Solicitation 36C25222Q0472.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. E-MAIL ADDRESS 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25222Q0472 03-31-2022

Rob Knight Robert.Knight1@va.gov 04-11-2022

8:00 AM CDT

36C252

Department of Veterans Affairs

Great Lakes Acquisition Center (GLAC)

115 S 84th Street, Suite 101

Milwaukee WI 53214-1476

X 100

X

238290

$16.5 Million

N/A

N/A

36C578

Department of Veterans Affairs

Edward Hines, Jr. VA Hospital

5000 S 5th Avenue

Hines IL 60141-3030

36C252

Department of Veterans Affairs

Great Lakes Acquisition Center (GLAC)

115 S 84th Street, Suite 101

Milwaukee WI 53214-1476

Department of Veterans Affairs

Financial Services Center

PO Box 149971

Austin TX 78714-9971

877-353-9791 512-460-5540

See CONTINUATION Page

Elevator maintenance services for the Edward Hines, Jr. VA

Hospital, Hines, Illinois. See Section B.2 Price Schedule and Section B.3 Performance Work Statement for Contract requirements.

This Contract is subject to the Service Contract Labor

Standards Act. See Section D for the applicable Wage

Determination.

Base Period: June 1 - August 31, 2022

Option 1: September 1 - November 30, 2022

Option 2: December 1, 2022 - February 28, 2023

Option 3: March 1 - May 31, 2023

Option 4: June 1, 2023 - May 31, 2024

Option 5: June 1, 2024 - May 31, 2025

Option 6: June 1, 2025 - May 31, 2026

Option 7: June 1, 2026 - May 31, 2027

X 1

Susan Pasholk

36C25222Q0472

ACKNOWLEDGMENT OF AMENDMENTS: The quoter acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NUMBER DATE

INSTRUCTIONS TO QUOTERS

The purpose of this Solicitation is to obtain quotes for the services set forth in Section B.3 Performance

Work Statement. The Government, in its sole discretion, may award a contract from the quotes received in response to this Solicitation, issue a new Solicitation, or cancel this Solicitation without reissue.

ACQUISITION OF COMMERCIAL ITEMS: This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13.5 Simplified Procedures for Certain Commercial Items in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used.

From this RFQ, the Government intends to award a firm fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. (Note: The terms “offeror” and “quoter” are both used in this Solicitation. For the purposes of this Solicitation, these terms are interchangeable; there is no difference in meaning between the two.)

SDVOSB SET-ASIDE: This requirement has been set aside for Service-Disabled Veteran-Owned Small

Businesses (SDVOSBs), under the Veterans First Contracting Program (VFCP), pursuant to VAAR

819.7001 et seq.

Eligibility and program requirements are set forth as follows:

VAAR 819.7003 Eligibility.

(b) At the time of submission of offers/quotes, and prior to award of any contracts, the offeror must represent to the contracting officer that it is a –

(1) SDVOSB . . . eligible under this subpart;

(2) Small business concern under the North American Industry Classification System (NAICS) code assigned to the acquisition (set forth in Block 10 of Page 1); and

(3) SDVOSB . . . listed as verified in VIP database at: https://www.vetbiz.va.gov/.

(e) A contract awarded under this subpart is subject to the SBA limitations on subcontracting requirements in 13 C.F.R. § 125.6, provided that only VIP-listed SDVOSBs are considered eligible and/or “similarly situated” under an SDVOSB sole source or set-aside. . . . [T]he limitations on subcontracting requirements apply to all SDVOSB . . . set-aside and sole source contracts. (Emphasis added.)

https://www.vetbiz.va.gov/

13 C.F.R. § 125.6 What are the prime contractor’s limitations on subcontracting?

(a) General. In order to be awarded a full or partial small business set-aside contract . . . a small business concern must agree that:

(1) In the case of a contract for services (except construction), it will not pay more than 50% of the amount paid by the government to it to firms not similarly situated. Any work that a similarly situated subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. (Emphasis added.)

(h) Penalties. Whoever violates the requirements set forth in paragraph (a) of this section shall be subject to the penalties prescribed in 15 U.S.C. § 645(d), except that a fine shall be treated as the greater of

$500,000 or the dollar amount spent, in excess of permitted levels, by the entity on subcontractors.

A party’s failure to comply with the spirit and intent of a subcontract with a similarly situated entity may be considered a basis for debarment on the grounds, including but not limited to, that the parties have violated the terms of a Government contract or subcontract pursuant to FAR 9.406-2(b)(1)(i) (48 C.F.R. §

9.406-2(b)(1)(i)). (Emphasis added.)

