Solicitation 36C25222Q0302.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. E-MAIL ADDRESS 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION E-MAIL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

537-22-3-5400-0006

578-22-3-5077-0259

36C25222Q0302 02-03-2022

Rob Knight Robert.Knight1@va.gov 02-16-2022

4:00 PM CST

36C252

Department of Veterans Affairs

Great Lakes Acquisition Center (GLAC)

115 S 84th Street, Suite 101

Milwaukee WI 53214-1476

X 100

X

492210

$30 Million

N/A

N/A

36C252

Department of Veterans Affairs

Jesse Brown VA Medical Center, Chicago, Illinois

Edward Hines, Jr. VA Hospital, Hines, Illinois

36C252

Department of Veterans Affairs

Great Lakes Acquisition Center (GLAC)

115 S 84th Street, Suite 101

Milwaukee WI 53214-1476

Department of Veterans Affairs

Financial Services Center

PO Box 149971

Austin TX 78714-9971

877-353-9791 512-460-5540

See CONTINUATION Page

Banking Courier Services for the Jesse Brown VA Medical

Center and Hines VA Hospital. See Section B.2 Price Schedule and Section B.3 Performance Work Statement for specific requirements.

This acquisition is 100% set-aside for Service-Disabled

Veteran-Owned Small Businesses (SDVOSBs).

The Service Contract Labor Standards Act applies to this acquisition. See Section D, Attachment 2 for the applicable

Department of Labor Wage Determination.

Base Period: April 1, 2022 - July 31, 2022

Option 1: August 1, 2022 - March 31, 2023

Option 2: April 1, 2023 - March 31, 2024

Option 3: April 1, 2024 - March 31, 2025

Option 4: April 1, 2025 - March 31, 2026

Option 5: April 1, 2026 - March 31, 2027

537-3620152-5400-840100-2580 010040100

578-3620152-5077-840100-2580 010040143

X 1

Susan Pasholk

36C25222Q0302

ACKNOWLEDGMENT OF AMENDMENTS: The quoter acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NUMBER DATE

INSTRUCTIONS TO QUOTERS

The purpose of this Solicitation is to obtain quotes for the services set forth in Section B.3 Performance

Work Statement. The Government, in its sole discretion, may award a contract from the quotes received in response to this Solicitation, issue a new Solicitation, or cancel this Solicitation without reissue.

ACQUISITION OF COMMERCIAL ITEMS: This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 12 Acquisition of Commercial Items and FAR Part 13 Simplified

Acquisition Procedures. FAR Part 15 will not be used. The procedures in Part 12 used in conjunction with Part 13 allow the Government to procure services resembling those in the commercial marketplace and streamline the procurement process. From this RFQ, the Government intends to award a firm fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. (Note: The terms “offeror” and “quoter” are both used in this Solicitation. For the purposes of this Solicitation, these terms are interchangeable; there is no difference in meaning between the two.)

SDVOSB SET-ASIDE: This requirement has been set aside for Service-Disabled Veteran-Owned Small

Businesses (SDVOSBs), under the Veterans First Contracting Program (VFCP), pursuant to VAAR

819.7001 et seq.

Eligibility and program requirements are set forth as follows:

VAAR 819.7003 Eligibility.

(b) At the time of submission of offers/quotes, and prior to award of any contracts, the offeror must represent to the contracting officer that it is a –

(1) SDVOSB . . . eligible under this subpart;

(2) Small business concern under the North American Industry Classification System (NAICS) code assigned to the acquisition (set forth in Block 10 of Page 1); and

(3) SDVOSB . . . listed as verified in VIP database at: https://www.vetbiz.va.gov/.

(e) A contract awarded under this subpart is subject to the SBA limitations on subcontracting requirements in 13 C.F.R. § 125.6, provided that only VIP-listed SDVOSBs are considered eligible and/or “similarly situated” under an SDVOSB sole source or set-aside. . . . [T]he limitations on https://www.vetbiz.va.gov/ subcontracting requirements apply to all SDVOSB . . . set-aside and sole source contracts. (Emphasis added.)

