Solicitation 2031ZA26Q00001 Final.pdf

DEPARTMENT OF THE TREASURY

BUREAU OF ENGRAVING AND PRINTING

WASHINGTON, D.C. 20228

COMBINED SYNOPSIS/SOLICTATION

SOLICITATION 2031ZA26Q00001

Pursuant to FAR 12.201-1, the SF1449 will be utilized for issuing the solicitation to promote competition in Simplified Procedures.

As shown in the combined synopsis/solicitation procedures and required by FAR 12.202, the following additional information will support submission of offers for Solicitation 2031ZA26Q00001. (1) Pertinent information is as follows:

(i) This is a combined synopsis solicitation for commercial items prepared in accordance with Federal Acquisition Regulation (FAR) part 12 and 15 supplement. This announcement constitutes the only solicitation. Quoters are being requested, and a written solicitation will not be issued.

This solicitation is a “Request for Quotation (RFQ)”. The solicitation number is 2031ZA26Q00001.

This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

(ii) Pricing for required currency packaging film shall be provided in Section

B, B.1 Schedule of Items and Prices. The Quoter agrees to hold the prices in its proposal firm for 90 calendar days from the date specified, deadline submission of quotation, unless another time is specified in an addendum to the RFQ.

(iii) Description of requirements for the items to be acquired:

The Bureau of Engraving and Printing (BEP) is a component of the Department of Treasury that designs, engraves, and prints U.S. Currency banknotes and other U.S. security products. Manufacturing occurs at two locations: Washington, DC Currency Facility (DCF) and Western Currency Facility (WCF) located in Fort Worth, TX. BEP’s primary customer is the Federal Reserve Board (FRB).

The BEP has a requirement to establish a single-award Firm-Fixed Price (FFP), Indefinite Delivery Indefinite Quantity (IDIQ) to support the currency packaging films requirement for each facility (DCF and WCF).

http://www.acquisition.gov/

(iv) Date/Place of delivery and acceptance of Free on Board (F.O.B.) Point:

The contractor shall provide the necessary deliverables at the Bureau of Engraving and Printing’s Washington D.C. location (DCF), Landover, M.D location (LND), and Western Currency Facility (WCF).

(v) A list of solicitation provisions that apply to the acquisition (see 12.205(a) and other sections of the RFQ).

(vi) A list of contract clauses that apply to the acquisition (see 12.205(b) and other sections of the RFQ).

(vii) The date, time, and place for receipt of quote and point of contact. Quotes shall be submitted to Susan.Delacruz@BEP.gov and Frederick.Porter@BEP.gov no later than December 10, 2025 at 3:30 P.M. ET.

(viii) Any other additional information required by 5.101(c).

NAICS code and PSC code determination: 326112 – Plastics Packaging Film and Sheet (including Laminated) Manufacturing and 9330 - Plastics Fabricated Materials.

(2) Quotes are due no later than 3:30 PM (ET) on December 10, 2025. Additional Quote Instructions and Evaluation Criteria can be found in Sections L – Instructions, Conditions, and Notices to Quoters, and Section M – Evaluation Factors for Award. Questions must be submitted in writing on December 3, 2025 at 12:00 P.M. ET.

Susan Dela Cruz, Contracting Officer mailto:Susan.Delacruz@BEP.gov mailto:Frederick.Porter@BEP.gov

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30. 39

2031ZA26Q00001

Susan Dela Cruz

Net 30 Days

See Schedule Same as the Issuing Office

TBD

Currency Packaging Films

326112

1,000 employees

11/26/2025

LOCAL TIME

12/10/2025

3:30PM ET

BEP-ACQUISITION

Bureau of Engraving and Printing, Office of Acquisition, 301 14th Street SW Washington, DC, 20228-0001, US

STOCK RECORD (S/R)

STANDARD FORM 1449 (REV. 11/2021) BACK

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

Table of Contents:

Listing of Incorporated Purchase Requisitions…………………………………………… Section B – Supplies or Services and Price/Costs…………………………………………...4 Section C – Description/ Specifications/Work Statement…………………………….… Section D – Packaging and Marking………………………………………………………...8 Section E – Inspection and Acceptance Terms……………………………………………...9 Section F – Delivery or Performance…………………………………………………… Section G – Contract Administration Data……………………………………………… Section H – Special Contract Requirements………………………………………………..14 Section I – Contract Clauses…………………………………………………………….….23 Section J – Attachments……………………………………………………………….……26 Section K – Certifications…………………………………………………………….… Section L – Instructions, Conditions, and Notices to Quoters……………………….……..28 Section M – Evaluation Factors for Award………………………………………….……..37

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SCHEDULE OF ITEMS AND PRICES

Item No.