15 U.S.C. § 645 Offenses and Penalties.

(d)(2) Any person who violates paragraph (1) shall –

(A) be punished by a fine . . . or by imprisonment for not more than 10 years, or both;

(B) be subject to the administrative remedies prescribed by the Program Fraud Civil Remedies Act of

1986 (31 U.S.C. §§ 3801-3812);

(C) be subject to suspension and debarment as specified in subpart 9.4 of Title 48, Code of Federal

Regulations (or any successor regulation); and

(D) be ineligible for participation in any program or activity conducted under this authority of this chapter or the Small Business Investment Act of 1958 (15 U.S.C. § 661 et seq.) for a period not to exceed

3 years. (Emphasis added.)

Any business that represents itself as an SDVOSB and fails to completely follow the requirements set forth under this paragraph is subject to investigation and possible prosecution:

Wisconsin Man Sentenced to 78 Months for Fraud Scheme Involving Over $260 Million in Small

Business Contracts | USAO-EDWI | Department of Justice

Business Owner Sentenced for Fraud Scheme | USAO-WDMO | Department of Justice

Four Sentenced for Bribery and Scheme to Defraud VA and SBA | USAO-AK | Department of Justice

Federal jury convicts two Texas men on federal fraud and false statements charges | USAO-NM |

Department of Justice https://www.justice.gov/usao-edwi/pr/wisconsin-man-sentenced-78-months-fraud-scheme-involving-over-260-million-small https://www.justice.gov/usao-edwi/pr/wisconsin-man-sentenced-78-months-fraud-scheme-involving-over-260-million-small https://www.justice.gov/usao-wdmo/pr/business-owner-sentenced-fraud-scheme https://www.justice.gov/usao-ak/pr/four-sentenced-bribery-and-scheme-defraud-va-and-sba https://www.justice.gov/usao-nm/pr/federal-jury-convicts-two-texas-men-federal-fraud-and-false-statements-charges https://www.justice.gov/usao-nm/pr/federal-jury-convicts-two-texas-men-federal-fraud-and-false-statements-charges

TIMELINE:

• Site Visit Deadline: As scheduled with the COR, see below. A site visit reservation must be completed with the COR no later than Wednesday, April 6, 2022, 4:00 p.m. Local Time.

• Solicitation Questions Deadline: All Solicitation questions are due by Thursday, April 7, 2022, 4:00 p.m. Local Time. Answers will be posted by Solicitation Amendment on Contract

Opportunities.

• Solicitation Closes/Quotes Due: All quotes are due by Monday, April 11, 2022, 8:00 a.m. Local

Time.

SITE VISIT: Potential quoters may schedule a site visit with Contracting Officer’s Representative Jesse

Lara via e-mail at Jesse.Lara@va.gov. PLEASE NOTE THAT WHILE ON-CAMPUS, ALL PERSONS

SHALL COMPLY WITH VA COVID PROTOCOLS, INCLUDING THE WEARING OF MASKS

INSIDE ANY VAMC BUILDING AND WHILE TRAVELING IN VEHICLES DURING THE SITE

VISIT. It is suggested that the potential quoter inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed, but attending the site visit is not required to submit a quote. In no case shall failure to attend a site visit or otherwise inspect the campus constitute grounds for a claim after contract award. Failure to inspect the equipment prior to contract award shall not relieve the Contractor from performance of the requirements of this contract.

RFQ QUESTIONS: In order to maintain the integrity of this Solicitation and subsequent award, all potential quoters shall submit questions regarding this Solicitation via e-mail to Contract Specialist Rob

Knight at Robert.Knight1@va.gov. Answers will be issued via a consolidated response by Solicitation

Amendment posted on Contract Opportunities, available at https://sam.gov/content/opportunities.

SUBMISSION OF QUOTE: Quoters shall submit their quote by e-mail to Contract Specialist Rob

Knight at Robert.Knight1@va.gov. Please limit graphics or excessively large files during quote submission. The VA has a maximum allowable incoming email size limitation, including attachments, of seven (7) megabytes. Quoters submitting responses via email that exceed 7 megabytes shall split their response into multiple email messages so as to not exceed the maximum allowable email size limitation. The VA may not consider late responses due to undelivered e-mails that exceed 7 megabytes.

CONTENTS OF QUOTE: Quotes shall include the following information to be evaluated for contract award.

All quotes submitted are subject to 18 U.S.C. § 1001.

(1) Price: Complete the highlighted blanks in SECTION B.2 PRICE SCHEDULE.

