Solicitation 19MR6026Q0001 Preventive Maintenance for Residential Generators.pdf

United States Department of State

General Services Section

Nouakchott, Mauritania

Public Notice

Classification Code: Z1NZ MAINTENANCE OF OTHER UTILITIES

NAICS Code: 561210 FACILITIES SUPPORT SERVICES

The U.S. American Embassy in Nouakchott, Mauritania seeks services of a qualified and specialized contractor to perform preventive maintenance services of 36 generators systems located in the residences. The related service description is provided as an attachment to this notice. This contract will cover a base year and three option years.

Please note that this is a combined synopsis/solicitation for a service, prepared in accordance with the format FAR 12, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; offers are being requested, and a written solicitation will not be issued.

The solicitation number is 19MR6026Q0001 and is issued as a Request for Quotation.

Offers are due on February 20 ,2026 at 18:00 GMT.

Contract Clause, in addendum to FAR 52.212-1, Instructions to Offerors-

Commercial Items, FAR 52.212-2, Evaluation—Commercial Products and

Commercial Services, FAR 52.212-3, Offeror Representations and

Certifications—Commercial Products and Commercial Service, FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services, FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or

Executive Orders—Commercial Products and Commercial Services, apply to this acquisition. Award will be made to the lowest priced, technically acceptable offeror.

52.203-10, Price or Fee Adjustment for Illegal or Improper Activity applies to this solicitation.

The following DOSAR provisions/clauses will also apply: 652.206-70, Competition Advocacy/Ombudsman; 652.214-71, Authorization to Perform;

652.225-70, Arab League Boycott of Israel; 652.225-71, Section 8(a) of the

Export Administration Act of 1979, as Amended; 652.242-70, Contracting

Officer’s Representative; and 652.243-70, Notices. All offerors must include a completed copy of FAR 52.212-3, Offeror Representations and Certifications -

Commercial Items with their offer.

All responsible sources may submit an offer that shall be considered. If there are any questions regarding, please contact

NouakchottGSOSolicitations@state.gov.

All contractors have to be registered in the SAM (System for Award

Management) Database https://www.sam.gov prior to contract award pursuant to FAR provision 52.204-

7. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals.

The guidelines for registration in SAM are also available at:

mailto:NouakchottGSOSolicitations@state.gov https://www.sam.gov/ https://www.statebuy.state.gov/pd/Pages/AdditionalVendorReg.aspx

Furthermore, with the recent FAR update, it is now a mandatory requirement for the Government to inquire if contractors are using or will be using, in government contracting, covered telecommunications equipment produced by Huawei, ZTE, Hikvision, Dahua, and Hytera, or their subsidiaries or affiliates. Consequently, vendors are required to update their SAM registration with that information. Potential offerors are advised to take special attention to clauses FAR 52.204-24, FAR 52.204-25 and FAR 52.204-26 while completing their registration in SAM.

The preferable means of contact for this request for quotation is via electronic mail to the Contracting Officer at:

NouakchottGSOSolicitations@state.gov .

You will need to check this website periodically for updates.

Thank you in advance for your interest in cooperation with the US Government.

https://www.statebuy.state.gov/pd/Pages/AdditionalVendorReg.aspx mailto:NouakchottGSOSolicitations@state.gov%20.

EXHBIT A: STATEMENT OF WORK

I. GENERAL INFORMATION:

The United States Embassy in Nouakchott requires professional services and contractor cost proposals to perform preventive maintenance services 36 generators systems located in the residences.

II. PROJECT REQUIREMENTS:

The Contractor shall perform preventive maintenance as described in this

STATEMENT OF WORK. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration when units are activated/running.

DESCRIPTION OF EQUIPMENT *:

*Please see the table at the end of the document.

III. GENERAL REQUIREMENTS:

The contractor shall provide the labor and materials required to carry out all preventive maintenance as outlined in this SOW. Embassy staff have service manuals for Generators and ATS’s on-site. The contractor shall confirm on-site manuals are complete and current and provide the Contracting Officer’s Representative (COR) a listing of any missing or out of date manuals.

IV. SCOPE OF WORK - - GENERATOR PREVENTIVE MAINTENANCE

The contractor shall provide all materials, supervision, labor, tools, and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and /or use appropriate safety protection while work is performed. Any questions or injuries shall be brought to the attention of the Post COR and

Occupation Safety and Health Officer (POSHO). Material Safety Data Sheets

(MSDS) shall be provided by the contractor for all HAZMAT materials. Copies will be provided to the COR for approval.

The systems and components to be maintained include diesel generator prime mover, alternator, fuel, cooling, ventilation and lubrication systems, start and transfer systems, as well as control and monitoring systems. The attached equipment list provides details.

1. The contractor shall provide the COR with a list of necessary parts and materials.

2. Oil, fluids, filters and preventive maintenance parts shall be provided at the expense of the U.S. Govt.

a. Only fluids which meet or exceed manufacturer’s specifications shall be used.

b. All fluids shall be delivered in original sealed containers.

3. The contractor shall provide emergency assistance for generator support, priced at an hourly rate, within 24 hours of being contacted by the COR.

4. The Government will not provide load banks for generator testing.

If any discrepancies are found with the generator systems that are not covered under this scope of work, the contractor shall provide the following:

1. Detailed report noting the discrepancy found.

2. Bill of Materials (BOM) to include component name, quantity, part #, and price for any repair material required and material lead time.

3. Price quote for repair labor.

SAFETY & SPECIAL INSTRUCTIONS:

1. Use appropriate personal protective equipment (PPE) when performing work

2. Check all work areas, tools, and equipment to ensure unsafe conditions are eliminated or guarded against.

3. Follow site safety procedures.

4. Schedule maintenance with operating personnel and affected offices

(security).

5. Follow approved lockout/tag out procedures.

6. Lockout and disconnect the main power before tightening the main supply lugs in order to avoid the hazard of electrical shock, which could result in serious personal injury or death.

7. Review and follow the manufacturer’s instructions.

8. Record results in the equipment history log.

9. Remove lockout/tag out in accordance with appropriate procedures.

10. Report all incidents and near miss incidents to COR and assist as requested in the investigation and corrective action.

At a minimum, the following work shall be completed:

Notes:

• Contractor shall submit to the COR for review, work sheet/checklist that will be used for performing maintenance service.

• A discrepancy report shall be submitted to the COR immediately upon discovery of any condition that could result in equipment failure.

• Test and inspection report shall be submitted to the COR within three days of completing work.

• Laboratory report for all chemicals (oil, coolant or fuel analysis) shall be submitted to the COR within 30 days from date of service.

Maintenance Interval Schedule

The purpose of this Statement of Work is to ensure the entire standby generator systems for this facility are maintained according to manufacturer’s recommendations to ensure the readiness and proper operation of the system.

At a minimum, the following work must be done:

A. Monthly Visual Inspection:

1) Check oil level.

2) Check coolant heater.

3) Check coolant level.

4) Check fuel level.

5) Report and repair any exhaust, oil, coolant, or fuel leakage.

6) Check condition indicators for air and fuel filters. Clean or change filters if installed gages or operating conditions show necessity. COR has the right to request filter changes if conditions dictate it is necessary.

B. Monthly Test Operation:

1) Determine specific gravity of starting batteries. Add distilled water if necessary. Clean terminals. Set charge rate after generator has been operated.

2) Perform a one-hour system operational test under full load conditions.

a. Operate for indication of defects or possible malfunctions.

b. After unit has operated for at less 20 minutes, log the operation to show at least the following information: engine and generator speed in R.P.M., operating voltage, operating amperes, engine temperatures, engine oil pressure, and hour meter readings.

3) Cool down and stop the unit.

a. Check lubricant and coolant according to manufacturer’s instructions to assure that it will be ready to operate in an emergency.

C. Semi-annual Schedule or Every 250 hours of Operation (including if generator run 24/7 to be PM every 10 days.)

1. Conduct visual inspection around generator.

• Check for evidence of leaks, damage, lose or missing hardware.

• Inspect engine and generator wiring harness for wear and damage.

• Inspect supports and spring isolators for soundness and stability.

• Inspect system for corrosion.

• Hoses and Clamps – Inspect and replace if needed.

• Belts – Inspect and adjust/replace if needed.

• Inspect all fuel, oil, and water piping for secure mounting and leaks.

• Inspect exhaust piping and muffler insulation.

• Check / service air cleaner

2. Batteries.

• Battery charger – Inspect operation and clean.

• Battery electrolyte level and specific gravity – Check and adjust. Add distilled water as needed.

• Perform battery load test.

• Clean battery terminals and lugs (apply grease on terminal connections).

3. Fluids and Filters.

• Cooling System Coolant Level - Check and adjust.

• Coolant conditioner (DCA/SCA) / Antifreeze protection – Check and adjust to specs.

• Jacket Water Heater - Check proper operation.

• Water pump - Check

• Engine Oil Level - Check and add if needed.

• Fuel/water separators – Drain water.

• Engine Air Cleaner Service Indicator – Check, replace filter if needed.

4. Generator Room.

• Fuel s – Inspect and treat fuel if needed, check fuel level, drain water and sediment.

▪ Test fuel for degradation, water and microbial contamination.

▪ Test autofill system, return to tank and alarms.

▪ Check tank vents & overflow piping for obstructions

▪ Test alarms and or pumps in secondary containment

. Check hoses, piping and connections

• Space Heater/Room exhaust fan - Check for proper operation.

• Air intake/exhaust – Ensure nothing obstructs airflow; louvers are free and operate properly.

5. Control Panel/generator cabinet.

• Open all cabinets; remove panel covers to clean/inspect.

• Clean dust and vacuum all the controls, meters, switching mechanism components, interior buswork, Remote Start control panel, Annunciator and connecting lugs. Inspect/Check buswork and supporting hardware for carbon tracking, cracks, corrosion, or any type of deterioration.

• Check all control wiring and power cables (especially wiring between or near hinged door) for sign of wear and deterioration.

• Check the cabinet interior for loose hardware – tighten connections.

• Electrical Connections - Check tightness

• Clean and remove dust from panels.

6. Automatic Transfer Switch (ATS).

• Inspect seals.

• Note date of last battery change. (Replace if 2 years or older).

• Tighten connections.

• Check for hot spots.

• Clean dust and vacuum all the controls, meters, switching mechanism components, interior bus work, Remote Start control panel, Annunciator and connecting lugs of the ATS.

• Inspect/Check bus work and supporting hardware for carbon tracking, cracks, corrosion, or any type of deterioration.

• Check all control wiring and power cables (especially wiring between or near hinged door) for sign of wear and deterioration.

• Check the cabinet interior for loose hardware – tighten connections.

• Check for evidence of overheating contacts.

• Check ATS operation, calibrate and record time delays if necessary.

Observe and record retransfer/cool down time.

• Exercise ATS.

▪ Prior to performing test, confirm with the COR.

▪ This test shall consist of an electronic operation of the switch from the normal source 1 position to the alternate source 2 position and a return to normal.

7. Run unit – No load.

• Run the generator with no load for 10 minutes.

▪ Remote Start Panel-Inspect and test operation. Inspect and clean.

▪ Check the generator for unusual conditions, such as: excessive vibration, leaks, smoke.

▪ Verify all gauges and indicators are normal and functioning properly.

▪ Check all indication lights, replace any defective bulbs.

▪ Check operation of safeties & alarms

8. Start unit and run under load for 1 hour.

• Unit should be run under facility load if COR authorizes to test and exercise entire system.

• If facility load is not permissible or is not a minimum of 50% of rated capacity or if wet stacking is prevalent, the unit shall be exercised with a load bank to a minimum 75% capacity for 2 hours.

• Automatic Start/Stop – Inspect.

• Check louvers, shutters and room exhaust fans for proper operation.

• Generator Set Vibration – Inspect.

• Read and record all gauges/meters.

• Record load readings – Voltage, amps, frequency, power factor.

• Check exhaust for excessive black or white smoke.

• Check turbocharger for vibrations or any abnormal noise during operation.

• Check generator bearing for noise and overheating.

• Check exhaust manifold, flexible exhaust, muffler, and piping for leaks and secure mountings.

• Check Crankcase breather/Blow By

• Check / service air cleaner

9. Additional.

• Ensure system is left in proper position for automatic start and transfer.

• Clean generator and generator room. Wash radiator if necessary.

• Annotate date, hours and maintenance in Generator log, complete maintenance checklist and deficiency report and brief COR.

• Perform any additional maintenance tasks as recommended in the manufacture’s operation and maintenance manuals.

• Submit Service Inspection and Test Report to COR.

A. Annual Schedule or every 250hrs, whichever comes first (including if generator run 24/7 to be PM every 10 days.):

1. Conduct semi- annual / monthly PM service

2. Engine Air Cleaner Elements – Replace.

3. Engine Crankcase Breather – Clean.

4. Engine Oil Sample - Obtain and perform analysis. Submit report to COR.

5. Engine Oil and Filter(s) – Replace.

6. Annotate date and hours on all filters when replaced.

7. Fuel Filters and Water Separators – Replace.

a. To include filters to day tanks if applicable.

8. Obtain fuel sample at day tank and storage tank for analysis.

9. Radiator – Clean (follow manufacturer’s recommendation).

10. Intake louvers and ducts – Inspect/Clean (follow manufacturer’s recommendation). Replace filters.

11. Cooling System Coolant Sample - Test

12. Cooling System Supplemental Coolant Additive (SCA) - Test/Add

13. Coolant filter – Change if applicable

14. Crankshaft Vibration Damper - Inspect

15. Engine Protective Devices - Check

16. Turbocharger – Inspect/Check

17. Clean and lubricate fuel pump linkages if applicable.

18. Fan bearing – Inspect/Grease.

19. Generator – Check for moisture, dust, oil, grease, and debris on main stator windings, exciter. Check commutator & slip rings, rotor & stator, bearings, bearing lubrication, voltage regulator. Measure & record resistance readings of windings with insulation tester (Megger). Clean as needed

20. Calibrate voltage-sensing relays/devices.

21. Check injector pump and injectors for flow rate pressure

22. Clean / Test Aftercooler Core

23. Check Rotating Rectifier

24. Inspect Alternator

25. Inspect / Check Varistor

B. Additional maintenance required per manufacturers recommendations and service interval:

1. Generator bearing – Inspect/Grease as recommended by manufacturer’s maintenance schedule.

2. Engine Generator Batteries – Replace if 3 years old.

3. Cooling System Coolant – Flush system and replace per manufacturer’s maintenance schedule with coolant per manufacturers specifications.

• Every 3 years since last change. Every 6 years for Extended life coolant

▪ When performing coolant change; replace engine thermostats.

▪ Replace hoses if necessary.

4. Engine Valve Lash - Inspect/Adjust per manufacturer’s maintenance schedule.

• This may occur at 250hrs or up to 1500hrs depending upon manufacturer and model number.

• If this has not been done, contractor needs to perform at first service.

• Many manufacturers and models require this to be done annually or according to a schedule based on run time. This needs to occur at first service if this has not been done and according to manufacturer’s requirements.

Equipment List: (list generators, ATS, day tanks and other related equipment to be serviced or maintained)

Serial Number Model Number Manufactur er

PRIME 3Ø

RATING KVA

K990020551 DGBC-3381235 CUMMINS 36.3 1

FGWPEP22ABMU06906 P50 - 1 FGWILSON 45 2

OLY00000H1169611961 GEP44-5 OLYMPIAN 40 3

FGWPE22LBMU09256 P50-3 CATERPILL

AR

45 4

OLY00000CRPF05329 GEPX44-3 OLYMPIAN 40 5

D17I140033 38D5 CUMMINS 35 6

OLY00000J11612861 GEP44-5 OLYMPIAN 40 7

D17I140034 C38D5 CUMMINS 35 8

OLY00000JLEZ06496 EP 50-7 OLYMPIAN 45 9

K16I138979 C38D5 CUMMINS 35 10

K16I138983 C38D5 CUMMINS 35 11

FGWPEP22CBMU09200 P50-3 CATERPILL

AR

45 12

OLY00000KE3D00275 GEP44-2 OLYMPIAN 44 13

OLY00000ALEZ06616 GEP 50-7 OLYMPIAN 45 14

FGWPEP22HBMU09257 P50-3 OLYMPIAN 45 15

FGWPEP25CEMU05047 P150-3 CATERPILL

AR

135 16

CAT00C33AGT401022 DE50E0 CATERPILL

AR

50 17

OLY00000PRPF03065 GEPX44-3 OLYMPIAN 40 18

OLY00000CRPF02186 GEP44-3 OLYMPIAN 40 19

J66K05011413 J66K SDMO 66 20

JS100K03003560 JS100K SDMO 100 21

OLY00000H11611491 GEP50-5 OLYMPIAN 45 22

K990020550 BC-3381235 CUMMINS 36.3 23

L02044316 DGHD-5586479 CUMMINS 36.2 24

AGWPEP03VD0A12362 XP40P1 FGWILSON 40 25

L16I139296 C38D5 CUMMINS 35

OLY00000HE4B00161 GEP110-02 OLYMPIAN 100

CAT00C33JEC507089 DE50E0 CATERPILL

AR

CAT00C33JEC507092

DE50E0 CATERPILL

AR

FGWPEP24ADMU05095 P110-3 CATERPILL

AR

FGWFD403EAM700866 F72-1 FGWILSON 65

FGWPEP22LBMU09158 P50-3 CATERPILL

AR

CAT00C33JEC507091 DE50E0 CATERPILL

AR

K16I138981 C38D5 CUMMINS 35

D17I140031 C38D5 CUMMINS 35

END OF STATEMENT OF WORK