13 C.F.R. § 125.6 What are the prime contractor’s limitations on subcontracting?

(a) General. In order to be awarded a full or partial small business set-aside contract . . . a small business concern must agree that:

(1) In the case of a contract for services (except construction), it will not pay more than 50% of the amount paid by the government to it to firms not similarly situated. Any work that a similarly situated subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. (Emphasis added.)

(h) Penalties. Whoever violates the requirements set forth in paragraph (a) of this section shall be subject to the penalties prescribed in 15 U.S.C. § 645(d), except that a fine shall be treated as the greater of

$500,000 or the dollar amount spent, in excess of permitted levels, by the entity on subcontractors.

A party’s failure to comply with the spirit and intent of a subcontract with a similarly situated entity may be considered a basis for debarment on the grounds, including but not limited to, that the parties have violated the terms of a Government contract or subcontract pursuant to FAR 9.406-2(b)(1)(i) (48 C.F.R. §

9.406-2(b)(1)(i)). (Emphasis added.)

15 U.S.C. § 645 Offenses and Penalties.

(d)(2) Any person who violates paragraph (1) shall –

(A) be punished by a fine . . . or by imprisonment for not more than 10 years, or both;

(B) be subject to the administrative remedies prescribed by the Program Fraud Civil Remedies Act of

1986 (31 U.S.C. §§ 3801-3812);

(C) be subject to suspension and debarment as specified in subpart 9.4 of Title 48, Code of Federal

Regulations (or any successor regulation); and

(D) be ineligible for participation in any program or activity conducted under this authority of this chapter or the Small Business Investment Act of 1958 (15 U.S.C. § 661 et seq.) for a period not to exceed

3 years. (Emphasis added.)

Any business that represents itself as an SDVOSB and fails to completely follow the requirements set forth under this paragraph is subject to investigation and possible prosecution:

Wisconsin Man Sentenced to 78 Months for Fraud Scheme Involving Over $260 Million in Small

Business Contracts | USAO-EDWI | Department of Justice

Business Owner Sentenced for Fraud Scheme | USAO-WDMO | Department of Justice

Four Sentenced for Bribery and Scheme to Defraud VA and SBA | USAO-AK | Department of Justice https://www.justice.gov/usao-edwi/pr/wisconsin-man-sentenced-78-months-fraud-scheme-involving-over-260-million-small https://www.justice.gov/usao-edwi/pr/wisconsin-man-sentenced-78-months-fraud-scheme-involving-over-260-million-small https://www.justice.gov/usao-wdmo/pr/business-owner-sentenced-fraud-scheme https://www.justice.gov/usao-ak/pr/four-sentenced-bribery-and-scheme-defraud-va-and-sba

TIMELINE:

• Site Visit Deadline: As scheduled with the COR, see below. A site visit reservation must be scheduled with the COR no later than Tuesday, February 8, 2022, 4:00 p.m. Local Time. All site visits shall be completed no later than Wednesday, February 9, 2022, 4:00 p.m. Local Time.

• Solicitation Questions Deadline: All Solicitation questions are due by Thursday, February 10, 2022, 4:00 p.m. Local Time. Answers will be posted by Solicitation Amendment on Contract

Opportunities.

• Solicitation Closes/Quotes Due: All quotes are due by Wednesday, February 16, 2022, 4:00 p.m.

Local Time.

SITE VISIT: Potential quoters may schedule a site visit with Contracting Officer’s Representative Karen

Jones by contacting her via e-mail at Karen.L.Jones@va.gov. All site visit reservations shall be made no later than Tuesday, February 8, 2022, 4:00 p.m. Local Time. All site visits shall be completed by

Wednesday, February 9, 2022, 4:00 p.m. Local Time. PLEASE NOTE THAT WHILE ON-CAMPUS, ALL PERSONS SHALL COMPLY WITH VA COVID PROTOCOLS, INCLUDING THE WEARING

OF MASKS INSIDE ANY VAMC BUILDING AND WHILE TRAVELING IN VEHICLES DURING

THE SITE VISIT. It is suggested that the potential quoter inspect the campuses to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed, but attending the site visit is not required to submit a quote. In no case shall failure to attend a site visit or otherwise inspect the campus constitute grounds for a claim after contract award.