(2) Technical Capability: The quote will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements detailed in Sections B.2 Price Schedule and B.3 Performance Work

Statement.

mailto:Jesse.Lara@va.gov mailto:Robert.Knight1@va.gov https://sam.gov/content/opportunities mailto:Robert.Knight1@va.gov https://www.law.cornell.edu/uscode/text/18/1001

Each quote shall contain the following technical information. Any quotes that do not contain this information will be considered non-responsive and will not be considered.

• A copy of the quoter/business’s current:

o Illinois Elevator Contractor License;

o Chicago Elevator Contractor License.

• For each elevator mechanic that will be providing services under this Contract (minimum of two), a copy each elevator mechanic’s current:

o Illinois Elevator Mechanic License; and o A résumé detailing type and years of elevator maintenance experience.

• Certification that the quoter/business is regularly engaged in the preventive maintenance and repair of vertical transportation systems, including elevators, dumbwaiters, and cart lifts, both traction and hydraulic, detailing type and years of elevator maintenance experience.

• The quoter/business shall objectively detail how it will meet the following emergency response times, i.e., distance from the facility for at least two qualified elevator mechanics:

o 30 minutes for all emergency calls during normal business hours;

o 1 hour for an emergency entrapment call outside of normal business hours; and o 2 hours for all other emergencies outside of normal business hours.

(3) Prior Experience: Submit information, if any, of contracts providing services similar to the requirements of this Contract. Information should include contract number, dates of service, and a point-of-contact with a telephone number or e-mail address. For evaluation purposes, prior experience may enhance a quote’s evaluation, but a lack of prior experience will not disqualify a company. If available, the quoter/business shall provide the following information:

• Prior experience demonstrating the ability to provide elevator maintenance services to a facility of similar size, specifying the number of elevators, dumbwaiters, and cart lifts maintained and repaired.

• Prior experience demonstrating the ability to provide service in a large medical facility, including compliance with all associated regulations and standards, including without limitation: the

Veterans Administration (VA); the Veterans Health Administration (VHA); the Occupational

Safety and Health Administration (OSHA); the Environmental Protection Agency (EPA); the

National Fire Protection Association (NFPA); and the National Electrical Code (NEC).

(4) Administrative Information:

a. Complete SF1449 blocks 17a, 30a, 30b, and 30c on Page 1;

b. Complete Acknowledgment of Amendments (if any), on Page 2; and

c. Complete subsection 1a, Contractor information, under Section B.1, below.

(5) Representations & Certifications (Note: The Government will not consider quotes that do not provide the following certifications, and any incomplete responses shall be deemed ineligible for evaluation and award.):

a. Complete the certification found under clause VAAR 852.219-77(d), VA Notice of Limitations on

Subcontracting—Certificate of Compliance for Services and Construction, found in Section C.

b. Complete the representation found under provision FAR 52.204-24(d), Representation Regarding

Certain Telecommunications and Video Surveillance Services or Equipment, found in Section E.

c. Complete the representations and certifications as directed under provision FAR 52.212-3, Offeror

Representations and Certifications – Commercial Items, found in Section E.

Guidance on Section (5) Representations & Certifications

This section of Amendment 1 provides detailed guidance regarding submission of the

Representations & Certifications required in paragraph (5), above.

The first required certification, VAAR 852.219-77, is found in Section C under this heading:

VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING –

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION

The certification it requires is found at the end of the clause:

Certification:

I hereby certify that if awarded the contract, [insert name of offeror___________________________] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror

Printed Name of Signee: _________________________________

Printed Title of Signee: ________________________________

Signature: ______________________________________________

Date: ___________________________________________________

Company Name and Address: _______________________________

By way of example, this certification may be submitted as follows:

Certification:

I hereby certify that if awarded the contract, ABC Corporation will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of ABC Corporation.

Printed Name of Signee: John Doe

Printed Title of Signee: President, ABC Corporation

Signature: Digitally Signed /John Doe/

Date: December 8, 2021

Company Name and Address: ABC Corporation

123 Main Street, Anytown, Illinois 54321

The next requirement is a representation found in Section E, FAR 52.204-24(d):

52.204-24 REPRESENTATION REGARDING CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT

The first paragraph of FAR 52.204-24 states:

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it ‘‘does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument’’ in paragraph

(c)(1) in the provision at 52.204–26, Covered Telecommunications Equipment or

Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212–3, Offeror

Representations and Certifications–Commercial Items. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it

‘‘does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services’’ in paragraph (c)(2) of the provision at 52.204–26, or in paragraph (v)(2)(ii) of the provision at 52.212–3.

