SOLICITATION 19RC1125Q0002 WALL REPAIR DAMASCUS.pdf

TABLE OF CONTENTS

A. SF-1442 COVER SHEET

B. PRICING

C. STATEMENT OF WORK

D. PACKAGING AND MARKING

E. INSPECTION AND ACCEPTANCE

F. DELIVERIES AND PERFORMANCE

G. CONTRACT ADMINISTRATION DATA

H. SPECIAL TERMS AND CONDITIONS

I. CLAUSES

J. LIST OF ATTACHMENTS

Attachment 1: Standard Form 25, “Performance and Guaranty Bond”

Attachment 2: Standard Form 25A, “Payment Bond”

Attachment 3: Sample Letter of Bank Guaranty

Attachment 4: Breakdown of Price by Divisions of Specifications

Attachment 5: Drawings

Attachment 6: Specifications

K. INSTRUCTIONS ON HOW TO SUBMIT A QUOTATION

L. EVALUATION CRITERIA

M. REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

SECTION A SF-1442

SECTION B - PRICING

B. PRICE

The Contractor shall complete all work, including furnishing all labor, material, equipment, and services required under this purchase order for the following firm fixed price and within the time specified. This price shall include all labor, materials, all insurances, overhead and profit.

SUBMITTED PRICES MUST BE IN US DOLLARS.

Place of performance will be American Embassy Damascus-Syria

Total Price (including all labor, materials, overhead and profit) US$

B.1 VALUE ADDED TAX

VALUE ADDED TAX (VAT). The Government will not reimburse the Contractor for VAT under this contract. The Contractor shall not include a line for VAT on Invoices as the U.S.

Embassy has a tax exemption certificate with the host government.

SECTION C - STATEMENT OF WORK

The character and scope of the work are set forth in the contract. The Contractor shall furnish and install all materials required by this contract.

In case of differences between small and large-scale drawings, the latter will govern. Where a portion of the work is drawn in detail and the remainder of the work is indicated in outline, the parts drawn in detail shall apply also to all other portions of the work.

Damascus Specially Designated - Damascus, Syria

Existing Chief of Mission Residence and Embassy

Compound

Design Build with Bridging Selective Improvements Project

C.1 ADMINISTRATIVE

C.1.1 PROJECT OVERVIEW

C.1.2 DESIGN EXPERTISE

C.1.3 ORDER OF PRECEDENCE

C.2 REQUIREMENTS

C2.1 ADMINISTRATIVE SECURITY REQUIREMENTS

C.2.2 OBO PROJECT STANDARD REQUIREMENTS (OPSR) DOCUMENTS

C.2.3 PROJECT SPECIFIC REQUIREMENTS

C.3 TASKS AND DELIVERABLES

C.3.1 PROJECT MANAGEMENT AND EXECUTION PLANS

C.3.2 MEETINGS

C.3.4 ASSESSMENTS AND SURVEYS

C.4 DESIGN DELIVERABLES AND SCHEDULE

UNCLASSIFIED

C.1 ADMINISTRATIVE

C.1.1 PROJECT OVERVIEW

The United States Government (USG), Department of State (DOS), Bureau of Overseas Buildings Operations (OBO) requires Construction Services for an Existing Chief of Mission Residence and Embassy Compound in Damascus Specially Designated - Damascus, Syria. This Statement of Work (SOW) defines the services to be performed by the project development Design Build (DB) Contractor, hereafter referred to as the Contractor. Refer to section C.2.3 for project-specific programs.

The project aims to implement methods to repair and restore the structural integrity of three perimeter wall sections, one section is located within the U.S Embassy and the other two are at the Ambassador's Residence, CMR. The Contractor shall review the structural study and its outcomes provided by the Consultant ERGA GROUP OVERSEAS and develop a final repair plan, which will require reviewed and approved by OBO before any repair/strengthening works of the perimeter wall begins.

C.1.1.1 Project Location and Description The Embassy is located between Al-Rawda Roundabout and Al-Maliki Roundabout, near the Italian and Chinese embassies. It should be noted that there are no private parking spaces for cars or vehicles near the Embassy. The vehicle CAC is currently being used for vehicles, and another side door is designated for pedestrians.

The first work site is located within the western courtyard of the Embassy, which is used as a parking garage and public services area. Cranes and vehicles can enter this site, but the maximum height allowed by the entrance gate must be considered.

The ambassador's house, CMR, is in the Al-Rawda area, a five-minute walk from the Embassy.

The house is situated in the middle of Ziyad Ibn Abi Sufyan Street. The ambassador's house has a gate for the entry of vehicles and individuals. Vehicle entry to the second site is limited and cannot exceed the limits of the western and southern gardens due to potential damage to the green grass area in these parks. It is not possible for vehicles to reach the third site from the inside. During the prebid site visit the situation on site will be discussed.

C.1.1.2 Project Objective – Design Build Project Delivery The Contractor shall provide complete design and construction services, contract coordination, and supervision, including but not limited to the management, professional design services, and construction necessary to meet the requirements of this contract within the established schedules. Construction documents shall be developed in accordance with the RFP Contract Documents and referenced requirements. The Contractor shall execute the project consistent with the OBO mission to provide the most effective facilities for United States diplomacy abroad. Design and construction shall be completed within the Contract Award Amount identified in Contract Section A. Design and construction shall be performed within the period of performance.