Ordering Period 1 February 4, 2026 through February 3, 2027

Unit of Issue Unit Price

0001 Bundle Wrap, Stock Item No. 1L001936 Rolls 0002 Brick Wrap, Stock Item No. 1L001937 Rolls 0003 Cash Pak (Blue), Stock Item No. 1L001938 Rolls 0004 Cash Pak (Red), Stock Item No. 1L001939 Rolls 0005 Cash Pak (Green), Stock Item No. 1L001970 Rolls 0006 Cash Pak (Black), Stock Item No. 1L001973 Rolls 0007 Cash Pak (Purple), Stock Item No. 1L002022 Rolls 0008 Cash Pak (Gold), Stock Item No. 1L002023 Rolls 0009 Cash Pak (No Bands), Stock Item No. 1L002024 Rolls 0010 Center Fold Brick Wrap, Stock Item No. 1L002037 Rolls 0011 Center Fold Bundle Wrap, Stock Item No. 1L002042 Rolls

Ordering Period 2- February 4, 2027 through February 3, 2028

Unit of Issue Unit Price

1001 Bundle Wrap, Stock Item No. 1L001936 Rolls 1002 Brick Wrap, Stock Item No. 1L001937 Rolls 1003 Cash Pak (Blue), Stock Item No. 1L001938 Rolls 1004 Cash Pak (Red), Stock Item No. 1L001939 Rolls 1005 Cash Pak (Green), Stock Item No. 1L001970 Rolls 1006 Cash Pak (Black), Stock Item No. 1L001973 Rolls 1007 Cash Pak (Purple), Stock Item No. 1L002022 Rolls 1008 Cash Pak (Gold), Stock Item No. 1L002023 Rolls 1009 Cash Pak (No Bands), Stock Item No. 1L002024 Rolls 1010 Center Fold Brick Wrap, Stock Item No. 1L002037 Rolls 1011 Center Fold Bundle Wrap, Stock Item No. 1L002042 Rolls

Ordering Period 3- February 4, 2028 through February 3, 2029

Unit of Issue Unit Price

2001 Bundle Wrap, Stock Item No. 1L001936 Rolls 2002 Brick Wrap, Stock Item No. 1L001937 Rolls 2003 Cash Pak (Blue), Stock Item No. 1L001938 Rolls 2004 Cash Pak (Red), Stock Item No. 1L001939 Rolls 2005 Cash Pak (Green), Stock Item No. 1L001970 Rolls 2006 Cash Pak (Black), Stock Item No. 1L001973 Rolls 2007 Cash Pak (Purple), Stock Item No. 1L002022 Rolls 2008 Cash Pak (Gold), Stock Item No. 1L002023 Rolls 2009 Cash Pak (No Bands), Stock Item No. 1L002024 Rolls

2010 Center Fold Brick Wrap, Stock Item No. 1L002037 Rolls 2011 Center Fold Bundle Wrap, Stock Item No. 1L002042 Rolls

Ordering Period 4

February 4, 2029 through February 3, 2030

Unit of Issue Unit Price

3001 Bundle Wrap, Stock Item No. 1L001936 Rolls 3002 Brick Wrap, Stock Item No. 1L001937 Rolls 3003 Cash Pak (Blue), Stock Item No. 1L001938 Rolls 3004 Cash Pak (Red), Stock Item No. 1L001939 Rolls 3005 Cash Pak (Green), Stock Item No. 1L001970 Rolls 3006 Cash Pak (Black), Stock Item No. 1L001973 Rolls 3007 Cash Pak (Purple), Stock Item No. 1L002022 Rolls 3008 Cash Pak (Gold), Stock Item No. 1L002023 Rolls 3009 Cash Pak (No Bands), Stock Item No. 1L002024 Rolls 3010 Center Fold Brick Wrap, Stock Item No. 1L002037 Rolls 3011 Center Fold Bundle Wrap, Stock Item No. 1L002042 Rolls

Ordering Period 5

February 4, 2030 through February 3, 2031

Unit of Issue Unit Price

4001 Bundle Wrap, Stock Item No. 1L001936 Rolls 4002 Brick Wrap, Stock Item No. 1L001937 Rolls 4003 Cash Pak (Blue), Stock Item No. 1L001938 Rolls 4004 Cash Pak (Red), Stock Item No. 1L001939 Rolls 4005 Cash Pak (Green), Stock Item No. 1L001970 Rolls 4006 Cash Pak (Black), Stock Item No. 1L001973 Rolls 4007 Cash Pak (Purple), Stock Item No. 1L002022 Rolls 4008 Cash Pak (Gold), Stock Item No. 1L002023 Rolls 4009 Cash Pak (No Bands), Stock Item No. 1L002024 Rolls 4010 Center Fold Brick Wrap, Stock Item No. 1L002037 Rolls 4011 Center Fold Bundle Wrap, Stock Item No. 1L002042 Rolls

B.2 PRICING OF DELIVERY ORDERS

(a) Delivery Orders. The RFQ is a Firm Fixed Price (FFP), Indefinite Delivery Indefinite Quantity (IDIQ) will have a limit of five one year ordering periods.

