually after 1 January and no later than 15 January. The contractor’s proposals for the work described in each task order will be based on the pricing information and the units of measure specified in the UPB. The following RS Means data shall be used:

Facilities Construction Cost Data

Facilities Maintenance and Repair Cost Data

Mechanical Cost Data

Plumbing Cost Data

Electrical Cost Data

Assemblies Cost Data

g. HARD COPY OF MEANS: The contractor shall provide two (2) electronic (CD) copies and two (2) hard copies of unit price data to consist of the R.S. MEANS® cost data books listed below. Contractor shall annually provide the latest edition of these books to the hospital Chief of Engineering and Contracting Officer (CO) after 1 January and no later than 15 January, for the life of the contract to include each option year. The contractor shall consider the item non-priced ONLY if it cannot be located in the computer database or any of these guides.

h. LINE ITEM UNIT PRICES AND QUANTITIES: The price set forth in the RS Means software on the date proposal is due shall be multiplied against the coefficient to determine line item unit cost. Use Colmery - O'Neil VA Medical Center, 2200 SW. Gage Blvd, Topeka, Kansas, 66622, for the location of the facility where work is to be completed for all RS Means pricing.

(END OF SCHEDULE)

COEFFICIENT BREAKDOWN – NORMAL WORKING HOURS

Co-efficient Components Base 1st option 2nd option 3rd option 4th Option

Overhead, Profit, labor burden

Bonds (Payment & Performance

Estimating Software (RS Means)

Proposal preparation

Subcontractor profit & Overhead

Mobilization and Close Out for Total Contract and Each Task

Order;

Projected Increases (Cost Risk) In Construction Costs over the 1-Year

Ordering Period

All Wastes and Excess Material

Final Clean Up (Day-To-Day Clean Up Included in Material Costs

Project Management and Supervision

Office Management and Equipment

Quality Control

Submittals (Including As-Built Drawings), Permits, Licenses

Protection of Government Property

Compliance with Safety Laws (I.E., Safety Rails, Face and Clothing

Protection, Etc.)

Compliance with Environmental Laws (Including Permits &

Reporting Requirements, Etc.)

Compliance with Tax Laws

Traffic and Work Site Signs and Barriers

Depreciation of Equipment and Assets (Including On-Site Mobile

Offices);

- Insurance

List Any Other Risks of Doing Business.

Percent

Coefficient decimal rate 1.0 etc.

COEFFICIENT BREAKDOWN – OTHER THAN NORMAL WORKING HOURS

Co-efficient Components Base 1st option 2nd option 3rd option 4th Option

Overhead, Profit, labor burden

Bonds (Payment & Performance

Estimating Software (RS Means)

Proposal preparation

Subcontractor profit & Overhead

Mobilization and Close Out for Total Contract and Each Task

Order;

Projected Increases (Cost Risk) In Construction Costs over the 1-Year

Ordering Period

All Wastes and Excess Material

Final Clean Up (Day-To-Day Clean Up Included in Material Costs

Project Management and Supervision

Office Management and Equipment

Quality Control

Submittals (Including As-Built Drawings), Permits, Licenses

Protection of Government Property

Compliance with Safety Laws (I.E., Safety Rails, Face and Clothing

Protection, Etc.)

Compliance with Environmental Laws (Including Permits &

Reporting Requirements, Etc.)

Compliance with Tax Laws

Traffic and Work Site Signs and Barriers

Depreciation of Equipment and Assets (Including On-Site Mobile

Offices);

- Insurance

List Any Other Risks of Doing Business.

Percent

Coefficient decimal rate 1.0 etc.

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE

AND BONDS

1.1 52.228-1 BID GUARANTEE (SEP 1996)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier's check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds—

(1) To unsuccessful bidders as soon as practicable after the opening of bids; and

(2) To the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.

(c) The amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000.00, whichever is less.

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer may terminate the contract for default.

(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference.