RFQ QUESTIONS: In order to maintain the integrity of this Solicitation and subsequent award, all potential quoters shall submit questions regarding this Solicitation via e-mail to Contract Specialist Rob

Knight at Robert.Knight1@va.gov by Thursday, February 10, 2021, 4:00 p.m. Local Time. Answers will be issued via a consolidated response by Solicitation Amendment posted on Contract Opportunities, available at https://sam.gov/content/opportunities.

SUBMISSION OF QUOTE: Quoters shall submit their quote by e-mail to Contract Specialist Rob

Knight at Robert.Knight1@va.gov by Wednesday, February 16, 2022, 4:00 p.m. Local Time. Please limit graphics or excessively large files during quote submission. The VA has a maximum allowable incoming email size limitation, including attachments, of seven (7) megabytes. Quoters submitting responses via email that exceed 7 megabytes shall split their response into multiple email messages so as to not exceed the maximum allowable email size limitation. The VA may not consider late responses due to undelivered e-mails that exceed 7 megabytes.

CONTENTS OF QUOTE: Quotes shall include the following information to be evaluated for contract award. Incomplete quotes will be considered non-conforming and may not be considered, pursuant to FAR 13.106-2(b)(3).

(1) Price: Complete the highlighted blanks in SECTION B.2 PRICE SCHEDULE.

(2) Technical Capability: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements detailed in Sections B.2 Price Schedule and B.3 Performance mailto:karen.l.jones@va.gov mailto:Robert.Knight1@va.gov https://sam.gov/content/opportunities mailto:Robert.Knight1@va.gov

Work Statement. In particular, the quote shall detail how Bonding Requirements under Section B.3, Paragraph E will be met.

(3) Prior Experience: Submit information, if any, of contracts providing services similar to the requirements of this Contract. Information should include contract number, dates of service, and a point-of-contact with a telephone number or e-mail address. For evaluation purposes, prior experience may enhance a quote’s evaluation; but a lack of prior experience will not disqualify a company, nor will it degrade a quote’s evaluation.

(4) Administrative Information:

a. Complete SF1449 blocks 17a, 30a, 30b, and 30c on Page 1;

b. Complete Acknowledgment of Amendments (if any), on Page 2; and

c. Complete subsection 1a, Contractor information, under Section B.1, below.

(5) Representations & Certifications (Note: The Government will not consider quotes that do not provide the following certifications, and any incomplete responses shall be deemed ineligible for evaluation and award.):

a. Complete the certification found under clause VAAR 852.219-77(d), VA Notice of Limitations on

Subcontracting—Certificate of Compliance for Services and Construction, found in Section C.

b. Complete the representation found under provision FAR 52.204-24(d), Representation Regarding

Certain Telecommunications and Video Surveillance Services or Equipment, found in Section E.

c. Complete the representations and certifications as directed under provision FAR 52.212-3, Offeror

Representations and Certifications – Commercial Items, found in Section E.

Guidance on Section (5) Representations & Certifications

This section of Amendment 1 provides detailed guidance regarding submission of the

Representations & Certifications required in paragraph (5), above.

The first required certification, VAAR 852.219-77, is found in Section C under this heading:

VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING – CERTIFICATE

OF COMPLIANCE FOR SERVICES AND CONSTRUCTION

The certification it requires is found at the end of the clause:

Certification:

I hereby certify that if awarded the contract, [insert name of offeror___________________________] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror

Printed Name of Signee: _________________________________

Printed Title of Signee: ________________________________

Signature: ______________________________________________

Date: ___________________________________________________

Company Name and Address: _______________________________

By way of example, this certification may be submitted as follows:

Certification:

I hereby certify that if awarded the contract, ABC Corporation will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of ABC Corporation.

