Solicitation_191N6524Q0076.pdf

Solicitation # 191N6524Q0076 Organize Symposium Series

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF-1449 cover sheet

• Continuation To SF-1449, RFQ Number 191N6524Q0076, Prices, Block 23

• Continuation To SF-1449, RFQ Number 191N6524Q0076, Schedule Of

Supplies/Services, Block 20 Description/Specifications/Work Statement

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in

Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not

Prescribed in Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5 - OFFEROR REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR

Provisions not Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449, RFQ NUMBER 191N6524Q0076

PRICES, BLOCK 23

1. SCOPE OF WORK

The Contractor shall provide the services for organizing the multicity program, Snack-

Sized Symposium Series – An Introduction to the U.S. Approach to Critical Technology

Security, in Hyderabad, Pune, and Ahmedabad for the U.S. Embassy in New Delhi, India.

The Contractor shall furnish managerial, administrative, and direct operational personnel to accomplish all work as required in this contract. The Contractor shall designate an

English-speaking representative who shall supervise the Contractor's workforce and be the

Contractor's liaison with the U.S. Embassy New Delhi.

The designated person shall be located on-site in an office designated by the Contracting

Officer during normal Embassy working hours and shall have supervision as his/her sole function during the times s/he is on duty. The Contractor's employees shall be on-site only for contractual duties and not for any other business or purposes. Specific services are described in detail below.

2. TYPE OF CONTRACT

This is a firm fixed price type of contract payable in the currency Indian Rupees (INR). No additional sums will be payable on account of any escalation in the cost of materials, equipment, or labor, or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract.

Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates. Changes in the contract price or time to complete will be made only due to changes made by the Government in the work to be performed, or by delays caused by the

Government.

The U.S. Government intends to award contracts to the responsible company submitting an acceptable quotation at the lowest price. We intend to award based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

3. PRICING

The Contractor shall complete all work, including furnishing all labor, material, equipment, and services required under this contract for the following firm fixed price contract. The prices listed below shall include all labor, materials, insurance (see FAR 52.228-4 and

52.228-5), overhead, profit, packaging, transportation, and all local or federal taxes, if applicable.

3. A. GOODS & SERVICES TAX (GST)

Goods & Services Tax (GST) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to GST; this percentage is multiplied only against that portion. It is reflected for each performance period. Invoices should include as per instructions given below:

1. Invoice should be a “Tax Invoice”

2. Date of the tax invoice should be current

3. GSTIN of seller must be noted on the invoice

4. UIN 0717USA00138UNS for the Embassy must be noted on the invoice

3. B. PRICING ITEM

Contractor to insert the prices.

NAME OF THE PROGRAM

Date, Venue and Time

Snack-Sized Symposium Series – An Introduction to the U.S. Approach to Critical

Technology Security

15, 17, 19 July in Hyderabad, Pune, and Ahmedabad respectively

Logistic services Unit Unit price per program

INR

Total Estimated cost in INR

1 Venue Hall Rental in 3 cities (for in-person symposium gathering for 75-100 people) Refer Scope of Work for details.

2 Promotional/Publicity services to include symposium-specific advertising, material, supplies, print and online (but not limited

to) Designing of Virtual Backdrop, Printing of Program Brochures, Backdrop, Main Outside Label Board, Hostesses, Registration badges, Designing and Printing of Conference folders, Printed program material, Note Pads and pens; audio-visual equipment, LCD Multimedia Projector; Masking Screen Plasma TV Screen, Channel Mixer, Sound System and speakers, Video Booster, Output box; Podium with Mike and portable mikes; etc.

Refer Scope of Work for details.

3 Communication services to include city-specific outreach, in-person and online (but not limited) Phones calls, Invitational Emails, Internet/social media, In-person meetings.

Refer Scope of Work for details.

4 Labor/Manhours/Overhead and Miscellaneous Expenses (not limited to) for Agenda Development, identifying local experts and speakers, Transcription, Photographer, Bouquets etc.

Refer Scope of Work for details.