ORDERING PERIODS:

Ordering Period 1: 02/4/2026 – 02/03/2027 Ordering Period 2: 02/4/2027 – 02/03/2028

Ordering Period 3: 02/4/2028 – 02/03/2029 Ordering Period 4: 02/4/2029 – 02/03/2030 Ordering Period 5: 02/4/2030 – 02/03/2031

B.3 CONTRACT MAXIMUM AND MINIMUM

(a) Contract Minimum – The minimum guaranteed amount for this IDIQ is $51,601.15.

Following this initial obligation, individual delivery orders will be issued resulting in the obligation of funds to cover the purchase of currency packaging films required under the individual delivery order.

(b) Contract Maximum: It is anticipated that the maximum aggregate order limitation, inclusive of all the line items, is Not to Exceed (NTE) $7,483,269.75, the total of all five one year ordering periods combined. The maximum aggregate dollar value of all delivery orders awarded under the resulting IDIQ contract shall not exceed the Contract Maximum. There is no guarantee on the number of delivery orders that the contractor will receive beyond the minimum order guarantee set forth in this RFQ.

[END OF SECTION]

SECTION C – STATEMENT OF WORK

SECTION I: Background

The Bureau of Engraving & Printing (BEP) is the component of the Department of the Treasury that designs, engraves, and prints U.S. banknote currency and other U.S. security products.

Banknote currency manufacturing occurs at BEP’s DC Facility (DCF) located in Washington, DC and the BEP’s Western Currency Facility (WCF) located in Fort Worth, TX. The BEP’s primary customer is the Federal Reserve Board (FRB).

SECTION II: Purpose

2.1 Product, Service or Outcome Needed.

The Materials Technical Contracts Division/ Office of Product Development requires currency packaging films to be used as packaging material for the transport of U.S. currency at the DCF and WCF. The BEP has developed Specification Number F: SW-7, dated April 10, 2025 for this requirement. This specification establishes performance and acceptance requirements for currency packaging films for use on BEP packaging processing equipment, BEP COPE presses Super Numerota No. 2 and Model 212, Large Examining and Printing Equipment (LEPE), as well as the Inspection Finishing System (IFS) equipment. The materials shall be suitable for currency packaging in the Bureau of Engraving and Printing, hereinafter referred to as the BEP.

2.2 Scope of the Product, Service, or Outcome.

The scope of the product is to have a continuous supply of currency packaging films at the BEP.

The currency packaging films shall consist of Bundle Shrink Films, Center Fold Bundle Shrink Films, Brick Shrink Film, Center Fold Brick Shrink Film and Cash-Paks. This is a large acquisition by the total amount of funds that are allocated. The outcome would be that the BEP will receive high quality packaging films with consistency.

SECTION D - PACKAGING AND MARKING

D.1 PACKAGING AND MARKING

Preservation, packaging, and marking for all items delivered hereunder shall be in accordance with Section 5.0 of Attachment A and Attachment B of this contract and ensure safe delivery at the destination.

D.2 SAFETY

State "Right to Know" laws and 29 CFR 1910.1200, Employee Hazard Communication Program, require manufacturers, importers and suppliers to label containers of toxic substances or hazardous chemicals with the chemical name and appropriate hazard warning and to provide Material Safety Data Sheets (MSDS) for these substances. Hazard Material Information System (HMIS) data shall be provided, as required, on all packaging. Materials not meeting this requirement will not be accepted (off-loaded) by the BEP.

SECTION E - INSPECTION AND ACCEPTANCE

E.1 FAR 52.246-15 CERTIFICATE OF CONFORMANCE (APR 1984)

"I certify that on ______________________ [insert date], the [insert Contractor's name] furnished the supplies or services called for by Contract No. via __________________________ [Carrier] on __________________ [identify the bill of lading or shipping document] in accordance with all applicable requirements. I further certify that the supplies or services are of the quality specified and conform in all respects with the contract requirements, including specifications, drawings, preservation, packaging, packing, marking requirements, and physical item identification (part number), and are in the quantity shown on this or on the attached acceptance document."

Date of Execution: ________________________________ Signature: ________________________________ Title: _______________________________

E.2 INSPECTION AND ACCEPTANCE

Inspection and acceptance of the supplies to be provided hereunder, shall be made by the BEP appointed Contracting Officer's Representative (COR) in accordance with paragraph (a) of FAR 52.212-4 (See Section i).

The constructive acceptance period shall be 30 calendar days after the contractor has made delivery of the ordered item. If the Government subsequently rejects the items, and replacement cannot be affected within the contract inspection period, the Contractor may request that the contract delivery date be extended. Any extension granted will be at the mutual agreement of the parties, within the urgency of the Government's needs.

