Solicitation 19BB2126Q0008-U.S. Embassy Audio System Replacement.pdf

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

SF 1449 cover sheet Continuation To SF-1449, RFQ Number 19BB2126Q0008, Prices, Block 23 Continuation To SF-1449, RFQ Number 19BB2126Q0008, Schedule Of

Supplies/Services, Block 20 Description/Specifications/Work Statement

SECTION 2 - CONTRACT CLAUSES

Contract Clauses Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

Solicitation Provisions Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 4 - EVALUATION FACTORS

Evaluation Factors Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in

Part 12

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR16110602

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER

19BB2126Q0008

6. SOLICITATION ISSUE DATE

July 28, 2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER(No collect calls)

1-246-227-4000

8. OFFER DUE DATE/ LOCAL

TIME

August 26, 2026/10:30 a.m.

9. ISSUED BY CODE 19BB21 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE:____ % FOR:

American Embassy Bridgetown SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

Wildey Business Park Wildey, St. Michael

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 19BB21 16. ADMINISTERED BY CODE 19BB21

American Embassy Bridgetown

Wildey Business Park

Wildey, St. Michael

American Embassy Bridgetown

Attn: GSO/Procurement

Wildey Business Park, Wildey

St. Michael BB14006

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

American Embassy Bridgetown

ATTN: Financial Management Office

Wildey Business Park, Wildey

St. Michael, Barbados BB14006

CODE 19BB21

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

01 Installation Intercommunication System See attached

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN __1__

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL

ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED

____________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19BB2126Q0008

PRICES, BLOCK 23

1. PERFORMANCE WORK STATEMENT

U.S. Embassy, Bridgetown requires the services of a contractor to replace the intercommunication systems at 13 windows (11 normal booths, 1 privacy booth and 1cashier booth] of its consular windows at the US Embassy Consular section in Bridgetown

2. PRICING

CLIN DESCRIPTION TOTAL

Removal of existing system and installation of new system at 13 teller windows

DBA Insurance

Grand Total

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STATEMENT OF WORK

1.0 US

The United States Government (U.S. Government) requires the services of a contractor to replace the intercommunication systems at 13 windows (11 normal booths, 1 privacy booth and 1 cashier booth] of its consular windows at the US Embassy Consular section in Bridgetown. The consular intercom system is composed of a two-way communications system at each consular window to facilitate communication between the consular employee(s) and the applicant(s). The contractor selected shall provide and install two-way intercommunication system (microphone, speaker, and control unit) at the specified consular windows. The work includes removing existing intercommunication equipment, installation of the new equipment, testing the new equipment, and training staff in how to operate and maintain the equipment. As the work is to be performed in stages minimizing disruption to operations, the installation of new intercommunication system must not degrade or impact the performance of the remaining intercom systems. A site visit will be offered during the bid submission period.

2.0 OBJECTIVES

The awarded contractor will perform all work necessary to accomplish the preparation, execution, and completion processes for the removal of audio system currently installed, including cables, etc. and the design, delivery, and installation of a complete and functioning audio system for the US Embassy Consular section in Bridgetown. The upgrade covers the officer windows in the locations shown in the table below as well as the paging speaker system in the interior public waiting areas and any exterior waiting areas.

Section/Area Location Quantity of Windows

Consular 1st floor 13 normal booths Consular 1st floor 1 privacy booth Consular 1st floor 1 cashier booth

TOTAL 15

System must enable the consular employee and the applicant at each window to communicate clearly despite being separated by a thick pane of glass, in accordance with the audio quality/intelligibility specifications below. Contractor’s proposals shall include a detailed table of proposed devices/materials (including name of manufacturer, brand, technical spec sheet, model name, and intended use of each of the devices/materials proposed).

CONTINUATION TO SF-1449,

RFQ NUMBER 19BB2126Q0008

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

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3.0 PRE-AWARD INFORMATION

3.1 SITE VISITS

A. All interested bidders can visit the project site at their expense prior to submission of a project proposal.

B. All interested bidders may inspect the site during the scheduled site visit and observe the existing conditions to prepare an accurate bid.