(End of Provision)

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

PROPOSAL SUBMITTAL INSTRUCTIONS

1. PREPARATION AND SUBMITTAL OF PROPOSALS

a. GENERAL INFORMATION

The Government plans to award one Indefinite Delivery Indefinite Quantity (IDIQ) Job Order Contract (JOC) for the Colmery – O’Neil VA Medical Center, 2200 SW. Gage Blvd, Topeka, Kansas 66622. Award will be made to the Offeror who is responsible in accordance with the Federal Acquisition Regulations (FAR) 9.103(b), whose proposal conforms to the solicitation requirements, and whose proposal is judged by an overall assessment of the evaluation factors to be most advantageous to the Government.

Proposals received in response to this solicitation will be evaluated in accordance with the procedures outlined in the Federal Acquisition Regulation (FAR) Part 15.101-1, Best Value - Trade Off Source Selection Process.

The evaluation factors consist of:

Factor 1 – Contractor Organization

Sub-Factor 1a – Qualifications of Key Personnel

Sub-Factor 1b – Key Subcontractors

Factor 2 – Technical Approach

Sub-Factor 2a – Quality Controls

Sub-Factor 2b – Compliance with Construction Standards

Sub-Factor 2c – Timeliness

Factor 3 – Relevant Experience of Prime Contractor

Factor 4 – Past Performance

Factor 5 – Contractor Safety Plan

Factor 6 - Price

RELATIVE IMPORTANCE OF EVALUATION FACTORS - All non-price factors, when combined, are significantly more important than price. The non-price factors are listed in descending order of importance. Offerors should address, in detail, their capabilities by describing their proposed approach to each factor. All factors will be considered based solely on the proposal provided, to the extent in which the proposal demonstrates a clear understanding of the requirements, and the contractor’s ability to meet those requirements.

Noncompliance with the RFP submittal requirements will raise serious questions regarding an Offeror’s technical ability to perform the services and may be grounds to eliminate the proposal from further consideration for contract award.

b. THE OFFER

The submission of the documentation specified below will constitute the Offeror’s acceptance of the terms and conditions of the RFP, concurrence with the Requirement Description and Statement of Work and the proposed contract type.

These instructions prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

c. AWARD BASED ON INITIAL OFFERS

Pursuant to FAR 52.215-1, the Government intends to evaluate proposals and award a contract without discussions with Offerors (except clarifications as described in FAR 15.306(a)). Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

d. NUMBER OF COPIES TO SUBMIT

Offerors shall submit proposals electronically by e-mail to Gislaine.Dorvil@va.gov and Arnold.Payne@va.gov. The email(s) shall include the following attachments:

(a) Part 1 - Technical Proposal (Volume I)

(b) Part 2 – Contract Documents and Price Proposal (Volume II)

The total size of any single email must be less than 10 megabytes. Use multiple emails if necessary and label each as 1 of 3, 2 of 3 …

The email must list the solicitation number in the Subject Line: 36C25524R0071. Email confirmation will be provided by the Contracting Officer. If you do not receive email confirmation, contact the Contracting Officers.

2. FORMAT OF PROPOSALS

All Offeror’s shall be required to submit a proposal with the minimum content as specified herein. Proposals that do not provide the minimum content may be rejected.

a. PAGE FORMAT

Printed text shall be easily readable (12-pitch type or 10 point proportional spacing) and all text shall be single spaced and printed black on white paper. Cross-references should be utilized to preclude unnecessary duplication of data between sections. All pages shall be standard letter size (8-½” by 11”) sheets of paper with a minimum of ½” margins. Text size and spacing requirements for illustrations and tables can be at the discretion of the Offeror but must be easily readable.

b. PAGE LIMITATIONS

Page limitations are as follows: The appropriate number of pages is based on an 8-1/2” x 11” sheet of paper. The Contractor shall number each page to eliminate any confusion.

VOLUME TITLE PAGE

LIMIT

I TECHNICAL PROPOSAL 100 Pages

II CONTRACT DOCUMENTS & PRICE

PROPOSAL

50 Pages

c. PROPOSAL LIMITATIONS

The proposal shall not exceed the limits stated above. If the page limits are exceeded, the proposal may be determined as non-responsive and cannot be considered for award. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals).

