Solicitation 246-26-Q-0024 VERSION 3.docx

DEPARTMENT OF HEALTH AND HUMAN SERVICES · INDIAN HEALTH SERVICE

Lawton Indian Hospital — 1515 NE Lawrie Tatum Rd, Lawton, OK 73507

COMBINED SYNOPSIS / SOLICITATION

Commercial services · FAR Part 12 (Revolutionary FAR Overhaul) Indian Small Business Economic Enterprise (ISBEE) Set-Aside

1. INTRODUCTION

This is a combined synopsis/solicitation for commercial services prepared in accordance with FAR part 12, using the combined synopsis/solicitation format at FAR 12.202(b), as revised under the Revolutionary FAR Overhaul (Executive Order 14275) and the implementing HHS/IHS class deviation, and the simplified procedures for commercial products and commercial services at FAR 12.201-1. This announcement constitutes the only solicitation; quotations are requested and a separate written solicitation will not be issued. Solicitation number 246-26-Q-0024 is issued as a Request for Quotation (RFQ) for PREVENTATIVE MAINTENANCE FOR DENTAL SYSTEM AT LAWTON, OK. This acquisition is conducted under the Buy Indian Act (25 U.S.C. 47) and HHSAR Subpart 326.6. The associated NAICS code is 339114 — Dental Equipment and Supplies Manufacturing (size standard 750 employees).

RFO note: FAR 52.212-3 and 52.212-5 are removed. Representations and certifications are obtained through the offeror’s active SAM.gov registration; required clauses are drawn from the FAR 12.205 clause tables.

2. SET-ASIDE DETERMINATION

This requirement is a FULL AND OPEN COMPETITION.

3. DESCRIPTION OF REQUIREMENT

VENDOR SHALL PROVIDE PREVENTATIVE MAINTENANCE OF DENTAL SYSTEM LOCATED AT LAWTON INDIAN HOSPITAL.

4. DELIVERY, PLACE(S) OF PERFORMANCE, AND PERIOD

Place of performance / delivery: Lawton Indian Hospital, 1515 NE Lawrie Tatum Rd, Lawton, OK 73507.

Period of performance / required delivery: 9/30/2026-09/29/2027.

F.O.B. point: Destination.

Inspection and acceptance: as provided in the clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services.

5. EVALUATION METHODS

The Government will evaluate quotations and make award using the method below. This language constitutes the tailored fill-in for FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (RFO 12.205(a)(2)), and includes all evaluation factors and criteria for award.

Evaluation. Award will be made on a Lowest Price Technically Acceptable (LPTA) basis to the responsible quoter whose conforming quotation is rated technically acceptable and offers the lowest evaluated price determined fair and reasonable. The following factor(s) will be evaluated on an acceptable/unacceptable basis: Technical Capability; Past Performance. No credit will be given for exceeding the acceptability standards. A quotation rated unacceptable on any factor is ineligible for award. The Government may make award without communications.

Past Performance. The Government will evaluate the quoter's recent and relevant past performance as an indicator of its ability to perform this requirement. “Recent” means performed within 3 years of the date of this RFQ; “relevant” means similar in size, scope, and complexity. The Government may consider information from any source, including CPARS, references, and the quoter's experience as a subcontractor. A quoter without a record of relevant past performance will not be evaluated favorably or unfavorably on this factor.

Price. The Government will determine price to be fair and reasonable, based whenever possible on adequate price competition. Price will be evaluated inclusive of transportation charges to destination and by adding the prices for all CLINs / option periods to the base requirement. Prompt payment discounts will not be considered in the price evaluation.

Quotation is not an offer. A quotation is not an offer and cannot be accepted by the Government to form a binding contract. Any resulting purchase order is the Government's offer to the quoter; a binding contract is formed only when the quoter accepts the purchase order, either by written acceptance or by commencing performance. (RFO 12.201-1(b)) Late quotations. The Government will consider all quotations received by the date and time specified above and may, consistent with good business judgment, consider a quotation received after the due date and time. (RFO 12.203(c)(1)) Brief explanation to unsuccessful quoters. Upon request received within 3 days after a quoter receives notification of award, the Government will provide that unsuccessful quoter a brief explanation of the basis for the award decision. (RFO 13.301 / 12.301(b))

6. INSTRUCTIONS TO OFFERORS

Quotations are due no later than July 31st, 2026 at 4:30 PM CT. Email is the only acceptable method of submission. Submit quotations by email to Edson.Yellowfish@ihs.gov. Quotations submitted by any other method will not be considered.

Each quotation shall include, at a minimum, the following:

· Vendor name

· Unique Entity Identifier (UEI)

· Prompt payment terms

· Delivery time

· GSA contract number (if applicable)

· Date the quote expires

· Warranty

· Pricing for all line items, and documentation addressing the evaluation factors stated in Section 5 Representations and certifications are made through the offeror’s active SAM.gov registration (FAR 52.212-1; 52.204-7). Failure to provide sufficient technical detail may result in rejection of your quote.

In accordance with HHSAR 352.226-7(b), each offeror shall submit a completed IHS Indian Economic Enterprise Representation form (www.IHS.gov/DAP) with its quotation. Offers from enterprises not qualifying under the Buy Indian (ISBEE) set-aside will be rejected.

Point of contact: Edson Yellowfish, 4059513888.

7. PROVISIONS AND CLAUSES

Provisions and clauses are grouped below — FAR and HHSAR, provisions and clauses separately, in numerical order. Provisions apply to this solicitation only; at award the contract incorporates the clause lists (not the provisions). Items marked “By reference” are incorporated under FAR 52.252-1 (provisions) and 52.252-2 (clauses), with the same force and effect as if printed in full (full text at https://www.acquisition.gov). Items marked “Full text” are printed below; highlighted fill-ins must be completed. Clauses marked “(DEVIATION)” carry the date of the FAR class deviation adopted by your IHS Area.

7.1 FAR Provisions (solicitation only)

7.2 FAR Clauses (incorporated into any resulting contract)

7.3 HHSAR Provisions (solicitation only)

Full-text provisions and clauses (fill-ins highlighted) FAR 52.217-8 — Option to Extend Services (NOV 1999) FAR 52.217-8 (clause) — full text required (fill-ins) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed [6] months. The Contracting Officer may exercise the option by written notice to the Contractor within 60 days.

(End of provision/clause) FAR 52.217-9 — Option to Extend the Term of the Contract (MAR 2000) FAR 52.217-9 (clause) — full text required (fill-ins)

(a) The Government may extend the term of this contract by written notice to the Contractor within 60 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least [60] days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed [5 years, 6 months].

(End of provision/clause)

8. ATTACHMENTS

· Attachment 1 — Statement of Work / Specification

· Attachment 2 — Price Schedule / Quotation form (provides the line-item number(s), items, quantities, and units of measure, including options) image1.png image2.png