Solicitation 36C25221Q0040.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. E-MAIL ADDRESS 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 66

695-21-1-6131-0003

36C25221Q0040 10-07-2020

Rob Knight Robert.Knight1@va.gov 10-21-2020

5:00 PM

36C252

Department of Veterans Affairs

Great Lakes Acquisition Center (GLAC)

115 S 84th Street, Suite 101

Milwaukee WI 53214-1476

X 100

X

811219

$22 Million

N/A

N/A

36C252

Department of Veterans Affairs

Clement J. Zablocki VA Medical Center

5000 West National Avenue

Milwaukee WI 53295-1000

36C252

Department of Veterans Affairs

Great Lakes Acquisition Center (GLAC)

115 S 84th Street, Suite 101

Milwaukee WI 53214-1476

Department of Veterans Affairs

Financial Services Center

PO Box 149971

Austin TX 78714-9971

877-353-9791 512-460-5540

Testing, Certification, Preventive Maintenance, and Additional

Services: Pharmacy Clean Rooms, Oncology Rooms, Xenon Rooms, Biosafety Cabinets, Hoods, and Laminar Flow Clean Benches for the Clement J. Zablocki VA Medical Center, Milwaukee, Wisconsin.

See Section B.2 Price Schedule and Section B.3 Performance

Work Statement for specific requirements.

Base Period: November 1, 2020 - September 30, 2021

Option Year 1: October 1, 2021 - September 30, 2022

Option Year 2: October 1, 2022 - September 30, 2023

Option Year 3: October 1, 2023 - September 30, 2024

Option Year 4: October 1, 2024 - September 30, 2025

695-3610162-6131-850300-2580 0100401X1

X 1

Susan Pasholk

36C25221Q0040

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

INSTRUCTIONS TO QUOTERS

B.2 PRICE SCHEDULE

B.3 PERFORMANCE WORK STATEMENT

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT

2018)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.216-18 ORDERING (OCT 1995)

C.4 52.216-19 ORDER LIMITATIONS (OCT 1995)

C.5 52.216-22 INDEFINITE QUANTITY (OCT 1995)

C.6 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.7 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

C.8 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (DEVIATION 2019-01)

C.9 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.10 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.11 VAAR 852.219-75 SUBCONTRACTING COMMITMENTS MONITORING AND

COMPLIANCE (JUL 2018)

C.12 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (OCT 2020)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (JUN 2020)

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO QUOTERS – COMMERCIAL ITEMS 43

E.2 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.3 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (DEC 2019)

E.4 52.216-1 TYPE OF CONTRACT (APR 1984)

E.5 52.237-1 SITE VISIT (APR 1984)

E.6 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.7 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

ITEMS (AUG 2020)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME:

ADDRESS:

CITY-STATE-ZIP:

POINT OF CONTACT/TITLE:

PHONE NUMBER:

FAX NUMBER :

E-MAIL ADDRESS:

DUNS NUMBER:

b. GOVERNMENT: SUSAN PASHOLK, CONTRACTING OFFICER

ROBERT KNIGHT, CONTRACT SPECIALIST

CONTRACTING OFFICE CODE: 36C252

DEPARTMENT OF VETERANS AFFAIRS

GREAT LAKES ACQUISITION CENTER

115 S. 84TH ST., STE 100

MILWAUKEE WI 53214

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER SYSTEM – SYSTEM FOR

AWARD MANAGEMENT (OCT 2018)

3. INVOICES:

a. Invoices shall be submitted monthly in arrears in accordance with:

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. Payments shall be made in arrears upon receipt of a properly prepared invoice.

c. In order to comply with the Improper Payment Elimination and Recovery Act of 2010 (IPERA), the VA has mandated electronic invoice submission to the Veterans Affairs Financial Services

Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all

VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten

Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-

752-0900 option 2 for Enrollment.

d. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at

1-877-489-6135.

e. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

4. GOVERNMENT INVOICE ADDRESS: (See SF1449 Block 18):

a. All invoices from the contractor shall be submitted electronically in accordance with:

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

c. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial

Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website:

http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ to begin submitting electronic invoices, free of charge.

d. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

e. For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

5. CONTRACTING OFFICER AUTHORITY: The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contracting

Officer’s Representative (“COR”) has no authority to change or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than mailto:VA.Registration@Tungsten-Network.com https://portal.tungsten-network.com/Login.aspx http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ https://www.cep.fsc.va.gov/ mailto:VA.Registration@Tungsten-Network.com mailto:vafsccshd@va.gov the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

6. ON-CAMPUS REQUIREMENTS: During any visit to any VA facility under the terms of this

Contract, the Contractor, including its employees, agents, and subcontractors (collectively “the

Contractor”), shall comply with all VA policies. Failure to comply with VA policies may be a violation of Federal law and may result in charge(s) answerable in the United States District Court.

Specific policies include, but are not limited to:

a. Contractor Orientation: The Contractor shall attend an orientation prior to beginning any work under this Contract, at the COR’s discretion. This orientation may include the following topics:

Contract terms and conditions; performance monitoring; badging procedures; safety; fire procedures; severe weather procedures; infection control; and other disaster procedures.

b. Check-in/Check-out Requirements: The Contractor’s employees and/or agents shall report in-person to the COR upon arrival and before departing the facility.

c. Safety – Infection Control Risk Assessment (“ICRA”) Requirements: During the performance of this Contract, the Contractor shall follow all ICRA requirements, as set forth by the infection control staff. In particular, strict compliance with all COVID-19 requirements is mandatory, including adherence to all screening procedures, wearing of a protective facemask, and maintaining a six-foot social distance.

d. Safety – Occupational Safety and Health Administration (“OSHA”) Requirements: The

Contractor shall comply with all applicable OSHA requirements while performing work under this Contract at any VA facility, including: use of personal protective equipment; respiratory protection; proper placement of caution signs; an occupational health program; and providing the

COR with all Safety Data Sheets, as applicable, prior to beginning any work under this Contract.

e. Identification: The Contractor shall comply with all facility requirements to obtain proper VA identification/badging prior to beginning any work under this Contract. The Contractor may be required to provide fingerprints, two (2) forms of identification, and other documentation, and be accompanied by the COR to obtain identification/badging, in accordance with each facility’s visitor requirements. The Contractor shall wear visible identification and company uniforms, if issued, at all times while on the premises of any VA facility. Each VA facility has its own access requirements and has the authority to deny facility access to anyone based on these requirements.

f. Parking: It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

g. Drug-free Policy: All VA facilities are drug-free.

h. Non-smoking Policy: Smoking is prohibited on the entire campus, both inside and outside the VA

Facility.

i. Weapons Prohibited: Possession of any type of weapon on VA property is prohibited. Enclosed containers, including tool kits, are subject to search without consent while on VA property.

j. Protection of Government Property: The Contractor shall take care to protect persons and personal/Government property while on VA property, including removal of all trash and debris at the completion of any job, and otherwise keeping the work area clean at all times. The Contractor shall be liable for any injuries and/or damage caused by the Contractor, including its employees and agents (including any subcontractors), to include all reasonable costs for medical treatment and/or damage repair. Any injuries and/or damage caused by the Contractor shall immediately be reported to the COR.

k. VHA DIRECTIVE 1192.01: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP). AUTHORITY: Title 38 United States

Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible for providing face masks and influenza vaccines for all employees working at a VA facility. If Directive 1192.01 is applicable the

Contractor, in conjunction with the COR, is responsible in ensuring that all aspects of this directive are implemented.

7. SECURITY & PRIVACY CONTROL: The Authorization & Accreditation (A&A) requirements of

VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No A&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information

Security. If there are any questions related to privacy, please have a member of your staff contact the

VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

[Rest of Page Intentionally Left Blank]

INSTRUCTIONS TO QUOTERS

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NUMBER DATE

ACQUISITION OF COMMERCIAL ITEMS: This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 12 Acquisition of Commercial Items and FAR Part 13 Simplified

Acquisition Procedures. FAR Part 15 will not be used. The procedures in Part 12 used in conjunction with Part 13 allow the Government to procure services resembling those in the commercial marketplace and streamline the procurement process. From this RFQ, the Government intends to award a hybrid contract consisting of both firm-fixed price and indefinite delivery/indefinite quantity elements. In both cases, the contractor shall provide a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract.