Page limits include: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

Page limits do not include: Covers for volumes, tables of contents, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. They will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

In the event an Offeror creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

3. CONTENT OF PROPOSALS

Offeror’s proposals shall consist of separate emails (one for the technical proposal and one for the pricing proposal). Each must be clearly identified. Pricing must be kept separate from technical information. If pricing is included in the technical proposal, the proposal shall be found non-responsive and will not be considered. Email one (1) will consist of TECHNICAL PROPOSAL (NON-PRICE FACTORS) and Email two (2) will consist of CONTRACT DOCUMENTS & PRICE PROPOSAL, in addition, offerors are to provide proof of bonding capacity in the form of a letter from their surety indicating bonding capacity per task order and aggregate (in addition complete attachment 3).

Offeror’s technical proposal shall contain a “Table of Contents” as a master index of the entire technical proposal. The table of contents shall identify major areas by Title, as well as Volume, Section, Tab, and Page Numbers. A copy of this master “Table of Contents” shall be placed separately in the Technical Proposal email.

a. VOLUME I - TECHNICAL PROPOSAL (NON-PRICE FACTORS)

The Technical Proposal will be submitted via email and will be evaluated separately from the Price Proposal. The technical (non-priced) evaluation factors, listed below in descending order of importance, will be used to determine the acceptability standards for non-price factors. The sub-factors within Factor 1 are equal in importance. The sub-factors within Factor 2 are equal in importance. Failure to provide detailed information will make the proposal non-responsive. Award will not be made if the proposal is deemed non-responsive.

The Government will rate an offeror's technical proposal, at the factor level, by use of descriptive adjectives that combines technical merit and proposal risk that most accurately defines the offeror's performance risk considering all factors/sub-factors identified in this section.

NOTE: THE TECHNICAL PROPOSAL SHALL NOT CONTAIN ANY PRICING

INFORMATION RELATING TO THE OFFEROR’S PROPOSED COEFFICIENTS.

FACTOR 1. CONTRACTOR ORGANIZATION

Offerors must provide evidence that they have the capabilities, qualifications and experience needed to meet the performance requirements of this project. Within the Contractor Organization factor, two (2) sub-factors will be evaluated. Both sub-factors are of equal importance and portray offerors probability of success with a low degree of risk.

SUB-FACTOR 1.a. QUALIFICATIONS OF KEY PERSONNEL

For each Key Personnel position proposed, provide the following narrative description:

- Position Title;

- Functional Responsibilities;

- Contractual/Administrative Authorities;

- Name of Proposed Individual;

- Individual Qualifications, to include (at a minimum):

a) -Background & Experience (to include all significant construction projects within the last three (3) years;

b) - Education & Training; and

c) - Any Applicable Technical Certifications (e. g., OSHA Certification, Life Safety Training, Excavation Safety, Scaffold Safety, Fall Protection Training, Crane/Rigging Safety, etc.)

NOTE: Offerors may include significant experience of Key Personnel even if performed for another organization. Offerors may not replace or substitute Key Personnel without the written authorization and concurrence from the Contracting Officer (CO) and Contracting Officer’s Representative (COR). At a minimum, any proposed individuals must meet or exceed the experience level of the Key Personnel being replaced. No more than two positions may be held by the same person.

Offerors shall provide a detailed description of the proposed critical personnel that will be involved in managing and executing projects (task orders) under the resulting contract. Offerors are provided considerable flexibility in how they structure their proposed staffing, but the functional positions (regardless of job title) must, address the following functions:

- Superintendent - OSHA Construction 30 Hour Certificate On-Site Construction Superintendent: The Contractor shall identify an OSHA Construction Certified On-Site Superintendent who will be assigned to projects awarded under the resulting contract in writing to the Contracting Officer with the response to the Request for Proposal for this solicitation. Superintendent shall have a minimum of three (3) years’ experience supervising construction projects similar to those performed at a VA Medical Center, active commercial hospital which is equal or larger in size, services provided, and patient care load than the Topeka VA Medical Center, or other medical or medical related facility which is active 24 hours a day and 365 days a year. If the Superintendent does not have the necessary experience, the proposal may be rejected. The Contractor shall provide a resume for the Superintendent with the information necessary to confirm training and experience with the RFP response. Superintendent shall not be changed without written authorization and concurrence from the CO and COR. The Superintendent shall be physically present at the on-site project office anytime work is being performed. Work performed outside of normal working hours shall be required to have prior written approval from the COR.