C. Each interested bidder must have received and reviewed the SOW and its attachments before the site visit.

D. There will be no changes to the SOW based on the site-visit.

3.2 PRICING

This is a firm fixed price contract payable entirely in dollars. Prices for all Contract Line Item Numbers (CLIN) shall include all costs associated in accordance with this scope of work. No additional sums will be payable for any escalation in the cost of materials, equipment, or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates.

The Contractor shall provide pricing for the services shown below, including all costs associated in accordance with this scope of work. The number of window audio systems being replaced will depend on the funding available. Systems at windows not replaced must remain fully functional. Provide costs for each phase and a cost for the entire project.

Considering the need to maintain full operating condition and service, the work will need to be done in groups of windows at a time. The contractor will need to coordinate with the Contracting Officer’s Representative (COR) (who will coordinate with the Consular Section) for the sequencing and number of windows available to be worked on at any time, estimated to be in groups of 10 to 20 windows depending on the timing, workload, and other factors. The system in all windows not being worked on must remain fully functional during working hours with no disruption to operations.

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3.3 REQUIREMENTS FOR THE TECHNICAL EVALUATION OF PROPOSALS

Each offeror shall submit a Technical Proposal to be reviewed by a Technical Evaluation Panel (TEP) which includes the following information:

A. Performance Schedule and Business Management/Technical Proposal

1. Each offeror shall submit a performance schedule in the form of a "Gantt bar chart" indicating when the work's various phases will be commenced and completed, defining clearly the duration of each phase and of the entire project.

2. This Gantt chart shall be in sufficient detail to clearly show each segregated phase of work and its planned commencement and completion date.

B. Proposed Work Information

1. A list of the names, addresses, and telephone numbers of the offeror's owners, partners, and principal officers.

2. The name and address of the offeror's field superintendent for this project.

3. A list of the names, addresses, and telephone numbers of subcontractors and principal material suppliers to be used on the project, indicating what portions of the work they will perform.

C. Qualifications and Certifications:

1. Identify project team for Contractor, including resumes demonstrating history with similar projects of similar or greater magnitude and scope.

2. Contractor Certificates: Manufacturer's authorized representative trained and approved for installation of units required for this Project and are Certified Technology Specialists (CTS and CTS-D), with minimum 5-years industry experience. Provide factory-training certificates for Installers that correspond to work for this project.

3. Qualification for Engineers for DSP Software and Control Products: Factory-trained and certified engineer for DSP Software and control product for product lines included in this project, including for training and service. Submit certificates and credentials.

4. Be an authorized reseller of proposed equipment.

5. Must have the necessary permits and licenses to perform this type of work in US

Embassy in Bridgetown, Barbados.

6. GSA Contract number if applicable.

7. Adherence to FAR 52.204-24 through 26 regarding covered telecommunications equipment (The National Defense Authorization Act of 2019 (Section 889)).

8. Adequate financial resources or the ability to obtain them.

9. Ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments.

10. Satisfactory record of integrity and business ethics.

11. Necessary organization, experience, and skills or the ability to obtain them.

12. Necessary equipment and facilities or the ability to obtain them; and

Consular Audio System Replacement Project. Page 7 of 61

13. Be otherwise qualified and eligible to receive an award under applicable laws and regulations

D. Experience and Past Performance

1. Identify three similar projects of the same or greater magnitude and scope within last five years. Include statement that Contractor was actively involved in those projects. Provide the following information for each contract and subcontract:

a. Customer's name, address, and telephone numbers of customer's lead contract and technical personnel.

b. Contract number and type.

c. Date of the contract award, place(s) of performance, and completion dates.

d. The contract is dollar value.

e. A brief description of the work, including responsibilities.

f. Any litigation currently in process or occurring within the last five years.

E. Product and Material Specifications

1. Each offeror shall provide descriptions and specifications for each proposed material, product, or equipment.

g. The offeror must demonstrate in their project proposal that all materials, equipment, tools, and specifications adhere to the requirements of the SOW and associated contract documents.

h. Each offeror shall provide manufacturers with Product Data Sheets for all products indicated in SOW and attached drawings.

3.4 NOTICE TO PROCEED

After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed.

The Notice to Proceed will establish a date (a minimum of ten (10) days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

3.5 SITE VISIT AFTER AWARD

A. The awarded contractor shall have the opportunity to visit the project site before the commencement of work to inspect existing conditions or as otherwise needed.