TIMELINE:

• Site Visit: Thursday, October 15, 2020, at 8:30 a.m. Local Time.

• Solicitation Questions Deadline: Friday, October 16, 2020, by 5:00 p.m. Local Time. Answers will be posted by Solicitation Amendment on Contract Opportunities.

• Solicitation Closes/Quotes Deadline: Wednesday, October 21, 2020, by 5:00 p.m. Local Time.

SITE VISIT: The meeting point for the site visit is Room 70-E-260 on the Clement J. Zablocki VA

Medical Center, 5000 West National Avenue, Milwaukee, Wisconsin 53295-1000. COVID-19 precautions shall be observed during the site visit, including the use of face masks. The POC for this site visit is Michael Moran, available at Michael.Moran6@va.gov. It is strongly suggested and expected that the quoter inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed, but attending the site visit is not required to submit a quote. In no case shall failure to attend the site visit or otherwise inspect the campus constitute grounds for a claim after contract award.

SUBMITTAL OF QUESTIONS/QUOTES: In order to maintain integrity of this solicitation and subsequent award date, all quoters are advised that all questions and quotes must be submitted in a written form via e-mail to Rob Knight, Contract Specialist, at Robert.Knight1@va.gov, by the deadlines noted under Timeline, above. Answers will be posted by Solicitation Amendment on Contract Opportunities.

Receipt of quotes will be acknowledged via e-mail.

Quotes must include the following information to be evaluated for contract award. Incomplete quotes shall be considered non-conforming and will not be considered, pursuant to FAR 13.106-2(b)(3).

(1) Price: The Government will evaluate the price by: (1) adding the total of all firm fixed price line item prices, including all options, to reach a firm fixed price contract total price; and (2) mailto:Michael.Moran6@va.gov mailto:Robert.Knight1@va.gov multiplying the indefinite delivery/indefinite quantity rate by the maximum number of hours shown per line, including all options, and adding the totals for each line to reach an indefinite delivery/indefinite quantity contract total price. These firm fixed price and indefinite delivery/indefinite quantity totals will be added together to reach a total contract price.

a. Complete SCHEDULE OF SUPPLIES/SERVICES AND PRICES/COSTS

b. Fill in SF 1449: Blocks 17a, 30a, 30b, and 30c on Page 1

c. Fill in 1(a) on Page 2.

d. Fill in Price Schedule.

(2) Technical Capability: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as detailed in Sections B.2 – Price Schedule and B.3 –

Performance Work Statement. The quoter should specifically address how it will meet the

Emergency Service Calls response time of 2 hours during Business Hours and 4 hours outside

Business Hours, as set forth in Performance Work Statement Paragraph C.4.b.ii.

(3) Documentation:

a. A copy of the NSF International Biosafety Cabinet Field Certifier certification for each service technician that will be conducting the testing and certification of the Biosafety

Cabinets; and

b. A copy of the CNBT USP 797accreditation for each service technician that will be conducting testing and certification on Equipment governed by USP 797.

(4) Prior Experience: Submit information, if any, of contracts providing services similar to the requirements of this Contract. Information should include contract number, dates of service, and a point-of-contact with a telephone number or e-mail address. For evaluation purposes, a lack of prior experience will not disqualify a company.

(5) Representations & Certifications: Verification that all required representations and certifications are complete/current, in accordance with:

a. FAR 52.204-24 Representation Regarding Certain Telecommunications and Video

Surveillance Services or Equipment; and

b. FAR 52.212-3 Offeror Representations and Certifications – Commercial Items.

Please limit graphics or excessively large files during quote submission. The VA has a maximum allowable incoming email size limitation including attachments of seven (7) megabytes. Offerors submitting responses via email which exceed seven (7) megabytes shall split their response into multiple email messages so as to not exceed the maximum allowable email size limitation. The VA is not responsible for late responses due to undelivered e-mails that exceed seven (7) megabytes.

Offerors are solely responsible for ensuring that their questions/quotes are received on time.