SECTION F - DELIVERIES OR PERFORMANCE

F.1 PLACE OF DELIVERY -- MULTIPLE LOCATIONS

(1) Supplies to be delivered to BEP's Landover Warehouse are to be delivered to the following address:

Bureau of Engraving and Printing Landover Warehouse Facility 3201 Pennsy Drive Landover, MD 20785

Receiving hours for deliveries are 5:30 a.m. to 1:00 p.m., Eastern Time, Monday through Friday;

excluding U.S. Federal holidays and BEP's Year End Shutdown (YES) Period (see Section F.5 below). The Contractor shall contact BEP's DCF's Receiving Section at 202- 874-0874 at least twenty-four (24) hours in advance to schedule all deliveries.

(2) Supplies to be delivered for DCF shall delivered to the following address:

Bureau of Engraving and Printing Eastern Currency Facility “D” Street between 13th & 14th Streets, S.W. Washington, DC 20228

Receiving hours for deliveries are 8:00 a.m. to 2:15 p.m., Eastern Time, Monday through Friday, excluding U.S. Federal holidays and BEP’s Year End Shutdown (YES) Period.

The Contractor shall contact BEP’s Eastern Currency Facility’s Receiving Section at

(202) 874-2333 at least twenty-four (24) hours in advance to schedule all deliveries.

For deliveries to the DCF, over-the-road vehicles having an overall height exceeding 12 feet 6 inches (3.8 meters) empty, or an overall length exceeding 40 feet (12.2 meters) cannot be accommodated at the receiving platform.

The following information should be provided for Landover and DCF:

- Name of supplier/manufacturer

- Contract/Purchase Order Number

- Total number of cartons or pallets

- Total weight

- Date and Time of Delivery

(3) Delivery orders placed for WCF shall be delivered to the following address:

Bureau of Engraving and Printing Western Currency Facility 9000 Blue Mound Road Fort Worth, Texas 76131

Receiving hours for deliveries are 7:00 a.m. to 2:00 p.m., Central Time, Monday through Friday, excluding U.S. Federal holidays and BEP’s Year End Shutdown (YES) Period. The Contractor shall contact BEP’s Western Currency Facility’s Receiving Area at (817) 231-4168 or after hours at (817) 847-3664 at least twenty-four (24) hours in advance to notify of approximate delivery time and date. After hours contact numbers are (817) 231-4168 or (817) 847-3855 (voicemail). WCF General Stores/Receiving operation hours are from 6:00AM to 2:30PM Central Time, Monday through Friday, excluding holidays.

To resolve any delivery issue, please contact WCF General Stores/Receiving management at

(817) 213-4167 or (817) 847-3855.

The following information should be provided for WCF:

- Name of supplier/manufacturer

- Contract/Purchase Order Number

- Total number of cartons or pallets

- Total weight

- Date and Time of Delivery

(a) The place(s) of delivery for items ordered under this contract shall be specified on the individual delivery order.

(b) The Government reserves the right to change the delivery location of the ordered material between its Washington, D.C. and Fort Worth, TX facilities or to an alternate destination.

(c) For deliveries to the Washington, D.C. plant, over-the-road vehicles having an overall height exceeding 12 feet 6 inches (3.8 meters) empty, or an overall length exceeding 40 feet (12.2 meters) cannot be accommodated at the receiving platform. There are currently no vehicle restrictions in place at the Fort Worth, TX facility.

The delivery period of ordered material may vary from order to order, and each delivery order shall state the required delivery period. However, in order to meet BEP production schedules, delivery shall be made within forty-five (45) calendar days after the issuance of the respective delivery order. A longer delivery period may be allowed provided that delivery of material will ensure that BEP production schedules are met. At the discretion of the Government, if a longer delivery time is feasible and approved in writing by the CO and the COR, the respective delivery order shall provide the extended delivery date.

(c) BEP reserves the right to change the delivery location of the ordered material between its facilities or to an alternate destination.

F.2 DELIVERY PERIOD

The delivery period of ordered material may vary from order to order and each delivery order shall state the required delivery period. However, in order to meet BEP production schedules, the earliest time that delivery shall be required is within 30 calendar days after the issuance of the respective order.

F.3 BEP YEAR END SHUTDOWN PERIOD AND FEDERAL HOLIDAYS

(a) The BEP observes the federal holidays that are listed on the Office of Personnel website https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/.

The Presidential Inauguration Day will be announce its future date, applicable only to the Washington, D.C. facility and deliveries to the Fort Worth, TX facility will not be affected.

(b) The BEP’s Year End Shutdown typically occurs December 25th through January 1st of each year.

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 CONTRACT ADMINISTRATION OFFICE

(a) This contract shall be administered by:

Bureau of Engraving and Printing Office of the Chief Procurement Officer 14th and C Streets, S.W.

Washington, D.C. 20228-0001

(b) Written communication to the Contracting Officer shall make reference to the contract number.

G.2 FAR 1.604 and 1.602-2(d), Contracting Officer’s Representative (COR)

Appointment and Authority

(a) The COR SHALL BE APPOINTED AT CONTRACT AWARD.