B. Conditions existing at the time of inspection for bidding purposes will be maintained by the US Government as far as practical.

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4.0 GENERAL CONDITIONS

4.1 HOURS OF PERFORMANCE

Work that is going to be disruptive to the consular operations due to extreme noise and construction work activities must be pre-approved by the CO or COR prior to the start of work.

4.2 ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

A. General

The Contractor shall designate a representative who shall supervise the Contractor’s technicians and be the Contractor’s liaison with the COR. The Contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose. Contractor employees will be given access to the equipment and equipment areas and will be escorted by US Embassy personnel.

B. Personnel Security

The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who to be used on this Contract prior to their utilization. Submission of information shall be made within 30 days of award of contract. No technician will be allowed on site without prior authorization.

C. Vehicles

Contractor vehicles will not be permitted inside the embassy compound without prior approval. If vehicle access is necessary, submit contractor vehicle information (Make, Model, License Plate #) along with a written justification as to why access is necessary. This shall be submitted to the COR at least one (1) week prior to the visit.

D. Identity Cards

Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall always display identity card(s) on the uniform while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

E. Security Clearances

There is no requirement for cleared American or local workers. However, the contractor will provide a schedule of work two week prior to working within the consular suite.

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F. Any contact with host or third country nationals that seems suspicious (such as undue curiosity in the project or project personnel) shall be reported immediately to the COR and Regional Security Office (RSO).

G. The Contractor and its employees shall exercise utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except to the extent necessary to perform their required duties in the performance of the contract requirements or as provided by written authorization of the Contracting Officer. All documents and records (including photographs) generated during the performance of work under this contract shall be for sole use of and shall become the exclusive property of the U.S.

Government. No article, book, pamphlet, recording, broadcast, speech, television appearance, film or photograph concerning any aspect of the work performed under this contract shall be published or disseminated through any media, to include company or personal websites, without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract or at any other point in time. The Contract shall include the substance of this provision in all subcontracts hereunder.

4.3 STANDARDS OF CONDUCT

A. General

The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

B. Neglect of Duties

Neglect of duties is unacceptable. This includes sleeping while on duty, unreasonable delays, or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

C. Disorderly Conduct

The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

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D. Intoxicants and Narcotics

The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

E. Criminal Actions

Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

F. Key Control

Any keys or access codes will be checked out by the “Cleared American” escort each day.

G. Notice to the Government of Labor Disputes

The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

4.4 OWNERSHIP OF PROPRIETARY MARTIAL

A. Government retains all rights to software and passwords used for this project.

B. Government will sign copy of manufacturer’s standard software and firmware licensing agreement as condition of this contract. Such license shall grant use of all programs and application software to Government as defined by manufacturer’s license agreement but shall protect manufacturer’s rights to disclosure of Trade Secrets contained within such software.

C. Licensing agreement shall not preclude use of software by individuals under contract to Government for commissioning, servicing, or altering system in future. Use of software by individuals under contract to Government will be restricted to use on Government’s computers, and only for purpose of commissioning, servicing, or altering installed system.

D. All project developed software, files and documentation shall become property of Government.

E. Vulnerabilities in software or exploitation by other entities are the responsibility of the contractor.

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4.5 PROJECT LOGISTICS

A. The entry of the materials and equipment to the site or work areas shall be from the Service CAC of the US Embassy or as otherwise directed by the COR.

B. The contractor shall consider and include in the project cost the required distance to carry materials to the working area from outside the premises.

C. For each project phase, the contractor shall confirm through e-mail at least three business days before the start of work that all the labor, material, and tools/equipment are ready for the identified phase and deliverable.

D. The contractor shall deliver the material and equipment one day (minimum) before the scheduled commencement of related work.

1. Tools and equipment shall be inspected by the COR and A-POSHO to ensure it is safe to operate or install.

4.6 MATERIALS, EQUIPMENT, TOOLS, AND SPECIFICATIONS

A. The COR must approve in writing all product or material substitutions or deviations from the SOW and associated contract documents.

B. The contractor shall provide a complete list of all materials, products, and equipment prior to the commencement of work for COR approval.

C. The contractor shall deliver a detailed acquisition plan and material delivery schedule prior to the commencement of work for COR approval.