What this paragraph means is that you do not complete the representations set forth in subparagraph

52.204-24(d) if your company has already made those representations with its SAM registration. You can check your company’s SAM registration via https://sam.gov under Entity Information on the homepage of that website. Under your company’s entity information page, there will be a menu on the left side where you can check the current Representations and Certifications made with your SAM registration:

https://sam.gov/

Under that list of Reps and Certs, you should find the representation made for FAR 52.204–26, as referenced in the first paragraph of FAR 52.204-24, above. Click on the hyperlink for 52.204-26, and it will provide the representation made for your company. Here is an example:

In this case, the quote does not require the FAR 52.204-24(d) representations be completed. Instead, the quote should reference the company’s SAM registration and the representations already made under FAR

52.204-26.

The final requirement is also found under Section E, FAR 52.212-3:

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS

The first paragraph on FAR 52.212-3 states:

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for

Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

https://www.sam.gov/

Current SAM registration is a requirement for contract award; this requirement cannot be waived.

Accordingly, assuming that your company’s SAM registration is current, you will reference FAR 52.212-

3(b), which states:

(b)(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the

Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212–3, Offeror Representations and

Certifications—Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs _______________.

In other words, if no representations and certifications made for your company’s annual SAM registration have changed, you do not need to submit anything more for this paragraph. If, however, a representation or certification needs to be updated, you need to update it here, as well as in SAM.

In summary, section (5) Representations & Certifications requires the following:

(1) a completed VAAR 852.219-77 certification;

(2) a statement that the representation made for FAR 52.204-26 of your company’s SAM registration is current, and therefore no FAR 52.204-24 representation is required; and

(3) a statement that the representations and certifications made for your company’s SAM registration are current unless there is a representation or certification that needs to be updated.

[Rest of Page Intentionally Left Blank] http://www.sam.gov/

B.1 CONTRACT ADMINISTRATION DATA

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME:

ADDRESS:

CITY-STATE-ZIP:

POINT OF CONTACT/TITLE:

OFFICE NUMBER:

E-MAIL ADDRESS:

UEI / DUNS NUMBERS:

b. GOVERNMENT: SUE PASHOLK, CONTRACTING OFFICER

ROB KNIGHT, CONTRACT SPECIALIST

CONTRACTING OFFICE CODE: 36C252

DEPARTMENT OF VETERANS AFFAIRS

GREAT LAKES ACQUISITION CENTER

115 S 84TH ST, SUITE 100

MILWAUKEE, WI 53214-1476

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS

TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018).

3. INVOICES:

a. Invoices shall be submitted monthly in arrears in accordance with: VAAR 852.232-72

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018).

b. Payments shall be made in arrears upon receipt of a properly prepared invoice.

c. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services

Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all

VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten

Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-

752-0900 option 2 for enrollment.

d. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the mailto:VA.Registration@Tungsten-Network.com https://portal.tungsten-network.com/Login.aspx submission of VA electronic invoices, Tungsten Network customer service may be contacted at

1-877-489-6135.

e. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

4. GOVERNMENT INVOICE ADDRESS (See SF1449 Block 18):

a. All invoices from the contractor shall be submitted electronically in accordance with VAAR

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018).

b. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

c. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial

Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website:

http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ to begin submitting electronic invoices, free of charge.

d. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

e. For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

5. CONTRACTING OFFICER AUTHORITY: If the contractor receives a request from VA personnel directing or requesting work that the Contractor believes is not within the scope of the Contract, the Contractor must notify the COR and the Contracting Officer of the request.

Only the Contracting Officer is authorized to issue changes or modifications that will affect price, quantity, or quality of performance of this contract. Additional tasking required by changes in mission assignments must be documented by a bilateral contract modification, in accordance with FAR

52.212-4(c). In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

6. VHA DIRECTIVE 1192.01 (SEASONAL INFLUENZA POLICY): This Veterans Health

Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ https://www.cep.fsc.va.gov/ mailto:VA.Registration@Tungsten-Network.com mailto:vafsccshd@va.gov

(HCP). AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible for providing face masks and influenza vaccines for all employees working at a VA facility. If Directive 1192.01 is applicable the Contractor, in conjunction with the COR, is responsible for ensuring that all aspects of this directive are implemented.