- Project Manager - The Contractor shall identify a Project Manager who will be assigned to projects awarded under the resulting contract in writing to the Contracting Officer with the response to the Request for Proposal for this solicitation. The Project Manager shall have a minimum of three (3) years’ experience managing construction projects similar to those performed at a VA Medical Center, active commercial hospital which is equal or larger in size, services provided, and patient care load than the Topeka VA Medical Center, or other medical or medical related facility which is active 24 hours a day and 365 days a year. If the Project Manager does not have the necessary experience, the proposal may be rejected. The Contractor shall provide a resume for the Project Manager with the information necessary to confirm training and experience with the RFP response. Project Manager shall not be changed without written authorization and concurrence from the CO and COR.

The Project Manager does not have to be physically present at the on-site project office anytime work is being performed but shall make on-site visits as needed or requested by the CO or COR. Work performed outside of normal working hours shall be required to have prior written approval from the COR.

- Quality Control Manager Quality Control Manager (Note: no more than two key positions may be held by the same person)

The Contractor shall identify a Quality Control Manager (QCM) experienced in managing and inspecting construction projects to the Contracting Officer in writing with the response to the Request for Proposal for this solicitation. QCM shall have a minimum 3 years’ experience inspecting construction projects similar to those performed at a VA Medical Center, active commercial hospital which is equal or larger in size, services provided, and patient care load than the Topeka VA Medical Center, or other medical or medical related facility which is active 24 hours a day and 365 days a year. The proposed candidates shall present a copy of 30-hour OSHA Construction Safety training certificate with the contractor’s response to the RFP. The QCM shall be physically present at the project office, except on Federal Government holidays (see list below), as designated in the statement of work issued with each individual task order. The QCM shall have authority to act for the Contractor in all quality control matters.

The Contractor shall provide a resume for the QCM with the information necessary to confirm training and experience with the RFP response. If the QCM does not have the necessary experience, the proposal may be rejected. QCM shall not be changed without written authorization and concurrence from the CO and COR.

- OSHA Construction 30 Hour Certificate -Qualified Site Safety and Health Officer (SSHO) and a Competent Person (CP): Site Safety and Health Officer (SSHO) and CP (site superintendent) (Note: no more than two key positions may be held by the same person.) This is one position.

In accordance with VA Master Specification Safety Infectious Control, 01 35 26, the Contractor shall identify a SSHO and a CP (site superintendent) who will be responsible for safety compliance for the projects awarded under this contract.

This information will be provided with the response to the Request for Proposal for this solicitation. The SSHO and a CP shall be experienced in managing safety for and inspecting construction projects similar to those performed at a VA Medical Center, active commercial hospital which is equal or larger in size, services provided, and patient care load than the Topeka VA Medical Center, or other medical or medical related facility which is active 24 hours a day and 365 days a year. This individual shall have authority to act for the Contractor in all safety matters. The SSHO and a CP shall have qualification and training as required by OSHA 29CFR1926 and five years of experience as a safety and health professional in the construction industry. The Contractor shall provide a resume for the SSHO and a CP with the information necessary to confirm training and experience with the RFP response. The SSHO and a CP shall present a copy of 30-hour OSHA Construction Safety training certificate. The SSHO and a CP shall not be changed without written authorization and concurrence from the CO and COR.

Quality Control Manager - (Note: no more than two key positions may be held by the same person)

The Contractor shall identify a Quality Control Manager (QCM) experienced in managing and inspecting construction projects to the Contracting Officer in writing with the response to the Request for Proposal for this solicitation. QCM shall have a minimum 3 years’ experience inspecting construction projects similar to those performed at a VA Medical Center, active commercial hospital which is equal or larger in size, services provided, and patient care load than the Poplar Bluff VA Medical Center, or other medical or medical related facility which is active 24 hours a day and 365 days a year. The proposed candidates shall present a copy of 30-hour OSHA Construction Safety training certificate with the contractor’s response to the RFP. The QCM shall be physically present at the project office, except on Federal Government holidays (see list below), as designated in the statement of work issued with each individual task order. The QCM shall have authority to act for the Contractor in all quality control matters.

The Contractor shall provide a resume for the QCM with the information necessary to confirm training and experience with the RFP response. If the QCM does not have the necessary experience, the proposal may be rejected. QCM shall not be changed without written authorization and concurrence from the CO and COR.

Qualified Site Safety and Health Officer (SSHO) and a Competent Person (CP): Site Safety and Health Officer (SSHO) and CP (site superintendent)

In accordance with VA Master Specification Safety Infectious Control, 01 35 26, the Contractor shall identify a SSHO and a CP (site superintendent) who will be responsible for safety compliance for the projects awarded under this contract.

This information will be provided with the response to the Request for Proposal for this solicitation. The SSHO and a CP shall be experienced in managing safety for and inspecting construction projects similar to those performed at a VA Medical Center, active commercial hospital which is equal or larger in size, services provided, and patient care load than the Poplar Bluff VA Medical Center, or other medical or medical related facility which is active 24 hours a day and 365 days a year. This individual shall have authority to act for the Contractor in all safety matters. The SSHO and a CP shall have qualification and training as required by OSHA 29CFR1926 and five years of experience as a safety and health professional in the construction industry. The Contractor shall provide a resume for the SSHO and a CP with the information necessary to confirm training and experience with the RFP response. The SSHO and a CP shall present a copy of 30-hour OSHA Construction Safety training certificate. The SSHO and a CP shall not be changed without written authorization and

SUB-FACTOR 1.b _KEY SUBCONTRACTORS

Offerors shall provide a detailed list of the Key Subcontractors they intend to utilize in executing projects (task orders) issued under the resulting contract. Offerors shall list a minimum of one (1) and a maximum of three (3) proposed subcontractors for the following specialty trades:

- MECHANICAL;

- ELECTRICAL;

- HVAC

- PLUMBING; and

- SITEWORK.

Note: Mechanical and HVAC are considered to be the same specialty trade.

For each of the proposed subcontractors, Offerors shall provide a brief narrative description of the subcontractor’s:

- Qualifications & Experience in the Specialty Trade Work;

- Capability and Availability, to Perform Subcontract Work for the Offeror.

NOTE: If offerors plan to self-perform some of this specialty trade work, using their own resources, they must list themselves for the applicable trade work. When doing so, offerors must provide the same information regarding qualifications, capability, and availability to self-perform that they would provide for a separate subcontractor.

FACTOR 2. TECHNICAL APPROACH

Within the Technical Approach factor, three (3) sub-factor s will be evaluated. All three sub-factors are of equal importance.

SUB-FACTOR 2 a. QUALITY CONTROL

Offerors shall provide a detailed description of specific techniques and processes used to manage Quality Control for construction projects.

- Describe the minimum qualifications for personnel identified to perform Quality Control and Construction Management functions, to include experience, education and training, and proven capabilities.

- Describe what measures and controls will be taken to ensure that quality control inspections are conducted in a timely and effective manner. Include a description of the inspection criteria and standards used to control performance by identifying, preventing, and correcting deficiencies.

- Describe how the Offeror’s Construction Management function will ensure that record keeping requirements are adhered to (i.e., submission of construction schedules, certified payrolls, daily logs, specification submittals, insurance certificates, proper progress payment requests, change order/modification documentation, etc.).

SUB-FACTOR 2.b COMPLIANCE WITH CONSTRUCTION STANDARDS

Offerors shall provide a detailed explanation of how well the offeror and proposed subcontractors have the technical knowledge and capability to ensure strict compliance with applicable construction industry standards. The applicable standards may vary by the scope of individual task orders, and typically may include, but are not limited to:

- Building Officials and Code Administrators National Building Code (BOCO);

- International Building Code;

- National Electric Code;

- National Fire Protection Code;

- National Safety Code;

- OSHA Regulations;

- ASHRA-E Codes & Standards;

- International Plumbing Code;

- Uniform Mechanical Code (UMC)

- Joint Commission on Accreditation of Hospitals Organization (JCAHO); and

- Dept. of Veterans Affairs Standards/Specifications for Construction.

The narrative description shall be specific, detailed, and complete to clearly and fully demonstrate that the Offeror, and proposed subcontractors, collectively have a thorough understanding of the requirements for compliance with established construction industry standards.

The narrative should identify specific project experience and/or key personnel training/qualifications rather than merely stating that the offeror “intends to conform to all standards.” The point of the factor is not to indicate good intentions, it is to demonstrate qualifications.