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN

PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED

FOR AWARD.

B.2 PRICE SCHEDULE

Base Period: November 1, 2020 – September 30, 2021

ITEM

NO.

DESCRIPTION

(Firm Fixed Price)

QTY UNIT

UNIT

PRICE

TOTAL

PRICE

Testing, Certification, and Preventive Maintenance Services in accordance with the Performance Work Statement

11 MO $_____ $_____

ITEM

NO.

DESCRIPTION

(Indefinite-Delivery Indefinite-Quantity)

EST.

QTY

UNIT

UNIT

PRICE

0002 Normal Service Calls (During Business Hours) 40 HR $_____

0003 Emergency Service Calls (During Business Hours) 20 HR $_____

0004 Emergency Service Calls (Outside Business Hours) 20 HR $_____

Base Period Firm Fixed Price Total: _______________

Option Year 1: October 1, 2021 – September 30, 2022

ITEM

NO.

DESCRIPTION

(Firm Fixed Price)

QTY UNIT

UNIT

PRICE

TOTAL

PRICE

Testing, Certification, and Preventive Maintenance Services in accordance with the Performance Work Statement

12 MO $_____ $_____

ITEM

NO.

DESCRIPTION

(Indefinite-Delivery Indefinite-Quantity)

EST.

QTY

UNIT

UNIT

PRICE

1002 Normal Service Calls (During Business Hours) 40 HR $_____

1003 Emergency Service Calls (During Business Hours) 20 HR $_____

1004 Emergency Service Calls (Outside Business Hours) 20 HR $_____

Option Year 1 Firm Fixed Price Total: _______________

Option Year 2: October 1, 2022 – September 30, 2023

NO.

DESCRIPTION

(Firm Fixed Price)

QTY UNIT

UNIT

PRICE

TOTAL

PRICE

Testing, Certification, and Preventive Maintenance Services in accordance with the Performance Work Statement

12 MO $_____ $_____

ITEM

NO.

DESCRIPTION

(Indefinite-Delivery Indefinite-Quantity)

EST.

QTY

UNIT

UNIT

PRICE

2002 Normal Service Calls (During Business Hours) 40 HR $_____

2003 Emergency Service Calls (During Business Hours) 20 HR $_____

2004 Emergency Service Calls (Outside Business Hours) 20 HR $_____

Option Year 2 Firm Fixed Price Total: _______________

Option Year 3: October 1, 2023 – September 30, 2024

NO.

DESCRIPTION

(Firm Fixed Price)

QTY UNIT

UNIT

PRICE

TOTAL

PRICE

Testing, Certification, and Preventive Maintenance Services in accordance with the Performance Work Statement

12 MO $_____ $_____

ITEM

NO.

DESCRIPTION

(Indefinite-Delivery Indefinite-Quantity)

EST.

QTY

UNIT

UNIT

PRICE

3002 Normal Service Calls (During Business Hours) 40 HR $_____

3003 Emergency Service Calls (During Business Hours) 20 HR $_____

3004 Emergency Service Calls (Outside Business Hours) 20 HR $_____

Option Year 3 Firm Fixed Price Total: _______________

Option Year 4: October 1, 2024 – September 30, 2025

NO.

DESCRIPTION

(Firm Fixed Price)

QTY UNIT

UNIT

PRICE

TOTAL

PRICE

Testing, Certification, and Preventive Maintenance Services in accordance with the Performance Work Statement

12 MO $_____ $_____

ITEM

NO.

DESCRIPTION

(Indefinite-Delivery Indefinite-Quantity)

EST.