Printed Name of Signee: John Doe

Printed Title of Signee: President, ABC Corporation

Signature: Digitally Signed /John Doe/

Date: December 8, 2021

Company Name and Address: ABC Corporation

123 Main Street, Anytown, Illinois 54321

The next requirement is a representation found in Section E, FAR 52.204-24(d):

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE SERVICES OR EQUIPMENT

The first paragraph of FAR 52.204-24 states:

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it ‘‘does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument’’ in paragraph

(c)(1) in the provision at 52.204–26, Covered Telecommunications Equipment or

Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212–3, Offeror

Representations and Certifications–Commercial Items. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it

‘‘does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services’’ in paragraph (c)(2) of the provision at 52.204–26, or in paragraph (v)(2)(ii) of the provision at 52.212–3.

What this paragraph means is that you do not complete the representations set forth in subparagraph

52.204-24(d) if your company has already made those representations with its SAM registration. You can check your company’s SAM registration via https://sam.gov under Entity Information on the homepage of that website. Under your company’s entity information page, there will be a menu on the left side where you can check the current Representations and Certifications made with your SAM registration:

Under that list of Reps and Certs, you should find the representation made for FAR 52.204–26, as referenced in the first paragraph of FAR 52.204-24, above. Click on the hyperlink for 52.204-26, and it will provide the representation made for your company. Here is an example:

In this case, the quote does not require the FAR 52.204-24(d) representations be completed. Instead, the quote should reference the company’s SAM registration and the representations already made under FAR

52.204-26.

The final requirement is also found under Section E, FAR 52.212-3:

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL ITEMS

The first paragraph on FAR 52.212-3 states:

https://sam.gov/

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for

Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

Current SAM registration is a requirement for contract award; this requirement cannot be waived.

Accordingly, assuming that your company’s SAM registration is current, you will reference FAR 52.212-

3(b), which states:

(b)(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the

Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212–3, Offeror Representations and

Certifications—Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs _______________.

In other words, if no representations and certifications made for your company’s annual SAM registration have changed, you do not need to submit anything more for this paragraph. If, however, a representation or certification needs to be updated, you need to update it here, as well as in SAM.

In summary, section (5) Representations & Certifications requires the following:

(1) a completed VAAR 852.219-77 certification;

(2) a statement that the representation made for FAR 52.204-26 of your company’s SAM registration is current, and therefore no FAR 52.204-24 representation is required; and

(3) a statement that the representations and certifications made for your company’s SAM registration are current unless there is a representation or certification that needs to be updated.

[Rest of Page Intentionally Left Blank] https://www.sam.gov/ http://www.sam.gov/

B.1 CONTRACT ADMINISTRATION DATA

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME:

ADDRESS:

CITY-STATE-ZIP:

POINT OF CONTACT/TITLE:

OFFICE NUMBER:

E-MAIL ADDRESS:

DUNS NUMBER NO.

b. GOVERNMENT: SUE PASHOLK, CONTRACTING OFFICER

ROB KNIGHT, CONTRACT SPECIALIST

CONTRACTING OFFICE CODE: 36C252

DEPARTMENT OF VETERANS AFFAIRS

GREAT LAKES ACQUISITION CENTER

115 S 84TH ST, SUITE 100

MILWAUKEE, WI 53214-1476

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with FAR 52.232-33 PAYMENT BY ELECTRONIC

FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018).

3. INVOICES:

a. Invoices shall be submitted monthly in arrears in accordance with: VAAR 852.232-72

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018).

b. Payments shall be made in arrears upon receipt of a properly prepared invoice.

c. The VA has mandated electronic invoice submission to the Veterans Affairs Financial

Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-

Network.com or calling 1-877-752-0900 option 2 for enrollment.

d. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-

Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For mailto:VA.Registration@Tungsten-Network.com mailto:VA.Registration@Tungsten-Network.com https://portal.tungsten-network.com/Login.aspx questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

e. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

4. GOVERNMENT INVOICE ADDRESS (See SF1449 Block 18):

a. All invoices from the contractor shall be submitted electronically in accordance with VAAR

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018).

b. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

c. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial

Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website:

http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ to begin submitting electronic invoices, free of charge.

d. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

e. For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

5. CONTRACTING OFFICER AUTHORITY: If the contractor receives a request from VA personnel directing or requesting work that the Contractor believes is not within the scope of the Contract, the Contractor must notify the COR and the Contracting Officer of the request. Only the Contracting Officer is authorized to issue changes or modifications that will affect price, quantity, or quality of performance of this contract. Additional tasking required by changes in mission assignments must be documented by a bilateral contract modification, in accordance with FAR 52.212-4(c). In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