UNCLASSIFIED

C.1.1.3 Contract Line-Item Numbers (CLIN) Tasks and Deliverables not identified with a CLIN designation fall under CLIN 001.

The Contractor shall provide separately priced fee options for:

• CLIN 001 – Base Scope

C.1.1.4 Limit of Design and Construction Contractor shall work within the USG property line and as required outside the property line to complete the requirements of the contract. Contractor shall be responsible for coordination with local utility permit providers and costs related to connections to local services outside the USG property line, if required for the project. Work on property and outside the property line may include but is not limited to driveway connections, grading, drainage, temporary construction access, erosion control during construction and final stabilization. Repair of disturbed areas outside the USG property line shall meet or exceed the pre-contract condition. Coordinate with Division 01 Requirements.

C.1.1.5 Permits and License Contractor is responsible for obtaining permits and associated fees (e.g., zoning, building approvals, utility, construction, and occupancy permits) and licenses as required to execute the work.

The consultant ERGA has done a structural study and developed a concept to reinforce the three wall sections. The ERGA concept was approved by OBO ProjNet.

The Contractor will have to convert the ERGA concept (35%) into a final plan on how the reinforcement work will be completed (100%) and will need to get OBO ProjNet approval for the final plan, before execution of the construction works.

• Contractor shall provide drawings and other design documents needed to obtain those permits and licenses for which they are responsible, and official translations as required to execute those permit actions.

• Contractor shall submit drawings to the COR for approval prior to releasing drawings to local permitting and licensing agencies for permits.

• Permit drawings shall be labeled by generic terminology (e.g., office, restroom, mechanical space).

• Permit documents, drawings, specifications, and calculations shall be sealed and signed by the architect and engineers of record, or other professionals as required.

C.1.1.6 Work by Others It is not intended to have other Contractors being involved in this project. The contactor is responsible for all relevant work needed for strengthening the walls.

Local staff at the Embassy will provide escort, access, provide a laydown area, electrical power and water.

Any electrical installations attached to the walls need to be removed by the Contractor. Any water pipes, irrigation system pipes and components must be handled with care during the project. The contractor is fully responsible for reinstalling all electric installations attached to the wall or to the fence. The contractor is responsible for restoring any water pipes or irrigation system components to its previous working condition.

C.1.1.7 Construction and Phasing Coordination

This project requires phasing of work and the continued full operation of the existing Chief of Mission Residence and the Embassy Compound. The Contractor shall coordinate with Division 01 requirements.

Phasing may include the following:

• Phasing of the site work.

• Phasing of site utilities (including any utility rerouting one or more times to progress construction and not impact Post operations).

• Phasing of selective demolition.

• Phasing of construction elements.

• Execution of Phased Construction Work Plans

C.1.1.8 Trash Disposal

The Contractor is responsible for disposal of all waste related to the project. The Contractor may not use the Embassy dumpsters and must provide their own dumpster or vehicles for dispose of debris. The Contractor shall recycle old materials where possible and feasible.

C.1.1.8 Materials Shipping Address

Shipments shall be consigned to the current Embassy at:

U.S. Damascus Specially Designated - Damascus, Syria.

G7CJ+MG5, Abo Jafaar Al Mansour

Damascus, Syria

Attn: Project Director/COR

Tel: XXX-XXX-XXXX

C.1.2 Design Expertise The Contractor shall submit resumes to the Contracting Officer (CO) for use of host country design professionals in lieu of U.S. licensed design professionals for approval. PE denotes Professional Engineer.

C.1.2.1 Primary Contractor Design Expertise

The required Contractor expertise includes but is not limited to the following design professionals with a minimum of five years of experience, unless otherwise noted.

• Architect

• Civil Engineer

• Landscape Architect PE with Civil specialty

• PE with Electrical specialty

• PE with Geotechnical specialty

• PE with Structural specialty

• Technical Security Designer – Qualification: A minimum of five years of OBO digital and networking HDVC- CCTV project experience.

C.1.2.2 Host Country Professionals

If host country professionals are used, e.g., local AE, local sub Contractor, local broker, local counsel, and local surveyor, qualifications shall include:

• Proficiency in English, particularly with respect to architectural and engineering technical language

• Licensed or otherwise qualified professional services including, either on-staff or through contractual resources: Zoning and Landscaping expertise, Interior and Exterior architecture, Engineering (PE) (electrical, telecom, civil, structural, mechanical, plumbing, geotechnical), Fire Protection, Cost Estimating or Quantity Surveyors, Preservationist, Urban Planner, Transportation Planner, Sustainability Consultant, and Operations and Maintenance (expertise in local market conditions)

• Demonstrated prior experience with host country codes, standards, and practices

• Demonstrated prior expertise with other host country project development and permitting authorities

• Demonstrated prior experience with local project(s) of comparable scope, scale, and quality of the required tasks

• Demonstrated ability to coordinate with local and U.S. professionals engaged under separate agreements to provide other services (e.g., boundary, topographical surveys, material, and methods testing, geotechnical investigations)