7. VETERANS HEALTH ADMINISTRATION SUPPLEMENTAL CONTRACT

REQUIREMENTS FOR COMBATTING COVID-19 (See Attachment 1 – Hines COVID-19

Guidelines):

a. Contractor employees who work in or travel to VHA locations must comply with the following documentation requirements:

1) If fully vaccinated, contractors shall show proof of vaccination. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug

Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

b. Contractor employees are subject to the following COVID-19 screening requirements:

1) Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool.

Check regularly for updates.

2) Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces.

Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

https://www.va.gov/covid19screen/ https://www.va.gov/covid19screen/

c. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA facilities.

8. SECURITY & PRIVACY CONTROL:

a. PIV Card: Applies to unsupervised, full-time, logical and/or physical access for more than 6 months OR more than 180 aggregate days in a one-year period.

Defined in VA Directive 0735 as: “Personal Identity Verification (PIV) Credential: An identification card that complies with FIPS 201 and related guidance that contains a photograph and stored identity information so that the claimed identity of the cardholder can be verified by another person or an automated process. PIV credentials are issued to persons requiring routine access to VA facilities or information systems.”

All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation commensurate with the level of access needed to perform in accordance with the statement of work is: Special

Agreement Check (SAC) & National Agency Check with Inquiries (NACI). This requirement is applicable to all subcontractor personnel requiring the same access.

The current FY22 fees associated with background investigations are as follows:

The SAC fingerprints is $20. This fee is the responsibility of the Contractor and will be billed accordingly.

Routine Access and Personal Identity Verification of Contractor Personnel: The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and

Budget (OMB) guidance M-05-24 and Federal Information Processing Standards Publication

(FIPS PUB) Number 201.

The Contractor shall account for all forms of Government-provided identification issued to the

Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

(1) When no longer needed for contract performance.

(2) Upon completion of the Contractor employee’s employment.

(3) Upon contract completion or termination.

The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

It shall be the responsibility of the prime Contractor to return such identification to the VA.

PIV badging procedures are as follows:

• Contractors shall complete a “Request for a PIV card” form. See Section D, Attachment 2 –

Contractor PIV Instructions and Form.

• The form will be sent by COR upon contract award.

• Contractors must get their fingerprints taken by Human Resources located in Building 17 on

Hines campus. The Contractor must make an appointment ahead of time.

• It takes 5-7 days, minimum, for fingerprints to clear.

• The Contractor can then be sponsored upon verification that the fingerprints have cleared.

• Once the Contractor has been sponsored, they can call to make arrangements for issuance of a

PIV badge.

• The Contractor must schedule an appointment to complete the process at Building 17 by calling (708) 202-8387, extension 25170, 25172, or 25172.

b. Physical Security: The Contractor shall not permit its employees, including subcontractor employees, to open desk drawers, cabinets, or to use office equipment, including the use of non-pay telephones, for any purpose other than required for normal performance of duties under this

Contract.

The Contractor shall not allow his/her employees, including Subcontractors’ employees, to use any government equipment, including the use of non-pay telephones for any purpose other than a local emergency call.

c. Contract Security: The Authorization & Accreditation (A&A) requirements of VHA Handbook

6500.6 do not apply to this requirement; therefore, a Security Accreditation Package is not required, nor is an A&A or MOU/ISA required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information

Security. If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 273-5070 or via e-mail at privacyservice@va.gov. If there are any questions related to the information security, please have a member of your staff contact the

VA Office of Information and Technology at (855) 673-4357.

d. Patient Confidentiality: The Contractor shall adhere to all requirements of the Privacy Act due to the possibility that confidential medical record information may be accessible and/or visible to

Contractor employees while performing work under this Contract. The Privacy Act prohibits the disclosure of a record about an individual from a system of records, absent the written consent of the individual, unless the disclosure is pursuant to a statutory exception. See Privacy Act of 1974 for additional information regarding the Privacy Act. At the COR’s direction, in the COR’s sole discretion, the Contractor shall obtain a signed Confidentiality Certificate from each employee and maintain that Certificate for inspection purposes.

[Rest of Page Intentionally Left Blank – End of Section B.1] mailto:privacyservice@va.gov https://www.justice.gov/opcl/privacy-act-1974

B.2 PRICE SCHEDULE

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3.00 MO __________________ __________________

Elevator maintenance, troubleshooting, adjustments, repairs, adjustment repairs, testing, and emergency service for 48 elevators and 2 dumbwaiters at the Hines VA Hospital (including the Fisher House) and the Joliet VA Clinic

Contract Period: Base

POP Begin: 06-01-2022

POP End: 08-31-2022

PRINCIPAL NAICS CODE: 238290 - Other Building Equipment

Contractors

PRODUCT/SERVICE CODE: Z1DA - Maintenance of Hospitals and

Infirmaries repairs, testing, and emergency service for 48 elevators and 2 dumbwaiters at the Hines VA Hospital (including the Fisher House) and the Joliet VA Clinic