(b) Performance of work under this contract is subject to the technical direction of the COR identified above, or a representative designated in writing. The term “technical direction” includes, without limitation, direction to the Contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(c) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

(1) Constitutes a change of assignment or additional work outside the contract specification(s)/work statement.

(2) Constitutes a change as defined in the clause entitled “Changes”.

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance.

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract.

(5) Interferes with the Contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the Contractor's employees.

(d) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(e) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR. If, in the opinion of the Contractor, any direction of the COR or the designated representative falls within the limitations of (c) above, the Contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government workday.

(f) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled “Disputes.”

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 TYPE OF CONTRACT

This is a Firm Fixed-Price (FFP) and Indefinite Delivery Indefinite Quantity (IDIQ) contract.

H.2 INTERPRETATION OF CONTRACT REQUIREMENTS

No interpretation of any provision of this contract, including applicable specification(s)/work statement, shall be binding on the Government unless furnished or agreed to in writing by the Contracting Officer (CO).

H.3 NOTICE TO THE GOVERNMENT OF DELAYS

In the event the Contractor encounters difficulty in meeting performance requirements, or when it anticipates difficulty in complying with the contract delivery schedule or date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the CO and the COR, in writing, giving pertinent details, provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by BEP of any delivery schedule or date or of any rights or remedies provided by law or under this contract.

H.4 NON-DISCLOSURE OF NON PUBLIC INFORMATION AND DATA

During the period of performance of the contract, the Contractor may be granted access to Non Public information and data, which is the sole property of BEP, as well as proprietary information and data, which is the sole property of entities other than the contracting parties. In particular, the Contractor agrees that all information provided by representatives of BEP, either before or after contract award, concerning the design, manufacture, processing or transporting of United States currency is nonpublic. Such information shall be shared only with employees or agents of the company having a need to know, and shall not be disclosed to other persons without the written consent of the CO.

Further, the Contractor agrees to maintain the confidentiality of all such information and data and shall not disclose any information and data, interpretations of, and/or derivatives of, such information and data to any unauthorized party without the express written approval of the CO, or of the party in which title is wholly vested. The Contractor hereby agrees to include this clause in all subcontracts or consulting agreements relating to work under this contract. The Contractor shall be required to sign a Non-Disclosure Agreement.

H.5 INDEMNIFICATION

(a) Responsibility for Government Property: The Contractor assumes full responsibility for and shall indemnify the Government against any and all losses or damage of whatsoever kind and nature to any and all Government property, including any equipment, supplies, accessories, or parts furnished, while in his custody and care for storage, repairs, or service to be performed under the terms of this contract, resulting in whole or in part from the negligent acts or omissions of the Contractor, any subcontractor, or any employee, agent or representative of the Contractor or subcontractor.

If due to the fault, negligent acts (whether of commission or omission) and/or dishonesty of the Contractor or its employees, any Government-owned or controlled property is lost or damaged as a result of the Contractor's performance of this contract, the Contractor shall be responsible to the Government for such loss or damage, and the Government, at its option, may in lieu of payment thereof, require the Contractor to replace at his own expense, all property lost or damaged.

(a) Hold Harmless and Indemnification Agreement: The Contractor shall save and hold harmless and indemnify the Government against any and all liability claims, and cost of whatsoever kind and nature for injury to or death of any person or persons and for loss or damage to any Contractor property or property owned by a third party occurring in connection with or in any way incident to or arising out of the occupancy, use, service, operation, or performance of work under the terms of this contract, resulting in whole or in part from the acts or omissions of the Contractor, any subcontractor, or any employee, agent, or representative of the Contractor or subcontractor.

(b) Government's Right of Recovery: Nothing in the above paragraphs shall be considered to preclude the Government from receiving the benefits of any insurance the Contractor may carry which provides for the indemnification of any loss or destruction of, or damages to property in the custody and care of the Contractor where such loss, destruction or damage is to Government property. The Contractor shall do nothing to prejudice the Government's right to recover against third parties for any loss, destruction of, or damage to Government property, and upon the request of the Contracting Officer shall, at the Government's expense, furnish to the Government all reasonable assistance and cooperation (including assistance in the prosecution of suit and the execution of instruments of assignment in favor of the Government) in obtaining recovery.

(c) Government Liability: The Government shall not be liable for any injury to the

Contractor's personnel or damage to the Contractor's property unless such injury or damage is due to negligence on the part of the Government and is recoverable under the Federal Torts Claims Act, or pursuant to other Federal statutory authority.

H.6 ORGANIZATIONAL CONFLICTS OF INTEREST

(a) The Contractor warrants that, to the best of the Contractor’s knowledge and belief, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest (OCI), as defined in FAR 9.5, Organizational and Consultants Conflicts of Interest, or that the Contractor has disclosed all such relevant information.