D. Contractor's furnished labor and materials shall include, but are not limited to all labor, material, hand tools, electrical tools, mechanical - pneumatic equipment, safety equipment, personal protective equipment, vehicles, consulting, etcetera. in the amounts required to comply with the project schedule and to professionally and satisfactorily complete and deliver a high-quality product and service.

1. The contractor shall be responsible for their materials, tools, equipment, etcetera.

When not in use, tools and equipment shall be removed from the site after each work period to free the space for US Government use of the area.

E. After award of the contract, but before the commencement of work, the contractor shall provide a detailed list of the electrical requirements for all tools and equipment to be used for the US Government to prepare an adequate power source and to avoid damage or overload of the facility’s electrical system.

F. The contractor shall provide any installation requirements for any other utility needed for the project.

4.7 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately upon discovery

Consular Audio System Replacement Project. Page 12 of 61 of need for change, but not later than 5 days prior to time required for preparation and review of related submittals.

1. Conditions: The COR will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, the COR will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. Requested substitution will not adversely affect Contractor's construction schedule.

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: The COR will consider requests for substitution if received within 5 days after commencement of the Work. Requests received after that time may be considered or rejected at discretion of the COR.

1. Conditions: The COR will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, the COR will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution offers US Government a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities US Government must assume.

b. Requested substitution does not require extensive revisions to the Contract Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Substitution request is fully documented and properly submitted.

e. Requested substitution will not adversely affect Contractor's construction schedule.

f. Requested substitution has received necessary approvals of authorities having jurisdiction.

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g. Requested substitution is compatible with other portions of the Work.

h. Requested substitution has been coordinated with other portions of the Work.

i. Requested substitution provides specified warranty.

j. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

4.8 WORK TO BE PERFORMED

A. All project work is to be performed per this SOW, and any attached quantity surveys, drawings, photos, project specifications, or other attachments as indicated.

The awarded contractor shall perform all necessary work, including but not limited to:

1. Remove the necessary equipment for the new installation (windows intercom, speakers, amps, wire, etc.)

2. All necessary preparation (pipes, wiring, supports, anchoring, wireways, ladder trays, boxes, wall penetrations, etc.) for the intercom installation.

3. New intercom system installation.

4. New paging speaker installation.

5. Central equipment installation (DPS, Control Processor, etc.).

6. Interconnection, test, and normal operation.

7. Training users and technicians.

B. The work must be performed in the following phases:

1. Phase 1: Preparation phase, removal, install and prepare as much as possible pipes, wires, registers, servers, hubs, etc.

The awarded contractor will perform all work necessary to prepare the site and work area for execution and completion of the work. Including but not limited to the following:

a. Survey existing conditions and dimensions to coordinate with requirements indicated and to determine extent of work and space required.

b. Define and limit the laydown area for debris and tools.

c. Define and limit space where existing furniture and/or equipment will be moved and stored during the period of work.

d. Inventory and record all items to be removed and salvaged.

e. Temporarily relocate the existing to the designated space approved by the

COR. Removed items should be saved in a suitable, protected storage location during demolition. Stored items shall be reinstalled in their original condition and locations after demolition and construction operations are complete.

f. Provide temporary barricades and other protection required to prevent injury

Consular Audio System Replacement Project. Page 14 of 61 to people and damage to adjacent building and facilities to remain.

g. Delimitate and protect the work area with plastic cones, caution tape, stanchions, barriers etcetera, or as otherwise necessary to ensure only personnel wearing protective safety equipment access the workspace.

h. Place caution signs in both English at the entrance of all work areas.

i. Provide sailcloth (or equivalent) and plywood for the mixing of construction materials, placing it near the working area, to ensure the site is kept clean, organized, and safe.

j. Install pipe, cable trays, junction boxes, equipment, etc. required to connect the new intercom system at each windows group.

k. All installation must comply with codes mentioned before.

2. Phase II: Intercom installation on windows to be upgraded, test and confirm operation for intercom usage. Review with COR before starting.

a. Work can only be done in the groups of windows designated.

b. Systems at other windows must remain fully functional.

c. Activities that can affect the operation of the consular area (noise or interruption of service to windows not being worked on) must be performed after normal working hours.

d. After work in the group is completed, the group will be tested and adjusted for operations to put it in service before moving to work on the next group of windows.

e. Only proceed with work on the next group of windows after the previous group of windows has been received and put in service, and receive confirmation from the COR.

f. All wiring and conduits must be concealed maintaining the integrity of the finishes and aesthetics. No exposed conduits, wiring, Panduit, or similar are allowed. For cabling crossing the wall into the waiting room, contractor must determine if existing penetrations can be reused. If any new penetrations on the hardline are needed they need to provide the same level of protection as the existing and be clearly indicated in the drawings.

3. Phase III: Paging speaker replacement, connection, setup, and adjustment.

a. After all windows are upgraded, the speakers for paging must be replaced and connected to the main equipment

b. All setup and adjustments for windows will be performed during non-working time.

c. All connections and wires must be labeled and identified.

d. All connections for the paging function will be setup.

e. Perform tests and adjustments for all speaks.

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f. Adjustment and arrangements for paging will be programmed/setup at necessary equipment.

4. Phase IV: Test, training, and normal operation

g. Test all new equipment, tools, or items.

h. Coordinate tests with the presence of the COR or his/her designated representative

5.0 PROJECT SPECIFIC REQUIREMENTS

5.1 General requirements

1. The contractor shall perform daily cleaning of the work area.

a. The designated work area is the only assigned space/shop for the contractor to prepare materials. This area shall be kept clean, organized, and safe.

2. The contractor shall provide all labor, equipment, and materials to complete the project and ensure that it has adequate resources to successfully manage and deliver this project on-time and within the quoted amount.

3. All applicable permits shall be requested and managed by the contractor with the appropriate authority having jurisdiction (AHJ) and all entities related to have the official authorization to perform the work. Permits shall be delivered to COR prior to the commencement of work.

4. The contractor shall use all necessary precautions to maintain safety in the workplace.

a. In addition to daily cleaning, the contractor shall remove any debris/garbage weekly off the property compound.

b. The contractor must follow and meet all US and local construction codes, regulations, procedures, and OSHA Safety Standards & OSHA Regulations available at www.osha.gov.

c. The contractor must meet the applicable technical criteria codes for all current regulations "applicable to the project," including:

1) International Building Code (IBC),

2) International Fire Code (IFC),

3) International Mechanical Code (IMC),

4) National Electrical Code (NEC) and

5) All other applicable Local Codes. Code books are available online, in bookstores, and in libraries.

5.2 Contractor's Personnel

1. There will be no employer - employee relationship between the US Government and the contractor's personnel.

2. The contractor shall provide skilled and qualified personnel able to fulfill all

Consular Audio System Replacement Project. Page 16 of 61 project requirements. Including but not limited to general project personnel, managers, supervisors, trades workers, and technicians.

3. The contractor shall designate an English-speaking Project Manager who shall be responsible for the project's overall management and shall represent the firm and be the point of contact for the COR.

4. The contractor shall designate an English-speaking Site Supervisor who shall be responsible for on-site supervision and shall always be present on-site during work periods for the full project duration.

5. The Project Manager shall maintain a daily logbook of work activities and personnel, attend all working meetings, and prepare meeting minutes.

6. The Project Manager shall supervise all personnel assigned by the contractor for the performance of their respective services.

7. Subcontractors may only be employed with the express written consent of the

COR.

5.3 US Government Furnished Materials/Equipment/Services:

There are not materials provided by the US Government for this project

1. The US Government shall provide electrical power within the working area.

2. There is no guaranteed storage area for tools, except within the working area and during the active working time. The contractor shall remove all tools and equipment from the building after each phase is completed and keep any remaining equipment and supplies in a locked box when not in use. COR must approve box, lock, and location prior to use.

5.4 Project Security

1. If there is an assigned escort(s), the escort(s) has the authority to stop work in case of a safety or security issues and shall report all such incidents to the COR and

RSO.

a. All workers shall be always within the line of sight of the US Government escort.

2. No dedicated telephone service or extension will be provided to the contractor by the US Embassy. The contractor can only use the property telephone service if it is to report a critical emergency and only with the prior approval of the COR.

3. The entry of all personnel and vehicles shall only be allowed with permission of the RSO. Contractors and vehicles may only enter the site with an entry permit issued by the RSO. No workers, equipment, material, or vehicles will be allowed to enter the compound or any building without COR confirmation of approval from the US Embassy RSO.

a. Vehicles may only access the site as necessary for loading and unloading of materials or supplies. Vehicles may not remain on site after the loading or unloading of materials and supplies.

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b. The contractor shall provide one week in advance a list with the full names of all persons, ID (passport, INE, Driver License) and the vehicles (brand, model, color, and plates) that will enter the site for the COR to request access approval from the RSO.

c. Workers, supervisors, managers, and drivers shall have a valid identification card to enter the building and work.

d. Access locations to the site will be indicated by the COR.

4. Contractor personnel (workers, supervisors, and managers) shall always wear and keep visible an identification badge provided by RSO.

5. No cellphones or any other electronic equipment/devices are allowed inside the building.

6.0 INSPECTION AND ACCEPTANCE OF WORK

6.1 Quality assurance:

1. The contractor, not the Government, is responsible for management and quality control to meet the terms of the contract.

2. The role of the Government is to conduct quality assurance to ensure that contract standards are achieved.

6.2 Inspection Reports:

1. The contractor shall institute an appropriate inspection routine that includes but is not limited to the following:

a. Develop and maintain checklists of duties to be carried out.

b. Regularly perform inspections at all work locations to determine whether work activities are being performed according to the contract requirements.

2. Every week, the contractor must submit project progress reports to the COR, detailing all activities accomplished during the previous work week, inspections conducted and their results, and documenting all activities scheduled for the upcoming work week.

a. The contractor shall promptly correct any reported deficiencies and/or understand conditions noted in the progress reports at no additional expense to the Government.

6.3 Project Closeout

1. At the completion of work, but prior to the determination of substantial completion, the contractor shall prepare a list of known remaining items to be completed and corrected (commonly referred to as a punch list), the value of items on the list, and reasons why the work is not complete.

a. After submission of the contractor’s punch list, the COR and other US

Government representatives shall perform an inspection of the work and will provide a US Government punch list, or list of deficiencies, to the contractor.

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b. The contractor shall, without additional compensation, correct or revise any errors or deficiencies in its services as identified in the punch list or through other means.

2. At the completion of work, the contractor shall deliver to the COR:

a. A report with the as-built quantification of project deliverables,

b. A copy of the project logbook,

c. Manuals of all equipment installed.

d. Copies of manufacture’s written warranties, and

e. As built construction drawings (digital and hardcopy).

f. Hardware network (IP) settings and all login information (ie. Admin passwords)

g. Uncompiled controller source code, uncompiled CUI files, DSP files

7.0 WORK REQUIREMENTS – OBO DESIGN STANDARDS

7.1 REFERENCE STANDARDS (general guide)

A. Comply with American National Standards Institute/ Audiovisual and Integrated Experience Association (ANSI/AVIXA (formerly INFOCOMM)):

1. ANSI/AXIVA A102.01:2022 Measurement and Classification of Audio Coverage Uniformity in Listener Areas (Formerly ANSI/AVIXA 1M:2009)

2. ANSI/AVIXA D401.01:2023 Documentation Requirements for Audiovisual Systems (Formerly INFOCOMM 2M-2010 Standard Guide for Audiovisual Systems Design and Coordination Processes)

B. Comply with the OBO Electrical Code (NFPA 70, “National Electrical Code” as amended by OBO).

C. Comply with National Fire Alarm and Signaling Code (NFPA 72).

D. See Section 270508 “Common Work Results for Telecommunications” for commonly applicable telecommunications reference standards.

1. Each Division 27 Section may include citations to those references identified Section 270508.

2. In addition, each Division 27 Section may include citations to other reference standards not listed in Section 270508.

7.2 FUNCTIONAL DESCRIPTION OF SYSTEM

A. General:

The intent is to provide a fully operational system with voice amplification to facilitate communication by both officer and applicant at each Consular Officer Window without requiring each to raise their voices, and to provide clear paging audio for applicants in interior and exterior general consular waiting areas. The

Consular Audio System Replacement Project. Page 19 of 61 system will include all speakers, gooseneck microphones, applicant microphones, headsets, and control and category cable. The system will include an equipment rack to be located in the consular section. If the rack is located in CAER, full size 45RU cabinet must be provided. Rack is to be located in the Consular Section.

B. Audio Systems:

1. Audio Digital Signal Processor (DSP): With the required modules used for processing the digital audio signals and echo cancellation (AEC) at each interview window for full duplex officer window communications, as well as in consular office and public area paging system.

2. Audio speaker for officer side: Provide ceiling or wall-mounted speaker.

3. Audio speaker for applicant side: Provide ceiling or wall mounted speaker and exterior speakers.

4. Officer Microphone: Provide 18” gooseneck tabletop microphone. Provide base with a toggle to talk button for microphone. The system will feature the desktop microphones on the Consular Staff side of each window. Consular users should be able to easily switch between using the gooseneck microphone/ or a wired headset (non-Bluetooth). This functionality is mutually exclusive. The volume controller shall have a mute button that mutes the microphone on the applicant’s side whether the consular employee is using the gooseneck microphone or the headset’s microphone.

5. Headset: One Shure BRH31M-NXLR5M (or equivalent).

6. For window control, each window will include a volume and muting controller that will be cabled to the equipment rack. The window controller will allow the user to mute the speaker/microphone volume on either side of the window as well as control the volume of the speakers on either side of the window. If proposing a touch screen controller, the controller must not reach end-of-life for at least 5 years after installation. Each window volume/muting controller will route back to a central control processor.

7. Applicant boundary zone microphone: Provide wall mounted on public side with mounting to single gang wall plate. Place microphone to provide direct coverage of officer window glass surface to ensure adequate discrimination between applicant voice and waiting area noise. The applicant side microphones will always be powered on with no button for the applicant to toggle/mute when speaking to the Consular Officer.

8. Provide amplification for audio speakers at each officer window.

9. Waiting Area Loudspeakers: Place loudspeakers to serve paging zones in consular waiting area and in associated outdoor waiting area. Speaker indoor coverage shall conform to ANSI/AXIVA A102.01:2022 Measurement and Classification of Audio Coverage Uniformity in Listener Areas (Formerly ANSI/AVIXA 1M, “Audio Coverage Uniformity Standard in Enclosed Listener Areas.”). Paging into the waiting area shall be accessible from every interview window via the volume/muting controller.

Consular Audio System Replacement Project. Page 20 of 61

10. Connections and Configurations:

a. Provide connections and configuration to facilitate connection of contractor furnished headset to the AV connection plate by the officer.. These connections shall be wired in standard fashion to facilitate use of commercial off-the-shelf (COTS) headphones with boom microphone, terminated with 4 or 5 pin XLR connectors

b. To facilitate paging announcements from queuing system processor, provide audio interface with consular queuing system; see Section 275405 “Consular Queue Management System Infrastructure and Displays.”

C. Remote Control Systems:

1. Provide integrated control system for control officer and public areas.

2. Provide controls on officer-side countertop at each officer window location.

3. AV Control Panel: Provide paging and muting control, with limited volume, for officer via AV control panel.

4. Control functions shall include the following:

a. Display number of the window being controlled.

b. Provide “Officer Microphone” volume control. This controls volume and muting of officer’s speech being heard by applicant. Provide indicator that displays relative position of volume.

c. Provide “Applicant Microphone” volume control. This controls volume and muting of applicant’s speech being heard by officer. Provide indicator that displays relative position of volume.

d. Provide audio processor to limit range of these controls and prevent feedback and excessive loudness.

e. Provide “Mute” button on officer microphones. When this button is pushed, only the officer microphone is muted. When button is pushed again, microphone shall become operational again. Include visible indicator on control panel of mute status.

f. Provide “Mute” button on applicant microphones. When this button is pushed, only inbound audio is muted (microphone). When button is pushed again, microphone shall become operational again. Include visible indicator on control panel of mute status.

g. Provide “Mute All” button on AV control panel. When this button is pushed, both teller microphone and applicant microphone shall be muted.

h. Provide “Paging Waiting Room” button. When this button is pushed, officer’s microphone shall be routed the speakers in the waiting area for public announcements. The button should indicate that paging at this window is active. Control system should only allow for paging from one window at a time.

Consular Audio System Replacement Project. Page 21of 61

i. Number of programmed paging zones shall be as determined by COR as indicated or based upon input from OBO/PDCS/DE/EE, and labeling nomenclature shall be provided for zones.

D. Network:

1. Device control and DANTE/AVB networks shall be distributed separately from building networks.

2. Use of intra-building optical fiber is indicated on Drawings, or if not, shall be coordinated with COR based upon input from Post Information Management Officer (IMO).

3. Contractor shall coordinate associated IP addresses with COR based upon input from Post IMO.

4. Provide DANTE/AVB network links to each audio processor frame to facilitate paging functions and interconnectivity as required.

5. Provide network switched to support DANTE/AVB device connections.

E. Graphic

Please refer to the graphic below for a bird’s eye view of the current consular microphone setup. In this diagram, the items labeled ‘speaker’ and ‘microphone’ are integrated microphone and speaker devices.

Consular Audio System Replacement Project. Page 22 of 61

7.3 SYSTEM PERFORMANCE REQUIREMENTS

A. General:

1. Provide all audio equipment, components, controllers, microphones, speakers, headsets, equipment racks, cabling, software, accessories, and miscellaneous items necessary to achieve fully functioning Consular audio system.

2. System design shall conform to ANSI/AVIXA D401.01:2023 Documentation Requirements for Audiovisual Systems (Formerly ASNSI/INFOCOMM 2M:2010, “Standard Guide for Audiovisual Systems Design and Coordination”).

B. Audio Performance Characteristics:

1. Frequency Response: 30Hz – 18 KHz, within ± 3.0db

2. Signal to Noise Ratio: 55dB minimum

3. Total Harmonic Distortion: 1 percent maximum from 30Hz-15Hz (THD)

C. Audio Intelligibility:

1. Consular intercom and paging systems shall achieve minimum performance for Speech Transmission Index (STI) exceeding the level of “Fair” quality (i.e., the STI level meets or exceeds 0.60 STI) identified in International Standard IEC 60286-16 (2003-05), “Objective Rating of Speech Intelligibility by Speech

Consular Audio System Replacement Project. Page 23 of 61

Transmission Index),” White noise or spoken word source within Consular Waiting Room shall be set to 65 dBA at 1M to simulate conversation level within Consular Waiting Room. Noise source shall be positioned to emulate waiting applicants.

D. Paging Zone Amplifier Load:

1. Provide 70V amplification for paging zones. Total of loudspeaker load presented to amplifier shall not exceed 80 percent of amplifier’s wattage capacity.

E. Audio Video Bridging (AVB):

1. Transport: Conform to IEEE 802.1.

F. Dante

1. Transport: Conform to IEEE 1588

8.0 PRODUCTS

8.1 GENERAL

A. System manufacturer shall furnish all equipment. In addition, manufacturer shall furnish all accessory components to this system that are not identified in the Summary Article in the Paragraph on “Related Sections.

8.2 AUDIO EQUIPMENT

A. Audio dynamic sound processor (DSP):

1. Acceptable Manufacturers: Subject to compliance with functional description of system and other requirements, manufacturers offering products that may be incorporated into the Work include, but are not limited to, the following:

a. Biamp Tesira

B. Consular Side Intercom Speakers:

1. Acceptable Manufacturers: Subject to compliance with functional description of system and other requirements, manufacturers offering products that may be incorporated into the Work include, but are not limited to, the following:

a. Tannoy

b. JBL

c. Electro-Voice

d. Biamp

e. QSC

f. Radio Design Labs (RDL)

C. Applicant Side Speakers:

1. Acceptable Manufacturers: Subject to compliance with functional description of

Consular Audio System Replacement Project. Page 24 of 61 system and other requirements, manufacturers offering products may be incorporated into the Work include, but are not limited to, the following:

a. Tannoy

b. JBL

c. Electro-Voice

d. Biamp

e. QSC

f. Radio Design Labs (RDL)

D. Audio Amplifier:

Provide amplification for intercom speakers at each officer window. These amplifiers may be either part of DSP assembly, or may be product of separate manufacturer as follows:

1. Acceptable Manufacturers: Subject to compliance with functional description of system and other requirements, manufacturers offering products may be incorporated into the Work include, but are not limited to, the following:

a. Biamp

b. QSC

E. Teller Gooseneck Microphone:

1. Acceptable Manufacturers: Subject to compliance with functional description of system and other requirements, manufacturers offering products may be incorporated into the Work include, but are not limited to, the following:

a. Audio-Technica

b.…