Contract Period: Option 1

POP Begin: 09-01-2022

POP End: 11-30-2022

PRINCIPAL NAICS CODE: 238290 - Other Building Equipment

Contractors repairs, testing, and emergency service for 48 elevators and 2 dumbwaiters at the Hines VA Hospital (including the Fisher House) and the Joliet VA Clinic

Contract Period: Option 2

POP Begin: 12-01-2022

POP End: 02-28-2023

PRINCIPAL NAICS CODE: 238290 - Other Building Equipment

Contractors

3.00

MO

repairs, testing, and emergency service for 48 elevators and 2 dumbwaiters at the Hines VA Hospital (including the Fisher House) and the Joliet VA Clinic

Contract Period: Option 3

POP Begin: 03-01-2023

POP End: 05-31-2023

PRINCIPAL NAICS CODE: 238290 - Other Building Equipment

Contractors

12.00 MO __________________ __________________

repairs, testing, and emergency service for 48 elevators and 2 dumbwaiters at the Hines VA Hospital (including the Fisher House) and the Joliet VA Clinic

Contract Period: Option 4

POP Begin: 06-01-2023

POP End: 05-31-2024

PRINCIPAL NAICS CODE: 238290 - Other Building Equipment

Contractors repairs, testing, and emergency service for 48 elevators and 2 dumbwaiters at the Hines VA Hospital (including the Fisher House) and the Joliet VA Clinic

Contract Period: Option 5

POP Begin: 06-01-2024

POP End: 05-31-2025

PRINCIPAL NAICS CODE: 238290 - Other Building Equipment

Contractors repairs, testing, and emergency service for 48 elevators and 2 dumbwaiters at the Hines VA Hospital (including the Fisher House) and the Joliet VA Clinic

Contract Period: Option 6

POP Begin: 06-01-2025

POP End: 05-31-2026

PRINCIPAL NAICS CODE: 238290 - Other Building Equipment

Contractors repairs, testing, and emergency service for 48 elevators and 2 dumbwaiters at the Hines VA Hospital (including the Fisher House) and the Joliet VA Clinic

Contract Period: Option 7

POP Begin: 06-01-2026

POP End: 05-31-2027

PRINCIPAL NAICS CODE: 238290 - Other Building Equipment

Contractors

GRAND TOTAL __________________

[Rest of Page Intentionally Left Blank – End of Section B.2]

B.3 PERFORMANCE WORK STATEMENT

Vertical Transportation System Maintenance and Repair Services for the

Edward Hines, Jr. VA Hospital and Joliet VA Clinic

A. Contract Overview. The purpose of this Firm Fixed Price Contract is to provide for the preventive maintenance, scheduled repairs, and emergency response (available 24 hours per day, every day of the year), of the vertical transportation systems located at the Edward Hines, Jr. VA Hospital, 5000 S

5th Avenue, Hines, Illinois 60141 (“Hines”) and the Joliet VA Clinic, 1201 Eagle Street, Joliet, Illinois 60432 (“Joliet”), as set forth in this Performance Work Statement. Safe, reliable operation of all vertical transportation system components (collectively “VTS Components”) is critical to patient care, and the Contractor shall execute all requirements of this Contract with this in mind.

A complete listing of all VTS Components, including forty-seven (47) elevators and two (2) dumbwaiters at Hines and one (1) elevator at Joliet, is set forth in Section D, Attachment 3 – Vertical

Transportation System Inventory. Any additional vertical transportation system components put into service after award of this Contract shall be included in the Vertical Transportation System Inventory at price(s) consistent with the current Price Schedule via bilateral Modification, in accordance with

FAR 52.212-4(c).

1. Basic Contractor Responsibilities: The Contractor shall provide all personnel, equipment, material, parts, software, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary for execution of the work to be performed under this Contract. Any work found to be nonconforming to the terms of this Contract shall be promptly corrected by the Contractor at no additional cost to the Government. All work shall be performed in a neat and professional manner, including the removal of all trash and debris at the completion of any and all work.

2. Applicable Standards: In addition to compliance with all other standards set forth in this Contract, all work performed under this Contract shall comply with the most current version of the following standards:

a. American Society of Mechanical Engineers (“ASME”) 17.1: Handbook on Safety Code for

Elevators and Escalators;

b. ASME 17.2: Guide for Inspection of Elevators, Escalators, and Moving Walks;

c. ASME 17.3: Safety Code for Existing Elevators and Escalators;

d. National Fire Protection Association (“NFPA”) 70: National Electrical Code;

e. NFPA 70E: Standard for Electrical Safety in the Workplace;

f. VHA Directive 1028: Facility Electrical Power Systems; and

g. Original Equipment Manufacturer (“OEM”) standards for each VTS Component.

3. Contractor Workspace: The Contractor will be provided Government space to use for storage and conduct daily work operations. The Contractor shall maintain such workspace in a clean, neat manner and abide by all requirement of this Contract and Hines Safety Rules.

4. Parts and Materials:

a. All parts and materials supplied by the Contractor shall be of OEM design and/or specification. If OEM-compliant parts or materials are not available, the Contractor shall provide an equivalent, which shall be approved by the COR, in the COR’s sole discretion.

b. The Contractor shall furnish all lubricants and cleaning supplies necessary to perform the work set forth in this Contract.

c. The Contractor shall furnish all parts and materials for Preventive Maintenance, as set forth below in Paragraph B, of VTS Component equipment to ensure each component’s safe, reliable operation, including without limitation: machines, motors, hydraulic controllers, selectors, worn gears, thrusts, winding commutator, rotating elements, contacts, coils, relays, shunts, resistance for operating and motor circuits magnet frames, cam car doors and hoist way door hangers, tracks and guides, door operating devices, interlock and contacts, car gates, safety devices, governors, push buttons, annunciator, hall lanterns and indicators, signal lamp replacement, and all other elevator signal and accessory equipment.

5. Contractor Staffing: Based on the requirements of this Contract, it is expected that the Contractor shall provide at least one (1) qualified elevator mechanic, as defined below, to work full-time on the Hines campus during Business Hours.

6. Hours of Operation: Normal hours of facility operation (“Business Hours”) are Monday through

Friday, 7:30 a.m. – 4:00 p.m. Local Time, except for the following Federal Holidays:

a. New Year’s Day;

b. Birthday of Martin Luther King, Jr.;

c. Washington’s Birthday;

d. Memorial Day;

e. Juneteenth National Independence Day;

f. Independence Day;

g. Labor Day;

h. Columbus Day;

i. Veterans Day;

j. Thanksgiving Day;

k. Christmas Day; and

l. Any other day declared a Federal Holiday by Presidential Proclamation.

B. Preventive Maintenance.

1. Purpose: The purpose of preventive maintenance is to: (1) maintain all VTS Components in safe, reliable operating condition; and (2) identify deficiencies as early as possible so that repairs can be made.

2. Control Quality Control Plan: Within thirty (30) days of the effective date of this Contract, the

Contractor shall provide a Control Quality Control (“CQC”) Plan to the COR for approval, in the

COR’s sole discretion. The CQC Plan shall detail the preventive maintenance to be performed on a weekly, biweekly, monthly, quarterly, semiannual, and annual basis, in accordance with this

Paragraph. The CQC Plan shall include a document for the Contractor to certify the reliability of all components and shall be submitted to the COR during the last week of each month.

3. Scheduling: Preventive maintenance shall normally be conducted during Business Hours unless specified otherwise in this Contract or with the prior concurrence of the COR, in the COR’s sole discretion. Any work performed outside of Business Hours shall be accomplished at no additional cost to the Government.

a. Any work to be performed outside of Business Hours shall be requested at least fourteen (14) days prior to the day(s) being requested.

b. The Contractor shall coordinate all utility shutdowns with the COR at least twenty-one (21) days prior to the day(s) being requested.

4. Preventive Maintenance Services: Preventive maintenance shall include, without limitation:

a. Examination: The Contractor shall systematically exam system condition/performance, including without limitation: riding in an elevator car to each floor; inspecting audible and visual indicators in machinery and mechanical spaces; and submitting findings and corrections on approved service reports.

b. VTS Component Inspection: The Contractor shall conduct periodic inspections of each VTS

Component in order to identify and correct any deficiencies. Any deficiencies affecting safe operation of that VTS Component shall be repaired immediately. Deficiencies not affecting safe operation shall be repaired within five (5) Business Days. It is expected that each VTS

Component inspection will take at least one (1) hour. VTS Components shall be periodically inspected as follows:

i. Hoist-type elevators – weekly;

ii. Hydraulic elevators – biweekly; and

iii. Dumbwaiters – biweekly.