(b) The Contractor agrees that if an actual or potential OCI is discovered after award, the

Contractor shall make a full disclosure in writing to the Contracting Officer. This disclosure must include a description of actions, which the Contractor has taken or proposes to take, after consultation with the Contracting Officer, to avoid, mitigate, or neutralize the actual or potential conflict.

(c) The Contracting Officer may terminate this contract for convenience, in whole or in part, if it deems such termination necessary to avoid an OCI. If the Contractor was aware of a potential OCI prior to award or discovered an actual or potential conflict after award and did not disclose or misrepresented relevant information to the Contacting Office, the Government may terminate the contract for default, debar the Contractor from Government contracting, or pursue such other remedies as may be permitted by law or this contract.

(d)The Contractor must include this clause in all subcontracts and in lower tier subcontracts unless a waiver is requested from, and granted by, the Contracting Officer.

(e) In the event that a requirement changes in such a way as to create a potential conflict of interest for the Contractor, the Contractor must:

Notify the Contracting Officer of a potential conflict, and.

1) Recommend to the Government an alternate approach which would avoid the potential conflict, or

2) Present for approval a conflict of interest mitigation plan that shall:

• Describe in detail the changed requirement that creates the potential conflict of interest; and

• Outline in detail the actions to be taken by the Contractor or the Government in the performance of the task to mitigate the conflict, division of subcontractor effort, and limited access to information, or other acceptable means.

3) The Contractor must not commence work on a changed requirement related to a potential conflict of interest until specifically notified by the Contracting Officer to proceed.

4) If the Contracting Officer determines that it is in the best interest of the Government to proceed with work, notwithstanding a conflict of interest, a request for waiver must be submitted in accordance with FAR 9.503.

H.7 DISCLOSURE OF CONFLICTS OF INTEREST

It is the BEP policy to award contracts to only those Quoters whose objectivity is not impaired because of any related past, present, or planned interest, financial or otherwise, in organizations regulated by BEP or in organizations whose interests may be substantially affected by Departmental activities. Based on this policy, if at any time during the performance of this contract the Contractor knows of any Conflict of Interest situation affecting the organization, any of its officers or Key Persons working under this contract, has reason to believe that a conflict of interest situation might arise, or is made aware of an actual or potential conflict of interest situation:

(a) The Contractor shall immediately provide to the Contracting Officer a written statement which describes in a concise manner all past, present or planned organizational, financial, contractual or other interest(s) with that organization regulated by BEP, or with that organization or individual whose interests may be substantially affected by Departmental activities, and which is related to the work under this contract. The interest(s) described shall include those of the Contractor, its affiliates, consultants, Subcontractors and key personnel of any of the above. Past interest shall be limited to within one year of the date of the quoter's technical quote.

Key personnel shall include any person owning more than 20% interest in the organization, and the organization's corporate officers, its senior managers and any employee who is responsible for making a decision or taking an action on this contract where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

(b) The Contractor shall describe in detail when it became aware of the actual or potential conflict of interest, what action the organization has taken or proposes to take to mitigate and / or rectify the situation, and why it believes, in light of the interest(s) identified in (a) above, that performance of the contract can still be accomplished in an impartial and objective manner.

(c) In the absence of any relevant interest identified in (a) above, the Contractor shall certify in its statement that to its best knowledge and belief no affiliation exists relevant to possible conflicts of interest. The Contractor must obtain the same information from any potential Subcontractors prior to award of a subcontract.

(d) The Contracting Officer shall review the statement submitted and may require additional relevant information from the Contractor. All such information, and any other relevant information known to BEP, shall be used to determine whether a conflict of interest exists, or a situation exists that may create a conflict of interest. If any such conflict of interest is found to exist, the Contracting Officer may (1) terminate the contract, or (2) determine that it is otherwise in the best interest of the United States to continue the contract with the Contractor and (3) modify the contract to include appropriate provisions to mitigate or avoid such conflicts in the contract.

(e) If the Contractor refuses to provide the written statement called for in paragraph (a), or any additional information that the Contracting Officer may require, the Contracting Officer may terminate the Contract for convenience if he or she deems that termination is in the best interest of the Government.

H.8 IDENTIFICATION OF CONTRACT EMPLOYEES

All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall clearly identify themselves as a Contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work. ID badges shall have an identification picture and shall state the name of the individual and the company they represent. Contractor personnel are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises.

H.9 EVALUATION OF CONTRACTOR PERFORMANCE

(a) Interim and final evaluations of Contractor performance shall be prepared for this contract in accordance with FAR 42.11. The final performance evaluations shall be prepared at the time of completion of work.

(b) The Contractor can elect to review the evaluation and submit additional information or a rebuttal statement. The Contractor shall be permitted 60 calendar days to respond.

Contractor response is voluntary. If the Contractor does not respond within 60 days, the Government shall presume that the Contractor has no comment. Any disagreement between the parties regarding an evaluation shall be referred to an individual at a level above the Contracting Officer, whose decision is final.

(c) Copies of the evaluations, Contractor responses, and review comments, if any, shall be retained as part of the contract file, and may be used to support future award decisions.

Bureau of Engraving and Printing utilizes the Contractor Performance Assessment Reporting System (CPARS) and the Federal Awarded Performance and Integrity Information System (FAPIIS) to record and maintain past performance information. The past performance systems host a suite of web-enabled applications that are used to document Contractor performance information that is required by Federal Regulations.

The CPARS module assesses performance on contracts for Systems, Services, Information Technology, and Operations Support, Architect-Engineer contracts and performance on Construction contracts. CPARS reference material can be accessed at https://cpars.cpars.gov/cpars/app/home.do

Federal Awarded Performance and Integrity Information System (FAPIIS) http://www.fapiis.gov/fapiis/govt/datareports.jsp

The registration process requires the Contractor to identify an individual that shall serve as a primary contact. This individual shall be authorized access to the evaluation for review and comment. In addition, the Contractor is encouraged to identify a secondary contact in the event the primary contact is unavailable to process the evaluation within the required 60-day time period. After the BEP Contract Specialist registers the contract in one of the systems listed above, the Contractor shall receive a system generated e-mail notifying him/her that the contract is registered. A system generated e-mail shall also provide the Contractor with a User ID if the person does not already have a system User ID.

Once a performance evaluation has been prepared and is ready for comment, the Contractor representative shall receive a system generated e-mail notification that the performance evaluation is electronically available for review and comment. The Contractor representative shall receive an automated e-mail whenever an assessment is completed and can subsequently retrieve the completed assessment from system. Contractors may access evaluations at one of the website listed above for review and comment in CPARS.

H.10 SAFETY

State “Right to Know” laws and 29 CFR 1910.1200, Employees Hazard Communication Program, require manufacturers, importers and suppliers to label containers of toxic substances or hazardous chemicals with the chemical name and appropriate hazard warning and to provide Material Safety Data Sheets (MSDS) for these substances. Hazard Material Information not meeting the requirement shall not be accepted (off-loaded) by the BEP.

https://cpars.cpars.gov/cpars/app/home.do

All machinery delivered under this contract shall be in accordance with the BEP’s Safety, Health and Environmental requirements.

H.11 ACCIDENT PREVENTION

The Contractor shall comply with safety practices as may be deemed necessary by the Bureau Safety Manager to ensure the safety and health of Contractor and Bureau employees.

When the Contractor’s performance requires the use of power-activated devices for welding, cutting or burning using open-flame or electric-arc equipment, the Contractor shall provide no less than three (3) days advanced written notice to the COR requesting approval for the use of the power-activated devices. The COR shall obtain clearance of such use through the Bureau Safety Manager and provide written confirmation of approval or disposal to the Contractor.

The Contractor shall take any other precautions necessary to protect all persons against injury at the work site and shall be held responsible for all damages to persons and property that occur as a result of his fault or negligence in performing the contract work.

Any Contractor personnel that are deemed to be working in an unsafe manner or endangering their own or others health may be removed from the Bureau under order of the Contracting Officer. Any Contractor personnel removed for failure to maintain a safe and healthy work environment may not be allowed to return to the Bureau’s property.

H.12 BUREAU WORKING RESTRICTIONS

When the project specifications permit the undertaking of contract work during Bureau working hours, such work must be performed without:

• Interfering with Government business.

• Unduly restricting traffic;

• Causing unsafe conditions for employees and visitors; and

• Adversely affecting the operation of Bureau equipment.

When, the Contracting Officer has determined that the Contractor’s work is in violation of any of the four restrictions above, the Contractor shall be required to perform the work at such time and under such conditions as are in the best interest of the Bureau. In this connection, the directions of the Contracting Officer shall be binding and shall be executed by the Contractor at no additional cost to the Government.

H.13 PARKING

All vehicles entering the facility are subject to inspection. There is no available parking at the DCF.

H.14 BUREAU’S REGULATIONS

All persons working on Bureau premises under the terms of the Contract shall, while on the premises, be under the administrative direction of the Contracting Officer and shall be subject to all general rules and regulations governing the Bureau and, in particular, all applicable security regulations. If the contract requires contract employees to work on

Bureau premises for a period of time exceeding five calendar days, such employees shall be subject to an appropriate preliminary personnel security check to be conducted by the Bureau's Office of Security. Such employees shall be approved by the Contracting Officer prior to commencing work on the premises. Employees who do not meet established security criteria shall not be permitted to work on the premises.

H.15 PERMITS AND LICENSES – GENERAL

In the performance of work hereunder, the Contractor shall obtain and maintain in effect all necessary permits and licenses required by Federal, State, or local government, or subdivision thereof, or of any other duly constituted public authority. The Contractor shall comply with all laws and regulations applicable to work to be performed hereunder.

H.16 COMPLIANCE WITH OCCUPATIONAL SAFETY AND HEALTH ACT OF 1980

GOVERNMENT OWNED FACILITIES/EQUIPMENT

Performance of work hereunder shall comply with the provisions of the Occupational Health and Safety Act of 1980, as amended (OSHA). If at any time during the performance of this contract, the Government - furnished facilities and/or equipment do not conform to OSHA standards, the Contractor must so notify the Contracting Officer, in writing, including a recommendation of the corrective action needed.

H.17 SECURITY REQUIREMENTS

BEP’s facilities are considered to be secure government facilities; therefore, visitors to BEP may be given a visitor’s security badge by security personnel and escorted by Government authorized personnel. Visitor security badges shall be worn above the waist, clearly visible, with picture or front side front forward at all times. Visitor security badges are to be returned upon leaving the site.

H.18 PERSONNEL SECURITY REQUIREMENTS

Personnel Security Clearance. Contractor and subcontractor employees involved in the repair, maintenance, installation, modification, inspection, or any other capacity requiring access to the BEP, access to the BEP computer systems or information contained therein, or other information pertinent to BEP personnel or security operations shall be subjected to suitability investigations, conducted by the BEP, before assignment to perform work under this contract.

All Contractor and subcontractor personnel requiring access to the BEP or working on the BEP contract shall be required to complete and submit, to the COR, all security forms furnished by the Personnel Security Division, commensurate with the sensitivity of their positions.

Upon receipt of the Statement of Work, the Office of Security shall provide an assessment of access level and the type of background investigation that shall be granted as well as the appropriate Position Sensitivity Levels which shall be assigned to all positions occupied by Contractor and Subcontractor employees. The position sensitivity of all positions occupied by Contractor and Subcontractor employees, which involve access to the Personal Computer function, including those involved in the inspection of the work are designated as Low Risk. Should other positions be identified, requiring a higher sensitivity, the position sensitivity shall be designated as High Risk. Access to the BEP and placement in these positions require that the BEP conduct a Full Field Background investigation, and that it be favorably completed. Required security packets are required to be submitted to the COR, within ten (10) working days, for use by Personnel Security Division, Office of Security. The Contractor shall submit packages of all personnel expected to be present at the Bureau for extended periods of time in excess of ten (10) working days no later than ninety (90) days prior to the delivery of the equipment to the Bureaus.

The BEP reserves the right to deny access to its facilities and/or security systems, following adjudicative guidelines set forth in Executive Order 10450 and applicable supplemental directives, to any individual about which an adverse suitability determination is made.

Failure to submit the required security investigation packet or to truthfully answer all questions contained in security investigation packets shall constitute grounds for denial of access clearance.

The selected Contractor shall not provide access to employees, or subcontract employees, until written access clearance is provided by the Personnel Security Branch, office of Security, BEP. Contractors and subcontractors are responsible for reporting all changes to the COR within five (5) days of the occurrence of the change concerning any of their employees, which may affect the suitability of their employees for access to the BEP or placement in any of these positions including additions, or deletions.

The COR shall maintain a current listing of access requirements and provide that information to the Personnel Security Division, BEP. The Personnel Security Division shall inform the COR of all access denials. The reason for the denial shall not be provided to the company contact in accordance with the Privacy Act of 1974. Denial of access to the BEP does not preclude employment of the individual concerned, by the Contractor, in any capacity not associated with the contract. Reinvestigation may be required throughout the life of the contract to adhere to Government security requirements.

H.19 PHYSICAL SECURITY:

The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use under this Contract. This Contract requires access into the Controlled Industrial Area of the BEP. The Contractor personnel shall recognize that BEP deals with sensitive information and other proprietary information, which are valuable, special, and unique assets. All information pertinent to BEP’s information technology resources is highly sensitive and may not be released to third parties without the expressive, written consent of BEP. This information requires strict control procedures to preclude unauthorized disclosure or dissemination.

Information pertinent to personnel is protected from unauthorized disclosure under the provisions of the Privacy Act of 1974 (5 U.S.C. 552a). Contractor personnel shall not divulge, disclose, or communicate in any manner, any information to any third party without prior written consent of the BEP. Contractor personnel shall protect information and treat it as strictly confidential and will abide by the security requirements of BEP. A violation of this paragraph shall be a material violation of this Contract. Should the Contractor receive or suspect they have learned of sensitive or classified information, the

Contractor shall identify and report suspicions to the COR. Contractor personnel performing work under this Contract shall be subjects of background investigations, conducted by BEP’s Office of Personnel Security, prior to start of work under this Contract. Each Contractor employee performing under this Contract must successfully complete the Government required background check form at time of the proposal submission, and must maintain the level of security required for the life of the Contract.

H.20 CONTRACTOR CLEARANCE THROUGH U.S. CUSTOMS AND BORDER

PROTECTION

In the event the…