SUB-FACTOR 2.c TIMELINESS

Offerors shall provide a detailed description of procedures and techniques for maintaining on-time schedule performance. The narrative shall address the offeror’s plan to execute projects (task orders) from the initial development through project completion in a manner that will best meet the Government’s completion requirements.

The narrative shall address the planned timeframes for responding to:

- Site Visit Requests;

- Response to RFP’s for New Task Orders; and

- Response to RFP’s to Task Order Modifications.

The narrative should also address the Offeror’s management tools and practices for:

- Estimating System/Software Employed;

- Construction Scheduling System Used;

- Procedures for Providing Shop Drawing and Technical Submittals;

- Management Control Over Subcontractor Performance; and

- Measures taken to ensure that the Commencement, Prosecution, and Completion terms for all task orders are adhered to and completion dates are met.

FACTOR 3. RELEVANT EXPERIENCE OF PRIME CONTRACTOR

To demonstrate their relevant experience, Offerors shall provide a minimum of three (3) and a maximum of five (5) construction projects which started within the last three (3) years that are construction complete and which closely match the nature of work described in the Statement of Work. Relevant Experience is interpreted to mean contracts for construction projects involving hospital or medical facility repair or renovation where the Offeror served as the Prime (General) Contractor and the work involved multiple Subcontractors with multiple projects running concurrently. If Offerors wish to submit experience that was not conducted at hospital or medical facilities, they should explain how the nature and complexity of the work involved was equivalent to that described in the Statement of Work for this contract. Contractors may use the Performance Relevancy Survey attached to this solicitation.

Note: Prime Contractors are only required to answer the information required in Factor 3 and not everything on the attachment 2.

For each construction project submitted for Relevant Experience evaluation, provide the following information:

- Project Title & Location;

- Contract Number and Award Date

- Original (initial) Contract Award Amount and Final Contract Amount (both in dollars);

- Original (initial) Contract Performance Period (duration), and Actual (final) Completion Date;

- Name, Telephone and E-Mail for the Following Points-of-Contact:

- Procuring Contracting Officer (PCO)

- Engineering/Technical Representative. (With 1st-hand knowledge and involvement in the submitted contract.)

- A narrative explanation of the submitted project’s scope of work, including any special aspects of the work that meet the complexity and schedule maintenance requirements as described in this solicitation’s Statement of Work.

NOTES:

- Projects between FIFTY THOUSAND DOLLARS ($50,000.00) but not exceeding ONE

MILLION DOLLARS ($1,000,000.00)

- Offerors may submit for Relevant Experience evaluation projects involving its officers and/or individuals submitted for the Key Personnel sub-factor. However, if the Offeror’s firm did not perform as the Prime (General) Contractor, discuss in detail the role performed by the individuals involved.

(Note: Subcontractor experience cannot be substituted for Prime Contractor experience and will not be considered.)

FACTOR 4. PAST PERFORMANCE

a. Offerors shall provide a minimum of three (3) and a maximum of five (5) of the most recently completed relevant construction contracts accomplished within the last five (5) years. Contractors may submit completed Past Performance Questionnaires in support of this evaluation factor. Projects submitted for Past Performance considerations shall be completed construction contracts that were:

- Executed as a contract with a Federal, State, or Local Government organization

(NOTE: non-government contracts may be used if Government contracts are not available);

- Completed within the last five years (projects not yet completed will not be considered);

- Equal to, or greater than, FIFTY THOUSAND DOLLARS ($50,000.00) but not exceeding ONE MILLION DOLLARS ($1,000,000.00)

(Note: For contract total price, include all modifications in the total);

(Note: Only contracts awarded to the Offeror as the Prime (General) Contractor will be considered. Work performed by the Offeror as a Subcontractor will not be considered.)

b. For each construction contract submitted for Past Performance evaluation, provide the following information:

- Project Title & Location;

- Contract Number and Award Date

- Original (initial) Contract Award Amount and Final Contract Amount (both in dollars);

- Original (initial) Contract Performance Period (duration), and Actual (final) Completion Date;

- Name, Telephone and E-Mail for the Following Points-of-Contact:

- Procuring Contracting Officer (PCO)

- Engineering/Technical Representative. (With 1st-hand knowledge and involvement in the submitted contract.)

c. The submitted construction projects must be relevant to medical center construction projects. In assessing relevancy, the Government will evaluate an offeror's references for similarity of the construction methods to be completed under the scope of this solicitation, multi-discipline or specialized areas, the scope/type of contracts/projects, the cost magnitude of projects as it relates to price.