6. FACILITY REQUIREMENTS: In addition to any other requirements set forth in this Contract, the Contractor, including its employees, agents, and subcontractors (collectively “the

Contractor”), shall comply with the following facility requirements. Failure to comply with these http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ https://www.cep.fsc.va.gov/ mailto:VA.Registration@Tungsten-Network.com mailto:vafsccshd@va.gov requirements shall be considered a material breach of this Contract and may be a violation of

Federal law resulting in charges answerable in the United States District Court.

a. Parking: It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

b. Drug-free Policy: All VA facilities are drug-free.

c. Non-smoking Policy: Smoking is prohibited on the entire campus, both inside and outside the

VA Facility.

d. Weapons Prohibited: Possession of any type of weapon on VA property is prohibited.

Enclosed containers, including tool kits, are subject to search without consent while on VA property.

e. VHA DIRECTIVE 1192.01 (Seasonal Influenza Policy): This Veterans Health

Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP). AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b).

Contractor is responsible for providing face masks and influenza vaccines for all employees working at a VA facility. If Directive 1192.01 is applicable the Contractor, in conjunction with the COR, is responsible for ensuring that all aspects of this directive are implemented.

7. VETERANS HEALTH ADMINISTRATION SUPPLEMENTAL CONTRACT

REQUIREMENTS FOR COMBATTING COVID-19:

a. Contractor employees who work in or travel to VHA locations must comply with the following documentation requirements:

1) If fully vaccinated, contractors shall show proof of vaccination. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form

MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug

Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to

VA facilities and after entry for spot inspections by Contracting Officer Representatives

(CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

b. Contractor employees are subject to the following COVID-19 screening requirements:

1) Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening

Tool. Check regularly for updates.

2) Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

c. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA facilities.

8. SECURITY & PRIVACY CONTROL:

a. Badging/Access: Issuance of visitor passes is the responsibility and at the discretion of each

Facility Director. Visitor passes are issued on a daily basis and expire at the end of the day of issuance. Visitor passes are issued following, at a minimum, review of one valid and current

State or Federal government issued photo ID. Visitors must be escorted in areas restricted to the general public.

b. Physical Security: The Contractor shall not permit its employees, including subcontractor employees, to open desk drawers, cabinets, or to use office equipment, including the use of non-pay telephones, for any purpose other than required for normal performance of duties under this Contract.

c. Contract Security: The Authorization & Accreditation (A&A) requirements of VHA

Handbook 6500.6 do not apply to this requirement; therefore, a Security Accreditation

Package is not required, nor is an A&A or MOU/ISA required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security. If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

d. Patient Confidentiality: The Contractor shall adhere to all requirements of the Privacy Act due to the possibility that confidential medical record information may be accessible and/or https://www.va.gov/covid19screen/ https://www.va.gov/covid19screen/ https://www.va.gov/covid19screen/ visible to Contractor employees while performing work under this Contract. The Privacy Act prohibits the disclosure of a record about an individual from a system of records, absent the written consent of the individual, unless the disclosure is pursuant to a statutory exception.

See Privacy Act of 1974 for additional information regarding the Privacy Act. At the COR’s direction, in the COR’s sole discretion, the Contractor shall obtain a signed Confidentiality

Certificate from each employee and maintain that Certificate for inspection purposes.

[Rest of Page Intentionally Left Blank – End of Section B.1] https://www.justice.gov/opcl/privacy-act-1974

B.2 PRICE SCHEDULE

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

4.00 MO __________________ __________________

Banking Courier Services for the Hines VA Hospital and Jesse Brown VA

Medical Center IAW the Performance Work Statement

Contract Period: Base

POP Begin: 04-01-2022

POP End: 07-31-2022

PRINCIPAL NAICS CODE: 492210 - Local Messengers and Local

Delivery

PRODUCT/SERVICE CODE: R602 - Support - Administrative:

Courier/Messenger

8.00 MO __________________ __________________

Medical Center IAW the Performance Work Statement

Contract Period: Option 1

POP Begin: 08-01-2022

POP End: 03-31-2023

PRINCIPAL NAICS CODE: 492210 - Local Messengers and Local

Delivery

12.00 MO __________________ __________________

Medical Center IAW the Performance Work Statement

Contract Period: Option 2

POP Begin: 04-01-2023

POP End: 03-31-2024

PRINCIPAL NAICS CODE: 492210 - Local Messengers and Local

Delivery

Medical Center IAW the Performance Work Statement

Contract Period: Option 3

POP Begin: 04-01-2024

POP End: 03-31-2025

PRINCIPAL NAICS CODE: 492210 - Local Messengers and Local

Delivery

4001 12.00 MO __________________ __________________

Banking Courier Services for the Hines VA Hospital and Jesse Brown VA

Medical Center IAW the Performance Work Statement

Contract Period: Option 4

POP Begin: 04-01-2025

POP End: 03-31-2026

PRINCIPAL NAICS CODE: 492210 - Local Messengers and Local

Delivery

Medical Center IAW the Performance Work Statement

Contract Period: Option 5

POP Begin: 04-01-2026

POP End: 03-31-2027

PRINCIPAL NAICS CODE: 492210 - Local Messengers and Local

Delivery

GRAND TOTAL __________________

[Rest of Page Intentionally Left Blank – End of Section B.2]

B.3 PERFORMANCE WORK STATEMENT

Banking Courier Services for the Hines VA Hospital and Jesse Brown VA Medical Center

A. Overview. The purpose of this firm fixed price contract is to provide bonded banking courier services for the Hines VA Hospital, 5000 S 5th Avenue, Hines, Illinois 60141 (“Hines”) and the Jesse Brown

VA Medical Center, 820 S Damen Avenue, Chicago, Illinois 60612 (“JBVAMC”). The Contractor shall provide all personnel, supervision, materials, equipment, and transportation to: (1) deliver currency from a designated financial institution to each facility’s Agent Cashier’s office; and (2) pick-up currency and other financial instruments at each facility’s Agent Cashier’s office for deposit at a designated financial institution, in accordance with the terms of this Contract. The Contractor shall serve as an authorized agent for the Government for all pick-ups and deliveries under this

Contract. Notwithstanding the bonded penal amount set forth below, the Contractor shall assume liability for the full amount of currency/financial instruments from acceptance of such currency/financial instruments to delivery to persons authorized to receive such currency/ financial instruments under this Contract.

1. Agent Cashier’s Office Locations:

a. Hines: Building 1, Room F148; and

b. JBVAMC: Atrium Building, 1st Floor, Clinic H, Room 1193.

2. Designated Financial Institutions:

a. First American Bank, 15 Riverside Road, Riverside, Illinois 60546, for picking up currency to deliver to the Agent Cashier’s offices.

b. Fifth Third Bank (any branch location), for depositing currency and other financial instruments picked up from the Agent Cashier’s offices.

3. Pick-up and Delivery Times/Days: All pick-ups and deliveries at the Agent Cashier’s offices shall be made between 9:00 a.m. and 11:00 a.m. Local Time, Monday through Friday, except for the following Federal Holidays:

a. New Year’s Day;

b. Birthday of Martin Luther King, Jr.;

c. Washington’s Birthday;

d. Memorial Day;

e. Juneteenth National Independence Day;

f. Independence Day;

g. Labor Day;

h. Columbus Day;

i. Veterans Day;

j. Thanksgiving Day;

k. Christmas Day; and

l. Any other day declared a Federal Holiday by Presidential Proclamation.

B. Bank Currency Bag Handling/Tracking.

1. Bank Currency Bag Locked/Secured: Upon receipt of a bank currency bag, the Contractor shall ensure that the bag is properly locked or otherwise secured. The Contractor shall not accept a bag that cannot be properly locked/secured.

2. Barcode Scanning: The Contractor shall use an electronic barcode scanner for tracking all bank currency bags from pick-up through delivery.

3. Logbooks: The Contractor shall sign logbooks or other paperwork used by the Agent Cashier’s office and financial institutions for bank currency bag tracking purposes.