• Subject to background checks, as required for visits to US diplomatic facilities

C.1.3 Order of Precedence

This order of precedence section applies when there is a “true conflict.” A “true conflict” exists when two contract provisions contradict one another, such that it is impossible to comply with both provisions. For example, if one provision requires the Contractor to meet certain minimum requirements, whereas another provision prohibits the Contractor from meeting these requirements, there is a “true conflict.” By contrast, if one provision requires a Contractor to meet certain minimum requirements, and second provision requires the Contractor to exceed these requirements, there is no “true conflict”, and the second provision will govern. The order of precedence for Section C and Section J is listed below, ranked from highest to lowest. Where disparities between requirements exist that are not “true conflicts”, the Contractor shall seek COR direction. This is a conflict resolution tool; refer to contract Section J for the definitive list of applicable documents that apply to this effort. This order of precedence shall be used to address conflicts within Section C and Section J. OPSR denotes OBO Project Standard Requirements. For order of precedence in other Contract sections, refer to Section H Special Contract Requirements

• J.3.7 Project-Specific Agreements, Approvals, Waivers and Exceptions

• J.3.5 Project-Specific Classified Requirements (if applicable)

• J.2.1 OPSR 1 OBO Codes

• J.3.4 Project-Specific Specifications

• J.3.3 Project-Specific Drawings

• J.3.1 Project-Specific Basis of Design Criteria (if applicable)

• J.2.2 OPSR 2 OBO Guide Specifications

• J.2.3 OPSR 3 OBO Project Requirements (OPR)

• J.2.4 OPSR 4 OBO Space and Adjacencies (OSA)

• J.3.2 Project-Specific Background Documents

• J.2.5 OPSR 5 OBO Deliverable Requirements (ODR)

• J.2.6 OPSR 6 OBO Standard Reference Documents

C.2 Requirements The Contractor shall execute in accordance with the technical requirements identified and referenced herein and per Division 01 requirements.

C2.1 Administrative Security Requirements This SOW requires that the Contractor perform only unclassified work. The SOW does not require personnel with security clearances. The Contractor shall mark, handle, and store documents with classification and sensitivity in accordance with the Security Classification Guide (SCG) and associated Bulletins as referenced below. The Contractor shall comply with security procedures during construction as described in Division 01 Specifications and other sections of the contract.

▪ Reference: Attachment J.1.1a Security Classification Guide (SCG) for Design and Construction of Overseas Facilities July 2018

▪ Reference: Attachment J.1.1b Security Classification Guide (SCG) for Design and Construction of Overseas Facilities Bulletin, July 2020

▪ Reference: Attachment J.1.1c Security Classification Guide (SCG) for Design and Construction of Overseas Facilities Bulletin, December 2024

C.2.2 OBO Project Standard Requirements (OPSR) Documents

The Contractor shall use the 2025 Edition of OPSR 1-8 and applicable bulletins in the execution of this contract. In addition, applicable editions and supplements of the Host Country’s local building codes, including zoning requirements and product standards, as of the contract date shall be used for the project. Where a conflict arises between the OPSR and host country requirements, the Contractor shall seek direction or clarification from the COR or CO on which standard shall apply.

▪ Reference: Attachment J.2 OBO Project Standard Requirements (OPSR) and applicable bulletins

▪ Reference: Attachment J.2.1 OPSR 1 OBO Code

▪ Reference: Attachment J.2.2 OPSR 2 OBO Guide Specifications

▪ Reference: Attachment J.2.3 OPSR 3 OBO Project Requirements (OPR)

▪ Reference: Attachment J.2.4 OPSR 4 OBO Space and Adjacencies (OSA)

▪ Reference: Attachment J.2.5 OPSR 5 OBO Deliverable Requirements (ODR)

▪ Reference: Attachment J.2.6 OPSR 6 OBO Standard Reference Documents

▪ Reference: Attachment J.2.7 OPSR 7 OBO Standard Templates (OST)

▪ Reference: Attachment J.2.8 OPSR 8 OBO Standard Questionnaires (OSQ)

Based on the ERGA site collected data, pictures of the existing situation, test results, structural concrete assessment and calculation (refer to ERGA section 6.1.2), it is clear that all existing structural system parameters, for all three locations are deficient, including, weak bearing soil, inadequate foundation system, deficient and deteriorated concrete walls, inadequate steel fence connections and general wear across the board.

It is not intended to get the deficient walls to a standard as new, matching actual OBO standards, but it is intended to repair the deficiencies in a way to match at least the standards when the walls had been built, to improve structural performance during any earthquake occurrence(s) in the next 10 years.

These repairs are intended as a “gap” solution to provide a safe and secure environment as best as possible till a final decision is made about replacing the walls at all in case the Embassy compound is fully reopened for official business in the future.

The Contractor is directed to ensure, as feasible, that the results of the repairs closely align with OBO standards, especially regarding the design parameters for calculating seismic and wind lateral loads.

Where a conflict arises between the OPSR and host country requirements, the Contractor shall seek direction or clarification from the COR or CO on which standard shall apply.

C.2.2 OBO Project Standard Requirements (OPSR) Documents The Contractor shall use the 2025 Edition of OPSR 1-4 (OBO Design Standards & Criteria) and OPSR 5-8 (OBO Deliverable Resources) and applicable bulletins in the execution of this contract. In addition, applicable editions and supplements of the Host Country’s local building codes, including zoning requirements and product standards, as of the contract date shall be used for the project. Where a conflict arises between the OPSR and host country requirements, the Contractor shall seek direction or clarification from the COR or CO on which standard shall apply.

As previously mentioned, the goal of this project is to strengthen the existing walls but not to replace them with new walls.

▪ Reference: Attachment J.2.1 OPSR 1 OBO Code

▪ Reference: Attachment J.2.2 OPSR 2 OBO Guide Specifications

▪ Reference: Attachment J.2.3 OPSR 3 OBO Project Requirements (OPR)

▪ Reference: Attachment J.2.4 OPSR 4 OBO Space and Adjacencies (OSA)

▪ Reference: Attachment J.2.5 OPSR 5 OBO Deliverable Requirements (ODR)

▪ Reference: Attachment J.2.6 OPSR 6 OBO Standard Reference Documents

▪ Reference: Attachment J.2.7 OPSR 7 OBO Standard Templates (OST)

▪ Reference: Attachment J.2.8 OPSR 8 OBO Standard Questionnaires (OSQ)

C.2.3 Project Specific Requirements As part of the preliminary assessment for the work required on the perimeter wall, ERGA conducted a comprehensive site survey, which includes a detailed condition assessment of the wall at all three sites and identifies the necessary actions to prevent its collapse. The Contractor shall use these documents (“Bridging Documents”) identified in C.2.3 for the execution of the Contract.

The bridging documents are intended to express the conceptual design as well as the project-specific design elements, and are not intended, nor are they adequate for actual construction. The Bridging Documents are not fully developed and do not describe the entire scope of work required for the full performance and completion of the project. The Contractor is responsible for taking all necessary measurements and conducting site assessments to ensure accurate final planning, OBO ProjeNet approval before execution of the project.

For more details or further clarification, please refer to the following sources:

▪ Reference: Attachment 4240 Embassy Perimeter Walls - 100% Construction ReportR01- Part 1

▪ Reference: Attachment 4240 Embassy Perimeter Walls - 100% Construction ReportR01- Part 2

▪ Reference: Attachment 4240 Embassy Perimeter Walls - 100% Construction ReportR01- Part 3

▪ Reference: Attachment 4240 Embassy Perimeter Walls - 100% Construction ReportR01- Part 4

▪ Reference: Attachment 4240 Embassy Perimeter Walls - 100% Construction ReportR01- Part 5

▪ Reference: Attachment 4240 Embassy Perimeter Walls - 100% Construction ReportR01- Part 6

▪ Reference: Attachment 4240 Embassy Perimeter Walls - 100% Construction ReportR01- Part 7

▪ Reference: Attachment 4240 Embassy Perimeter Walls - 100% Construction ReportR01- Part 8

C.2.3.1 ERGA Concept Survey Summary:

Based on the attached ERGA report, Part 1 - Section 02.1.2, the following deficiencies were identified:

Keep existing systems in place, repair existing concrete walls and strengthen existing steel members by providing adequate steel bracing and adequate anchorage connections. Concurrently, injection or compaction grouting could be used for strengthening the existing rubble walls, which would involve injecting a grout material under pressure into the soil beneath or around the foundation to improve its stability and load-bearing capacity. The injection process Includes:

• Drilling a small diameter casing around the perimeter of the foundation or through the foundation itself to access the soil beneath. The grout is then injected under pressure through the casing into the soil. This process continues until the desired amount of grout has been introduced or until the termination criteria has been achieved. The casing is removed in sections as the grout is injected.

• Throughout the process, the structure is monitored for any movement or changes.

• Typically, a high viscosity (high slump), low strength grout is used for these purposes.

However, despite repairs, this option would not meet current codes and standards due to very low existing concrete strength of the Ambassador's house walls and due to instability of all existing walls against lateral loads.

According to the ERGA report Part 8, 06.1.3.1 Strengthening Budget Estimate, this includes, but is not limited to the following works:

Site 1: Embassy – Western Courtyard:

Steel Fence Elements

• Fabricate and install the following hollow structural sections (HSS):

o HSS 100x100x3 o HSS 160x160x6 (Pilaster sections) o HSS 100x100x3 (Down Inclined sections) o HSS 100x100x3 (Down Vertical sections)

• Remove and replace existing base plates and anchors, in accordance with the drawings.

• Supply and install opaque sheathing equivalent to the existing material.

• Prepare surfaces of new and existing steel elements as specified, including cleaning, priming, and applying required paint.

• Provide all necessary welding, connecting plates, bolts, non-shrink grout, and other materials or accessories as needed.

Existing Concrete Walls

• Perform necessary repairs to the reinforced concrete walls and pilasters to address structural deficiencies or damage.

• Remove existing and apply new painting to the walls and pilasters.

Construction of consolidation grouting

• Materials and construction of consolidation grouting shall follow “EM 1110-2-3506” and “UFGS 31 43 13.13”.

Site 2 and Site 3: Ambassador’s house – North of Tennis Yard and South Garden:

Reinforced Concrete Foundations The Contractor shall demolish the existing footings and supply and pour new reinforced concrete footings. This work includes excavation, filling, waterproofing, and all necessary materials and accessories as per the project specifications and drawings.

Steel Fence Elements

• Fabricate and install the following hollow structural sections (HSS):

o HSS 100x100x3

• Replace existing base plates and anchors.

• Prepare surface, supply and apply primer and paint layers as required as per the specifications and drawings - To existing and new steel elements.

• Provide all necessary welding, connecting plates, bolts, non-shrink grout, and other materials or accessories as needed.

Existing Concrete Walls

• Repair existing reinforced concrete walls and pilasters as required.

• Remove existing paint from the reinforced concrete walls and pilasters and apply new paint.

Construction of consolidation grouting Materials and construction of consolidation grouting shall follow “EM 1110-2-3506” and “UFGS 31 43 13.13”.

For more details, please refer to ERGA Part 8, section 07.1.1 and other sections

C.2.3.1Project-Specific Criteria The Contractor shall comply with the program and technical criteria described in C.2.3.1 for the execution of the

Contract.

Construction Safety:

Construction safety must follow the US Army Corps of Engineers Safety and Health Requirements Manual EM 385 regulations.

Access restrictions:

For the west courtyard at embassy compound (location #1): cranes and vehicles can enter the site but maximum height and width allowed by the entrance gate must be considered.

For south garden at CMR (location #2): vehicle entry and reaching the exact work site is impossible. Damage to existing vegetation and grass is high.

For north of the tennis court at CMR (location # 3): vehicles are not able to reach the site from inside the property.

Laydown areas:

Location # 1: available.

Location # 2: Not available

Location # 3: limited space is available to the east of the tennis court.

C.2.3.1.3 Project-Specific Security Criteria The Contractor shall refer to the Select project-specific security type for physical and technical security criteria for this project, as defined in the OPSR 1 OBO Codes (OBO International Code Supplement (ICS) to the International Building Code (IBC)) Chapter 34. The Contractor shall use the Project-Specific Security Requirements in the referenced attachment for the execution of the contract.

Wall security during wall repair construction:

During the demolition of any parts of the perimeter wall for the purpose of replacement or repair, the Contractor must ensure that the security provided by the walls to the Embassy Compound and the Chief of Mission Residence (CMR) is maintained at all times. Under no circumstances should any section of the wall be left open or unsecured at any time. The approved temporary wall or barrier must also provide protection and safety of road users outside USG property line.

To address this, the Contractor may consider using OBO approved temporary walls or barriers to provide adequate protection and security for the compounds. The Contractor must coordinate with the OBO security team to ensure that all temporary measures are effective and do not compromise the overall security of the compound before execution of any works.

▪ Reference: Attachment J.3.1.3 Project-Specific Security Criteria Requirements

C.2.3.2 Project-Specific Background Documents

The Contractor shall utilize the report provided by ERGA which is attached as the primary reference for the execution of this project.

The Contractor is required to adhere to the first solution recommended in the report under 02.1.2 Summary Conclusion: Keep existing system in place, repair existing concrete walls and strengthen existing steel members by providing adequate steel bracing and adequate anchorage connections.

C.2.2.2.3 Project-Specific As- Built CAD Drawings

The Contractor shall refer to the attached as-built CAD drawings provided by ERGA for accurate execution of the project.

▪ Reference: Attachment Ambassador's House North of the Tennis Court Wall - 2D

▪ Reference: Attachment Ambassador's House North of the Tennis Court Wall - 3D

▪ Reference: Attachment Ambassador's House South Garden Wall - 2D

▪ Reference: Attachment Ambassador's House South Garden Wall - 3D

▪ Reference: Attachment Embassy Western Courtyard Wall - 2D

▪ Reference: Attachment Embassy Western Courtyard Wall - 3D

C.2.2.2.4 Site Restoration

Areas around the three sites whether they were tiled floors, concrete floors, gardens, paths or lawns must be restored to its original condition. High care must be observed not to damage any above/underground utilities (power lines, sewage system, water supply lines, irrigation system…etc.). In the event of any damage Contractor is responsible of the repair using best available materials.

C.2.2.2.5 Site Precautions

The wall separating the south garden of the ambassador's residence from the neighboring property is structurally weak. Additionally, the elevation differences between the ground levels of the two properties present a significant challenge. During the installation of the new support system bases, it is crucial to prevent any additional pressure on the wall's foundation, which could cause it to push outward towards the neighboring property. High caution should be exercised when working at this location to prevent any further damage to wall structure and to make sure that neighbors' garden and properties do not get damaged.

C.2.3.3 Project-Specific Design Drawings The Contractor shall use to the ERGA Project-Specific Design Documents developed in the Bridging phase in the referenced attachments for the execution of the contract. The Bridging Documents are not fully developed and do not describe the entire scope of work required for the full performance and completion of the project.

C.3 Tasks and Deliverables

The Contractor shall develop deliverables in accordance with J.2.5 ODR 01 General Conventions. The Contractor shall utilize the project-specific three-letter airport code, and two-digit post code for file naming purposes for all design deliverables. The project-specific codes are Damascus, Syria: DAM-OR.

The general file naming is as follows:

XXX – XX – Deliverable Type (e.g., drawings, specifications, reports) – Deliverable Phase (e.g., design intent, construction documents, design issued for construction (DIFC) – YYYY (Year) – MM (Month) – DD (Day). Example: XXX-XX-Drawings-DIFC-2024-05-15.

The Contractor shall provide a table of contents of deliverables for each submission that contains the title and file name. Two (2) separate versions of deliverables are required, a source file and a record .pdf deliverable at each submission. The record .pdf version and the source files shall be uploaded to an OBO approved digital platform, (i.e., Projnet or Kahua) Digital data software versions change frequently, confer with USG in advance of the submission to confirm compatibility of a particular software application so that the digital files can be opened, read, and process without the need for translation or pre-processing. Create .pdf directly from the authoring software with quality consistent with the source file format and optimize and purge unnecessary metadata to minimize file size. Hard metric expression shall be used for the preparation of drawings, reports, and specifications.

The Contractor shall provide all relevant 2D drawings in both PDF and DWG formats. For 3D files, please consult the Contracting Officer's Representative (COR) or the Contracting Officer (CO) for direction or clarification.

OBO owns, reuses, and manages information throughout the entire facility lifecycle, and places significant importance on the accurate creation, management, and stewardship of information associated with the project. Hard copies, digital files, models, and data developed for the project are the property of the USG. All submissions shall contain the following:

WARNING

This document is the property of the U.S. Government.

Further reproduction and distribution are prohibited without the express written approval of: U. S. Department of State, Bureau of Overseas Buildings Operations, ATTN: Contracting Officer, Washington, D.C., 20520

▪ Reference: Attachment J.2.5 ODR 01 General Conventions

C.3.1 Project Management and Execution Plans The Contractor shall submit project management and execution plans identified under C.3.1 with each milestone design submittal. The Contractor shall prepare individual reports for each wall section, detailing permit drawings, final design and calculations, construction plans, and as-built documentation.

C.3.1.1 Project Execution Plan (PEP)

Contractor shall provide a detailed description of the repair activities as well as a timeline regarding the project milestones and deadlines

.C.3.1.4 Risk Management Register (RMR) The Contractor shall refer to Division 01 requirements.

C.3.1.2 Project Demolition Plan (PDP) The Contractor shall provide a detailed Demolition Plan outlining how the demolition of any sections of the perimeter wall will be carried out while ensuring the security of the compound is maintained at all times. The plan must specify how the Contractor intends to prevent any part of the wall from being left open or unsecured during the repair process.

C.3.1.3 End of Project Deliverables

The Contractor shall provide the following documents upon completion:

• Permit Drawings: Comprehensive drawings that comply with all relevant codes and regulations, necessary for obtaining the required permits for the project.

• Final Design and Calculations: Detailed final design documents and structural calculations that ensure compliance with applicable standards.

• Construction Services: This includes the provision of all necessary labor, materials, equipment, shipping, and supervision required to complete the project.

• As-Built Documentation: Accurate as-built drawings and documentation.

C.3.2 Meetings

Contractor attendees shall include professionals as required to support the meeting efforts listed below. The contactor shall prepare meeting agendas advance and coordinated with the COR prior to distribution. The Contractor is required to document in writing, meeting notes, as a record of decisions and submit to the Contracting Officer

Representative (COR) within seven days of the meeting.

C.3.2.1 Design Kick-Off Meeting(s)

The Contractor shall coordinate a virtual post award kick-off meeting with the Contracting Officer Representative (COR) to introduce the team, review of the available project information, the scope of work that relate to this effort, deliverables, project history, risk management, goals, and visioning session for the project.

C.3.2.2 Design Coordination Conference Calls

The Contractor shall organize, participate and document in conference calls or virtual meetings with the COR regularly throughout the period of performance. The purpose of these conference calls is to discuss project progress, address design and technical issues, and discuss other project issues requiring immediate resolution.

C.3.2.1.1 Design Kick-Off Meeting(s) The Contractor shall coordinate a post award kick-off meeting with the Contracting Officer Representative (COR) to introduce the team, review of the available project information, the scope of work that relate to this effort, deliverables, project history, risk management, goals, and visioning session for the project. For projects with a BIM requirement, add a virtual kick-off to review BIM/BEP requirements.

C.3.2.1.2 Design Coordination Conference Calls The Contractor shall organize, participate and document in conference calls or virtual meetings with the COR regularly throughout the period of performance. The purpose of these conference calls is to discuss project progress, address design and technical issues, and discuss other project issues requiring immediate resolution.

• Technical and Functional Review Workshop.

The Contractor shall participate in a technical and functional review workshop prior to each submittal with a focus on context quality (diplomatic mission, cultural context, inspiration, and experience), technical quality (OBO-ICS Code compliance, technical criteria, security compliance and resiliency), functional quality (constructability, operations, maintenance, energy efficiency and sustainable priorities) and potential cost concerns.

C.3.2.3 Presentations

Presentation exhibits shall not exceed the Sensitive But Unclassified (SBU) level.

C.3.4 Assessments AND Surveys

C.3.4.1 Existing Document Assessments

The Contractor shall review the existing project-specific background reports, data, and surveys identified in the Project-Specific Requirements Documents Section C.2.3 to augment the understanding of the subject property or properties and project background. The Government assumes no responsibility for any conclusions or interpretations made by the Contractor based on the information made available by the Government. Nor does the Government assume responsibility for any understanding reached or representation made concerning conditions which can affect the work by any of its officers or agents before the execution of this contract, unless that understanding, or representation is expressly stated in this contract.

C.4 Design Deliverables and Schedule

The Contractor shall deliver the scope items in accordance with the following schedule milestones.

Days indicated are calendar days. Dates are maximum, not to exceed (NTE) beyond the notice to proceed (NTP). Deliverable Types are Meetings, Digital, Hard Copy, or other identified Media Methods include Virtual or identified Location, digital platform, via overnight mail. Digital Platform submission shall be delivered to the Project Specific folder on the OBO approved system labeled in accordance with the description below. Digital Platform = ProjNet or Kahua, and ProjNet C.

Survey Stage DAYS

1 Kick-off meeting 1

2 Review structure study and its outcome provided by ERGA 7

3 Site visit and conduct site assessment 3

Design Stage

1 Convert ERGA concept into 100% construction documents 25

2 Provide related drawings and documents to ProjNet 10

3 OBO technical review 10

4 Comment resolution 5

5 Final OBO review 10

6 Issue construction document 10

Construction Stage

1 Full schedule approval 5

2 Kick-off meeting 1

4 Obtain local approvals/permits 10

5 Submit work team names list – get access approvals 3

6 Order material 3

7 Secure work sites 15

8 Construction

Location # 1 25

Location # 2 30

Location # 3 20

9 Close out 10

10 Submit as built drawing 15

J LIST OF ATTACHMENTS

Attachment 4240 Embassy Perimeter Walls - 100% Construction ReportR01- Part 1

Attachment 4240 Embassy Perimeter Walls - 100% Construction ReportR01- Part 2

Attachment 4240 Embassy Perimeter Walls - 100% Construction ReportR01- Part 3

Attachment 4240 Embassy Perimeter Walls - 100% Construction ReportR01- Part 4

Attachment 4240 Embassy Perimeter Walls - 100% Construction ReportR01- Part 5

Attachment 4240 Embassy Perimeter Walls - 100% Construction ReportR01- Part 6

Attachment 4240 Embassy Perimeter Walls - 100% Construction ReportR01- Part 7

Attachment 4240 Embassy Perimeter Walls - 100% Construction ReportR01- Part 8

Attachment Ambassador's House North of the Tennis Court Wall - 2D

Attachment Ambassador's House North of the Tennis Court Wall - 3D

Attachment Ambassador's House South Garden Wall - 2D

Attachment Ambassador's House South Garden Wall - 3D

Attachment Embassy Western Courtyard Wall - 2D

Attachment Embassy Western Courtyard Wall - 3D

Attachment J.3.1.3 Project-Specific Security Criteria Requirements

Attachment J.1.1a Security Classification Guide (SCG) for Design and Construction of Overseas Facilities July

Attachment J.1.1b Security Classification Guide (SCG) for Design and Construction of Overseas Facilities Bulletin, July 2020

Attachment J.1.1c Security Classification Guide (SCG) for Design and Construction of Overseas Facilities Bulletin, December 2024

Attachment J.2 OBO Project Standard Requirements (OPSR) and applicable bulletins

Attachment J.2.1 OPSR 1 OBO Code

Attachment J.2.2 OPSR 2 OBO Guide Specifications

Attachment J.2.3 OPSR 3 OBO Project Requirements (OPR)

Attachment J.2.4 OPSR 4 OBO Space and Adjacencies (OSA)

Attachment J.2.5 OPSR 5 OBO Deliverable Requirements (ODR)

Attachment J.2.6 OPSR 6 OBO Standard Reference Documents

Attachment J.2.7 OPSR 7 OBO Standard Templates (OST)

Attachment J.2.8 OPSR 8 OBO Standard Questionnaires (OSQ)

Attachment J.3.1.3 Project-Specific Security Criteria Requirements

***END OF STATEMENT OF WORK***

SECTION D - PACKAGING AND MARKING

Mark materials delivered to the site as follows:

For Wall repair construction project.

SECTION E - INSPECTION AND ACCEPTANCE

The COR, or his/her authorized representatives, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

E.1 SUBSTANTIAL COMPLETION

(a) "Substantial Completion" means the stage in the progress of the work as determined and certified by the Contracting Officer in writing to the Contractor, on which the work (or a portion designated by the Government) is sufficiently complete and satisfactory. Substantial completion means that the property may be occupied or used for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which:

(1) do not interfere with the intended occupancy or utilization of the work, and

(2) can be completed or corrected within the time period required for final completion.

(b) The "date of substantial completion" means the date determined by the Contracting Officer or authorized Government representative as of which substantial completion of the work has been achieved.

Use and Possession upon Substantial Completion - The Government shall have the right to take possession of and use the work upon substantial completion. Upon notice by the Contractor that the work is substantially complete (a Request for Substantial Completion) and an inspection by the Contracting Officer or an authorized Government representative (including any required tests), the Contracting Officer shall furnish the Contractor a Certificate of Substantial

Completion. The certificate will be accompanied by a Schedule of Defects listing items of work remaining to be performed, completed, or corrected before final completion and acceptance.

Failure of the Contracting Officer to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract. The Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

E.2 FINAL COMPLETION AND ACCEPTANCE

E.2.1 "Final completion and acceptance" means the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, at which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

E.2.2 The "date of final completion and acceptance" means the date determined by the

Contracting Officer when final completion of the work has been achieved, as indicated by written notice to the Contractor.

E.2.3 FINAL INSPECTION AND TESTS. The Contractor shall give the Contracting Officer at least five (5) days advance written notice of the date when the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

E.2.4 FINAL ACCEPTANCE. If the Contracting Officer is satisfied that the work under the contract is complete (with the exception of continuing obligations), the Contracting Officer shall issue to the Contractor a notice of final acceptance and make final payment upon:

• Satisfactory completion of all required tests,

• A final inspection that all items by the Contracting Officer listed in the Schedule of

Defects have been completed or corrected and that the work is finally complete (subject to the discovery of defects after final completion), and

• Submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final Acceptance).

SECTION F - DELIVERIES AND PERFORMANCE

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

The Contractor shall be required to:

(a) commence work under this contract within seven (7) calendar days after the date the

Contractor receives the notice to proceed,

(b) prosecute the work diligently, and,

(c) complete the entire work ready for use not later than 240 days.

The time stated for completion shall include final cleanup of the premises.

52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEPT 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damages to the Government in the amount of

US$5,00.00 for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Default clause.

CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

(a) The time for submission of the schedules referenced in FAR 52.236-15, "Schedules for Construction Contracts", paragraph (a), is hereby modified to reflect the due date for submission as 10 calendar days after receipt of an executed contract".

(b) These schedules shall include the time by which shop drawings, product data, samples and other submittals required by the contract will be submitted for approval.

(c) The Contractor shall revise such schedules (1) to account for the actual progress of the work, (2) to reflect approved adjustments in the performance schedule, and (3) as required by the Contracting Officer to achieve coordination with work by the Government and any separate contractors used by the Government. The Contractor shall submit a schedule, which sequences work so as to minimize disruption at the job site.

(d) All deliverables shall be in the English language and any system of dimensions

(English or metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed due to delay by the Government in approving such deliverables if the

Contractor has failed to act promptly and responsively in submitting its deliverables. The

Contractor shall identify each deliverable as required by the contract.

(e) Acceptance of Schedule: When the Government has accepted any time schedule;

it shall be binding upon the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the Government shall not:

(1) Extend the completion date or obligate the Government to do so,

(2) Constitute acceptance or approval of any delay, or

(3) Excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

NOTICE OF DELAY

If the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in late completion of the project, the Contractor shall notify the Contracting Officer. The

Contractor’s notice shall state the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule, or the completion date should be revised. The Contractor shall give such notice promptly, not more than ten (10) days after the first event giving rise to the delay or prospective delay. Only the

Contracting Officer may revise the approved time schedule.

NOTICE TO PROCEED

(a) After receiving and accepting any bonds or evidence of insurance, the Contracting

Officer will provide the Contractor a Notice to Proceed. The Contractor must then prosecute the work, commencing and completing performance not later than the time period established in the contract.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed before receipt and acceptance of any bonds or evidence of insurance. Issuance of a Notice to Proceed by the Government before receipt of the required bonds or insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

WORKING HOURS

All work shall be performed during working hours from 08:30 – 16:00 from Sunday through

Thursday. Other hours, if requested by the Contractor, may be approved by the Contracting

Officer's Representative (COR). The Contractor shall give 24 hours in advance to COR who will consider any deviation from the hours identified above. Changes in work hours, initiated by the

Contractor, will not be a cause for a price increase.

PRECONSTRUCTION CONFERENCE

A preconstruction conference will be held 10 days after contract award at US Embassy

Damascus, Abo Jafaar Al Mansour Str. Almalki to discuss the schedule, submittals, notice to proceed, mobilization and other important issues that effect construction progress. See FAR

52.236-26, Preconstruction Conference.

DELIVERABLES - The following items shall be delivered under this contract:

Description Quantity Deliver Date Deliver

To

Section H. Securities/Insurance 1 10 days after award CO

Section F. Construction Schedule 1 10 days after award COR

Section F. Preconstruction Conference 1 10 days after award COR

Section H. Personnel Biographies 1 10 days after award COR

Section G. Payment Request 1

Last calendar day of each month COR

Section E. Request for Substantial Completion 1

15 days before inspection COR

Section E. Request for Final Acceptance 1

5 days before inspection COR

SECTION G – CONTRACT ADMINISTRATION DATA

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR).

Such designation(s) shall specify the scope and limitations of the authority so delegated;

provided, that the designee shall not change the terms or conditions of the contract, unless the

COR is a warranted Contracting Officer, and this authority is delegated in the designation.

(b) The COR for this contract is Facility Supervisor.

Payment: The Contractor's attention is directed to Section H, 52.232-5, "Payments Under

Fixed-Price Construction Contracts". The following elaborates on the information contained in that clause.

Requests for payment, may be made no more frequently than monthly.