Prime contractors who demonstrate that multiple construction projects were managed at the same time will be evaluated higher than Prime contractors who only manage one project at a time.

If the Offeror is a Joint Venture (JV), relevant project past performance should be submitted for projects completed by the Joint Venture entity. If the Joint Venture does not have shared past performance, projects shall be submitted for each Joint Venture partner. Offerors who fail to submit past performance for all Joint Venture partners may be rated lower. Prime/subcontractor agreements other than a Joint Venture agreement will not be accepted. (Subcontractor experience cannot be substituted for Prime Contractor experience and will not be considered.)

The past performance evaluation will be conducted using information obtained from your proposal, as well as other sources available to the Government, such as information obtained from the Contractor Performance Assessment Reports (CPAR), and /or any other sources deemed appropriate. The Government also reserves the right to contact any owner of a prior construction project performed by the Offeror to obtain additional information relating to past performance.

Special Note: Offerors that May Lack Past Performance Information: In accordance with FAR Part 15.305(a)(2), An offeror with no Past Performance may receive a rating based on the evaluation of its predecessor companies, key personnel, and/or subcontractors. If such information is not applicable (i.e., the offeror does not have a predecessor company, key personnel or subcontractors with relevant past performance), the offeror shall be evaluated as "Neutral”. However, the proposal of an offeror with no relevant Past Performance history, while rated “Neutral” in Past Performance, may not represent the most advantageous proposal to the Government and thus, the Government may in its tradeoff analysis determine that highly rated past performance is more beneficial than a neutral past performance rating.

Currency, Relevancy: The Government will consider the currency and relevancy of the performance information while conducting its performance evaluation.

For this solicitation, currency is performance occurring within the last five years through the solicitation release date. Within this period, performance occurring more recently will have greater significance than work occurring earlier in the period. For example, performance information for work occurring during 2022 - 2023 may have greater importance than performance information for work occurring during 2021.

The Government may consider an offeror’s previous contracts in the aggregate in determining relevancy, should the offeror’s present and past performance lend itself to this approach. For example, an offeror’s work experience on three contracts may represent only a semi-relevant effort when each contract is considered as a stand-alone effort. However, when these contracts are performed concurrently (in part or in whole) and are assessed in the aggregate, the work may more accurately reflect a relevant effort.

In accordance with FAR 15.306(a)(2), if award will be made without conducting discussions, offerors may be given the opportunity to clarify certain aspects of their proposals, e.g., the relevance of an offeror's Past Performance information and adverse Past Performance information to which the offeror has not previously had an opportunity to respond, or to resolve minor clerical errors.

FACTOR 5. CONTRACTOR SAFETY PLAN

Offerors must provide a construction safety plan according to TIL Spec Section 01 35 26, SAFETY REQUIREMENTS (attached) for safety and infection control requirements.

A. Compliance & Plan Content: The contractor's Safety Plan shall be evaluated for their compliance with local/State/Federal rules and regulations and the company's consideration of safety of its employees and the public. The contractor's Safety Plan, at the minimum, shall address their safety policy, detailed disciplinary action to be taken with respect to employees violating safety requirements, personnel safety responsibilities, personnel safety training, personal protective equipment, accident / incident reporting procedure and investigations, emergency procedures guidelines, and their safety incentive plan.

B. Hospital Working Environment Considerations: The contractor’s Safety Plan shall address their plan for completing all contract work on and around an active hospital without impacting patient care. Plan will be evaluated on how it demonstrates contractor’s intended efforts for maintaining infection control around the hospital work site. Contractor must also detail its plan for accomplishing all necessary tuberculosis and covid screenings for its workforce.

b. VOLUME II - CONTRACT DOCUMENTS & PRICE PROPOSAL

The Contract Documents reference below and Price Proposal will be submitted as a separate email and will be evaluated separately from the Technical Proposal.