4. Delivery to Authorized Person: The Contractor shall ensure that bank currency bags are delivered only to an authorized person.

a. For the Agent Cashier’s office, the COR will provide a list of authorized persons.

b. For the bank, the Contractor shall adhere to bank protocol regarding authorized persons.

C. Currency Delivery to the Agent Cashier’s Office.

1. Scheduling: The COR will schedule currency delivery to the Agent Cashier’s office with the

Contractor by e-mail. The Contractor shall confirm each delivery request by e-mailed response within one (1) hour of receipt.

2. Frequency: Currency delivery to the Agent Cashier’s office shall occur on an as-needed basis, typically 1-2 times per facility each month. Notwithstanding typical requirements, however, the

Contractor shall perform up to 4 currency deliveries per facility per month as scheduled by the

COR at no additional cost to the Government.

D. Bank Deposit Pick-up at the Agent Cashier’s Office.

1. Scheduling/Frequency: The Contractor shall pick-up bank currency bags for deposit from both the Hines and JBVAMC Agent Cashier’s offices between 9:00 a.m. and 11:00 a.m. Local Time, Monday through Friday, except for the Federal Holidays noted above.

2. Delivery: The Contractor shall deliver the bank currency bags to any Fifth Third Bank location that accepts such bags for deposit, ensuring that a deposit receipt is received for each bank currency bag delivered for deposit.

3. Deposit Receipt: The Contractor shall return the deposit receipt received for each bank currency bag to the respective Agent Cashier’s office where the bag was originally picked up.

E. Bonding Requirements. The Contractor shall furnish an annual performance bond in the penal amount of at least $5,000.00 per pick-up or delivery. No work shall commence under this Contract until Bonding Requirements under this Paragraph are met.

F. On-Site Work Requirements. In addition to any other requirements set forth in this Contract, the

Contractor shall comply with the following on-site work requirements:

1. Entry Requirements: The Contractor shall comply with all facility check-in and screening requirements. Upon successful completion of the facility’s check-in and screening process, the

Contractor shall proceed directly to the Agent Cashier’s office.

2. Noninterference with Facility Functions: The Contractor shall perform its services under this

Contract in a manner that does not interfere with the facility’s functions. In the event of an emergency, Contractor services may be stopped and rescheduled to a date and time mutually satisfactory to the Contractor and the COR, at no additional cost to the Government.

3. Employee Requirements: In addition to any other requirements set forth in this Contract, the

Contractor shall ensure that everyone performing services under this contract:

a. are fully trained, entirely competent, and otherwise meet all legal requirements for performing these services at a Government facility;

b. has a clear criminal record, which means no felony convictions, or misdemeanor convictions for assaultive behavior or crimes of moral turpitude;

c. can effectively communicate in, read, and understand English; and

d. is healthy; sick employees shall not perform any work under this Contract.

4. Employee Identification: The Contractor shall provide identification to its employees that is clearly visible, easily recognizable, and distinguishes them as Contractor employees. Contractor employees shall wear company- and Government-issued identification so that it is clearly visible from the front.

5. Photography: Photographs shall not be taken on facility grounds for any reason. Any violation of this policy is grounds for immediate revocation of that contractor employee’s access badge.

6. Legal/Professional Standards Compliance: In addition to any other requirements set forth in this

Contract, the Contractor shall ensure that all work and any required recordkeeping performed under this Contract complies with all applicable laws, regulations, ordinances, rules, and professional standards, including without limitation: the Veterans Administration (VA); the

Veterans Health Administration (VHA); and the Occupational Safety and Health Administration

(OSHA).

7. Protection of Government Property: The Contractor shall take care to protect persons and personal/Government property while on VA property. The Contractor shall be liable for any injuries and/or damage caused by the Contractor, including its employees and agents (including any subcontractors), to include all reasonable costs for medical treatment and/or damage repair.

Any injuries and/or damage caused by the Contractor shall immediately be reported to the COR.

[Rest of Page Intentionally Left Blank – End of Section B]

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any

Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the

Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal

Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The

Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds

Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other

Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by

EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act

(31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the

Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the

Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the

Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in

FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the…