QTY

UNIT

UNIT

PRICE

4002 Normal Service Calls (During Business Hours) 40 HR $_____

4003 Emergency Service Calls (During Business Hours) 20 HR $_____

4004 Emergency Service Calls (Outside Business Hours) 20 HR $_____

Option Year 4 Firm Fixed Price Total: _______________

Contract Firm Fixed Price Total: _______________

B.3 PERFORMANCE WORK STATEMENT

Testing, Certification, Preventive Maintenance & Additional Services: Pharmacy Clean Rooms, Oncology Rooms, Xenon Rooms, Biosafety Cabinets, Hoods, and Laminar Flow Clean Benches for the Clement J. Zablocki VA Medical Center, Milwaukee, Wisconsin

A. Overview. The purpose of this Contract is to provide for testing, certification, preventive maintenance, and additional services as required for the Pharmacy Clean Rooms, Oncology Rooms, Xenon Rooms, Biosafety Cabinets, Hoods, and Laminar Flow Clean Benches (collectively, “Equipment”) located at the Clement J. Zablocki VA Medical Center, 5000 West National Avenue, Milwaukee, Wisconsin 53295-1000. This Contract contains both firm fixed price and indefinite delivery/indefinite quantity elements, which are clearly delineated below.

1. Basic Contractor Responsibilities: The Contractor shall provide all personnel, equipment, material, parts, software, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary for execution of the work to be performed under this Contract. All work shall be performed in a neat and professional manner, including the removal of all trash and debris at the completion of any and all work, including without limitation: replaced filters; replaced parts; and used PPE.

2. Non-interference with Facility’s Functions: The Contractor shall interrupt its work at any time so as to not interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment and carts. In the event of an emergency, Contractor services may be stopped and rescheduled to a date and time mutually satisfactory to the Contractor and the COR, at no additional cost to the Government.

3. Equipment/Parts/Software: All equipment, parts, and software provided by/through the

Contractor shall be new and meet or exceed Original Equipment Manufacturer (“OEM”) recommendations/requirements. The Contractor shall not use rebuilt or used parts without the express, written approval of the COR.

4. OEM Specifications/Requirements: All work performed under this Contract shall be conducted in accordance with OEM specifications and requirements.

5. Testing/Certification SOP: The Contractor shall conduct all Equipment testing and certification in accordance with its Standard Operating Procedures (“SOP”) for each piece of equipment. The

Contractor shall provide the COR with a copy of its SOP for each piece of Equipment being tested/certified for approval prior to beginning any work under this Contract on that piece of

Equipment.

6. Test Equipment Calibration Certification: Prior to commencement of any work under this

Contract, the Contractor shall provide the COR with a copy of the current calibration certification of all test equipment to be used by the Contractor on the Equipment. This calibration certification shall also be provided on a periodic basis when requested by the COR. Test equipment calibration shall be traceable to a national standard.

7. Hours of Operation: Normal hours of facility operation are 7:00 a.m. – 3:30 p.m. Local Time

(“Business Hours”), Monday through Friday, except for the following Federal Holidays

(“Business Days”):

a. New Year’s Day;

b. Martin Luther King, Jr. Birthday;

c. President’s Day;

d. Memorial Day;

e. Independence Day;

f. Labor Day;

g. Columbus Day;

h. Veterans’ Day;

i. Thanksgiving Day;

j. Christmas Day; and

k. Any other day designated as a Federal Holiday by Presidential Decree.

B. Testing/Certification/Preventive Maintenance Services. All work performed under this Paragraph is governed by the regulations for Firm Fixed Price Contracts, FAR 16.202.

1. Testing/Certification Standards. In addition to specific requirements specified in this Paragraph, all Equipment testing and certification performed under this Contract shall comply with OEM specifications and requirements, as well as the following standards, as applicable (Note: The

Contractor is not be required to go on the roof of the medical center to check or work on the motors for the exhaust during normal testing operations.):

a. Pharmacy Clean Rooms and Oncology Rooms: Testing of the Pharmacy Clean Rooms, which are used for sterile preparations, and the Oncology Rooms shall comply with the most recent edition of the United States Pharmacopeia (“USP”) 797, and shall include the following:

i. Measurement of air changes per hour/pressure gradient;

ii. Air quality evaluation (total particle count) as outlined in USP 797 indicating the

International Organization for Standardization (“ISO”) classification for the environment in the buffer and anteroom zones; and

iii. High Efficiency Particular Air (“HEPA”) filter integrity/leakage test all room supply air HEPA filters.

b. Xenon Rooms: Testing of the Xenon rooms shall include:

i. Room air direction;

ii. Room air changes per hour; and

iii. Room pressure test.