TOTAL

GST__%

GRAND TOTAL

CONTINUATION TO SF-1449, RFQ NUMBER 191N6524Q0076

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1. SPECIFICATIONS

The purpose of this firm-fixed price contract is to obtain the services for successfully organizing the multicity program, Snack-Sized Symposium Series – An Introduction to the

U.S. Approach to Critical Technology Security, in accordance with the Scope of Work and references and standards provided under this Section in Attachment–1.

The Contractor shall be responsible for providing and installing all materials and equipment required. Utility connections shall adhere to all applicable codes, rules and regulations of U S Embassy. Contractor personnel shall be licensed in the discipline they are performing.

The Contractor shall provide sufficient personnel during the show to “trouble-shoot” and resolve any installation and/or maintenance type problems regarding Contractor furnished equipment. Further, he shall be responsible for the correct placement and installation, and proper functioning of such equipment during the show.

The Contractor shall remove all residual material and equipment before the exhibit begins and shall dismantle and remove all materials and equipment upon completion of the show.

Further, the Ccontractor shall ensure that all supplies, such as Government-owned equipment and equipment loaned to the Government, are well packed and protected from damage; adequately labeled; and marked for shipment and/or storage.

2. PERFORMANCE PERIOD, DELIVERABLES, AND DUE DATES

(a) After contract award and submission of acceptable insurance certificates, the

Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of 10 days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall start.

The following items shall be delivered under this contract:

Description Qty Delivery Date Deliver to:

Insurance Certificate 1 10 days after award Contracting Officer

Safety Plan 1 10 days after award Contracting Officer’s Representative

List of Personnel 1 10 days after award Contracting Officer’s Representative

Installation Schedule 1 10 days after award Contracting Officer’s Representative

3. PLACE OF DELIVERY

(a) The Contractor shall deliver the submittals addressed in paragraph 2 above to the following address:

American Embassy

Chanakyapuri

New Delhi – 110021

4. WORKING HOURS

For each event the working hours are mentioned in the scope of work document.

5. PERSONNEL REQUIREMENTS

5.1 REMOVAL OF PERSONNEL – The Contractor shall maintain discipline at the site and at all times take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by or among those employed at the site and for the preservation of peace and protection of persons and property in the neighborhood of the project against the same. The Contracting Officer may require, in writing that the Contractor remove from the work any employee that the Contracting Officer deems incompetent, careless, insubordinate, or otherwise objectionable, or whose continued employment on the project is deemed by the Contracting Officer to be contrary to the Government's interests.

5.2 NOTICE TO THE GOVERNMENT OF LABOR DISPUTES – If the Contractor has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately give notice, including all relevant information, to the Contracting Officer.

5.3 PERSONNEL SECURITY – After award of the contract, the Contractor has ten calendar days to submit to the Contracting Officer a list of workers and supervisors assigned to this project for the Government to conduct all necessary security checks. It is anticipated that security checks will take 20 days to perform. For each individual the list shall include:

Full Name

Place and Date of Birth

Current Address

Identification number

Failure to provide any of the above information may be considered grounds for rejections and/or resubmittal of the application. Once the Government has completed the security screening and approved the applicants a badge will be provided to the individual for access to the site. This badge may be revoked at any time due to the falsification of data, or misconduct on site.

5.4 LANGUAGE PROFICIENCY - The manager assigned by the Contractor to superintend the work on-site shall be fluent in written and spoken English.

5.5 KEY PERSONNEL

The Contractor shall assign the following key personnel to this contract:

Position/Function Name

Project Manager *

The Contractor shall make no substitutions of key personnel unless the substitution is required due to illness, death, or termination of employment. The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required below to the Contracting Officer at least 15 days before making any permanent substitutions.

The Contractor shall provide a detailed explanation of the circumstances requiring the proposed substitution, a complete resume for the proposed substitute, and any additional information requested by the Contracting Officer. The proposed substitute shall possess qualifications comparable to the original key person and meet the minimum standards set forth in the contract. The Contracting Officer will notify the Contractor of its approval or disapproval of the substitution within 15 calendar days after receiving the required information. The Government will modify the contract to reflect any changes in key personnel.

5.6 STANDARDS OF CONDUCT

(a) General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee is expected to adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

(b) Uniforms and Personal Equipment. The Contractor 's employees shall wear clean, neat, and complete uniforms when on duty. All employees shall wear uniforms approved by the

Contracting Officer's Representative (COR). The Contractor shall provide for each employee and supervisor, uniforms and personal equipment. The Contractor shall bear the cost of purchasing, cleaning, pressing, and repair of the uniforms.

(c) Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays, or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

(d) Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities which interfere with normal and efficient Government operations.

(e) Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

(f) Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

(g) Key Control. The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. Keys shall not be duplicated without the COR's approval. Where it is determined that the Contractor or its agents have duplicated a key without permission of the COR, the

Contractor shall remove the individual(s) responsible from performing work under the contract. If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system so compromised.

6. INSURANCE

Amount of Insurance - The Contractor shall provide and maintain during the entire performance period the following insurance amounts and comply with FAR 52.228-5, “Insurance Work on a Government Installation.”

The Contractor shall include all costs in their offers for General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)

1. Bodily Injury, On or Off the Site, in INR

Per Occurrence INR100,000.00

Cumulative INR1,000,000.00

2. Property Damage, On or Off the Site, in INR

Per Occurrence INR100,000.00

Cumulative INR1,000,000.00

The Contractor shall obtain any other types of insurance required by local law. The

Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from an incident to the Contractor's performance of this contract.

The Contractor shall hold harmless and indemnify the Government from any and all claims, except in the instance of gross negligence on the part of the Government.

The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

Government as Additional Insured - The Contractor shall name "the United States of

America, acting by and through the Department of State", on a General Liability Policy as an additional insured with respect to operations performed under this contract.

Time for Submission of Evidence of Insurance - The Contractor shall provide evidence of the insurance required under this contract within ten (10) calendar days after contract award. Failure to timely submit this evidence, in a form acceptable to the Contracting

Officer, may result in rescinding or termination of the contract by the Government.

7. LAWS AND REGULATIONS

7.1. Compliance Required

The Contractor shall, without additional expense to the Government, be responsible for complying with all laws, codes, ordinances, and regulations applicable to the performance of the work, including those of the host country, and with the lawful orders of any governmental authority having jurisdiction. Host country authorities may not enter the facilities without the permission of the Contracting Officer. Unless otherwise directed by the Contracting Officer, the Contractor shall comply with the more stringent of the requirements of such laws, regulations, and orders and of the contract. In the event of a conflict among the contract and such laws, regulations and orders, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

The Contractor shall provide on a monthly basis an environmental waste report which describes any occurrence of, and disposal of hazardous waste encountered during performance of this contract and any resulting delivery orders issued herein.

7.2. Labor, Health and Safety Laws and Customs

The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

7.3. Subcontractors

The Contractor shall give written assurance to the Contracting Officer that all subcontractors and others performing work on or for the project have obtained all requisite licenses and permits.

7.4. Damage to Persons or Property

The Contractor hereby assumes absolute responsibility and liability for all personal injuries or death and/or property damage or losses suffered due to negligence of the Contractor's personnel in the performance of the services under this contract.

The Contractor's assumption of absolute liability is independent of any insurance policies.

8. SAFETY

Accident Prevention

(a) General. The Contractor shall provide and maintain work environments and procedures which will (1) safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to Contractor operations and activities; (2) avoid interruptions of Government operations and delays in project completion dates; and

(3) control costs in the performance of this contract. For these purposes, the Contractor shall—

(1) Provide appropriate safety barricades, signs and signal lights;

(2) Comply with the standards issued by any local government authority having jurisdiction over occupational health and safety issues; and

(3) Ensure that any additional measures the Contracting Officer determines to be reasonably necessary for this purpose are taken.

(b) Records. The Contractor shall maintain an accurate record of exposure data on all accidents incident to work performed under this contract resulting in death, traumatic injury, occupational disease, or damage to or theft or loss of property, materials, supplies, or equipment. The Contractor shall report this data in the manner prescribed by the

Contracting Officer.

(c) Subcontracts. The Contractor shall be responsible for its subcontractors' compliance with this clause.

(d) Written Program. Before commencing the work, the Contractor shall--

(1) Submit a written proposal for implementing this clause; and

(2) Meet with the Contracting Officer to discuss and develop a mutual understanding relative to administration of the overall safety program.

(e) The Contracting Officer shall notify the Contractor of any non-compliance with these requirements and the corrective actions required. This notice, when delivered to the

Contractor or the Contractor's representative at site, shall be deemed sufficient notice of the non-compliance and corrective action required. After receiving the notice, the Contractor shall immediately take correction action. If the Contractor fails or refuses to promptly take corrective action, the Contracting Officer may issue an order suspending all or part of the work until satisfactory corrective action has been taken. The Contractor shall not be entitled to any equitable adjustment of the contract price or extension of the performance schedule on any suspension of work issued under this clause.

9. CONTRACTING OFFICER'S REPRESENTATIVE (COR):

The COR for this contract is Regional EXBS Advisor. DOSAR clause 652.242-70 is incorporated by reference.

10. PAYMENT

In accordance with 52.232-27(a), the 14-day period identified in FAR 52.232-

27(a)(1)(i)(A) is changed to 30 days. The payment(s) to the Contractor shall be made through EFT within 30 days after providing satisfactory services and submission of legitimated invoice to Financial Management Office (FMO) along with proof of completion of services.

11. SUBMISSION OF INVOICES

Invoices must be submitted via email to MissionIndiaPayments@state.gov with the Purchase Order number in the subject line. Physical invoices will not be accepted and may lead to payment being delayed. It is mandatory to submit electronic/scanned/digital image invoices only. You will receive an auto acknowledgement once the invoice is received.

Please do not send duplicate emails.

12. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance.

The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The

Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work Para Performance Threshold

Services.

Performs all trade booth installation and assembly services set forth in the scope of work.

1. thru 11.

All required services are performed and no more than one customer complaint is received per month.

mailto:MissionIndiaPayments@state.gov

ATTACHMENT-1

SCOPE OF WORK

1. Name of the Program: Snack-Sized Symposium Series – An Introduction to the U.S.

Approach to Critical Technology Security

2. Objective: This collaborative international symposium series is being organized to increase awareness on how the United States regulates critical technologies, with a special focus on semiconductors. Semiconductors are a dual-use technology; their applications in advanced weapons systems and other emerging technologies that when used for nefarious purposes could threaten free societies – subject semiconductors to heightened technology security measures. In the United States, semiconductors and their export licensing are the purview of the Department of Commerce. The symposiums will provide a forum for information sharing regarding the technology security and export control measures that have been put in place in recent years and why. A key objective of the symposiums is expanded outreach to organizations and enterprises that comprise India’s emerging semiconductor sector, to include academic institutions; research institutions; micro, small, medium enterprises or MSMEs;

startups; and stakeholder government agencies. These organizations would represent chip manufacturers, chip designers, chip equipment makers, and could also represent industries that support the semiconductor sector such as those that provide specialized materials or services. The symposium series will occur across three cities in during the week of July 15, 2024, namely Hyderabad, Pune, and Ahmedabad. Each symposium will be a one-day event and shall provide a platform for sharing information relevant to the semiconductor industry, the security of semiconductor supply chains, the role of export control and intellectual property in semiconductor technology security, and the importance of compliance with the same to accelerate international business partnerships in this sector. The information exchange at the symposiums will take place through presentations, panel discussions, and interactive sessions, enabling participants to learn from one another and from U.S. experts that will travel to India to provide insights and subject matter expertise. Each symposium will also provide a forum to explore trends in technology trade. Most importantly, the symposium will provide information to create an industry environment that will advance the U.S.-India partnership in the years to come.

3. Venue, Date & Time:

One day symposiums in 3 cities over the course of one week

Cities: Hyderabad, Pune, Ahmedabad

Dates: Hyderabad (notionally, July 15, 2024), Pune (notionally, July 17, 2024) and

Ahmedabad (notionally, July 19, 2024)

Times: 09:00AM to 17:00PM

4. Topics of discussion:

➢ U.S. Export Controls

➢ Investment Promotion and Screening

➢ Dual-Use and Military End Use Considerations

➢ Semiconductor Export Administration Regulations Licensing Processing

➢ Semiconductor Export Administration Regulations Licensing Exceptions

➢ Trends in Global trade

➢ Extraterritorial U.S. Licensing Requirements and Mechanisms

➢ U.S. Lists: CCL, USML, NSTC

➢ iCET and the U.S.-India partnership

➢ Case Study Presentation

➢ Q&A session

5. Key Stakeholders and Participants: The key participants would be from

➢ Industry

➢ MSMEs

➢ Startups

➢ Scientists & Technocrats from Academia

➢ R&D Institutions

➢ Technology Universities

➢ Technology Transfer Offices

➢ Government Policy makers

➢ CSIR labs

6. Number of participants: 75-100 participants representing 40-50 organizations at each symposium.

7. Role of the organization:

The awardee implementing agency will be responsible for successfully organizing the multicity program, Snack-Sized Symposium Series – An Introduction to the U.S. Approach to Critical Technology Security. The awardee implementing agency shall procure a 5-star venue; event management and organization; onsite facilitation, coordination, and collaboration of key stakeholders; event-related outreach to appropriate stakeholder industries and Indian companies; agenda development to address queries of the Indian semiconductor industries; and support in identifying local talent/experts. To fulfill these roles, the awardee implementing agency shall make necessary arrangements for the following services:

• Venues for the symposiums, and on-site moderation

• Promotional/Publicity services to include symposium-specific advertising, print and online

• Communication services to include city-specific outreach, in-person and online

• Services for program material/supplies/audio-visual equipment

• Agenda Development and Inviting subject matter experts and guest speakers

8. Role of EXBS:

EXBS is the funding agency and is responsible for providing strategic direction, financial resources, U.S. experts, symposium content, and oversight for the judicious use of U.S.

foreign assistance funds. It plays a key role in supporting capacity building for implementation of export controls and strategic trade controls through a cooperative, partnership-based approach to advance the U.S.-India bilateral trade and technology partnership.

Safety standards to be followed at construction and renovation sites

AHA – Activity Hazard Analysis

1. The contractor must document in the bid for the work how the control of each hazard will be implemented and maintained during the project by submission of a safety plan and activity hazard analysis (AHA) for high hazard activities. The

POSHO or qualified Post representative must review the contractor's proposal and provide feedback to the responsible project manager and Contracting Officer prior to acceptance of the bid.

2. Any situation where in the work in progress can pose a threat to the user of work area in emergency, contractor shall ensure proper barricading (sturdy enough for the purpose) to avoid any risk.

General

1. All workers on the work site must wear shoes. No worker with flip flops will be allowed to work at site.

2. All the workers should wear full clothes. No half pants and other non- appropriate clothing (Loincloth) will be accepted.

3. Debris/ trash accumulated on the site should be removed at a regular interval

(if possible, on daily basis) so that it should not pose any trip hazard.

4. Employee exposed to hazards created by different works environment shall be protected by personal protective equipment. Appropriate protective clothing for any operation varies with the size, nature, and location of work to be performed.

5. In extreme hot conditions drinking water must be made available to the worker and working duration in exposed conditions should be scheduled accordingly.

6. It is the responsibility of the contractor to make all the PPE Kits (Personal

Protective Equipment) available per the requirement of the work site and as directed by the COR. Any mishap due to negligence on the part of the contractor will be entirely contractor’s responsibility.

PPE Kit should comprise of the underlisted:

1. Protective Safety gloves - cut resistance, puncture resistance, and abrasion resistance. Each glove should have a separate rating for each. In construction, rated gloves for vibration reduction, protection from heat and flames and heat degradation resistance are required to be ensured.

2. Hearing protection-Ear plugs and Earmuffs. (For over 85 decibels)

3. Full face shields when cutting, grinding, or chipping.

4. Chemical splash goggles/safety eyewear – when working with chemicals.

5. Respiratory protection - air-purifying respirator or a supplied air respirator.

6. Fall protection equipment when working above 6 feet.

7. High-Visibility Safety Apparel- Specific protective clothing such as welding leathers when welding or FR clothing when working with live electric (high visibility shirts with ANSI 107-2020 standard).

8. Hard Helmets - protecting against falling objects and blunt forces.

9. Safety Harness - when working at above 6 feet of height.

10. Safety Work boots/shoes – ASTM F2413-18 and ASTM F3445-21 for EH and SR standards with an impact and compression resistance rating of 75.

Machinist / Welding Jobs

1. Hot work permit is required to be filled for each hot work to be performed on USG site.

2. Contractor shall follow attached standards regarding different type of welding to be done on the site.

3. All workers who are arc welding must use a full-face shield with #10 or darker lenses. No worker will be allowed to arc weld with sunglasses, no matter how dark the lenses.

4. All the workers working on grinding and sanding job should have approved face masks and goggles for face and eye protection.

5. Workers handling the heavy metallic material should have appropriate gloves and safety shoes as per the job requirement.

6. Lifting and shifting of the heavy material to be done with the help of appropriate machines.

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7. Compressed gas cylinder shall be properly marked and should always be kept in standing positing with guard against fall.

8. Hoses connected to the cylinder should be in good condition.

9. In case Arc welding is done inside the premises proper ventilation should be arranged in the vicinity.

10. Contractor should use welding shield during the work to protect the people around against any potential vision hazard.

11. Always keep an approved fire extinguisher near the site of welding.

12. Workers working with metal sheets must wear appropriate gloves to avoid any cuts on the hands or mishap on the site.

13. Electrical connections for the welding set and the grounding for the same shall be done properly to the satisfaction of the embassy electrician. Please refer electrical section in the document.

Ladders Safety

1. Contractor will use aluminum or fiber glass ladders for all purposes.

Wooden ladders are not allowed on the site.

2. Proper ladder for a specific job should be used (for example fiber glass ladders for electrical work etc.).

3. Damaged ladders or ladders with missing supports, shoes etc., should not be used on the site.

4. Height of the ladder should be at least two feet above the required height for the work.

Electrical

1. All the equipment / machines to be used for the execution of the job should be properly grounded.

2. All the extension boards to be used at the site should have proper earthing.

3. All connections to any of the outlets should be through three pin plug.

Direct connection of wires in not allowed on the site.

4. Damaged wiring/ cabling for the machines / tools to be used at site are not acceptable. The extension cord or wire with the machines should be one core.

5. Electricians working on the site should wear shoes with rubber soles and should use rubber gloves during execution of the work.

6. Any heavy equipment to be plugged in for the work should be done under supervision of the embassy electrician. Contractor on his own should not plug in heavy equipment.

7. No taped joint or undersize wiring is allowed at the site for the work.

Carpentry

1. Carpenters should have dust mask to protect them from the potential hazard from saw dust. In case sanding machine is used at the site the machine should have proper guards and operator should have suitable PPE (personal protective equipment) with them. For e.g. safety goggles, safety shoes, gloves etc.

2. All the wood to be used at the site should be properly stacked at one side. It should not be scattered around and pose a threat for a trip hazard.

3. Entire site should be kept clean from the saw dust at the end of the day.

4. Carpenter shall use machine guards if at all machines are used at the site.

5. All the care should be taken to protect the flooring against any kind of potential damage.

6. All the drill machines or other electrical tools to be used at the site should be properly grounded and wired.

7. Contractor should use proper tools and tackles for the execution of the work at site.

8. Nails and other sharp material which can pose a threat of accident should not be scattered on the site.

Fire

1. Contractor shall provide and place fire extinguishers as per the requirement of the site (as recommended by the COR).

2. No flammable material should be kept inside the premises at any given point of time.

Lock Out / Tag Out

1. Lock out devices should be used during the testing of the electrical points and wiring.

Confined spaces

1. If at all contractors has to work in a confined space he should contact the

COR before proceeding with the work. Contractor should arrange all the equipment as instructed by the COR to accomplish the job in a safe manner.

Hearing Protection

1. Contractor should assure that all the workers working in noisy surroundings should wear earmuffs or other approved devices.

Height Protection

1. Any work to be carried out over and above 8’-0” needs a sturdy metal pipe scaffolding to carry out that work. Ladder or any other arrangement needs a preapproval from COR to be implemented on the site.

2. Work at height- Scaffolding inspection to be ensured.

DOSAR 652.236-70 - Additional Safety Measures (Oct 2017)

In addition to the safety/accident prevention requirements of FAR 52.236-13, Accident

Prevention Alternate I, the contractor shall comply with the following additional safety measures.

(a) High risk activities. If the project contains any of the following high-risk activities, the contractor shall follow the section in the latest edition, as of the date of the solicitation, of the U.S. Army Corps of Engineers Safety and Health manual, EM 385-1-1, that corresponds to the high-risk activity.

Before work may proceed, the contractor must obtain approval from the COR of the written safety plan required by FAR 52.236-13, Accident Prevention Alternate I (see paragraph (f) of this clause), containing specific hazard mitigation and control techniques.

(1) Scaffolding.

(2) Work at heights above 1.8 meters.

(3) Trenching or other excavation greater than one (1) meter in depth.

(4) Earth-moving equipment and other large vehicles.

(5) Cranes and rigging.

(6) Welding or cutting and other hot work.

(7) Partial or total demolition of a structure.

(8) Temporary wiring, use of portable electric tools, or other recognized electrical hazards.

Temporary wiring and portable electric tools require the use of a ground fault circuit interrupter (GFCI) in the affected circuits; other electrical hazards may also require the use of a GFCI.

(9) Work in confined spaces (limited exits, potential for oxygen less than 19.5 percent or combustible atmosphere, potential for solid or liquid engulfment, or other hazards considered to be immediately dangerous to life or health such as water tanks, transformer vaults, sewers, cisterns, etc.).

(10) Hazardous materials - a material with a physical or health hazard including but not limited to, flammable, explosive, corrosive, toxic, reactive, or unstable, or any operations, which creates any kind of contamination inside an occupied building such as dust from demolition activities, paints, solvents, etc.; or

(11) Hazardous noise levels as required in EM 385-1 Section 5B or local standards if more restrictive.

(b) Safety and health requirements. The contractor and all subcontractors shall comply with the latest edition of the U.S. Army Corps of Engineers Safety and Health manual EM 385-

1-1, or OSHA 29 CFR part 1910 or 1926 if no EM 385-1-1 requirements are applicable, and the accepted contractor's written safety program.

(c) Mishap reporting. The contractor is required to report immediately all mishaps to the

COR and the contracting officer. A “mishap” is any event causing injury, disease or illness, death, material loss or property damage, or incident causing environmental contamination.

The mishap reporting requirement shall include fires, explosions, hazardous materials contamination, and other similar incidents that may threaten people, property, and equipment.

(d) Records. The contractor shall maintain an accurate record on all mishaps incident to work performed under this contract resulting in death, traumatic injury, occupational disease, or damage to or theft of property, materials, supplies, or equipment. The contractor shall report this data in the manner prescribed by the contracting officer.

(e) Subcontracts. The contractor shall insert this clause, including this paragraph (e), with appropriate changes in the designation of the parties, in subcontracts.

(f) Written program. The plan required by paragraph (f) (1) of the clause entitled “Accident

Prevention Alternate I” shall be known as the Site Safety and Health Plan (SSHP) and shall address any activities listed in paragraph (a) of this clause, or as otherwise required by the contracting officer/COR.

(1) The SSHP shall be submitted at least 10 working days prior to commencing any activity at the site.

(2) The plan must address developing activity hazard analyses (AHAs) for specific tasks.

The AHAs shall define the activities being performed and identify the work sequences, the specific anticipated hazards, site conditions, equipment, materials, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level of risk. Work shall not begin until the AHA for the work activity has been accepted by the COR and discussed with all engaged in the activity, including the Contractor, subcontractor(s), and

Government on-site representatives.

(3) The names of the Competent/Qualified Person(s) required for a particular activity (for example, excavations, scaffolding, fall protection, other activities as specified by EM 385-

1-1) shall be identified and included in the AHA. Proof of their competency/qualification shall be submitted to the contracting officer or COR for acceptance prior to the start of that work activity. The AHA shall be reviewed and modified as necessary to address changing site conditions, operations, or change of competent/qualified person(s).

(End of clause)

For any further clarification please contact POSHO (Post Occupational Safety and

Health Officer) at # 011-24198280 OR APOSHO Ms. Vidushi Sharma at 011-

24198714.

SECTION 2 – CONTRACT CLAUSES

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS

(NOV 2021) IS INCORPORATED BY REFERENCE. (SEE SF-1449,

BLOCK 27A)

FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS-

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (FEB

2024)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC

2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) ( 31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT

2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

https://www.acquisition.gov/far/part-52#FAR_52_203_19 https://www.acquisition.gov/far/part-52#FAR_52_204_23 https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.acquisition.gov/far/part-52#FAR_52_209_10 https://www.acquisition.gov/far/part-52#FAR_52_232_40 https://www.govinfo.gov/link/uscode/31/3903 https://www.govinfo.gov/link/uscode/10/3801 https://www.acquisition.gov/far/part-52#FAR_52_233_3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_233_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

X (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN

2020), with Alternate I (NOV 2021) ( 41 U.S.C. 4704 and 10 U.S.C. 4655).

__(2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV

2021) ( 41 U.S.C. 3509)).

__(3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

X (4) 52.203-17, Contractor Employee Whistleblower Rights (NOV

2023) ( 41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

X (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__(6) [Reserved].

__(7) 52.204-14, Service Contract Reporting Requirements (OCT

2016) (Pub. L. 111-117, section 743 of Div. C).

__(8) 52.204-15, Service Contract Reporting Requirements for Indefinite- Delivery Contracts (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

__(9) 52.204-27, Prohibition on a ByteDance Covered Application (JUN

2023) (Section 102 of Division R of Pub. L. 117-328).

__(10) 52.204-28, Federal Acquisition Supply Chain Security Act Orders— Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi- Agency Contracts. (DEC 2023) ( Pub. L. 115–390, title II).

__(11) (i) 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition. (DEC 2023) ( Pub. L. 115–390, title II).

__(ii) Alternate I (DEC 2023) of 52.204–30.

X (12) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) ( 31 U.S.C. 6101 note).

__(13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) ( 41 U.S.C. 2313).

__(14) [Reserved].

https://www.acquisition.gov/far/part-52#FAR_52_203_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.govinfo.gov/link/uscode/10/4655 https://www.acquisition.gov/far/part-52#FAR_52_203_13 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_203_15 https://www.acquisition.gov/far/part-52#FAR_52_203_17 https://www.govinfo.gov/link/uscode/41/4712 https://www.acquisition.gov/far/part-3#FAR_3_900 https://www.acquisition.gov/far/part-52#FAR_52_204_10 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_204_14 https://www.acquisition.gov/far/part-52#FAR_52_204_15 https://www.acquisition.gov/far/part-52#FAR_52_204_27 https://www.acquisition.gov/far/part-52#FAR_52_204_28 https://www.govinfo.gov/link/plaw/115/public/390 https://www.acquisition.gov/far/part-52#FAR_52_204_30 https://www.govinfo.gov/link/plaw/115/public/390 https://www.acquisition.gov/far/part-52#FAR_52_209_6 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_209_9 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section2313&num=0&edition=prelim

__(15) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT

2022) ( 15 U.S.C. 657a).

__(16) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) ( 15 U.S.C. 657a).

__(17) [Reserved]

__(18) (i) 52.219-6, Notice of Total Small Business Set-Aside (NOV

2020) ( 15 U.S.C. 644).

__(ii) Alternate I (MAR 2020) of 52.219-6.

__(19) (i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV

2020) ( 15 U.S.C. 644).

__(ii) Alternate I (MAR 2020) of 52.219-7.

__(20) 52.219-8, Utilization of Small Business Concerns (FEB 2024) ( 15 U.S.C. 637(d)(2) and (3)).

__(21) (i) 52.219-9, Small Business Subcontracting Plan (SEP…