c. Adjustment/Cleaning/Lubrication/Repair: The Contractor shall adjust, clean, lubricate, and make repairs as necessary to ensure safe, reliable operation of all VTS Components, including without limitation the equipment set forth below during each VTS Component inspection at the intervals stated above, or more frequently as directed by the COR, in the

COR’s sole discretion, at no additional cost to the Government:

i. Hoist motor and generator brushes checked for wear and cleaned, lubricated, and adjusted as necessary;

ii. Accumulated carbon dust removed from commutators, brush rigs, and windings at the same time;

iii. Repair of fans as needed;

iv. Machine, motor and controller parts including without limitation: worms, gears, thrusts, bearings, brake magnets, brake shoes, brushes, field and armature windings, commutators, rotating elements, coils, contacts, resistors, magnate frames, solid state electrical components and other electromechanical parts;

v. Selector and dispatching equipment relay printing circuit boards, SCR controls, condensers, transformers, contacts, leads, timing devices, computer devices and traveling cables;

vi. Governors, governor sheaves and assemblies, bearings, contacts, governor jaws, governor cables and car safety;

vii. Deflector or secondary sheaves, bearings, car and counterweight buffers, care and counterweight shoes, including rollers or gibs, top and bottom limit switches, governor tension sheaves assembly, compensating sheave assembly, hoist ropes, governor ropes, compensating ropes and chains, load weighing equipment, car frame, car safety mechanism, platform, and wooden platform flooring;

viii. Door operator, clutch assembly, pick-up rollers, interlocks, hoist way doors hangers, bottom door guides, safety edges, electric eyes, astragal, auxiliary door closing devices, hatch indicators, vanes, car and hall lanterns, fixtures, power fans, position indicators, access switches, and inspection stations;

ix. Guide rail clips properly lubricated as needed; renew guide show gibs or guide rollers as applicable to assure smoother and quieter operation;

x. Examine all safety devices and governors and equalize the tension on all hoisting ropes;

xi. Pumps, pump motors, operating valves, valve motors, motor windings, leveling valves, plunger packings, exposed piping, hydraulic tanks on hydraulic elevators, and furnish hydraulic fluid as needed;

xii. Power plant, consisting of its enclosure, pump, motor, power transmission elements between the pump and motor, valves (of every kind), strainers, mufflers, gaskets, and all other accessories;

xiii. All hoist way equipment of any kind, including fastenings to the building; all electrical wiring, conduit, ducts, traveling cables, etc., from and beyond the elevator equipment of every kind to the main line disconnect switches and hoist way outlets;

xiv. All piping, fittings and accessories (such as vibration dampeners, silencers, etc.,) between the pumping plant and the jack unit (unless buried underground);

xv. Emergency lighting, firemen’s service equipment, automatic power door operators, landing and car door hangers, landing and car door contacts, door protective devices, hoist way door interlocks, bottom door guides, manual door closer and auxiliary door closing devices;

xvi. Machine brakes, motors, generators, controllers, relay panels, selectors, leveling devices, operating devices, interlocks and contacts, guide shoe roller guides, guide grooves in hoist way and car door sills, hangers for all doors and car doors or gates, single system car safety devices, governors tension frames, and sheaves in pit shall be accomplished quarterly; and

xvii. Testing of the drainage pumps located in the elevator pits shall be accomplished semiannually.

d. Cleaning: The Contractor shall clean the following areas at the intervals set forth below, or more frequently as directed by the COR, in the COR’s sole discretion, at no additional cost to the Government.

i. Equipment and equipment areas shall be cleaned daily so that they are kept presentable.

ii. Brush-clean guide rails, overhead sheaves and beams, counterweight frames, tops of cars, bottoms of platforms, secondary areas, pits, and machine room floors. This cleaning shall occur at least monthly.

iii. Remove all accumulated rubbish from the equipment rooms and pits. This cleaning shall occur at least monthly.

iv. Thoroughly clean all machine room equipment, hoist way equipment, machine room floors and walls, hoist way walls, secondary areas, pits, in-car fans, and supporting structures. This cleaning shall occur semiannually, typically during June and

December, unless otherwise directed by the COR.

v. Cleaning and refinishing of the interior or cars and exterior of hoist way doors and frames are excluded under this Subparagraph.

e. Operating and Safety Feature Maintenance: The Contractor shall ensure that all operating and safety features meet OEM performance levels, as follows:

i. All hoist ropes shall be examined and the tension equalized. All hoist ropes, compensating ropes and governor ropes shall be replaced whenever necessary to ensure maintenance of adequate safety factors;

ii. Motor windings extending to elevators from circuit breakers in machine room, secondary areas, and hoist ways shall be repaired or…