Solicitation 19TC1025Q0011.pdf

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19TC1025Q0011, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19TC1025Q0011, Schedule Of Supplies/

Services, Block 20 Description/Specifications/Work Statement

• Attachment 1 - List of Generators to be Maintained

• Attachment 2 - List of Tasks to be Performed

• Attachment 3 - Government-Furnished Property

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR

Provisions not Prescribed in Part 12

Generator Preventive Maintenance services Solicitation 19TC1025Q0011

SECTION 1 - THE SCHEDULE

Continuation to /Addendum to SF-1449

1.0 DESCRIPTION

The U.S. Embassy in Abu Dhabi, United Arab Emirates requires a professional service from a competent Contractor and cost proposals to perform planned maintenance and inspection services of the Embassy Compound’s Low Voltage Diesel Standby Generator systems. The contract type is a firm fixed price contract for scheduled maintenance services paid at after successful completion of each preventative maintenance service. These rates include all costs associated with providing Generator maintenance services in accordance with manufacturer’s warranty including materials, labor, insurance (workmen’s and DBA - see FAR 52.228-4 and 52.228-5), overhead, profit and VAT (if applicable). The contract will be for a one-year period, with four one-year optional periods of performance.

2.0 PRICING

2.1 VALUE ADDED TAX

Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance period. The portions of the solicitation subject to VAT are:

2.2 Base Year - The Contractor shall provide the services shown below for the base period of the contract, starting on the date stated in the Notice to Proceed and continuing for a period of 12 months. The fixed unit prices, estimated quantities, and ceiling for each category are:

CLIN Description

Quantit y of

Equip ment

Type of services No. of service

Unit price / service

(AED)

Total per year (AED)

001 Unit # 3512 / Sl. No.

5WN02224 1 Quarterly - 1 1

001-A Unit # 3512 / Sl. No.

5WN02224 1 Quarterly – 2 1

001-B Unit # 3512 / Sl. No.

5WN02224 1 Quarterly – 3 1

001-C Unit # 3512 / Sl. No.

5WN02224 1 Annual 1

002 Unit # 3512 / Sl. No.

5WN02223 1 Quarterly - 1 1

002-A Unit # 3512 / Sl. No.

5WN02223 1 Quarterly – 2 1

002-B Unit # 3512 / Sl. No.

5WN02223 1 Quarterly – 3 1

002-C Unit # 3512 / Sl. No.

5WN02223 1 Annual 1

2.3 Option Year 1 - The Contractor shall provide the services shown below for Option Year 1, starting two years after the date stated in the Notice to Proceed and continuing for a period of 12 months.

2.4 Option Year 2 - The Contractor shall provide the services shown below for Option Year 2, starting two years after the date stated in the Notice to Proceed and continuing for a period of 12 months.

003 Unit # 3412 / Sl. No.

AFE 00388 1 Quarterly - 1 1

003-A Unit # 3412 / Sl. No.

AFE 00388 1 Quarterly - 2 1

003-B Unit # 3412 / Sl. No.

AFE 00388 1 Quarterly - 3 1

003-C Unit # 3412 / Sl. No.

AFE 00388 1 Annual 1

Total Base Year

CLIN Description

Quantity of

Equipm ent

Type of services No. of service

Unit price / service

(AED)

Total per year

(AED)

1-001 Unit # 3512 / Sl. No.

5WN02224 1 Quarterly - 1 1

1-001-A Unit # 3512 / Sl. No.

5WN02224 1 Quarterly – 2 1

1-001-B Unit # 3512 / Sl. No.

5WN02224 1 Quarterly – 3 1

1-001-C Unit # 3512 / Sl.

No.5WN02224 1 Annual 1

1-002 Unit # 3512 / Sl. No.

5WN02223 1 Quarterly - 1 1

1-002-A Unit # 3512 / Sl. No.

5WN02223 1 Quarterly – 2 1

1-002-B Unit # 3512 / Sl. No.

5WN02223 1 Quarterly – 3 1

1-002-C Unit # 3512 / Sl. No.

5WN02223 1 Annual 1

1-003 Unit # 3412 / Sl. No.

AFE 00388 1 Quarterly - 1 1

1-003-A Unit # 3412 / Sl. No.

AFE 00388 1 Quarterly - 2 1

1-003-B Unit # 3412 / Sl. No.

AFE 00388 1 Quarterly - 3 1

1-003-C Unit # 3412 / Sl. No.

AFE 00388 1 Annual 1

Total Option Year 1

2.5 Option Year 3 - The Contractor shall provide the services shown below for Option Year 3, starting three years after the date stated in the Notice to Proceed and continuing for a period of 12 months.

CLIN Description

Quantity of

Equipmen t

Type of services No. of service

Unit price / service

(AED)

Total per year

(AED)

2-001 Unit # 3512 / Sl. No.

5WN02224 1 Quarterly -

1 1

2-001-A Unit # 3512 / Sl. No.

5WN02224 1 Quarterly –

2 1

2-001-B Unit # 3512 / Sl. No.

5WN02224 1 Quarterly –

3 1

2-001-C Unit # 3512 / Sl.

No.5WN02224 1 Annual 1

2-002 Unit # 3512 / Sl. No.

5WN02223 1 Quarterly -

1 1

2-002-A Unit # 3512 / Sl. No.

5WN02223 1 Quarterly –

2 1

2-002-B Unit # 3512 / Sl. No.

5WN02223 1 Quarterly –

3 1

2-002-C Unit # 3512 / Sl. No.

5WN02223 1 Annual 1

2-003 Unit # 3412 / Sl. No.

AFE 00388 1 Quarterly -

1 1

2-003-A Unit # 3412 / Sl. No.

AFE 00388 1 Quarterly -

2 1

2-003-B Unit # 3412 / Sl. No.

AFE 00388 1 Quarterly -

3 1

2-003-C Unit # 3412 / Sl. No.

AFE 00388 1 Annual 1

Total Option Year 2

CLIN Description

Quantity of

Equipm ent

Type of services No. of service

Unit price / service

(AED)

Total per year

(AED)

3-001 Unit # 3512 / Sl. No.

5WN02224 1 Quarterly - 1 1

3-001-A Unit # 3512 / Sl. No.

5WN02224 1 Quarterly – 2 1

3-001-B Unit # 3512 / Sl. No.

5WN02224 1 Quarterly – 3 1

3-001-C Unit # 3512 / Sl. No.

5WN02224 1 Annual 1

2.6 Option Year 4 - The Contractor shall provide the services shown below for Option Year 4, starting four years after the date stated in the Notice to Proceed and continuing for a period of 12 months.

3-002 Unit # 3512 / Sl. No.

5WN02223 1 Quarterly - 1 1

3-002-A Unit # 3512 / Sl. No.

5WN02223 1 Quarterly – 2 1

3-002-B Unit # 3512 / Sl. No.

5WN02223 1 Quarterly – 3 1

3-002-C Unit # 3512 / Sl. No.

5WN02223 1 Annual 1

3-003 Unit # 3412 / Sl. No.

AFE 00388 1 Quarterly - 1 1

3-003-A Unit # 3412 / Sl. No.

AFE 00388 1 Quarterly - 2 1

3-003-B Unit # 3412 / Sl. No.

AFE 00388 1 Quarterly - 3 1

3-003-C Unit # 3412 / Sl. No.

AFE 00388 1 Annual 1

Total Option Year 3

CLIN Description

Quantity of

Equipmen t

Type of services No. of service

Unit price / service

(AED)

Total per year

(AED)

4-001 Unit # 3512 / Sl. No.

5WN02224 1 Quarterly - 1 1

4-001-A Unit # 3512 / Sl. No.

5WN02224 1 Quarterly – 2 1

4-001-B Unit # 3512 / Sl.

No.5WN02224 1 Quarterly – 3 1

4-001-C Unit # 3512 / Sl. No.

5WN02224 1 Annual 1

4-002 Unit # 3512 / Sl. No.

5WN02223 1 Quarterly - 1 1

4-002-A Unit # 3512 / Sl. No.

5WN02223 1 Quarterly – 2 1

4-002-B Unit # 3512 / Sl. No.

5WN02223 1 Quarterly – 3 1

4-002-C Unit # 3512 / Sl. No.

5WN02223 1 Annual 1

4-003 Unit # 3412 / Sl. No.

AFE 00388 1 Quarterly - 1 1

4-003-A Unit # 3412 / Sl. No.

AFE 00388 1 Quarterly - 2 1

4-003-B Unit # 3412 / Sl. No.

AFE 00388 1 Quarterly - 3 1

2.7 SUMMARY OF PRICES

Base Year Total (AED)

Option Year 1 Total (AED)

Option Year 2 Total (AED)

Option Year 3 Total (AED)

Option Year 4 Total (AED)

GRAND TOTAL OF BASE YEAR PLUS ALL OPTION YEARS

(AED)

3.0 NOTICE TO PROCEED

After the contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The Notice to Proceed will establish a date [a minimum of ten (10) days from date of contract award unless the Contractor agrees to an earlier date] on which performance shall start.

4-003-C Unit # 3412 / Sl. No.

AFE 00388 1 Annual 1

Total Option Year 4

CONTINUATION/ADDENDUM TO SF-1449

RFQ 19TC1025Q0011

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATION/WORK STATEMENT

1.0 SCOPE OF WORK

The U.S. Embassy in Abu Dhabi, United Arab Emirates (UAE) requires a competent Contractor to maintain the Generators identified in Attachment 1 in safe, reliable and efficient operating condition. The Contractor shall provide all necessary managerial, administrative and direct labor personnel, and as well as all necessary transportation, equipment, tools, repair parts, supplies and materials required to perform inspection, maintenance, repair, and component replacement as required to maintain the back-up Generators in accordance with the manufacturer's specifications.

The works required under this contract shall be performed directly by the Contractor employees and shall not be subcontracted.

1.1 Service Requirement

The Contractor shall perform planned maintenance and inspections as described in this Statement of Work (SOW). The intent of this SOW is to ensure the entire standby generator systems for this facility are maintained according to manufacturer’s recommendations and to ensure the readiness and proper operation of the system.

1.2 Description of Equipment

a. Generator – 1: 3512 Model Caterpillar Diesel Generator Set: 1140KW / 1425 KVA, 416/440V, 50Hz, 3 Phase, Sl. No. CMC00696, Engine Sl. No. 1GZ01262, Generator /alternator No. 5WN02224. Location: Chancery Compound.

b. Generator – 2: 3512 Model Caterpillar Diesel Generator Set: 1140KW / 1425 KVA, 416/440V, 50Hz, 3 Phase, Sl. No. CMC00695, Engine Sl. No. 1GZ01271, Generator /alternator No.5WN02223. Location: Chancery Compound.

c. Generator – 3: 3412 Model Caterpillar Diesel Generator Set: 364KW / 455 KVA, 416/440V, 50Hz, 3 Phase, Sl. No. 9EP02483, Engine Sl. No. 3FZ04515, Generator /alternator No. AFE00388. Location: Chancery Compound

2.0 GENERAL REQUIREMENTS

The Contractor shall provide the labor and materials required to carry out regularly planned maintenance and inspections as outlined in this SOW. All personnel working in the vicinity shall wear and /or use appropriate safety protection while work is performed. Any questions or injuries shall be brought to the attention of the Post COR and Occupation Safety and Health Officer (POSHO). Material Safety Data Sheets (MSDS) shall be provided by the Contractor for all HAZMAT materials. Copies will be provided to the COR for approval.

The Contractor must carefully review the requirement as listed in this SOW Section 2.1 in-conjunction with the Attachment 2 – Generator Details and its history prior submitting their proposal and its cost.

A. The systems and components to be maintained include diesel generator prime mover, AC alternator, fuel, cooling, ventilation and lubrication systems, start and transfer systems, as well as control and monitoring systems.

i) Only fluids and parts which meet or exceed manufacturer’s specifications shall be used.

ii. All fluids shall be delivered in original sealed containers.

iii. Contractor shall supply the parts required in performance of maintenance included in this SOW. (e.g. Rocker cover gaskets when performing valve lash, thermostats when performing coolant change).

If any discrepancies are found with the generator systems that are not covered under this scope of work, the Contractor shall provide the following:

a. Detailed report noting the discrepancy found.

b. Bill of Materials (BOM) to include component name, quantity, part #, and price for any repair material required and material lead time.

c. Price quote for repair labor.

B. The Contractor shall maintain a supply of expendable and common parts so that these are readily available for normal maintenance to include: hoses, belts, oil, chemicals, coolant, filters, generator starting batteries, grease, sealant, thermostats, fuses; in addition to the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), MSDS, cleaning material and oil spill containment kits.

C. Exclusion. This contract does NOT include repairing equipment and replacement of hardware (e.g. bearings, pistons, piston rings, crankshaft, and gears) except as indicated in additions and equipment list. Hardware replacements will be separately priced out by the Contractor for the Government’s approval and acceptance. The Government has the option to accept or reject the Contractor’s quote for parts and reserves the right to obtain similar spare parts from other competitive sources. If required by the Government, the Contractor shall utilize Government-purchased spare parts, if awarded the work. Such repairs/replacements will be accomplished by a separate purchase order. However, this exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

a. Replacement/repair of any electronic or electrical parts must be approved by the

CO (Contracting Officer) prior to installation of the part. If the Contractor proceeds to replace any electronic or electrical parts without CO approval, the Contractor shall de-install the parts at no cost to the Government.

D. Checklist Approval

a. The Contractor shall submit to the COR a schedule and description of planned maintenance tasks which the Contractor plans to provide. The Contractor shall prepare this schedule and task description in a checklist format for the COR’s approval prior to contract work commencement.

E. It is the responsibility of the Contractor to perform all manufacturers recommended planned maintenance as well as planned maintenance recommended by the manufacture technical manuals for standby operations of the respective equipment.

a. This does not include major maintenance, planned overhauls, injector replacements.

F. PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES

a. The Contractor shall assign qualified, fully trained and competent technician/s to perform the quarterly and annual PM Services. The proposed Contractor’s trained technician/engineer shall have a minimum of five years of field experience in operation, maintenance, troubleshooting and servicing of Caterpillar engine/alternator and must have training certificate from Caterpillar and a copy of the training certificates shall be submitted.

b. At a minimum one each electrical and mechanical technician to be present performing each quarterly and annual PM Service.

c. The Contractor shall provide all appropriate tools and testing equipment for scheduled maintenance, safety inspection, and safety testing as required by this contract.

d. The Contractor shall provide all necessary materials and supplies to maintain, service, inspect and test all the systems to be maintained.

G. SAFETY & SPECIAL INSTRUCTIONS:

a. Use appropriate personal protective equipment (PPE) when performing work.

b. Check all work areas, tools, and equipment to ensure unsafe conditions are eliminated or guarded against.

c. Follow site safety procedures.

d. Schedule maintenance with operating personnel and affected offices (security).

e. Follow approved lockout/tag out procedures.

f. Review and follow the manufacturer’s instructions.

g. Record results in the equipment history log.

h. Remove lockout/tag out in accordance with appropriate procedures.

i. Report all incidents and near miss incidents to COR / Post Occupation Safety and Health Officer (POSHO) and assist as requested in the investigation and corrective action.

H. Disposal of used oil, fuel, battery and other toxic substances. The Contractor is responsible for proper disposal of toxic/hazardous substances. All material shall be disposed of according to Government and Local law. After proper disposal the Contractor must show proof (i.e., manifest) of authorized disposal of these toxic/hazardous substances.

I. Chemical analysis: The Contractor is responsible for conducting laboratory analysis for coolant, fuel and oil samples. All charges for such analysis are payable by the Contractor and a report stating the test results shall be submitted to the COR.

J. Load Bank: The Contractor is responsible for exercising the generator using an appropriately sized load bank. If prior permission is obtained, building load may be used. The diesel units shall be run at 80% of the rated capacity for a minimum of 2 hours. All charges for such testing are payable by the Contractor and a report shall be submitted to the COR. Refer to maintenance section on Run Unit – With load.

a. The Government will provide load banks for generator testing. The available load bank at the Embassy for the Generator 1 & 2 is: Loadtec, Model: OSM4-0500.1- 415V33-5000-(6)25, 500KW, 415V, 3Phase, 3W, 50Hz. PF:1, Resistive Load Bank. Sl.# 210115; Year of Manufacture: 2018.

K. The offeror shall address its plan to obtain all commercial licenses and permits required by local law. If offeror already possesses the locally required licenses and permits, a copy shall be provided.

L. Provide a copy of Original Equipment Manufacturer (OEM) for CAT authorized certificate or equivalent to carry out the necessary level of requested repair/planned maintenance service on post Generators.

M. The offeror’s strategic plan for generator maintenance services to include but not limited to:

a. A work plan taking into account all work elements in the Performance Work Statement.

b. Identify types and quantities of equipment, supplies and materials required for performance of services under this contract. Identify if the offeror already possesses the listed items and their condition for suitability and if not already possessed or inadequate for use, how and when the items will be obtained.

c. Identify and submit the list of parts and materials required for Quarterly, and Annual maintenance service for all Generators.

d. Provide a statement that laboratory analysis report will be provided for oil and coolant samples collected.

e. Provide a statement that manifest or proof of disposal will be provided for the collected toxic / hazardous substance.

f. Plan of ensuring quality of services including but not limited to contract administration and oversight.

g. List of spare parts and suppliers of spare parts for generator and proposals shall include a description of the firm’s ability to obtain replacement parts and ability to perform specialized tests/diagnostic/programming equipment for performing the planned maintenance.

N. The Contractor shall provide emergency assistance for generator support, priced at an hourly rate, within 24 hours of being contacted by the COR.

2.1 At a minimum, the following work shall be completed:

A. Quarterly and/or Semi-annual PMI Schedule

1. Conduct visual inspection around generator.

• Check for evidence of leaks, damage, loose or missing hardware.

• Inspect engine and generator wiring harness for wear and damage.

• Inspect supports and spring isolators for soundness and stability.

• Inspect the system for corrosion.

• Hoses and Clamps – Inspect and replace if needed.

• Belts – Inspect and adjust/replace if needed.

• Inspect all fuel, oil, and water piping for secure mounting and leaks.

• Inspect exhaust piping and muffler insulation.

• Check / service air cleaner

2. Batteries.

• Battery charger – Inspect operation and clean.

• Battery electrolyte level and specific gravity – Check and adjust. Add distilled water as needed.

• Perform battery load/condition test.

• Clean battery terminals and lugs (apply grease on terminal connections).

3. Fluids and Filters.

• Cooling System Coolant Level - Check and adjust.

• Coolant conditioner (DCA/SCA) / Antifreeze protection – Check and adjust to specs.

• Jacket Water Heater - Check proper operation.

• Water pump - Check

• Engine Oil Level - Check and add if needed.

• Fuel/water separators – Drain water.

• Engine Air Cleaner Service Indicator – Check, replace filter if needed.

4. Generator Room.

• Fuels – Inspect and treat fuel if needed, check fuel level, drain/remove water and sediment.

Test fuel for degradation, water and microbial contamination.

Test autofill system, return to tank and alarms.

Check tank vents & overflow piping for obstructions Test alarms and or pumps in secondary containment.

Check hoses, piping and connections

• Space Heater/Room exhaust fan(s) - Check for proper operation.

• Air intake/exhaust – Ensure nothing obstructs airflow; louvers are free and operate properly.

5. Control Panel/generator cabinet.

• Open all the cabinets; remove panel covers to clean/inspect.

• Clean dust and vacuum all the controls, meters, switching mechanism components, interior buswork, remote start control panel, annunciator, disconnect breaker and connecting lugs. Inspect/Check buswork and supporting hardware for cracks, corrosion, or any type of deterioration.

• Check all control wiring and power cables (especially wiring between or near hinged door) for sign of wear and deterioration. Secure and/or protect wiring and cables as required.

• Check the cabinet interior for loose hardware – tighten connections.

• Electrical Connections - Check tightness

• Clean and remove dust from panels.

6. Automatic Transfer Switch (ATS).

• Inspect seals.

• Note date of last control battery change if applicable. (Replace if 2 years or older).

• Check for hot spots using non-contact temp gun or IR camera.

• Inspect/Check bus work and supporting hardware for carbon tracking, cracks, corrosion, or any type of deterioration.

• Check all control wiring and power cables (especially wiring between or near hinged door) for sign of wear and deterioration.

• Check for evidence of overheating contacts.

• Exercise ATS.

Prior to performing operation, confirm with the COR.

This test shall consist of an electronic operation of the switch from the normal source 1 position to the alternate source 2 position and a return to normal.

Check ATS operation, calibrate and record time delays if necessary.

Observe and record retransfer/cool down time.

[Note: The primary objective of this “test” is to exercise the moving mechanical parts of the ATS which will seize if left in one position without regular operation.]

7. Engine Control Module (ECM)

• Plug in OEM computer/diagnostic hardware if applicable.

• Review of fault history.

• Download status report or similar depending on manufacturer to be submitted with report.

[Note: most modern engines utilize electronic controls which require proprietary OEM software to access parameters, replace controls boards and perform diagnostic tests. Ie. CAT ET, Cummins InPower.]

8. Run unit – No load.

• Run the generator with no load for 10 minutes.

Remote Start Panel-Inspect and test operation.

Check the generator for unusual conditions, such as: excessive vibration, leaks, smoke.

Verify all meters, gauges and indicators are normal and functioning properly.

9. Run Unit – With load. Start unit and run under load for 1 hour.

• Unit should be run under facility load if COR authorizes to test and exercise entire system.

• If facility load is not permissible or is not a minimum of 50% of rated capacity or if wet stacking is prevalent, the unit shall be exercised with a load bank to a minimum 80% capacity for 2 hours.

• Automatic Start/Stop – Inspect.

• Check louvers, shutters and room exhaust fans for proper operation.

• Generator Set Vibration – Inspect.

• Read and record all key performance indicators from gauges/meters/ECM.

• Record load readings – Voltage, amps, % of load, frequency, power factor.

• Record Alternator bearing temperatures.

• Check exhaust for excessive black or white smoke.

• Check turbocharger for vibrations or any abnormal noise during operation.

• Check generator bearing for noise and overheating.

• Check exhaust manifold, flexible exhaust, muffler, and piping for leaks and secure mountings.

• Check Crankcase breather/Blow By

• Check / service air filter

• Check fuel filter restriction if applicable. Replace filters if required.

10. Additional.

• Ensure system is left in proper position for automatic start and transfer.

• Clean generator and generator room. Wash radiator if necessary.

• Annotate date, hours and maintenance in Generator log, complete maintenance checklist and deficiency report and brief COR.

• Perform any additional maintenance tasks as recommended in the manufacture’s operation and maintenance manuals.

[Note: Contractor should make note of these before finalizing contract.]

• Submit Service Inspection and Test Report to COR and email electronic copies to powersupport@state.gov mailto:powersupport@state.gov

B. Annual Schedule: Note: Upon contract award, it may be necessary to perform the annual inspection immediately, rather than waiting a full year, if the specified items are required at the outset.

1. Conduct quarterly / semi- annual PMI service

2. Engine Air Cleaner Elements – Replace.

3. Engine Crankcase Breather – Clean.

4. Engine Oil Sample - Obtain and perform analysis. Submit report to COR.

5. Engine Oil and Filter(s) – Replace.

6. Annotate date and hours on all filters when replaced.

7. Fuel Filters and Water Separators – Replace.

a. To include filters to day tanks if applicable.

b. Clean any fuel screens if applicable.

8. Obtain fuel sample at day tank and storage tank for analysis.

9. Radiator – Clean (follow manufacturer’s recommendation).

10. Intake louvers and ducts – Inspect

11. Cooling System Coolant Sample - Test

12. Cooling System Supplemental Coolant Additive (SCA) – Test - Add if applicable.

13. Coolant filter – Change if applicable

14. Crankshaft Vibration Damper - Inspect

15. Engine Protective Devices - Check

16. Turbocharger – Inspect/Check

17. Clean and lubricate fuel pump linkages if applicable.

18. Fan bearing – Inspect/Grease.

19. Engine Control Module (ECM)

a. Download status report or similar depending on manufacturer to be submitted with report.

b. Test unit safety shutdowns.

c. Provide post an electronic copy of ECM program file.

20. Check injector pump and injectors for flow rate pressure

21. AC Alternator – Inspect. Check for moisture, dust, oil, grease, and debris on main stator windings, exciter. Check commutator & slip rings, rotor & stator, bearings, bearing lubrication, voltage regulator. Measure & record resistance readings of windings with insulation tester (Megger). Clean as needed.

22. Check Rotating Rectifier

23. Inspect / Check Varistor

24. Automatic Transfer Switch (ATS).

a. Clean and vacuum all the controls, meters, switching mechanism components, interior bus work, Remote Start control panel, Annunciator and connecting lugs of the ATS.

b. Check the cabinet interior for loose hardware – tighten connections.

c. Live Automatic Transfer Switch (ATS) operation is prohibited. An outage is required, and prior approval from the Contracting Officer’s Representative (COR) must be obtained before proceeding not perform live ATS. Outage is necessary and prior COR approval required.

C. Additional maintenance required per manufacturers recommendations and service interval:

1. Generator bearing – Inspect/Grease as recommended by manufacturer’s maintenance schedule.

2. Engine Generator Batteries – Replace if 3 years old. Refer Attachment A for battery and last battery replacement details.

3. Cooling System Coolant – Flush system and replace per manufacturer’s maintenance schedule with coolant per manufacturers specifications.

• Every 3 years since last change.

• Every 6 years for Extended life coolant. Refer Attachment A for coolant and last

ELC replacement details.

When performing coolant change; flush engine and replace engine thermostats.

Replace hoses if necessary.

4. Engine Valve Lash/injector height - Inspect/Adjust per manufacturer’s maintenance schedule. Replace rocker cover gaskets and torque to proper specs. Refer Attachment A for-Engine Valve Lash/injector height adjustment details.

D. Additional:

1. The Contractor shall supply to post at the start of this contract:

• 1 set of engine belts per unit to be kept onsite.

Provide labor to replace belts as needed during regular scheduled service as needed based on inspection.

• 1 set of fuel filters and water separators per unit to be kept onsite. This is in addition to items supplied at annual service.

3.0 ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

3.1 General. The Contractor shall designate a representative who shall supervise the Contractor's Generator mechanics and be the Contractor's liaison with the U.S.

Embassy/Consulate. The Contractor's employees shall be on-site only for contractual duties and not for any other business or purposes. Contractor employees shall have access to the Generators and machine rooms, either with security escorts, and only with specific permission by either the Contracting Officer or the COR.

3.2 Personnel Security. The Government reserves the right to deny access to U.S owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who shall be used on this contract prior to their utilization. The Government shall issue identity cards to approved Contractor personnel, each of whom shall display his/her card(s) on the uniform at all times while in the Government property or while on duty at private residences serviced under this contract. These identity cards are the property of the Government. The Contractor shall return all identity cards when the contract is completed, when a Contractor’s employee leaves this contract, or at the request of the Government.

3.3 Standards of Conduct

3.3.1 General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

3.3.2 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR). The Contractor shall provide, to each employee and supervisor, uniforms and personal equipment. The Contractor shall be responsible for the cost of purchasing, cleaning, pressing, and repair of the uniforms.

3.3.3 Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

3.3.4 The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

3.3.5 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

3.3.6 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct;

unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

3.3.7 Key Control. The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, or other areas, for the purposes of this contract.

Keys shall not be duplicated without the COR's approval. Where the Government determines that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from performing work under the contract. If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system so compromised.

4.0 WORK REQUIREMENTS

4.1 General. The Contractor shall provide full service to meet routine maintenance requirements. The Contractor shall maintain Generators so that the Generators are in a safe and efficient operating condition at all times. In the event of a breakdown, the Contractor shall make every effort to immediately return the Generator to operating condition.

4.2 The Contractor shall schedule all routine maintenance, and repair works during normal business hours, which are from 7:30 to 17:00 from Monday through Thursday and 7:30 to 11:30 on Fridays, excluding local and US holidays, unless approved in advance by the Contracting Officer's Representative (COR).

5.0 DELIVERABLES

Description QTY Delivery Date Deliver to Names, biographic data, police clearance on Contractor personnel

1 7 days after contract award

COR

Certificate of Insurance (Workmen Compensation Plan and Defense Base Act)

1 10 days after contract award

CO

Certification of disposal of toxic chemicals/waste engine oil by local authorities

1 Submit report within 20days after each oil change service

COR

Checklist signed by Contractor’s employee

1 Submit report within 15days after completion of each maintenance service

COR & powersupport@state.gov

Laboratory report for chemical analysis for oil, coolant and fuel

1 Submit report within 20days after completion of each oil change service

COR & powersupport@state.gov

PMI/service Report 1 Submit report within 20days after completion of each service

COR & powersupport@state.gov

Invoice 1 After completion of each maintenance service

USMissionUAEInvoices@state.gov

6.0 TROUBLE CALL RESPONSE SERVICE

6.1 General. The Contractor shall provide "around-the-clock" emergency service call support for Generator trouble calls.

6.2 Callback Service - When a Generator which was previously worked on by the Contractor's mechanic, has a repeated malfunction within a 24-hour period, the Contractor shall be obligated to provide, at no extra cost, a return visit by a trained Generator mechanic to correct the problem, even if the problem is minor in nature. The Generator mechanic shall respond to this callback mailto:powersupport@state.gov mailto:powersupport@state.gov mailto:powersupport@state.gov mailto:USMissionUAEInvoices@state.gov within a three-hour time period regardless of what time the Contracting Officer or COR made the callback complaint, including the "after hours" time periods.

7.0 PERSONNEL, TOOLS, REPAIR PARTS, MATERIALS AND SUPPLIES

The Contractor shall provide trained Generator mechanics with the appropriate tools and testing equipment for scheduled maintenance as required by this contract. The Contractor shall provide all of the necessary repair parts, materials and supplies to maintain, service, inspect and test the Generator as required by this contract.

8.0 EXCLUSIONS

The Contractor shall not assume responsibility for the following items of Generator equipment, which are not included in this contract:

Major Repairs: Parts are not covered for any breakdown calls/repair support. The Government reserves the right to determine how these repairs are to be handled. Such repairs will normally be accomplished by separate purchase order or contract. This exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

9.0 INSURANCE REQUIREMENTS

9.1 Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor's personnel in the performance of this contract

The Contractor's assumption of absolute liability is independent of any insurance policies.

Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this contract, whatever insurance is legally necessary. The Contractor shall carry the following minimum insurance:

Comprehensive General Liability

Bodily Injury AED 1,500,000.00 Property Damage AED 1,500,000.00

9.2 Worker's Compensation Insurance. The Contractor agrees to provide all employees with worker's compensation benefits as required by the laws of either the country in which the employees are working or the employee's native country, whichever offers greater benefits, following FAR 52.228-4 “Worker’s Compensation and War-Hazard Insurance Overseas”.

10.0 PERMITS

The Contractor shall maintain in full force and affect all permits, licenses, and appointments required for the prosecution of work under this contract at no additional cost to the Government.

The Contractor shall obtain these permits, licenses, and appointments in compliance with host country laws.

11.0 LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to ensure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the contract shall be payable by the Contractor without Government reimbursement.

12.0 GOVERNMENT FURNISHED PROPERTY/EQUIPMENT

The Contractor shall physically inventory all Government furnished property in its possession.

Physical inventories consist of sighting, tagging or marking, describing, recording, reporting, and reconciling the property with written records. The Contractor shall conduct these physical inventories (if any) during the contract and at the completion or termination of the contract, as directed by the COR. Unless approved in advance by the Contracting Officer, personnel other than those who maintain the property records or who have custody of the property shall conduct the inventory.

13.0 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

13.1 This plan provides an effective method to promote satisfactory Contractor performance.

The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract.

The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work Para Performance Threshold Services.

Performs all scheduled Generator maintenance services set forth in the scope of work.

1.0 thru 12.0

All required services are performed and no more than one

(1) customer complaint is received per month.

13.2 Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

13.3 Standard. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

13.4. Procedures.

13.4.1 If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

13.4.2 The COR will complete appropriate documentation to record the complaint.

13.4.3 If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

13.4.4 If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

13.4.5 The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

13.4.6 If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

13.4.7 The COR will consider complaints as resolved unless notified otherwise by the complainant.

13.4.8 Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

ATTACHMENT 1

LIST OF GENERATORS TO BE SERVICED

1) Generator – 1: 3512 Model Caterpillar Diesel Generator Set: 1140KW / 1425 KVA, 416/440V, 50Hz, 3 Phase, Sl. No. CMC00696, Engine Sl. No. 1GZ01262, Generator /alternator No.

5WN02224. Location: Chancery Compound.

2) Generator – 2: 3512 Model Caterpillar Diesel Generator Set: 1140KW / 1425 KVA, 416/440V, 50Hz, 3 Phase, Sl. No. CMC00695, Engine Sl. No. 1GZ01271, Generator /alternator No.5WN02223. Location: Chancery Compound.

3) Generator – 3: 3412 Model Caterpillar Diesel Generator Set: 364KW / 455 KVA, 416/440V, 50Hz, 3 Phase, Sl. No. 9EP02483, Engine Sl. No. 3FZ04515, Generator /alternator No.

AFE00388. Location: Chancery Compound.

ATTACHMENT 2

GENERATOR DETAILS AND ITS SERVICE HISTORY

Description

Generator 1 Generator 2 Generator 3

Generator – 1: 3512 Model Caterpillar Diesel Generator Set: 1140KW / 1425 KVA, 416/440V, 50Hz, 3 Phase, Sl.

# 5WN02224, Catalog #

PCMC 0069

Generator – 2: 3512 Model Caterpillar Diesel Generator Set:

1140KW / 1425 KVA, 416/440V,

50Hz, 3 Phase, Sl. # 5WN02223, Catalog # PCMC 00695.

Generator – 3: 3412 Model Caterpillar Diesel Generator Set:

364KW / 455 KVA, 416/440V,

50Hz, 3 Phase, Sl. # AFE 00388, Catalog # C9EP 02483.

Genset Control panel model # EMCP II+ EMCP II+ EMCP II+

Engine Run Hrs.

and date 632 675 1170

Services to be performed / replacement of parts

Task Done in New Done in New Done in New

Engine start-up Battery May-25 1st Option year;

4th Option year May-

1st Option year; 4th

Option year Sep-25 1st Option year; 4th Option year

Extended Life Coolant (ELC) May-25 3rd Option year May-

25 3rd Option year May-25 2nd Option year

Engine Oil Sep-25

A1-Base year; A2- 1st Option year;

A3-2nd Option year; A4-3rd

Option year; A5- 4th Option year

Sep-25

A1-Base year; A2-1st Option year; A3-2nd Option year; A4-3rd Option year; A5-4th

Option year

Sep-25

A1-Base year; A2-1st Option year; A3-2nd Option year; A4-3rd Option year; A5-4th

Engine Oil Filter Sep-25

A1-Base year; A2- 1st Option year;

A3-2nd Option year; A4-3rd

Option year; A5- 4th Option year

Sep-25

A1-Base year; A2-1st Option year; A3-2nd Option year; A4-3rd Option year; A5-4th

Option year

Sep-25

A1-Base year; A2-1st Option year; A3-2nd Option year; A4-3rd

Air Filter Sep-25

A1-Base year;

A2-1st Option year; A3-2nd

Option year; A4- 3rd Option year;

A5-4th Option year

Sep-25

A1-Base year; A2-1st Option year; A3-2nd Option year; A4-3rd Option year; A5-4th

Option year

Sep-25

A1-Base year; A2-1st Option year; A3-2nd Option year; A4-3rd

Fuel/Water Separator Sep-25

A1-Base year;

A2-1st Option year; A3-2nd

Option year; A4- 3rd Option year;

A5-4th Option year

Sep-25

A1-Base year; A2-1st Option year; A3-2nd Option year; A4-3rd Option year; A5-4th

Option year

Sep-25

A1-Base year; A2-1st Option year; A3-2nd Option year; A4-3rd

Radiator Belt Sep-25 A2-1st Option year; A4-4th Option year

Sep-25 A2-1st Option year; A4- 4th Option year Jul-25 A2-1st Option year; A4-

4th Option year

Alternator Belt Sep-25 year; A4-4th Option year

Sep-25 A2-1st Option year; A4- 4th Option year Jul-25 A2-1st Option year; A4-

Connection Hose Sep-25 year; A4-4th Option year

Sep-25 A2-1st Option year; A4- 4th Option year Sep-25 A2-1st Option year; A4-

Turbocharger supply Sep-25

A2-1st Option year; A4-4th Option year

Sep-25 A2-1st Option year; A4- 4th Option year N/A N/A

Jacket water heater Hose pipe both side

N/A A2-1st Option year; A4-4th Option year

N/A A2-1st Option year; A4- 4th Option year N/A N/A

Engine Valve Lash / injector height adjustment

Sep-25

A1-Base year;

A2-1st Option year; A3-2nd

Option year; A4- 3rd Option year;

A5-4th Option year

Sep-25

A1-Base year; A2-1st Option year; A3-2nd Option year; A4-3rd Option year; A5-4th

Option year

Jul-25

A1-Base year; A2-1st Option year; A3-2nd Option year; A4-3rd

Crankcase Breather Tee Sep-25 A2-1st Option year Sep-25 A2-1st Option year N/A N/A

Replace Tappet Cover Gasket

A1-Base year;

A4-3rd Option year

- A1-Base year; A4-3rd

Option year Jul-25 A1-Base year; A4-3rd

ATTACHMENT 3

GOVERNMENT FURNISHED PROPERTY

No equipment and tools will be provided to the Contractor from the Embassy owned and identified as Government Furnished Property.

SECTION 2 - CONTRACT CLAUSES

52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS

(NOV 2023) IS INCORPORATED BY REFERENCE. (SEE SF-1449,

BLOCK 27A)

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services (JAN 2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business SubContractors (Mar 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

__(1) 52.203-6, Restrictions on SubContractor Sales to the Government (Jun 2020), with Alternate I (Nov 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

__(2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C. 3509)).

__(3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

__(4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) ( 41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

X (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__(6) [Reserved].

__(7) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__(8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

X (9) 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328).

https://www.acquisition.gov/far/part-52#FAR_52_203_19 https://www.acquisition.gov/far/part-52#FAR_52_204_23 https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.acquisition.gov/far/part-52#FAR_52_209_10 https://www.acquisition.gov/far/part-52#FAR_52_232_40 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section3903&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title10-section3801&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_233_3 https://www.acquisition.gov/far/part-52#FAR_52_233_4 https://www.acquisition.gov/far/part-52#FAR_52_203_6 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title10-section4655&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_203_13 https://www.acquisition.gov/far/part-52#FAR_52_203_15 https://www.acquisition.gov/far/part-52#FAR_52_203_17 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section4712&num=0&edition=prelim https://www.acquisition.gov/far/part-3#FAR_3_900 https://www.acquisition.gov/far/part-52#FAR_52_204_10 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_204_14 https://www.acquisition.gov/far/part-52#FAR_52_204_15 https://www.acquisition.gov/far/part-52#FAR_52_204_27

__(10) 52.204-28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (Dec 2023) ( Pub. L. 115–390, title II).

X (11)

(i) 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition. (Dec 2023) ( Pub. L. 115–390, title II).

__(ii) Alternate I (Dec 2023) of 52.204-30.

X (12) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment.