Solicitation 19BM8026Q0002 combined with Advertisement-a-Elevator Maintenance Service at NEC.pdf

Advertisement/Solicitation for Elevator Maintenance Services

Request for Quotation

Solicitation Announcement The U.S. Embassy in Yangon, Myanmar (Burma), has a requirement for Elevator Maintenance Services. Proposals must be priced in U.S. dollars.

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. The solicitation number is 19BM8026Q0000 and it is issued as a Request for Quotation (RFQ).

Applicable Regulations This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025‑05 effective August 7, 2025.

This is a commercial services contract to be performed overseas; therefore, the rules regarding small business programs and other set-asides do not apply. The acquisition is estimated to be below the Simplified Acquisition Threshold. Accordingly, FAR Parts 12 and 13 apply to this procurement, and award will be made on a Lowest Price Technically Acceptable (LPTA) basis.

Items to be Acquired: Elevator Maintenance Services

Delivery: F.O.B. Destination to 110 University Avenue, Kamayut Township, Yangon, Myanmar, no later than the date established in the Notice to Proceed.

Place of Performance and Acceptance: Yangon, Myanmar.

Clauses and Provisions FAR 52.212-1, Instructions to Offerors—Commercial Items, applies to this acquisition. Offerors shall provide all documentation requested in the solicitation with their offers.

FAR 52.212-2, Evaluation—Commercial Products and Commercial Services, applies to this acquisition. Evaluation will be conducted on a Lowest Price Technically Acceptable (LPTA) basis, considering (1) technical acceptability and (2) price.

FAR 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition.

The following FAR clauses in paragraph (b) of FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items (link), apply to the resultant contract: 52.203-10, Price or Fee Adjustment for Illegal or Improper Activity.

The following DOSAR provisions and clauses also apply:

652.206-70, Competition Advocacy/Ombudsman;

652.214-71, Authorization to Perform;

652.225-70, Arab League Boycott of Israel;

652.225-71, Section 8(a) of the Export Administration Act of 1979, as Amended;

652.242-70, Contracting Officer’s Representative; and 652.243-70, Notices.

All quoters must include a completed copy of FAR 52.212-3, Offeror Representations and Certifications—Commercial Items, with their offer. Offerors must also be registered and active in the System for Award Management (SAM) database per FAR 52.204-7.

Submission Instructions Please submit proposals to RangoonProposals@state.gov. Offers are due by 16:00 on December 26, 2025 (Yangon time). All responsible sources may submit an offer that shall be considered.

For any questions, contact RangoonProcurement@state.gov.

This posting will be removed after December 23, 2025.

NOTE: SAM registration is a mandatory requirement for any interested entity to be eligible for contract awards above US$30,000 https://www.acquisition.gov/far/current/html/52_212_213.html#wp1179527

ELEVATOR MAINTENANCE

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19BM8026Q0002, Prices, Block 23

• Attachment 1 – Statement of Work

• Attachment 2 -List of Elevators to be Maintained

• Attachment 3 - List of Tasks to be Performed

• Attachment 4 - Government-Furnished Property

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Quoter Representations and Certifications

SECTION 1 - THE SCHEDULE

Continuation/Addendum to SF-1449 RFQ Number [19BM8026Q0002]

PRICES, BLOCK 23

1.0 DESCRIPTION

The U.S. Embassy in Yangon requires services to maintain building elevators in a safe, reliable, and efficient operating condition. The contract type is a firm-fixed-price contract for routine maintenance services, paid at the monthly rate indicated below. These rates shall include all costs associated with providing elevator maintenance services in accordance with the manufacturer’s specifications, including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit.

The contract will be for a one-year base period, with two optional periods of performance.

2.0 PRICING

2.1 Value Added Tax (VAT)

Value Added Tax (VAT) is not applicable to this contract and shall not be included in CLIN rates or invoices, as the U.S. Embassy holds a tax-exemption certificate from the host government.

2.2 Base Year

The Contractor shall provide the services shown below for the base period, beginning on the date stated in the Notice to Proceed and continuing for 12 months. The fixed unit prices, estimated quantities, and ceilings are:

Line Item

Description Monthly Price Number of Months

Annual Total

Routine monthly maintenance for all elevators described in Attachment 1

2.3 Option Year 1

Provide the services shown below for Option Year 1, starting one year after the NTP date and continuing for 12 months.

Description Monthly Price Number of

2.4 Option Year 2

Provide the services shown below for Option Year 2, starting two years after the NTP date and continuing for 12 months.

Description Monthly Price Number of

Base Year Total

Option Year 1 Total

Option Year 2 Total

GRAND TOTAL OF BASE YEAR PLUS ALL OPTION YEARS

NOTICE TO PROCEED

Following contract award and submission of acceptable insurance certificates and required licenses/permits, the Contracting Officer will issue a Notice to Proceed (NTP). The NTP will establish the start date for performance, which shall be no sooner than ten (10) calendar days from contract award unless the Contractor agrees in writing to an earlier date.

Attachment 1 – Statement of Work

1.0 SCOPE OF WORK

The U.S. Embassy in Yangon requires the Contractor to maintain the three elevators identified in Attachment 1 in a safe, reliable, and efficient operating condition. The Contractor shall provide all necessary managerial, administrative, and direct labor personnel, as well as all required transportation, equipment, tools, repair parts, supplies, and materials needed to perform inspections, maintenance, repairs, and component replacements in accordance with the manufacturer’s specifications.

Under this contract, the Contractor shall provide:

• The services of a trained elevator mechanic on a monthly basis to inspect, service, and repair elevator equipment and perform scheduled and preventive maintenance;

• 24-hour, 7-days-a-week emergency response service;

• Appropriate same-day service in response to an elevator malfunction or trouble call; and

• After-hours emergency callback service for minor adjustments.

2.0 HOURS OF PERFORMANCE

The Contractor shall schedule all routine maintenance and repair work during normal building hours which are defined as 8:00 to 16:30 Monday to Friday, excluding local and bank holidays, unless approved in advance by the Contracting Officer's Representative (COR).

3.0 ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

3.1 General

The Contractor shall designate a representative who will supervise the Contractor's elevator mechanics and serve as the Contractor's liaison with the U.S. Embassy/Consulate. The Contractor's employees shall be on site only for contractual duties and not for any other business or purposes. Contractor employees shall have access to elevator hoistways, lobbies, and machine rooms—either with or without security escorts—only with specific permission from the Contracting Officer or the Contracting Officer’s Representative (COR).

3.2 Personnel Security

The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data, and police clearances for all Contractor personnel to be assigned to this contract prior to their utilization. The Government shall issue identification cards to approved Contractor personnel, each of whom shall display their card visibly on the uniform at all times while on Government property or while on duty at private residences serviced under this contract.

These identification cards are the property of the Government. The Contractor shall return all identification cards when the contract is completed, when a Contractor employee leaves this contract, or upon request by the Government.

3.3 Standards of Conduct

3.3.1 General

The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity, and shall take disciplinary action as necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States

Government. The Government reserves the right to direct the Contractor to remove any employee from the work site for failure to comply with these standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

3.3.2 Uniforms and Personal Equipment

The Contractor's employees shall wear clean, neat, and complete uniforms while on duty. All uniforms shall be approved by the COR. The Contractor shall provide each employee and supervisor with uniforms and necessary personal equipment and shall bear all costs for purchasing, cleaning, pressing, and repairing these uniforms.

3.3.3 Neglect of Duties

Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours, and refusing to render assistance or cooperate in maintaining the integrity of work site security.

3.3.4 Disorderly Conduct

The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words or actions, or fighting. Also prohibited is participation in disruptive activities that interfere with normal and efficient Government operations.

3.3.5 Intoxicants and Narcotics

The Contractor shall not allow its employees, while on duty, to possess, sell, consume, or be under the influence of intoxicants, drugs, or substances that produce similar effects.

3.3.6 Criminal Actions

Contractor employees may be subject to criminal prosecution, as allowed by law, in certain circumstances.

These include, but are not limited to: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records; concealment of material facts by willful omission from official records; unauthorized use of Government property; theft; vandalism; immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

3.3.7 Key Control

The Contractor shall receive, secure, issue, and account for any keys provided for access to buildings, offices, equipment, gates, or other areas related to this contract. Keys shall not be duplicated without the COR's approval. If the Government determines that the Contractor or its agents have duplicated a key without permission, the Contractor shall remove the responsible individual(s) from the contract.

If the Contractor loses any keys, it shall immediately notify the COR. In either case, the Contractor shall reimburse the Government for the cost of rekeying the affected portion of the system.

4.0 WORK REQUIREMENTS

4.1 General

The Contractor shall provide full service to meet routine maintenance requirements. The Contractor shall maintain elevators so that they are in safe and efficient operating condition at all times. In the event of a breakdown, the Contractor shall make every effort to return the elevator to operating condition immediately.

4.2 Summary of Services – Traction Elevators

To maintain the designated traction-type elevators (gearless, DC drive, and AC drive machines) in accordance with the manufacturer’s specifications, the Contractor shall perform all of the following services:

Examine, clean, lubricate, adjust, repair, and replace elevator machines, motor generators, solid-state drives, controllers, selectors, dispatchers, and relay panels and parts thereof, including:

hoisting motors, selector motors, worms and gears, bearings, rotating elements, brake magnet coils, brushes and commutators, brake shoes, brake linings and pins, windings and coils, contacts and relays, resistors and transformers, and solid-state devices.

Keep guide rails properly lubricated, except where roller guides are used; repair or replace guide shoe gibs or rollers.

Replace inoperative position indicator and car/hall call lamps; repair or replace control cables.

Examine, clean, lubricate, adjust, repair, or replace safety devices including interlocks, door closers, buffers, overspeed governors, car and counterweight safeties, limit switches, landing and slowdown switches, door protective devices, and alarm bells.

Replace wire ropes and equalize the tension of the hoisting ropes.

Examine, evaluate, and when needed, regroove or replace all sheaves and sheave assemblies, including drive sheaves, governor tension sheaves, and compensating sheaves.

Examine, lubricate, adjust, repair, and replace car and corridor operating stations, car and corridor hangers and tracks, door operating devices, door gibs, and car fans.

Clean elevator machine rooms, hatch equipment, rails, inductors, relaying devices, switches, buffers, and car tops.

Dismantle, clean, examine, replace worn parts, lubricate, reassemble, and adjust brake plunger assemblies.

Refasten or resocket hoisting ropes using the babbitt socketing method annually for winding drum machines located over the hoistway, or every two years for machines located below or at the side of a hoistway.

Provide “emergency service” assistance as defined in Section 6.2 to correct major elevator problems occurring after normal working hours.

5.0 SCHEDULED ROUTINE MAINTENANCE

5.1 General

5.1.1 Objective

The objective of scheduled routine maintenance is to eliminate or minimize elevator malfunction, breakdown, and deterioration. Contract maintenance must assure continuous, safe, and satisfactory operation of all elevators, their parts, and components. The Contractor shall schedule routine maintenance to include all tasks described herein, in addition to routine lubrication and adjustments.

5.1.2 Equipment

Elevator equipment shall include, but is not limited to: controllers, selectors, worm gears, thrust bearings, brake magnet coils, brake shoes, brushes, windings, commutators, rotating elements, contacts, coils, resistors for operating and motor circuits, magnet frames, cams, car door and hoistway door hangers, tracks and guides, door operating devices, interlocks and contacts, pushbuttons, pumps, pump motors, operating valves, electronic tubes, electronic programmable controllers, hall lanterns and indicato rs, hatch lighting, pit bulbs, bulb replacement, and all other elevator signal accessories.

5.1.3 Parts and Supplies

The Contractor shall inventory, supply, repair, and replace all parts that have become unsafe due to wear and tear. The Contractor shall use genuine manufacturer’s parts or “approved equal” (as approved by the COR) for all replacements. The Contractor shall maintain an easily accessible supply of spare parts sufficient for normal maintenance and expedient emergency repairs.

5.2 Checklist Approval

The Contractor shall submit to the COR a schedule and description of the routine maintenance tasks the Contractor plans to perform. This schedule shall be prepared in a checklist format similar to the example in Attachment 2. The Contracting Officer or COR must approve the proposed “Scheduled Routine Maintenance Task Checklist” prior to commencement of contract work.

5.3 Minimum Requirements

The Contractor shall provide a trained mechanic to inspect and service each elevator at least once per month. The elevator mechanic shall sign off on every item of the checklist and leave a signed copy with the COR or designee following each visit. This inspection shall include, but not be limited to, the following tasks:

Ride all cars to detect and repair any improper operation of car doors, hoistway doors, acceleration, leveling accuracy, and machine brake action.

Check and repair retractable doors to ensure proper operation.

Review elevator performance with the COR or designee to identify any malfunctions since the previous maintenance visit.

Investigate any malfunctions, with special attention to unsafe conditions, and make repairs as necessary.

Examine car stations and call buttons; replace any damaged switches, burned-out lamps or bulbs, broken buttons, defective fixtures, switches, covers, or related hardware.

Troubleshoot failures in equipment, lighting, or receptacle electrical circuits.

Report findings to the COR, including identification of failed equipment and cause of failure.

Leave signed and dated copies of all completed checklists (weekly, monthly, quarterly, or annual).

Maintain emergency light units in operable condition.

6.0 TROUBLE CALL RESPONSE SERVICE

6.1 General

The Contractor shall provide around-the-clock service coverage for elevator trouble calls, as described below, except for items excluded under Section 8.0.

6.2 Emergency Response Service

The Contractor shall provide, at no additional cost, 24-hour, 7-day-a-week, 52-week-a-year coverage for emergency trouble calls. A trained mechanic shall be on call and arrive on site within one hour of an emergency trouble call placed by the Contracting Officer or COR.

Emergency situations include passengers trapped in an elevator car, suspicion or confirmation of a fire near elevator equipment, or an inoperative elevator with no suitable backup.

6.3 Non-Emergency Response Service

The Contractor shall provide, at no additional cost, non-emergency response service. A trained elevator mechanic shall be on site within one working day to troubleshoot and repair an elevator malfunction.

6.4 Callback Service

If an elevator previously serviced by the Contractor malfunctions again within 24 hours, the Contractor shall provide, at no additional cost, a return visit by a trained elevator mechanic to correct the issue, regardless of its severity. The mechanic shall respond to the callback within three hours of notification, including after-hours calls.

7.0 PERSONNEL, TOOLS, REPAIR PARTS, MATERIALS, AND SUPPLIES

The Contractor shall provide trained elevator mechanics equipped with the appropriate tools and testing equipment for scheduled maintenance, unscheduled repairs, emergency service, safety inspections, and testing as required by this contract. The Contractor shall furnish all repair parts, materials, and supplies necessary to maintain and service the elevators as specified herein.

8.0 EXCLUSIONS

The Contractor shall not be responsible for the following items, which are excluded from this contract:

Car enclosures and related items including, but not limited to, fixed or removable panels, door panels, car gates, plenum chambers, ceilings, light diffusers, fluorescent tubes, dry-cell batteries, handrails, mirrors, floor coverings, carpets, and other architectural features or accessories.

Buried caissons, cylinders, and piping, and power supply feeder circuits to the machine room circuit breakers.

Computer and microprocessor devices not exclusively dedicated to elevator equipment, such as terminal keyboards and display units.

Communications equipment (e.g., telephones, intercoms, heat detectors, and smoke sensors) not installed by the Contractor or original elevator installer.

Major Repairs: Any repair exceeding $3,000 (labor and materials) not covered under routine maintenance.

Such repairs shall be handled separately via purchase order or contract. This exclusion does not apply to damage caused by Contractor negligence.

9.0 INSURANCE REQUIREMENTS

9.1 Personal Injury, Property Loss, or Damage (Liability)

The Contractor assumes absolute responsibility and liability for all personal injuries, deaths, and property damage or losses resulting from the negligence of its personnel in the performance of this contract. This assumption of liability is independent of any insurance policies.

9.2 Insurance

The Contractor, at its own expense, shall provide and maintain all legally required insurance throughout the performance period, including at a minimum:

Comprehensive General Liability

Bodily Injury – per occurrence Property Damage – per occurrence

Workers’ Compensation and Employer’s Liability

Workers’ Compensation and Occupational Disease – statutory, as required by host country law Employer’s Liability – per occurrence

9.3 Worker’s Compensation Insurance

The Contractor shall provide all employees with worker’s compensation benefits as required by the laws of either the country in which the employees are working or their native country—whichever offers greater benefits—in accordance with FAR 52.228-4, Worker’s Compensation and War-Hazard Insurance Overseas.

10.0 PERMITS

The Contractor shall maintain in full force and effect all permits, licenses, and authorizations required for the performance of this contract at no additional cost to the Government. All such documents shall comply with host country laws.

11.0 LOCAL LAW REGISTRATION

If local law or decree requires that either or both parties register this contract with designated authorities, the entire burden of registration shall rest with the Contractor. Any taxes assessed against the contract shall be payable by the Contractor without Government reimbursement.

12.0 GOVERNMENT-FURNISHED PROPERTY/EQUIPMENT

The Contractor shall physically inventory all Government-furnished property in its possession. Inventories shall include sighting, tagging, describing, recording, reporting, and reconciling the property with written records. The Contractor shall conduct these inventories semiannually and upon contract completion or termination, as directed by the COR. Personnel conducting inventories must not be the same individuals who maintain the property records or custody, unless approved by the Contracting Officer.

13.0 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

13.1 Purpose

This plan provides an effective method to promote satisfactory Contractor performance. The QASP enables the COR to monitor Contractor performance, advise of deficiencies, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor is responsible for management and quality control to meet contract requirements; the Government’s role is to monitor compliance.

Performance Objective Scope of Work Paragraph Performance Threshold Performs all elevator maintenance services set forth in the scope of work. 1.0 through 13.0 All required services are performed; no more than one (1) customer complaint per month.

13.2 Surveillance

The COR shall document all complaints from Government personnel regarding Contractor performance and, if appropriate, forward them to the Contractor for corrective action.

13.3 Standard

The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of any complaints so that appropriate action can be taken under FAR 52.212-4, Contract Terms and Conditions – Commercial Items.

13.4 Procedures

13.4.1 If any Government personnel observe unacceptable service (e.g., incomplete work or missed tasks), they shall immediately notify the COR.

13.4.2 The COR shall document all complaints.

13.4.3 If the complaint is determined invalid, the COR shall advise the complainant and retain the annotated copy for record.

13.4.4 If valid, the COR shall inform the Contractor and allow reasonable time for correction.

13.4.5 The COR shall, at a minimum, orally notify the Contractor of valid complaints.

13.4.6 If the Contractor disputes a complaint, the COR shall review the matter and determine validity.

13.4.7 Complaints will be considered resolved unless otherwise notified by the complainant.

13.4.8 Repeat customer complaints for the same deficiency are not permitted. Upon recurrence, the COR shall refer the issue to the Contracting Officer for action under the Inspection clause.

ATTACHMENT 2

LIST OF ELEVATORS TO BE SERVICED

Post Rangoon Rangoon Rangoon Country Burma Burma Burma

Property Name

Chancery Office Building Chancery Office Building

Warehouse Maintenance

GSO

Unique Property

ID

33101000-6001 33101000-6001 33101000-6003

Seismic Zone 4 4 4 Inspection Date 28-Feb-19 27-Feb-19 26-Feb-19 Inspected By Donald Smith Donald Smith Donald Smith Inspection Type Category 5 Category 5 Category 5 Unique Elevator

ID

OBO-EM-1092 OBO-EM-1093 OBO-EM-1094

Install Date 2006 2006 2006 Applicable Code EN81.1:1998 EN81.1:1998 EN81.1:1998 Equipment ID PL-1 PL-2 SL-1 Duty Passenger Passenger Passenger Drive Type Gearless Traction Gearless Traction Gearless Traction Machine Drive VVVF Drive VVVF Drive VVVF Drive Machine Location Top of Shaft Top of Shaft Top of Shaft Capacity 1,275 Kg 2,000 Kg 1,565 Kg Speed 1 m/s 1 m/s 1 m/s Stops 3 3 2 Entrances 3 2 2 Travel 9.5 m 9.5 m 4.05 m OEM Otis Otis Otis Model Gen 2 Gen 2 Gen 2 Job Number 71NZ6058 71NZ6059 71NZ6060 Motion Control PWM VV Control PWM VV Control PWM VV Control Door Operation Automatic Automatic Automatic Door Type Single Speed Center Two Speed Two Speed

Open Horizontal Slide Horizontal Slide Service Company Otis Otis Otis Contract Type Full Service Full Service Full Service

ATTACHMENT 3 - LIST OF TASKS TO BE PERFORMED

YEAR_________________ OBSERVE, CLEAN, ADJUST & TEST

MAINTENANCE OPERATION

Week# 1 2 3 4 5 6 7 8 9 1

Car Operation Starter, Control & Relay Panels M.G. Set & Regulator Selector Machine & Brake Relay Panel Supervisory System Rectified Voltage Test Volts Volts Governor Small Motors Car Top, Type E Landing Switch & Door Operator

Hoist Cables & Fastenings - Traveling Cables

Traffic Sentinel Pit-Compensator & Governor Sheave Guide Shoes or Roller Guides Hatch Doors & Interlocks Safety Edge Car Station Slow Down & Hatch Limit Switches

ATTACHMENT 3 (continued) – LIST OF TASKS TO BE PERFORMED: CLEAN & LUBRICATE

Week# 1 2 3 4 5 6 7 8 9 1

MG Set & Machine Bearings - Babbitt MG Set & Machine Bearings - Roller Governor Shaft Bearing SD Selector Guide & SD-DM Gear Box Car Door Hanger Rails Secondary Sheave Bearings - Babbitt SN Selector Lead Screw & Cams-Grease Sparingly

SD & DM Selector Chains, Carriage Guides & Cams

Governor Pins, Bevel Gears & Tripping Lever

Stepping Switch Brake Pins Hatch Doors - Terminal Floors Regulator & Small Motors Car Door Operator & Retiring Cam Guide Rail Lubricators Safety, Buffer, Comp.Guides & Gov.Tension Sheave

Deflector, Secondary, 2:1, Compensating Sheave Bearings-Roller

Hatch Doors -Intermediate Floors Door Operator Contact Cams Flexible Guide Shoes Hatch Limits & Slow Down Switch Brake Overhaul - Fill Out & Submit Report

Blow Out Panels & Rotating Equipment

YEAR OBSERVE, CLEAN, ADJUST & TEST MAINTENANCE OPERATION

CLEAN & LUBRICATE

Week # 2

Car Operation Starter, Control & Relay Panels M.G. Set & Regulator Selector Machine & Brake Relay Panel Supervisory System Rectified Voltage Test Volts Volts Governor Small Motors Car Top, Type E Landing Switch & Door Operator

Hoist Cables & Fastenings - Traveling Cables

Traffic Sentinel Pit-Compensator & Governor Sheave Guide Shoes or Roller Guides Hatch Doors & Interlocks Safety Edge Starter, Control & Relay Panel Connections & Wiring

Syncro Dials & Corr. Push Buttons Governor & Safety Test - Fill Out & Submit Report

Evaluation - Fill Out abd Submit Report

Week # 2

MG Set & Machine Bearings - Babbitt MG Set & Machine Bearings - Roller Governor Shaft Bearing SD Selector Guide & SD-DM Gear Box Car Door Hanger Rails Secondary Sheave Bearings - Babbitt SN Selector Lead Screw & Cams-Grease Sparingly

SD & DM Selector Chains, Carriage Guides & Cams

Governor Pins, Bevel Gears & Tripping Lever

Stepping Switch Brake Pins Hatch Doors - Terminal Floors Regulator & Small Motors Car Door Operator & Retiring Cam Guide Rail Lubricators Safety, Buffer, Comp.Guides & Gov.Tension Sheave

Deflector, Secondary, 2:1, Compensating Sheave Bearings-Roller

Hatch Doors -Intermediate Floors Door Operator Contact Cams Flexible Guide Shoes

SECTION 2 – CONTRACT CLAUSES

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (Nov 2023) is incorporated by reference. (See SF-1449, Block 27A.)

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services (Jan 2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and successor provisions).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contracting Officer has indicated the following additional clauses as incorporated by reference:

[X] (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note).

[X] (9) 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328).

[X] (12) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Nov 2021) (31 U.S.C. 6101 note).

[X] (32) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Feb 2024).

[X] (39)(i) 52.222-50, Combating Trafficking in Persons (Nov 2021) (22 U.S.C. ch. 78 and E.O.

13627).

[X] (51) 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021).

[X] (55) 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024).

[X] (57) 52.232-29, Terms for Financing of Purchases of Commercial Products and Commercial Services (Nov 2021).

[X] (59) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Oct 2018).

[X] (63) 52.240-1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act–Covered Foreign Entities (Nov 2024).

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as incorporated by reference:

__(1) 52.222-41, Service Contract Labor Standards (Aug 2018).

__(2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014).

__(3) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (Multiple Year and Option Contracts) (Aug 2018).

__(4) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (May 2014).

__(5) 52.222-51, Exemption from Application of the Service Contract Labor Standards… (May 2014).

__(6) 52.222-53, Exemption from Application of the Service Contract Labor Standards… (May 2014).

__(7) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (Jan 2022).

__(8) 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2022).

__(9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Jun 2020).

__(10) 52.247-69, Reporting Requirement for U.S.-Flag Air Carriers Regarding Training to Prevent Human Trafficking (Jan 2025).

(d) Comptroller General Examination of Record.

(1)–(3) [No change—retain standard text.]

(e) Flowdown.

(1) Clauses required to flow down to subcontracts for commercial products and commercial services:

(i) 52.203-13; (ii) 52.203-17; (iii) 52.203-19; (iv) 52.204-23; (v) 52.204-25; (vi) 52.204-27; (vii) 52.204-30 (and Alt I, if used); (viii) 52.219-8; (ix) 52.222-21; (x) 52.222-26; (xi) 52.222-35; (xii) 52.222-36; (xiii) 52.222-37; (xiv) 52.222-40; (xv) 52.222-41; (xvi) 52.222-50 (and Alt I, if used); (xvii) 52.222-51; (xviii) 52.222-53; (xix) 52.222-54; (xx) 52.222-55; (xxi) 52.222-62;

(xxii) 52.224-3 (and Alt I, if used); (xxiii) 52.225-26; (xxiv) 52.226-6; (xxv) 52.232-40; (xxvi) 52.240-1; (xxvii) 52.247-64.

(2) The Contractor may include additional clauses as necessary to satisfy its contractual obligations.

(End of clause)

ADDENDUM TO CONTRACT CLAUSES

FAR and DOSAR Clauses Not Prescribed in Part 12

52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE AND

REPRESENTATION (Feb 2021)

52.229-12 TAX ON CERTAIN FOREIGN PROCUREMENTS (Feb 2021)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The full text of a clause may be accessed at acquisition.gov (address subject to change). If the Federal Acquisition Regulation (FAR) is not available at that location, consult the eCFR or the Department of State acquisition website. You may also use an internet search engine to locate the most current FAR text.

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSES ARE

INCORPORATED BY REFERENCE:

• 52.203-17 Contractor Employee Whistleblower Rights (Nov 2023)

• 52.204-13 System for Award Management Maintenance (Oct 2018)

• 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020)

• 52.225-14 Inconsistency Between English Version and Translation of Contract (Feb

2000)

• 52.228-3 Workers’ Compensation Insurance (Defense Base Act) (Jul 2014)

• 52.228-5 Insurance—Work on a Government Installation (Jan 1997)

• 52.229-6 Foreign Fixed Price Contracts (Feb 2013)

• 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013)

FAR Clauses Provided in Full Text

52.217-8 OPTION TO EXTEND SERVICES (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. The option provision may be exercised more than once, but the total extension shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within the performance period of the contract.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within the performance period of the contract or within 30 days after funds for the option year become available, whichever is later.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options, shall not exceed 3 years.

52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (Apr 1984) Funds are not presently available for performance under this contract beyond September 30, 2026. The Government’s obligation for performance beyond that date is contingent upon the availability of appropriated funds. No legal liability on the part of the Government for any payment may arise for performance beyond the end of the government fiscal year, until funds are made available and the Contractor receives written notice of their availability from the Contracting Officer.

652.232-70 PAYMENT SCHEDULE AND INVOICE SUBMISSION (FIXED-PRICE)

(Aug 1999)

(a) General. The Government shall pay the Contractor, as full compensation for all work required, performed, and accepted under this contract, the firm-fixed price stated in this contract.

(b) Invoice submission. Submit invoices (original and [one] copy) to the office identified in Block 18b of the SF-1449. Invoices shall include all items required by FAR 32.905(e).

Financial Management Office American Embassy Yangon No. 110 University Avenue Kamayut Township Yangon, Myanmar RangoonInvoice@state.gov Tel: +95-1-536509

(c) Contractor remittance address. The Government will make payment to the Contractor’s address on the cover page unless a separate remittance address is provided below:

652.236-70 ADDITIONAL SAFETY MEASURES (Oct 2017) In addition to FAR 52.236-13, Accident Prevention—Alternate I, the Contractor shall comply with:

(a) High-risk activities. Follow the corresponding sections of the latest edition of U.S. Army Corps of Engineers Safety and Health Manual, EM 385-1-1. Prior to work, submit the written safety plan required by FAR 52.236-13 (see paragraph (f) below) for COR approval.

[List of high-risk activities retained; ensure “EM 385-1-1” formatting throughout.]

(b) Safety and health requirements. Comply with EM 385-1-1 or OSHA 29 CFR Parts 1910/1926 where applicable, and the accepted written safety program.

(c) Mishap reporting. Report all mishaps immediately to the COR and Contracting Officer.

(d) Records. Maintain accurate records of all mishaps incident to contract performance.

(e) Subcontracts. Flow down this clause to subcontracts.

(f) Written program (SSHP).

(1) Submit at least 10 working days prior to commencing on-site work.

(2) Include activity hazard analyses (AHAs); no work may begin until the AHA is accepted by the COR and briefed to all participants.

(3) Identify Competent/Qualified Persons as required by EM 385-1-1; submit proof of competency/qualification for COR acceptance before starting that activity.

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE

(Feb 2015)

(a) The Department of State observes the following days as holidays (2026 calendar):

• January 1, 2026 (Thursday) – New Year’s Day

• January 19, 2026 (Monday) – Martin Luther King Jr. Day

• February 12, 2026 (Thursday) – Union Day

• February 16, 2026 (Monday) – Presidents’ Day

• April 14, 2026 (Tuesday) – Thingyan (Water Festival)

• April 15, 2026 (Wednesday) – Thingyan (Water Festival)

• April 16, 2026 (Thursday) – Thingyan (Water Festival)

• April 17, 2026 (Friday) – Myanmar New Year’s Day

• May 1, 2026 (Friday) – Workers’ Day

• May 25, 2026 (Monday) – Memorial Day

• May 28, 2026 (Thursday) – Eid al-Adha *

• June 19, 2026 (Friday) – Juneteenth

• July 3, 2026 (Friday) – Independence Day (observed)

• September 7, 2026 (Monday) – Labor Day

• October 12, 2026 (Monday) – Columbus Day

• October 26, 2026 (Monday) – Full Moon of Thadingyut

• November 9, 2026 (Monday) – Dipavali *

• November 11, 2026 (Wednesday) – Veterans Day

• November 26, 2026 (Thursday) – Thanksgiving Day

• December 4, 2026 (Friday) – National Day

• December 25, 2026 (Friday) – Christmas Day

Any other day designated by Federal law, Executive Order, or Presidential Proclamation.

(b) When New Year’s Day, Independence Day, Veterans Day, or Christmas Day falls on a Sunday, the following Monday is observed; if it falls on a Saturday, the preceding Friday is observed. Observance by Government personnel shall not be cause for additional performance time or compensation except as otherwise provided in the contract. If contractor personnel work on a holiday, no holiday or premium compensation will be reimbursed unless authorized under an overtime clause.

(c) When the Department of State grants administrative leave to its Government employees, assigned contractor personnel in Government facilities shall also be dismissed. The contractor shall continue to staff round-the-clock critical tasks as directed by the Contracting Officer or

COR.

(d) For fixed-price contracts, if services are not required or provided because the building is closed (e.g., inclement weather, unanticipated holidays, funding lapse), deductions will be computed as follows:

(1) Daily deduction rate = monthly contract price ÷ 21 days.

(2) Deduction = daily rate × number of days services were not required or provided.

If services are provided for partial days, the Contracting Officer will make an appropriate adjustment.

(e) If administrative leave is granted to contractor personnel under an “Excusable Delays” clause, it will be without loss to the contractor. Related salaries/wages shall be reimbursable as direct or indirect costs consistent with the contractor’s accounting policy.

652.242-70 CONTRACTING OFFICER’S REPRESENTATIVE (COR) (Aug 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, as COR(s). Such designation(s) shall specify the scope and limitations of authority; a COR may not change contract terms or conditions unless the COR is a warranted Contracting Officer and the delegation so authorizes.

(b) The COR for this contract is the Facility Engineer.

652.242-73 AUTHORIZATION AND PERFORMANCE (Aug 1999)

(a) The Contractor warrants the following:

(1) That it has obtained authorization to operate and do business in the country or countries in which this contract will be performed;

(2) That it has obtained all necessary licenses and permits required to perform this contract; and

(3) That it shall comply fully with all laws, decrees, labor standards, and regulations of said country or countries during contract performance.

(b) If the party actually performing the work will be a subcontractor or joint venture partner, such party agrees to the requirements of paragraph (a) of this clause.

SECTION 3 – SOLICITATION PROVISIONS

52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (Sep 2023) is incorporated by reference (see SF-1449, Block 27A).

Addendum to 52.212-1 Summary of Instructions Each offer must consist of the following:

1. A completed solicitation package, including:

o SF-1449 cover page (Blocks 12, 17, 19–24, and 30 as applicable).

o Section 1 pricing completed in full.

o Defense Base Act (DBA) insurance premium costs for all employees. The offeror may obtain DBA insurance from any U.S. Department of Labor-approved provider: http://www.dol.gov/owcp/dlhwc/lscarrier.htm.

2. Evidence of capability, including:

(a) Name of a Project Manager (or liaison) who is fluent in English.

(b) Proof that the offeror operates an established business with a permanent address and telephone listing in Myanmar, or a plan to establish an office within 30 days of contract award.

(c) Proof of active SAM registration, including UEI number.

3. Past performance information for the past three (3) years, showing relevant experience and references (contracts, values, dates, points of contact with email and phone). If no comparable work was performed in Myanmar, provide international experience.

References may be contacted regarding:

o Quality of services;

o Compliance with contract terms;

o Management effectiveness;

o Cooperation and problem-solving; and o Business integrity and conduct.

The Government will use this information to assess the offeror’s capability and credibility and to support responsibility determinations.

4. Evidence of resources showing the offeror can provide the necessary personnel, equipment, and financial capacity to perform the work.

5. Licenses and permits. Address the plan to obtain all licenses and permits required by local law (see DOSAR 652.242-73 in Section 2). If already held, attach copies.

6. Technical/Management Plan for Elevator Maintenance Services, including:

(a) A work plan covering all tasks in Section 1 Performance Work Statement.

(b) Identification of required equipment, supplies, and materials—note which are on-hand and which will be procured and when.

(c) Quality-assurance plan addressing oversight and contract administration.

(d) Insurance documentation: either (1) a certificate of insurance or (2) a statement of http://www.dol.gov/owcp/dlhwc/lscarrier.htm intent to obtain coverage identifying the provider.

(e) List of spare parts and suppliers and description of the firm’s ability to obtain replacement parts and perform specialized testing or diagnostics for elevators.

Addendum to Solicitation Provisions

FAR and DOSAR Provisions Not Prescribed in Part 12

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more provisions by reference, with the same force and effect as if given in full text. The full text of a provision may be accessed at https://www.acquisition.gov. If unavailable there, consult the eCFR or Department of State Acquisition website. You may also use an Internet search engine to find the most current text.

FAR Provisions Incorporated by Reference Provision Title Date 52.204-7 System for Award Management Nov 2024 52.204-16 Commercial and Government Entity Code Reporting Aug 2020

52.211-1 Availability of Specifications Listed in the GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29

Sep 2023

52.212-1 Instructions to Offerors – Commercial Products and Commercial Services Sep 2023

52.214-34 Submission of Offers in the English Language Apr 1991

DOSAR Provision Provided in Full Text 652.206-70 Advocate for Competition / Ombudsman (Feb 2015)

(a) The Department of State’s Advocate for Competition is responsible for assisting industry in removing restrictive requirements from Department of State solicitations and removing barriers to full and open competition and use of commercial items. If such a solicitation is considered competitively restrictive or does not appear properly conducive to competition and commercial practices, potential offerors are encouraged first to contact the contracting office for the solicitation. If concerns remain unresolved, contact:

(1) For solicitations issued by the Office of Acquisition Management (A/GA/AMD) or a Regional Procurement Support Office, the A/GA/AMD Advocate for Competition, at AQMCompetitionAdvocate@state.gov.

(2) For all others, the Department of State Advocate for Competition at cat@state.gov.

(b) The Department of State’s Acquisition Ombudsman has been appointed to hear concerns from potential offerors and contractors during the pre-award and post-award phases of this acquisition. The role of the ombudsman is not to diminish the authority of the contracting officer, https://www.acquisition.gov/ mailto:AQMCompetitionAdvocate@state.gov mailto:cat@state.gov the Technical Evaluation Panel or Source Evaluation Board, or the selection official. The purpose of the ombudsman is to facilitate the communication of concerns, issues, disagreements, and recommendations of interested parties to the appropriate Government personnel, and work to resolve them. When requested and appropriate, the ombudsman will maintain strict confidentiality as to the source of the concern. The ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of formal contract disputes. Interested parties are invited to contact the contracting activity ombudsman, [insert name] , at ___[insert telephone and fax numbers] . For an American Embassy or overseas post, refer to the numbers below for the Department Acquisition Ombudsman. Concerns, issues, disagreements, and recommendations which cannot be resolved at a contracting activity level may be referred to the Department of State Acquisition Ombudsman at (703) 516-1696 or write to: Department of State, Acquisition Ombudsman, Office of Global Acquisitions (A/GA), Suite 1060, SA-15, Washington, DC 20520.

(End of provision)

SECTION 4 – EVALUATION FACTORS

Award Basis Award will be made to the lowest-priced, technically acceptable, responsible quoter whose quotation conforms to the requirements of this solicitation.

Each quoter shall submit a completed solicitation package, including Sections 1 and 5.

1. Initial Review The Government will perform an initial review of quotations to verify compliance with all terms and conditions of the solicitation. Quotations that do not conform may be rejected as unacceptable.

2. Technical Acceptability Technical acceptability will be determined by evaluating the information provided in accordance with Section 3 – Solicitation Provisions.

Evaluation will include review of:

• Past performance and experience demonstrating successful completion of elevator maintenance or similar services.

• Availability of qualified personnel and managerial capability to perform required tasks.

• Possession or planned acquisition of necessary equipment, tools, and spare parts to maintain the elevators in accordance with manufacturer specifications.

• Access to and ability to supply genuine Otis brand spare parts and the capability to perform maintenance using Otis-authorized procedures and diagnostic equipment.

• Certification or authorization as an Otis Brand Authorized Service Contractor, or equivalent documentation demonstrating the ability to service Otis elevators without voiding manufacturer warranty.

• Capacity to provide recommendations for system upgrades or modernization, when required.

Only quotations determined technically acceptable will be considered for award.

3. Price Evaluation Price will be evaluated for reasonableness and completeness.

The evaluated price will be the grand total of all contract line items, including all option years, obtained by multiplying the offered monthly price by the estimated quantity shown in the “Prices –…