c. Biosafety Cabinets: Testing of the Biosafety Cabinets shall follow current standards set by

NSF International for Biosafety Cabinetry Certification: NSF/ANSI 49.

d. Laboratory Hoods: Testing of Laboratory Hoods shall include, at a minimum, the verification of the face velocity. A Laboratory Hood is “out of service” if the average face velocity at 18” sash height is outside of the range of 80-120 feet per minute (“FPM”).

e. Pharmacy Service and Oncology Hoods: Testing of Pharmacy Service and Oncology Hoods shall include the following:

i. Airflow testing;

ii. Air quality evaluation (total particle count) as outlined in the most recent edition of

USP 797 indicating the ISO classification for the environment within the Hood;

iii. HEPA filter integrity/leakage test; and

iv. Microbial testing outlined in the most recent edition of USP 797, including air and surface samples. The testing procedures shall include controls for each testing media/area.

f. Laminar Flow Clean Benches: Testing of Laminar Flow Clean Benches shall be for proper operation in accordance with OEM specifications.

2. Preventive Maintenance Standards: All preventive maintenance shall comply with OEM specification/requirements and include, at a minimum (where appropriate): cleaning; lubrication;

checking all alarms for proper function; checking sash integrity; and filter replacement.

3. Testing/Certification/Preventive Maintenance Schedule. The Contractor, in coordination with the

COR, shall develop a comprehensive plan for providing Testing, Certification, and Preventive

Maintenance Services within thirty (30) days of Contract award. This Plan shall include specific dates, Equipment, and the testing/certification/preventive maintenance that will be conducted on each date. This Schedule shall comply with the Equipment Schedule, below, including the testing/certification frequency delineated therein.

4. Equipment Failure: In the event any piece of Equipment fails to be certified or is in otherwise need of repair, the Contractor shall notify the COR prior to departing the facility. The Contractor shall follow-up within five (5) Business Days by providing a written report detailing the reasons for certification failure or repair, including provision of a quote if requested by the COR. The

COR’s request for a quote does not authorize the Contractor to perform any of the work specified in that quote; any additional work shall be covered by a separate contract action.

5. Documentation.

a. Certification Stickers. The Contractor shall document all certifications performed by placing a certification sticker on the certified Equipment immediately after certification. The certification sticker shall be in accordance with the most recent edition of NSF/ANSI 49.

b. Certification Reports. The Contractor shall document all certifications by providing written reports to the COR detailing each Equipment certification or test performed within ten (10)

Business Days after completion of such certification. The Certification Reports shall include the following information:

i. Name of Contractor;

ii. Name and signature of service technician who performed the services;

iii. Date, time (starting and ending), and equipment tested/certified;

iv. Identification of Equipment tested/certified, including: ID number (if any), manufacturers name, model, serial number(s), room location, and any other manufacturer's identification numbers; and

v. The results of testing/certification for each piece of Equipment, including all readings and measurements found and a description of the visual condition of each piece of

Equipment.

C. Additional Services. All work performed under this Paragraph is governed by the regulations for

Indefinite-Delivery Indefinite-Quantity Contracts, FAR 16.504 & 16.505. No work shall commence under this Paragraph until a Task Order covering such work has been issued.

1. Purpose: The purpose of Additional Services is to provide for services not covered under Testing/

Certification/Preventive Maintenance Services, including without limitation: repairs; retesting/ recertification; and decontamination. Any work provided under this Paragraph is denoted

“Normal Service Calls” and “Emergency Service Calls” in Section B.2 Price Schedule.

2. Availability. Due to the critical nature of the Equipment for patient healthcare, the Contractor shall provide Emergency Service Calls coverage around-the-clock, every day of the year, i.e., 24/7/365.

3. Government Point-of-Contact: The Government’s point-of-contact for this Paragraph shall be the

COR or Alternate COR, as may be designated. Only the COR and Alternate COR are authorized to request Additional Services under this Paragraph.

4. Response Times.

a. Telephone Calls.

i. During Business Hours, the Contractor shall return all telephone calls within thirty (30) minutes of receipt.

ii. Outside Business Hours, the Contractor shall return all telephone calls within two (2) hours of receipt.

b. Service Calls: In the event a problem cannot be remedied by a telephone call, the COR or

Alternate COR will make the decision as to whether an on-site Service Call is needed and notify the Contractor. A Service Call request may be made by telephone, e-mail, or any other means reasonably able to communicate this requirement to the Contractor.

i. For Normal Service Calls, the Contractor shall arrive during Business Hours at a scheduled time that is mutually agreeable to both parties.

ii. For Emergency Service Calls, the Contractor shall arrive on-site, ready to begin work, as follows: (1) During Business Hours, the Contractor shall arrive on-site within 2 hours of such request being made, ready to begin work; (2) Outside Business Hours, the Contractor shall arrive on-site within 4 hours of such request being made, ready to begin work.

5. Additional Services Reporting: The Contractor shall document all Additional Services performed by providing a written report to the COR detailing the services provided. The Additional

Services Report shall include the following information:

a. Name of Contractor;

b. Name and signature of service technician who performed the services;

c. Date and time (starting and ending);

d. Identification of Equipment serviced, including: ID number (if any), manufacturers name, model, serial number(s), room location, and any other manufacturer's identification numbers;

and

e. A detailed statement of services performed and the outcome, e.g., repair successfully completed, Equipment recertified.

6. Invoices: Invoices rendered under this Paragraph shall bill the Government for the time expended by the Contractor performing Repair Services at the rates set forth in the Price Schedule.

Invoices for Repair Services must be submitted in accordance with the invoicing procedures set forth in Section B.1 in order to ensure timely payment.

7. Task Orders. This paragraph does not authorize the Contractor to perform any Repair Services; a separate Task Order will be issued authorizing such work. Per FAR 52.216-18(b), “All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.”

8. Order Limitations: The Government shall not order, and the Contractor shall not deliver, any

Repair Services that exceed the maximum set forth in the Price Schedule, above, for that particular contract period.

D. Service Technician Requirements. Copies of the certifications and any other documentation of training and/or accreditation required under this Paragraph shall be submitted to the COR for each service technician before that service technician is allowed to perform any work under this Contract.

1. All service technicians shall be properly trained and certified to OEM standards for the

Equipment they are servicing.

2. The service technician conducting the testing and certification of the Biosafety Cabinets shall be currently certified as a Biosafety Cabinet Field Certifier by NSF International.

3. The service technician conducting testing and certification on Equipment governed by USP 797 shall be currently accredited by the Controlled Environment Testing Association’s National

Board of Testing (“CNBT”).

E. Legal/Professional Standards Compliance. All work performed under this Contract shall comply with all applicable laws, regulations, ordinances, rules, professional standards, and OEM standards/ recommendations including, but not limited to: The Joint Commission (TJC); the Occupational Safety and Health Administration (OSHA); the Environmental Protection Agency (EPA); the National

Electrical Code (NEC); the National Fire Protection Association (NFPA); Underwriters Laboratories

(UL); the American National Standards Institute (ANSI); the American Society of Heating, Refrigerating, and Air-Conditioning Engineers (ASHRAE); Institute of Environmental Sciences and

Technology (IEST); the Center for Devices and Radiological Health (CDRH); United States

Pharmacopeia (USP); the International Organization for Standardization (ISO); and NSF

International.

[See Equipment Schedule Next Page]

Equipment Schedule – Zablocki VA Medical Center

Bldg Room Type Make Model SN Equip # Testing

Frequency

111 Oncology Air Changes IV Room Semiannual

111 Oncology Air Changes Ante Room Semiannual

111 4430B Particle Counts IV Room Semiannual

111 4430A Particle Counts Ante Room Semiannual

111 4430B Microbial IV Room Semiannual

111 4430A Microbial Ante Room Semiannual

Hazardous Drug

Room Particle Counts Work Room Semiannual

111 Oncology Microbial SG-403TX 93463 Hood 1 Semiannual

111 Oncology Microbial SG-403TX 93469 Hood 2 Semiannual

111 Oncology Particle Counts SG-403TX 93463 Hood 1 Semiannual

111 Oncology Particle Counts SG-403TX 93469 Hood 2 Semiannual

111 Oncology Biohood SG-403TX 93463 Hood 1 Semiannual

111 Oncology Biohood SG-403TX 93469 Hood 2 Semiannual

111 Main Pharmacy Air Changes Work Room Semiannual

111 Main Pharmacy Air Changes Buffer

Room Semiannual

111 Main Pharmacy Air Changes Ante Room Semiannual

111 Main Pharmacy Particle Count Buffer

Room Semiannual

111 Main Pharmacy Particle Count Ante Room Semiannual

111 Main Pharmacy Microbial Buffer

Room Semiannual

111 Main Pharmacy Microbial Ante Room Semiannual

111 Main Pharmacy Microbial Nuaire NU-S301-436 124115062408 Hood 1 Semiannual

111 Main Pharmacy Microbial Nuaire NU-S301-436 124114062408 Hood 2 Semiannual

111 Main Pharmacy Microbial Nuaire NU-S301-436 124088062408 Hood 3 Semiannual

111 Main Pharmacy Particle Count Nuaire NU-S301-436 124115062408 Hood 1 Semiannual

111 Main Pharmacy Particle Count Nuaire NU-S301-436 124114062408 Hood 2 Semiannual

111 Main Pharmacy Particle Count Nuaire NU-S301-436 124088062408 Hood 3 Semiannual

111 Main Pharmacy Laminar Bench Nuaire NU-S301-436 124115062408 Hood 1 Semiannual

111 Main Pharmacy Laminar Bench Nuaire NU-S301-436 124114062408 Hood 2 Semiannual

111 Main Pharmacy Laminar Bench Nuaire NU-S301-436 124088062408 Hood 3 Semiannual

111 10510/10512 Air Changes Xenon

Room Semiannual

111 10516 Air Changes Xenon

Room Semiannual

111 10516 Fume Hamilton Semiannual

111 10528 Air Changes Xenon

Room Semiannual

111 10528 Fume Hamilton Semiannual

111 2600 Biohood Baker SG403A-HE 105259 Semiannual

Bldg Room Type Make Model SN Equip # Testing

Frequency

111 2618 Biohood Baker SG-403a Semiannual

111 2633 Fume Hemco H10-1993 Annual

111 2634 Biohood Baker SG403A-HE 99335 Semiannual

111 2637 Fume N/A 695 EE18221 Annual

111 2638 Biohood Baker B-315 BM-18864v 695 EE4312 Semiannual

111 2638 Grossing table Mortech 090299269B 005355 EE45951 Annual

111 2638 Grossing table Mortech GL105 EE94238 Annual

111 2638 Fume Labconco 3955200 090299269B 695 EE57523 Annual

111 2640 Biohood Baker B40A-112 49011 695 EE20643 Semiannual

111 2640 Fume Hamilton Annual

111 2641 Fume Hamilton Annual

111 2653 Biohood Baker SG603A-HE 105258 Semiannual

111 2655A Biohood Baker SG603A-HE 105250 Semiannual

70 B109 Dump Station Nuaire NU-607-400 Annual

70 B125 Biohood Annual

70 B171 Biohood Nuaire NU425-400 18 Annual

70 B172 Biohood Annual

70 B173 Biohood Baker 1340A 19 Annual

70 C120 Biohood Baker VBM-400 47 Annual

70 C137 Biohood Baker BD-400 SN 121174 Annual

70 C234A Biohood Baker SG 403a 85 Annual

70 C236 Biohood Baker SG-600 61 Annual

70 C236A Biohood Labgard

Nuaire

NU-407-

FM400

63 Annual

70 C236A Biohood Baker SG603A 84 Annual

70 C237 Biohood Baker SG-400 4 Annual

70 C238B Biohood Baker SG400 15 Annual

70 C238B Biohood Nuaire NU425-600 57 Annual

70 D203B Biohood Baker SG-403 67 Annual

70 D203B Biohood Baker SG-600 68 Annual

70 D228 Biohood Baker SG-600 71 Annual

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any

Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the

Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR

52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds

Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other

Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by

EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act

(31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the

Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the

Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the

Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge…