Solicitation 19SA7025Q0019.pdf

A&E services B-167, Residential Duplex Town house for the US Embassy in Riyadh, Saudi Arabia

Solicitation No. 19SA7025Q0019

SOLICITATION

DOCUMENT

A&E Engineering Services for Renovations of GOH

Embassy of the United States of America P.O. Box 94309 Riyadh 11693

SAUDI ARABIA

REQUEST FOR QUOTATION THIS RFQ ☐ IS ☒ IS NOT A SMALL BUSINESS SET-ASIDE Page 3 of 67

(THIS IS NOT AN ORDER)

1. REQUEST NO.

19SA7025Q0019

2. DATE ISSUED

08/26/2025

3. REQUISITION/PURCHASE

REQUEST NO. PR15542334

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY Contracting Officer Embassy of the United States of America Diplomatic Quarters, Riyadh Saudi Arabia RiyadhContracting@state.gov

6. DELIVER BY (Date)

5b. FOR INFORMATION CALL (NO COLLECT CALLS) 7. DELIVERY

NAME TELEPHONE NUMBER ☐FOB DESTINATION ☒OTHER (See Schedule)

William R. Barker, Contracting Officer +966-11-835-4000

9. DESTINATION

a. NAME OF CONSIGNEE

8. TO: Embassy of the United States of America

a. NAME b. COMPANY b. STREET ADDRESS Abdullah Alsahmi

c. STREET ADDRESS c. CITY Riyadh

d. CITY e. STATE f. ZIP CODE d. STATE e. ZIP CODE 11693

10. PLEASE FURNISH QUOTATIONS TO THE ISSUING

OFFICE IN BLOCK 5A ON OR BEFORE CLOSE OF

BUSINESS (Date)

Wednesday, 09/10/2025, 1700 Hrs.

(Saudi Arabian time)

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please indicate on this form and return it to the address in Block 5A. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

The United States Government (USG), Department of State (DOS), Bureau of Overseas Buildings Operations (OBO) requires project development, architectural, and engineering (A&E) services for a Residence B-167 A/B, Duplex in Riyadh, Saudi Arabia.

This Statement of Work (SOW) defines the services to be performed by the development A & E Contractor, hereafter referred to as the Contractor. Refer to section

2.3.1 for project specific programs. All design efforts are to meet OBO design standards and USACE EM385.1.1 Construction safety requirements.

Lump Sum

a. 10 CALENDAR

DAYS (%)

b. 20 CALENDAR

DAYS (%)

c. 30 CALENDAR DAYS

d. CALENDAR DAYS

12. DISCOUNT FOR PROMPT PAYMENT NUMBER

PERCENTAGE

NOTE: Additional provisions and representations ☐ are ☐ are not attached.

13. NAME AND ADDRESS OF QUOTER 14. SIGNATURE OF PERSON AUTHORIZED TO SIGN

QUOTATION

15. DATE OF QUOTATION

a. NAME OF QUOTER

STREET ADDRESS 16. SIGNER

a. NAME (Type or print) b. TELEPHONE

c. COUNTY AREA CODE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a mailto:RiyadhContracting@state.gov

TABLE OF CONTENTS

SF-18 COVER SHEET

A. PRICING

B. STATEMENT OF WORK

C. PACKAGING AND MARKING

D. INSPECTION AND ACCEPTANCE

E. DELIVERIES AND PERFORMANCE

F. CONTRACT ADMINISTRATION DATA

G. SPECIAL TERMS AND CONDITIONS

H. CLAUSES

I. LIST OF ATTACHMENTS

J. INSTRUCTIONS ON HOW TO SUBMIT A QUOTATION

K. EVALUATION CRITERIA

L. REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

SECTION A – PRICING

A.1. The Contractor shall perform all work necessary to produce a complete set of construction plans and technical specifications sufficient for the construction of the facility described in this contract. This shall include, but is not limited to, any architectural and engineering design and analyses, construction cost estimates, renderings, photographs and scale models described in the Statement of Work.

A.2. VALUE ADDED TAX

VAT: The Contractor shall include VAT as a separate charge on the Invoice and as a separate line item in Section B:

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

The United States Government (USG), Department of State (DOS), Bureau of Overseas Buildings Operations (OBO) requires project development, architectural, and engineering (A&E) services for a Residence B-167 A/B, Duplex in Riyadh, Saudi Arabia. This Statement of Work (SOW) defines the services to be performed by the development A & E Contractor, hereafter referred to as the Contractor. Refer to section 2.3.1 for project specific programs. All design efforts are to meet OBO design standards and USACE EM385.1.1 Construction safety requirements.

Lump Sum

VAT

Grand Total

SECTION B - STATEMENT OF WORK

C.1 ADMINISTRATIVE

C.1.1 Project Overview

C.1.2 Design Expertise

C.1.3 Order of Precedence

C.2 REQUIREMENTS

C.2.1 Administrative Requirements Documents

C.2.2 Standard Design Requirements Documents

C.2.3 Project Specific Requirements Documents

C.3 TASKS AND DELIVERABLES

C.3.1 Project Plans

C.3.2 Meetings

C.3.3 Data Collection

C.3.4 Assessments

C.3.5 Analysis and Design

C.3.6 Reports and Specifications

C.3.7 Evaluations

C.3.8 Reserved

C.3.9 Survey

C.3.10 Construction

C.4 DESIGN DELIVERABLES AND MEETING SCHEDULE

C.1 ADMINISTRATIVE

C.1.1 PROJECT OVERVIEW

The United States Government (USG), Department of State (DOS), Bureau of Overseas Buildings Operations (OBO) requires project development, architectural, and engineering (A&E) services for a Residence B-167 A/B, Duplex in Riyadh, Saudi Arabia. This Statement of Work (SOW) defines the services to be performed by the development A & E Contractor, hereafter referred to as the Contractor. Refer to section 2.3.1 for project-specific programs. All design efforts are to meet OBO design standards and USACE EM385.1.1 Construction safety requirements.

COR for this project: Moheealdeen Alarab- Senior LE Engineer, US Embassy Riyadh

C.1.1.1 Project Location and Description OBO is pursuing a contractor for a firm fixed price contract for A&E services for demolition of an existing a single-family residence and construction of a new duplex 3 BR / 2 ½ bath townhouse residences on the existing site. The site is located at # 14 I Street, in the Hajar Residential District of the Diplomatic Quarter in Riyadh, KSA.

The residential site lot is approximately 660 m² with the existing residence footprint being 230 m² and developable footprint of 455 m². The existing residence is U.S.

Government Owned (GO), and the land site is leased from RCRC. The site is bound by adjacent residences on three sides and the city frontage street.

The contractor is required to develop full design drawings, specifications, technical studies, and documents including bridging documents for the demolition of the existing residential unit, site preparations and full construction of a Duplex Townhouse Style residence on the exiting property site lot. The awarded contractor is responsible for obtaining all permits for use of the leased land to develop a new residence on the site, including utility expansion and connection to city infrastructure, street closures, traffic modifications, security provisions to the DQ and the site. The existing residence itself is U.S. Government (USG) owned, and any new residence will remain the property of the USG. Any land lease provisions, or requests required during the permit processing with local authorities under the direct responsibility of the USG will be handled by the Embassy as the owner of the property.

Existing conditions: The residence experienced excessive water flooding and raw sewage leaking under the foundation slab and into the structure from old, damaged piping located under the residence. This damage made the residence unoccupiable to the current date. Once the site is cleared a full investigation of existing utilities must occur to include water services, sewage drainage to the city connection and storm drainage to the city connection on the street. The contractor must also verify site electrical and tele/data services meet code compliance from the city separation to the property supply points. The existing structure on site is not directly connected to another structure. There is a clear zone around the structure as shown on the site plan.

C.1.1.2 Project Objective The Contractor shall provide complete design services, contract coordination, and supervision, including but not limited to the management, professional design services necessary to meet the requirements of this contract within the established schedules. Construction documents shall be in accordance with the reference criteria requirements. The Contractor shall execute the project consistent with the OBO mission to provide the most effective facilities for United States diplomacy abroad.

This design is a multidiscipline effort that requires complete architectural and engineering services to define the demolition of existing construction, operation and maintenance requirements of the facilities. In addition to the normal architectural and engineering services provided for building design, the design services requirement includes but are not limited to: geo-technical study of the site due to previous water infiltrations from water supply and sanitation piping leakage or structural failure of underground piping. The residence does not require any additional security provisions beyond normal DQ residential standards. The contractor is required to provide limited landscape design proposals with an irrigation system related to the compound outside the new structure, considering all access points for utilities and underground water tanks access covers and doubling the utility service to separate residences utility service usage (220/380Volts/60hz, 250 Amperes per residence). The residence must be designed to International Building Codes, OBO codes, Saudi Codes and USACE EM385.1.1.

Demolition phasing plan of the existing dwelling taking into consideration geo-technical information and site utility distribution as specified in C.4.3. Preparing sub-grade for slab on grade foundation, pavements, and parking elevations. Excavation and backfill details for all areas and surface drainage slope and terrain specifications.

The units are to be labeled as B-167 A & B. The Contractor shall produce A3 size drawings in three formats, AutoCAD, PDF, and Hard copy plans and specifications.

Drawings shall be segregated and submitted by discipline, (electrical, mechanical, plumbing, etc.). The layout of individual drawings shall convey the required design and construction information. Symbols used shall be accepted by international industry standards and shall be shown in the legend. Lettering shall be of sufficient size to be clearly read when drawings are reduced to half size. The awarded contractor shall use the provided OBO drawing design layout and drawing keys for all drawings.

Design and construction shall be completed within the Contract Award Amount identified in Contract Section A. Design shall be performed within the period of performance identified in the contract package.

C.1.1.3 Contract Line-Item Numbers (CLIN) Tasks and Deliverables not identified with a CLIN designation fall under CLIN 001.

The Contractor shall provide separately priced fee options for:

CLIN 001 – A&E Services

CLIN 002 – VAT

CLIN 003 – Contingency

C.1.1.4 Limit of Design Contractor shall work within the USG property line and as required outside the property line to complete the requirements of the contract. The contractor shall be responsible for coordination with local utility providers and costs related to connections to local services outside the USG property line. Work on property and outside the property line may include but is not limited to civil utility connections, driveway connections, grading, drainage, temporary construction access, erosion control during construction and final stabilization. Repair of disturbed areas outside the USG property line shall meet or exceed the pre-contract condition in cases wherein excavation for the purpose of investigation is related to the preparation of the design and site condition survey as a requirement for the design.

Period of Performance: Period of Performance for design is 180 days.

C.1.1.5 Permits and License The contractor is responsible for obtaining permission, permits and associated fees (e.g., zoning, building approvals, utility, construction, DQ access, RCRC approvals and occupancy permits) and licenses required to execute the work.

The contractor shall provide drawings and other design documents needed to obtain those permits and licenses for which they are responsible, and official translations as required to execute those permit actions.

Contractor shall submit drawings to the Contracting Officer’s Representative (COR) for approval prior to releasing drawings to local permitting and licensing agencies for permits.

Permit drawings shall be labeled by generic terminology (e.g., office, restroom, mechanical space) This project is UNCLASSIFIED.

Permit documents, drawings, specifications, and calculations shall be sealed and signed by the architect and engineers of record, or other professionals as required.

C.1.1.6 Work by Others Refer to requirements in the solicitation package: WORK BY THE GOVERNMENT AND SEPARATE CONTRACTORS. The Contractor shall afford other entities reasonable opportunity for access to the site, introduction and storage of their materials and equipment, and performance of their activities, including USG required compliance inspections. Separate contractors working for the Government will accomplish the following work as part of this project:

Active wireless network equipment provided by the embassy is standard for residential commercial use. All equipment is located within the residence at a dedicated connection point as identified in the design drawings.

Reviews: USG compliance reviews Provision and Installation of kitchen and government supplied equipment.

C.1.1.7 Construction and Phasing Coordination This project requires phasing of work. The Contractor shall coordinate with the COR and submit phases in the Initial Project Schedule (IPS).

Phasing will include, but not limited to:

Phasing of the site work.

Phasing of site utilities.

Phasing of selective demolition.

Phasing of construction elements.

Execution of Phased Construction Work Plans to achieve the following milestones:

Civil and underground utility works Foundation construction Residential envelope construction Roof construction Interior walls as per design Installation of interior mechanical and utilities Installation of windows/doors and fixtures Testing and commissioning of all mechanical, electrical, and sewage, drainage, and service utilities.

Punchlist and turnover

C.1.1.8 Materials Shipping Address Shipments shall be consigned to the current embassy at:

U.S. Embassy Riyadh Diplomatic Quarter Riyadh, Kingdom of Saudi Arabia Attn: Senior Facility Manager/COR Tel: (966) 055-093-5562

C.1.1.9 Government Furnished Equipment (GFE) The Contractor shall coordinate in the design the following government provided equipment per residential unit:

o One electric clothes dryer o One electric dishwasher o One kitchen sink garbage disposal o One refrigerator o One electric range with exhaust hood o One freezer o One Wi-Fi unit per residence o One intercom system with video feed o RSO security grills per RSO requirements o RSO main entry locks (one per unit and one per property access gate or door)

C.1.1.10 Design Criteria The A&E firm shall base its design on the following criteria and requirements:

Codes and Standards

• U.S. Department of State Overseas Buildings Operations (OBO) standards and guidelines

• Saudi Building Code (SBC)

• International Building Code (IBC)

• International Mechanical, Plumbing, and Fire Codes (IMC, IPC, IFC)

• National Electrical Code (NEC)

• Americans with Disabilities Act (ADA) – at least 10% of units must be ADA-compliant

• Any additional local authority requirements or zoning regulations

Functional Requirements

• Optimize space utilization while maintaining structural integrity

• Modernize kitchens, bathrooms, finishes, and building systems

• Ensure proper natural lighting and ventilation

• Maintain consistency in design across similar unit types while allowing for slight layout variations

Structural and Architectural

• Verified structural integrity of all walls, foundations, and slabs

• Reinforced structural designs were necessary to accommodate new loads or layouts in the future

• Use durable, low-maintenance, and cost-effective materials suitable for the local climate

• Ensure privacy and acoustic separation between party-wall units

MEP Systems

• Upgraded electrical systems to 220V/380V/60Hz including panels, breakers, wiring, and outlets

• Upgraded HVAC systems for improved energy efficiency and occupant comfort

• Modernize plumbing systems including hot/cold water supply, drainage, and fixtures

• Design energy-efficient lighting and incorporate LED fixtures where applicable Accessibility and Safety

• Design 10% of units to meet ADA accessibility requirements

• Recommend upgrades to enhance safety and security, including entry/exit access control

Sustainability and Energy Efficiency

• Incorporate energy-efficient systems and materials where possible

• Use low-VOC paints and sustainable finish materials

Deliverables Format

• All drawings must be prepared in AutoCAD and PDF

• Specifications in editable MS Word

• BOQ and cost estimates in MS Excel

• All documents must be submitted in both hard copy and digital formats

C.1.2 DESIGN EXPERTISE

The required Contractor expertise include but are not limited to the following:

C.1.2.1 Primary Contractor Design Expertise The required Contractor expertise includes but are not limited to the following Local licensed design professionals:

Architect Landscape Architect Interior Designer and Space Planner Professional Engineer (PE) with Civil specialty PE with Geotechnical specialty PE with Structural specialty PE with Mechanical and Plumbing specialty PE with Electrical specialty

C.1.2.2 Specialty Contractor Design Expertise Structural calculations.

C.1.2.3 Contractor Specialist Design Expertise Section not used.

C.1.2.4 Local Country Professionals Local AE, local subcontractor, local broker, local counsel, and local surveyor as required. Qualifications shall include:

Proficiency in English, particularly with respect to architectural and engineering technical language Licensed or otherwise qualified professional services including, either on-staff or through contractual resources: Zoning and Landscaping expertise, Interior and Exterior architecture, Engineering (PE) (electrical, telecom, civil, structural, mechanical, plumbing, geotechnical), Fire Protection, Cost Estimating or Quantity Surveyors, Preservationist, Urban Planner, Transportation

Planner, Sustainability Consultant, and Operations and Maintenance (expertise in local market conditions) Demonstrated prior experience with host country codes, standards, and practices Demonstrated prior expertise with other host country project development and permitting authorities Demonstrated prior experience with local project(s) of comparable scope, scale, and quality of the required tasks Demonstrated ability to coordinate with local and U.S. professionals engaged under separate agreements to provide other services (e.g., boundary, topographical surveys, material, and methods testing, geotechnical investigations) Subject to background checks, as required for visits to US diplomatic facilities

C.1.3 ORDER OF PRECEDENCE

This order of precedence section applies when there is a “true conflict.” A “true conflict” exists when two contract provisions contradict one another, such that it is impossible to comply with both provisions. For example, if one provision requires the contractor to meet certain minimum requirements, whereas another provision prohibits the contractor from meeting these requirements, there is a “true conflict.”

By contrast, if one provision requires a contractor to meet certain minimum requirements, and second provision requires the contractor to exceed these requirements, there is no “true conflict”, and the second provision will govern.

Identified below, ranked from highest to lowest for Section C Standard Design Requirements Documents and Project Specific Requirements Documents. Where disparities between requirements exist that are not “true conflicts”, the Contractor shall seek COR direction. This is a conflict resolution tool; refer to contract Section J for the definitive list of applicable documents that apply to this effort.

This order of precedence shall be used to address conflicts within Scope of Works and OBO codes. For order of precedence in other Contract sections, refer to the contract requirements.

Section C J.3.7 - Project-Specific Agreements, Approvals, Waivers and Exceptions J.3.1 - Project-Specific Programs J.2.1.1 - OBO Codes J.3.4 - Project-Specific Requirements Documents – Specifications J.3.3 - Project-Specific Requirements Documents – Design Drawings J.2.1.2 - OBO Guide Specifications J.2.1.3 - OBO Project Requirements (OPR) (Technical/Performance

Standards) J.2.1.4 - OBO Space and Adjacency Standards J.3.2 - Project-Specific Requirements Documents – project specific reports, data, and surveys J.2.2 - OBO Deliverable Requirements (ODR)

C.2 REQUIREMENTS

The Contractor shall execute in accordance with the technical requirements identified and referenced herein.

C.2.1 ADMINISTRATIVE REQUIREMENTS DOCUMENTS

C.2.1.1 Security Requirements and Clearances This SOW requires that the Contractor perform only unclassified work. The SOW does not require personnel with security clearances. The Contractor shall mark, handle, and store documents with classification and sensitivity of UNCLASSIFIED per the Bureau of Diplomatic Security Classification Guide.

C.2.2 STANDARD DESIGN REQUIREMENTS DOCUMENTS

C.2.2.1 OBO Project Standard Requirements (OPSR) The Contractor shall utilize OBO Code, OBO Specifications, OBO Project Requirements (OPR), and applicable OBO Design Drawings. Applicable editions and supplements of the Host Country’s local building codes, including zoning requirements and product standards, as of the contract date shall be utilized for the project. Where a conflict arises between the OPR and host country requirements, the Contractor shall seek direction or clarification from the COR or CO on which standard shall apply.

C.2.2.2 OBO Deliverable Requirements (ODR)

The design shall consist of the following parts.

A. 30% design completion B. 60% design completion

C. 90% design completion C. 100% design completion

The Contractor shall be required to make two oral presentations to the Government at Post to occur at initial concept design development and 90% design development.

The Contractor shall cease all design work during the Government review periods until receipt of written review comments from the Government on each of these submittals. Any design work on the project during these review periods is at the Contractor's risk. The Contractor shall consider this temporary cessation of work in its planning and scheduling.

The contractor is required to submit all drawings in A-3 format, in hard copy, AutoCAD, and electronic PDF. With the required OBO drawing layout and design key clearly marked with Title, scale, drawing number, design percentage, classification and applicable notes. All measurements are to be in metric, with English language throughout. This is an UNCLASSIFIED project.

All material submittals, requests for information (RFI), request for proposals (RFP), permit letter request will be submitted in English via email in PDF format to the requesting office.

30% Design Submittal

Furnish drawings and other documents containing the following:

a. Initial Project Schedule (IPS)

b. Demotion and disposal plan

c. Site Plan-1/100 scale

d. Utilities plan – 1/200 scale

e. Earthworks plan according to ASTM1156.

f. Floor Plan(s)-1/100 scale

g. Permit requirements.

h. Local authority requires a project public protection plan.

60% Design Submittal

Update all submittal documents/specific drawings required from above based on USG comments to the 30% submission.

The Contractor shall furnish the government with a revised project schedule, bound sets of manufacturers' catalogs of specified equipment and materials and all pertinent sections of codes, handbooks, standards, etc., referenced in the drawings or specifications. This is to provide information for offerors, with certain sole source and or equal identifications depending upon how important the equipment is to serve critical operations.

Specify all equipment, and a full description of all features - including optional and sole-source requirements. The Contractor shall list the specific manufacturer and model number (including any options) used as the basis of design in the specification for each item or type of equipment, followed by the phrase "or approved equal."

Submit specifications in draft form with the 60% submittal.

Develop and provide structural calculations report based upon findings from site surveys, demolitions and design criteria.

Develop and provide a preliminary construction schedule at the 60% submittal based on a cost loaded Critical Path Method (CPM) and a final schedule at the 90% submittal. This schedule will be used to develop the performance schedule over the life of the project.

90% Submittal - Final Construction Documents

Update all submittals required above in final form based on USG Comments. If additional comments are provided in 90% submittal the Contractor must make a final 100% submittal at no additional cost to the USG.

100% submittal – for permit and construction

Final submittal prior to actual construction commencement. Update all submittals required above in final form based on USG Comments. All submittals must be labeled as 100% for permit.

Submittal Copies

Furnish two (2) hard copy bound set(s) of A-3 full size prints of all drawings. Furnish one hard copy bound set in A0 size for the construction.

Furnish a single complete set electronic in PDF in A-3 format, reproduceable by the customer.

Furnish a single complete set of all drawings in AutoCAD.

Furnish separate information of the following items in a single set individually bound set(s) of 8-1/2" x 11" or A4 prints of each:

1) Outline specifications.

2) Design criteria and preliminary structural, electrical, mechanical calculations.

3) Written Project Design Manual.

4) Cost estimate.

Furnish a single set separately bound set(s) of prints of each of the following:

1) Soils report and investigation findings

2) Recommended manufacture cut sheets for any design specific materials, fittings, or fixtures.

For file naming purposes, the project Riyadh B-167 A/B Duplex Construction shall be used.

The Contractor shall provide a table of contents of deliverables for each submission that contains the title and file name in accordance with ODR 01 – General Conventions.

OBO/Embassy owns, reuses, and manages information throughout the entire facility lifecycle, and places significant importance on the accurate creation, management, and stewardship of information associated with the project. Hard copies, digital files, models, and data developed for the project are the property of the USG. All submissions shall contain the following:

WARNING

This document is the property of the U.S. Government.

Further reproduction and distribution are prohibited without the express written approval of: Department of State, Bureau of Overseas Buildings Operations, ATTN: Contracting Officer, Washington, D.C., 20520

C.2.2.3 OBO Standard Reference Documents Section not used

C.2.3 PROJECT SPECIFIC PROGRAMS AND REQUIREMENTS DOCUMENTS

The Contractor shall utilize the following project-specific design source criteria requirements listed below for the execution of the Contract.

C.2.3.1 Project-Specific Programs

This project capitalizes on the use of Government Owned property in an area where leases are increasing by 20 to 30 percent annually. This project will see a buyback within 7 years.

C.2.3.1.1 Project-Specific Program Brief Elements Section not used.

C.2.3.1.2 Project-Specific Space Program Section not used.

C.2.3.1.3 Project-Specific Security Program Section not used, no security requirements under SEB SM for this project.

C.2.3.1.4 Project-Specific Geotechnical Program The Contractor shall utilize ASTM D-420-18 Geotechnical Criteria for A&E.

Contractor is required to obtain the access to ASTM standard for the execution of the contract.

C.2.3.2 Project-Specific Background Reports, Drawings, and Documents

The Contractor shall utilize the provided Project-Specific Background Reports, Drawings, and Documents in the referenced attachment for the execution of the contract.

a. Reference: Post Project-Specific Background Reports, Data, and Surveys

b. Reference: Post Project-Specific Agreements

C.3 TASKS AND DELIVERABLES

C.3.1 PROJECT PLANS

The Contractor shall submit project plans at each design deliverable phase, 30%, 60%, 90% and 100%. In both electronic and hard copy.

C.3.1.1 Reserved

C.3.1.2 Quality Management Plan (QMP) The Contractor shall provide a quality control supervisor, not under sub-contractor’s control.

C.3.1.3 Decision and Deviation Matrix (DDM) The Contractor shall update and maintain the project specific DDM with justification for new contractual deviation, variance, or selection with attached sketch (if applicable). This document records agreements between the Contractor and the Embassy relative to project-specific design deviations, OPSR, local municipality or host government influences, existing conditions adjustments, or project-specific Diplomatic Security interpretations. Note that deviations from OPR can be more stringent, more robust, or different than the standard criteria.

C.3.1.4 Reserved

C.3.1.5 BIM Execution Plan (BEP) Section not used.

C.3.1.5a BIM Execution Plan (BEP)-alternate This project does not have a BIM requirement. However, if during the Contractor’s work they should choose to produce building information models for the purpose of design, analysis, or coordination of the work, any models developed shall be delivered as an as-built submission and should show the original and new layouts.

In this case of models created for a project without BIM requirements, the Embassy will not require the Contractor to meet the OBO BIM Standards. A BEP documenting relevant information around the model’s development, and applicable uses, is requested to accompany the final model submission.

C.3.1.6 Image Data Capture Execution Plan (IDCEP) Reserved.

C.3.1.7 Design and Construction Execution Plan (DCEP) In coordination with the schedule requirements in the contract and not more than 30 days from design LNTP, the Contractor shall prepare and submit to the COR for review and approval a plan for development of the project design and construction documents. The Contractor’s plan shall indicate the number, type, content, and organization of each package and indicate how the various packages interrelate to form a complete project set of design and construction documents. The plan shall include design and construction document submittals required at each stage of development and shall include a milestone schedule indicating the planned submission schedule. Changes may be made to the project Design and Construction Execution Plan by written request addressed to the Contracting Officer’s Representative.

C.3.1.8 Basis of Design for Commissioning (BODC) Plan Beginning with the 60% Submittal, the Contractor shall provide short narratives describing the System concepts in accordance with deliverables schedule in the SOW. The contractor is required to provide details for Commissioning of all equipment, specific codes, standards, and guidelines considered during design, usage assumptions, operations and maintenance assumptions, design and operations narratives, equipment make, and model used as basis of drawings and specifications, and equipment tables. The table provides a consolidated list of equipment models and is developed as an Excel file. The BODC shall include systems to be Commissioned and the Building Envelope.

Mechanical to include HVAC&R equipment and controls Plumbing to include domestic hot water systems, water treatment, storage systems, pumps, and controls.

Electrical to include service, distribution, lighting, controls, including daylighting controls Water conveying systems.

Sections with a commissioning paragraph in the specification Building envelope thermal performance, load bearing capabilities and construction pre-design

C.3.2 MEETINGS

C.3.2.1 Design Meetings, Conference Calls, and Workshops Contractor attendees shall include professionals as required to support the efforts listed below.

C.3.2.1.1 Design Kick-Off Meeting The Design Execution plan shall be prepared in advance and coordinated with the COR prior to the design Kick-Off meeting. The meeting shall include reviewing the available project information, the scope of work that relates to this effort, deliverables, project history, risk management, goals, and visioning session for the project.

C.3.2.1.2 Design Coordination Conference Calls, on site and Virtual Meetings The Contractor shall organize and participate in conference calls, on site or virtual meetings with the COR regularly throughout this scope of work. The purpose of these conference calls is to discuss project progress, address design and technical issues, and discuss other project issues requiring immediate resolution.

C.3.2.1.3 Design Development and Planning Workshop(s) The Contractor shall schedule and facilitate workshop(s), with the Embassy project team as required to review the project progress, review comments, requirements, or develop and review analysis, scenarios, and strategy alternatives. The workshops listed below may be combined as applicable and in accordance with the DCEP. The Contractor is responsible for documenting and maintaining workshop comments.

Technical and Functional Review Workshop The Contractor shall participate in a technical and functional review workshop with the COR and embassy personnel as deemed necessary by the COR prior to each submittal with a focus on context quality, technical quality (OBO-ICS Code compliance, technical criteria, security compliance and resiliency), functional quality (constructability, operations, maintenance, energy efficiency and sustainable priorities) and potential cost concerns.

Diplomatic Security (DS) Security Compliance Review Workshop (In- Person Requirement) The Contractor shall attend and participate in a COR and DS workshop prior to the design for residential security grills for RSO residential security submittal to review project specific requirements for installation and design options to be incorporated into the Contractor’s design document submittals.

Rooftop Workshop The Contractor shall participate in a rooftop workshop prior to working (construction) with a focus on coordination of rooftop elements, technical quality (OBO-ICS Code compliance, technical criteria, and security compliance), and functional quality (constructability, operations, and maintenance) and potential cost concerns.

Façade and Structural Coordination Workshop The Contractor shall participate in a facade, facade maintenance and structural coordination workshop prior to working (construction) submittal with a focus on finishes, support elements, technical quality (OBO-ICS Code compliance, technical criteria, and security compliance), and functional quality (constructability, operations, and maintenance) and potential cost concerns.

C.3.2.1.4 Integrated Design Review (IDR) Process and Meeting Each design submittal is reviewed by the OBO project team, and post personnel as required. Comments will be submitted through an OBO-approved platform, evaluated by the Contractor, and backchecked by OBO. Outstanding comments shall be resolved in a resolution meeting. The typical IDR schedule is identified in Section C.4. The Contractor shall meet with the COR and OBO project team to provide a page-turn submission overview prior to the start of the formal IDR process. The Contractor shall participate in a minimum one-day IDR comment resolution meeting for each IDR submittal review.

C.3.3 DATA COLLECTION

C.3.3.1 Reserved

C.3.3.2 Image Data Capture The Contractor shall conduct a photo survey and coordinate image data capture activities in accordance with SOW requirements. The Contractor shall coordinate with the COR to avoid conflicts with operations, security protocols or host country regulations. If Unmanned Aerial Systems (UAS), (e.g., drones) are proposed, the Contractor must file a separate drone request to be reviewed by the RCRC, COR and DS for compliance with the current local geospatial mandates and protocols.

In addition to the photo survey, the Contractor shall provide the following Image Data Capture efforts:

Professional Architectural Photography before, during and upon project completion requirements.

Ground Penetrating RADAR (GPR) Scan, if required as part of geo technical survey.

C.3.3.3 Questionnaires The Contractor shall collect, format, and assemble the following questionnaires as part of the first design deliverable. Tables shall be used if they are more easily conveyed by information including when costs or steps in a process are discussed.

The Contractor shall compile, catalog, and assess relevant available project-specific reports, data, and surveys. Verify data and update questionnaires as required.

Questionnaires shall highlight and identify unmitigated risks that need to be tracked for validation. Meeting notes, reference material, or supplemental information pertaining to this subject shall be in English and attached to the specific questionnaire topic.

C.3.3.3.1 Reserved

C. 3.3.3.2 Questionnaire: Utilities The Contractor shall research the existing and planned utility infrastructure, use a variety of sources, and provide a report to the COR and requested answers to the prescriptive questions.

C.3.3.3.3 Through C.3.3.3.7 Reserved

C.3.3.4 Power Quality Data Collection The Contractor shall obtain and utilize an energy monitoring device capable of monitoring total spectrum power quality at representative type non-voltage regulated electrical utility power feeder source for fifteen continuous days for each unit after the meter. Record a continuous record of voltage magnitude on phases to neutral as well as the magnitude and duration of transient voltage spikes on one phase continuously. The recorded data shall be used to determine the extent of steady state variation of voltage magnitude and frequency, to create a record of outages during this period, and document the magnitude and duration of transient voltage spikes on one phase continuously. The Contractor shall document the worst recorded spike for each daily. If the utility feeder is not available, the Contractor may instead monitor the utility service at an alternate site if the source is verified to be a direct connection to the utility power company. The alternate sites noted in order of preference are:

Representative residential/commercial customer fed from the same utility substation as the project site.

C.3.3.5 Water Quality Data Collection The Contractor shall identify, obtain and/or test water samples for available sources of potable and non-potable water in accordance with the OBO-ICS IPC and OBO-ICS IZC. The water samples shall be tested to support reporting requirements for plumbing, and corrosivity. For potable municipal, City, and other source water shall include testing for instigators of microbiologically influenced corrosion.

C.3.4 ASSESSMENTS

C.3.4.1 Assessment: Existing Documents The Contractor shall assess the existing project-specific backgrounds reports, data, and surveys identified in Project-Specific Requirements Documents Section 2.3.

C.3.5 ANALYSIS AND DESIGN

C.3.5.1 through C.3.5.3 Reserved

C.3.5.4 Design Intent Drawings The Contractor shall utilize the OBO Drawing Standards and key for the development of the Design Intent Drawing submittals. Items required for certification are identified in red text.

C.3.5.4.1 Design Intent Drawings (DI-30%) Design Intent Drawings (DI-30%) requirements are defined by phase and the level of effort for each submittal. The Contractor shall prepare Design Intent 30% (DI-1) submittal, an IDR milestone review submittal in accordance with the deliverable schedule.

C.3.5.4.2 Design Intent Drawings (DI-60%) Design Intent Drawings (DI-60%) requirements are defined by phase and the level of effort for each submittal. The Contractor shall prepare Design Intent (DI-60%) submittal, an IDR milestone review submittal in accordance with the deliverable schedule.

C.3.5.5 Working (Construction) Drawings and Building Information Models The Contractor shall utilize the OBO –Drawing Standards and CAD Standards for the development of the Working (Construction) Drawing submittals.

C.3.5.5.1 Working (Construction) Drawings 1 (CD-90%) Working (Construction) Drawing Documents (CD-90%) requirements are defined by phase and the level of effort for each submittal. The Contractor shall prepare Working (Construction) Drawings Design (CD-90%) Submittal / IDR milestone review submittal in accordance with the deliverable schedule. The Contractor shall provide the USG, the Unclassified source files at this submission.

C.3.5.5.2 Working (Construction) Drawings 2 (CD-100%) Working (Construction) Drawing Documents (CD-100%) requirements are defined by phase and the level of effort for each submittal. The Contractor shall prepare Working (Construction) Drawings Design (CD-100%) Submittal / IDR milestone review submittal in accordance with the deliverable schedule.

C.3.5.5.3 Reserved

C.3.5.5.4 Final Design / Design Issued for Construction (DIFC) The Contractor shall incorporate CD-100% final backcheck comments, and OBO Decision and Deviation Matrix agreements, host country zoning, and permit complexities. The DIFC documents shall be stamped and signed by the professional architect or engineers of record, who prepared the documents.

C.3.5.6 through C.3.5.7 Reserved

C.3.5.8 As-Designed Record Documents and As-Constructed As-Built Documents The Architect or Engineer of Record shall generate final post-construction As- Designed Record Documents in accordance with CAD Standards. Separate drawing sets shall be created for each discipline in PDF, size A-3. Drawings shall be submitted in ProjNet and in hard copy to the COR. USG shall be the exclusive owner of this documentation.

In accordance with requirements, Contractor shall also generate As-Constructed As- Built Documents in accordance with CAD Standards, and confirmed by field survey, the location of installed structural, architectural, mechanical, electrical, and plumbing elements. Confirm and locate the size of mechanical, electrical, telecommunication, and plumbing chases. Separate drawing sets shall be created for each discipline. Drawings shall be submitted in ProjNet in PDF, size A-3. USG shall be the exclusive owner of this documentation.

C.3.5.9 Other (Finishes, Models, Renderings, and Booklets)

C.3.5.9.1a Digital Finish Samples The Contractor shall prepare a set of exterior and interior finish samples for both residences of the duplex. Provide e-binder of the proposed finishes with the CD-30% submission and updated through DIFC submissions. The digital e-binder shall be organized as follows:

Provide e-binder reference material including a finish schedule, finish legend and annotated color renderings of interior and exterior spaces.

Include an image of the finish, finish code (e.g., PT-1), description of finish (e.g., General Wall Paint), related specification section, manufacturer (e.g., Benjamin Moore), product name (e.g., OC-17 White Dove), and product finish (e.g., Eggshell).

Provide cleaning and maintenance recommendations for exterior and interior finishes.

C.3.5.9.1b Physical Finish Samples Section not used. Samples will be provided by the construction contractor.

C.3.6 REPORTS AND SPECIFICATIONS

The Contractor shall prepare the reports, specifications, and calculations as specified and in the contract.

C.3.6.1 Compliance Reports

C.3.6.1.1 Host Country Permit and Code Report The Contractor shall develop a final Host Country Permit Report in the 30% submittal. It is the responsibility of the Contractor to make the USG aware through the COR of ambiguities or concerns with the host country permitting assumptions upon discovery. The Contractor shall document code deviations in three categories:

conflicts with International Building Codes, conflicts with Federal Accessibility Codes and conflicts with OBO International Code Supplements. The Contractor shall submit an RFI to the COR with proposed mitigation or solutions for formal resolution. The Contractor shall track Host country code conflicts with the COR in writing including resolutions.

C.3.6.1.2 Fire Protection and Life-Safety Code Analysis Report (FLS) The Contractor shall prepare a Fire Protection and Life-Safety Code Analysis Report with the Design Intent 60% (DI-60%) and Working (Construction) Drawings submittals. The report shall indicate applicable fire protection and life-safety related requirements and provide analysis of how the design achieves compliance. The report shall be organized as follows:

Identification of fire protection and life safety related codes, standards, and host nation requirements applicable to the project including the edition.

Description of potential conflicts between host nation requirements and OBO OPSR, and proposed compliance approach. Agreements (e.g., egress calculation methodology) shall be documented.

Fire and smoke protection features (e.g., exterior exposure protection, interior fire-resistant rates assemblies, and smoke-resistant rated assemblies.

Interior finishes Means of egress (e.g., windows, doors, occupant load, exit capacity, means of egress width, common path of travel, dead-end corridors, and accessible means of egress) Rooftop structures

Fire service features (e.g., fire hydrants) Proposed alternate means of compliance or equivalence if required. Agreements shall be documented.

Quality Control Statement: At the 90% submittal, the Contractor shall provide a signed and sealed written statement that the entire design submittal is following applicable fire protection and life safety design criteria. The statement shall verify that items listed in the Fire Protection and Life Safety Analysis are correctly shown on the Contract Documents and list approved equivalencies utilized.

C.3.6.1.3 Energy Analysis Code Report Section not used – This is a duplex residence.

C.3.6.1.4 Reserved

C.3.6.1.5 Space Validation Report (SVR) Section not used – This is a duplex residence.

C.3.6.1.6 RESERVED

C.3.6.1.7 RESERVED

C.3.6.1.8 RESERVED

C.3.6.1.9 RESERVED

C.3.6.1.10 RESERVED

C.3.6.2 Basis of Design Intent (BODI) Reports The Contractor shall prepare the following basis of design intent (BODI) reports with associated diagrams, to describe basic rationale, principles, assumptions, criteria, design logic, considerations, and design agreements for WHY certain strategies or concepts were selected. The BODI report at the 30% and 60% deliverables shall include proof of design with design-intent level calculation support as required.

The Contractor shall provide the following BODI reports:

c. Landscaping Design

d. Architecture, Interior Design

e. Structural

f. Mechanical and Plumbing

g. Electrical, Telecommunications

h. Operations and Maintenance

C.3.6.3 Projects Specifications

C.3.6.3.1 Project Specifications: Format The Contractor shall prepare the project-specific construction specifications starting with the Working (Construction) Drawings (60%) submittal and update through DIFC submission, utilizing Specification and Calculation Standards, Section 3

Specifications. Project Construction Specification development involves integration of individual specification sections utilizing OBO Standard specification sections supplemented by project specific Contractor sections.

C.3.6.4 Calculations and Technical Reports The Contractor shall provide project-specific structural calculations at the (60%) submittal and technical reports with the Working (Construction) Drawings at the (90%) submittal, in accordance with Specification and Calculation Standards, Section 4, Calculations and Technical Reports. The DIFC calculation report submittal shall include a stamp and signature cover page for each calculation report with the stamps and signatures of corresponding architects and engineers of record who prepared the documents.

The Contractor shall provide the following Calculations and Technical Reports:

Landscape Water Supply Quality and Pressure Analysis Report Domestic and Potable Water Storage Tank Capacity Report.

Landscape and Irrigation Report

Architecture Door and Window Schedules Kitchens and bathrooms

Structure Gravity Design Calculations Lateral Design Calculations

Mechanical, Plumbing and HVAC/R Mechanical Calculations and Analysis Plumbing Calculations and Analysis HVAC/R Calculations and Analysis

Calculation Reports: Electrical, Telecommunications Electrical Fault Analysis Calculations Electrical Power Calculations and Studies Electrical Lighting Calculations and Studies Telecommunications Calculations and Analysis

C.3.6.5 RESERVED

C.3.6.6 Product Literature Cut Sheets The Contractor shall provide product literature cut sheets in accordance with the OBO standards.

C.3.7 EVALUATIONS

C.3.7.1 Integrated Design Review Evaluations The Contractor shall provide multi-discipline responses and evaluations to OBO comments, report(s) and estimates. Reference Section C.4 for IDR schedule and Contract Section E.

C.3.7.2 RESERVED

C.3.8 RESERVED

C.3.9 SURVEY

The Contractor shall prepare surveys in accordance with the OBO – Survey Standards. The Contractor shall provide the following surveys.

Boundary, Topographic and Utility (BTU) Survey Geotechnical Survey Report -Design-Build Evaluation Geotechnical Survey Report – Final

C.3.10 CONSTRUCTION

The A&E Contractor shall execute the as-built construction drawings,…