Solicitation 15JPSS26Q00000059.pdf

Solicitation Number: 15JPSS26Q00000059 Legal Services

This is a combined synopsis/solicitation for commercial services prepared in accordance with Part FAR Part 12, Acquisition of Commercial Products and Commercial Services, using FAR Part 15 Negotiated Procurement Procedures. This announcement constitutes the only solicitation.

Offers are being requested and a separate written solicitation will not be issued.

Solicitation number 15JPSS26Q00000059 is issued as a request for proposal (RFP), for Legal Services.

This acquisition is not set aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The requirement will be awarded as a standalone Firm Fixed Price Contract Type. The Government reserves the right to award a contract without negotiations if the Contracting Officer determines that the initial offer provides the best value to the Government and negotiations are not necessary.

PART I – THE SCHEDULE

Section A - Continuation of Solicitation/ Contract Form

A1. Brief Description of Services

The United States Department of Justice (DOJ), Executive Office for Immigration Review (EOIR) has a requirement for legal services, including legal representation to certain unrepresented, detained individuals found by an Immigration Judge or by the Board of Immigration Appeals (BIA) to be incompetent to represent themselves in immigration proceedings. Within the scope of this requirement are interpretation services necessary to ensure that all services are delivered in the language required to support the National Qualified Representative Program (NQRP) respondent. Also included are third-party services that allow qualified representatives to retain or procure expert or other third-party support as needed. All work shall be performed in accordance with Section C, Performance Work Statement, and shall meet the highest quality standards, consistent with industry best practices for legal services, ensuring accurate, timely, and well-supported services for individuals covered under this solicitation.

DOJ EOIR intends to enter into a standalone firm fixed price contract to obtain legal services.

The contract shall have one twelve-month Base Period and four twelve-month Option Periods.

A2. NAICS Code and Size Standard

a. The North American Industry Classification System (NAICS) code for this acquisition is

541110: Offices of Lawyers.

b. The small business size standard is $15.5 Million.

http://www.acquisition.gov/

A3. Solicitation

The Solicitation opens on 06/11/2026, and Closes on 07/13/2026 at 10:00AM Eastern Standard Time.

Section B – Services and Price

The Contractor shall provide all personnel, supplies, transportation, supervision, management, tools, materials, and other items necessary to perform non-personal legal services in accordance with the Performance Work Statement.

B1. Pricing Schedule and CLIN Structure

Contract Line Item (CLIN) pricing schedule for the Base Period and all Option Periods are in Attachment 2 - Pricing Schedule. The prices listed in the pricing schedule are completed as part of an Offeror’s price proposal and used to evaluate an Offeror’s proposal as stated in Section M of the solicitation. All CLINs are required.

B.2 Payment of Postage and Fees

All postage and fees related to distribution of deliverables including forms, reports, etc., shall be paid by the Contractor.

B.3 Travel

The Government will only provide payment for travel specifically authorized in the contract requirements. Reimbursement shall not exceed the rates and expenses allowed by the Federal Travel Regulation (FTR) which is available at http://www.gsa.gov/ftr. The Contractor will be reimbursed by the Government for actual travel which includes transportation, lodging, meals (per diem expenses) that are incurred by Contractor personnel specifically authorized to travel for contract purposes by the CO. Reimbursement shall not exceed the rates and expenses allowed by Government travel regulations to a Government employee traveling under identical circumstances and will not exceed maximum limits authorized in the Contract. Travel and per diem payments are intended as reimbursement to the Contractor employees and are not subject to profit, deduction, or set-aside by the Contractor.

B.4 Federal Holidays

The Firm fixed price shall include all costs associated with the contractor compensation for federal holidays, leave, overhead, and fringe benefits necessary to perform the required services.

i) The Government hereby provides “NOTICE,” and the Contractor hereby acknowledges “RECEIPT” that Government personnel observe the listed days as holidays, see the list below, and this link Federal Holidays:

http://www.gsa.gov/ftr https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=Overview

1. New Year's Day

2. Birthday of Martin Luther King, Jr.

3. Washington’s Birthday

4. Memorial Day

5. Juneteenth National Independence Day

6. Independence Day

7. Labor Day

8. Columbus Day

9. Veterans Day

10. Thanksgiving Day

11. Christmas Day

ii) In addition to the days designated as holidays, the Government observes the following days:

(1) Any other day designated by Federal Statute

(2) Any other day designated by Executive Order

(3) Any other day designated by the President’s Proclamation

iii) When any such day falls on a Saturday, the following Monday is observed. Except for designated around-the-clock or emergency operations, Contractor personnel will not be permitted to perform on-site under the contract on holidays set forth above. The Contractor shall not charge any holiday as direct cost to the contract. In the event Contractor personnel work during a holiday observed by the Contractor other than those above, no form of holiday or other premium compensation will be reimbursed as either a direct or indirect cost. The provision does not preclude reimbursement for Government-authorized overtime if such overtime is allowable under the terms of the contract.

iv) The Government reserves the right to close the facilities due to weather conditions, safety, health, or medical emergencies as necessary. The Contractor personnel may be required to remain on duty to maintain the facility in the event of adverse weather conditions or emergencies. During these times, the Contractor program manager, or designee, must be available (on-site or by cell phone and email) to address DOJ operational shutdowns or emergencies. Contractor personnel should refer to the Contracting Officer Representative (COR) for early dismissal and closure procedures.

v) It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation, except as set forth within the contract.

vi) Nothing in the clause abrogates the rights and responsibilities of the parties relating to stop work provisions as cited in other sections of the contract.

vii) The Contractor shall perform work in a manner that does not interfere with normal occurrence of Government business.

Section C – Performance Work Statement (PWS) The Contractor shall perform work in accordance with the terms and conditions herein, see Attachment 1 - Performance Work Statement and Attachment 5 – Performance Requirement Standards.

Section D - Packaging and Marking

Packaging and marking requirements are not applicable to this service contract. Any deliverables submitted electronically shall identify the contract number, task order number (if applicable), deliverable title, and submission date. If hard copy materials are required or requested by the Government, all packages shall be clearly marked with: Contract Number, Contractor Name, Deliverable Title, Date of Submission.

All materials shall be packaged to prevent damage during shipment and handling.

Section E - Inspection and Acceptance

E.1 Inspections by the Government: The Government will inspect and make acceptance decisions for all materials, documents, and services provided under the contract, where applicable. The EOIR COR is the authorized representative of the CO. The COR will monitor the Contractor’s performance, evaluate the quality of services, and perform the final inspection and acceptance of all deliverables where applicable.

The Government will review and verify all deliverables, invoices, and reports associated with the contract requirements under the contract, to ensure that the Contractor has fulfilled the requirements/standards, as stated in the contract. All deliverables, invoices, and reports will be inspected for content, completeness, accuracy, and conformance to the requirements (including any applicable standards). All deliverables, invoices, and reports will be accepted if they are completed in accordance with the contract specifications, schedules, or other acceptance criteria, as outlined in the contract. The following review procedures will be as follows:

a. The Government will perform an initial review of the deliverables, invoices, and reports. If problems are encountered during the review, the Contractor must correct them as stated in accordance with the PWS and elsewhere in the contract.

b. If necessary, a meeting and/or telephone conference may be held to resolve any differences.

The Contractor shall make all required changes to achieve an acceptable deliverable (i.e., invoices, reports).

c. When the review of a deliverable, invoice or report results in necessary changes, the Contractor will, in accordance with the contract, correct the deliverable, invoice, or report as indicated by the Government. It will then be the responsibility of the Contractor to properly and consistently incorporate the comments into the final deliverable, invoice, and/or report.

d. These procedures shall not be construed to constitute a waiver on the part of the Government of its rights under FAR 52.212-4(m) Termination for Cause nor of any other rights or remedies provided by law or under the contract.

e. The Government has authority to make minor adjustments to contractor's submitted invoices to expedite payment due to current agency procedure.

E.2 Formal Acceptance by the Government: Formal acceptance of the performance of work is made by the Government’s approving and accepting authority acknowledging such acceptance by a signature approval on the invoicing documents submitted for payment. No payment shall be made under this contract on any services without acceptance being made by the Government.

E.3 Inspections by the Contractor: The Contractor is responsible for the day-to-day inspection and monitoring of all work performed to ensure compliance with contract requirements. The Contractor shall ensure that the required services outlined in Attachment 1-Performance Work Statement (PWS), and elsewhere in the contract, meet the quality standards as outlined. All work performed under the contract shall be of the highest quality, consistent with best industry practices for legal services.

E.4 Corrective Actions: In the event work is performed by the Contractor unsatisfactorily, the Contractor will be requested to correct the deficiencies.

E.5 Unsatisfactory Performance: The Contractor shall correct all deficiencies, as defined in the contract, from the date of the Government's notification. If all deficiencies have not been corrected, the Government may terminate the contract in whole, or in part, for cause, in accordance with procedures outlined in FAR 52.212-4(m) Termination for Cause.

Section F – Deliveries or Performance Satisfactory performance of the final contract shall be deemed to occur upon performance of the work described in the Attachment 1 - Performance Work Statement (PWS) of the contract and upon delivery and acceptance by the Contracting Officer, or the duly authorized representative, of the items in accordance with the stated PWS of the contract.

F.1 Period of Performance

The Base Period of Performance of the contract shall begin on August 01, 2026, and shall not extend beyond July 31, 2027, plus four (1) year Option Periods, which may be exercised at the Government’s discretion. In accordance with FAR 52.217-8, the Government may also extend services for a period not to exceed six (6) months beyond the final period of performance.

Periods Period Dates Base Period August 01, 2026 to July 31, 2027 Option Period 1 August 01, 2027 to July 31, 2028 Option Period 2 August 01, 2028 to July 31, 2029 Option Period 3 August 01, 2029 to July 31, 2030 Option Period 4 August 01, 2030 to July 31, 2031

F.2 Place of Performance

The NQRP is a nationwide program. The Contractor must provide the required direct legal representation services to all NQRP Respondents in covered immigration proceedings in both detained and, where applicable upon release, non-detained settings.

The place of performance will include detention facilities housing NQRP Respondents, detained and, where applicable, non-detained EOIR immigration courts, and other locations as needed.1 See Attachment 4 – Supporting Documentation Place of Performance

F.3 Hours of Operation

For deliverable/report submission purposes, normal hours of operation are Monday through Friday, 7:30AM through 4:30PM Eastern Standard Time (EST), excluding federal holidays.

F.4 Delivery of Reports

The Contractor shall submit monthly status reports no later than 11:59 p.m. Eastern Time fifteen

(15) business days following the last day of each reporting period, see the PWS for more information.

Reporting Requirements, Data Management, Required Documents and Reports: The Contractor shall prepare and deliver all reports and documents to the CO and COR as specified in the contract. Unless specified otherwise herein, all reports shall be delivered electronically in spreadsheet or database format by email. The Contractor's reports shall be complete, accurate and prepared in a professional manner. Reports delivered by the Contractor(s) shall become a part of the DOJ’s official records and subject to review by regulatory authorities and the general public. Unless otherwise specified herein, the format for all reports shall be subject to the approval of the CO and COR.

Ownership and Security of Data and Documents: All DOJ and Contractor collected, maintained, and delivered data files, reports, logs or other documents developed relative to contractual operations are the sole property of the DOJ. The Contractor shall take all measures necessary to

1 The Contractor should make every effort to meet with NQRP Respondents in person at DHS detention facilities, where practicable. Immigration Judges are also authorized by statute to hold hearings by video conference and telephone conference. See INA § 240(b)(2), 8 C.F.R. § 1003.25(c); see also Executive Office for Immigration Review, Policy Manual, Part II, Chapter 4.7 (Hearings by Video or Telephone Conference), https://www.justice.gov/eoir/reference-materials/ic/chapter-4/7.

https://www.justice.gov/eoir/reference-materials/ic/chapter-4/7 secure and safely protect all hardware, software, data and documents from theft, destruction, and unauthorized access. The Contractor shall report any information security or privacy incidents/violations to CO and COR immediately when such incidents/violations occur.

508 Reporting Requirements: All reports required herein shall be submitted in electronic format. All electronic reports submitted shall be compliant with Section 508 of the Rehabilitation Act of 1973.

F.5 Government Closures

Contractor Personnel shall comply with closure procedures due to weather, emergencies, or Government-directed shutdowns.

Section G – Contract Administration Data

G.1 Contract Administration

Contracting Officer (CO) The Contracting Officer is the only person with authority to act as agent of the Government under the contract. Only the Contracting Officer has authority to:

i) direct or negotiate any changes in a Task Order or contract;

ii) issuing, modifying, or terminating any terms of the contract or any issued TO;

iii) change the delivery schedule;

iv) appointing any Contracting Officer Representative (COR) in writing for the contract or any issued TO;

v) authorize reimbursement to the Contractor any costs incurred during the performance of the contract;

vi) executing final compliance and closeout for the contract or any issued TO;

vii) receiving and providing final approval for processing payments under any TO;

viii) authorize reimbursement to the Contractor any costs incurred during the performance of the contract; or

ix) otherwise change any terms and conditions of the contract.

Contracting Officer (CO):

Tracy-Ann Thomas-Arthur

Contracting Officer Email: Tracy-Ann.B.Thomas-Arthur@usdoj.gov

All requests for information on matters related to the contract shall be submitted in writing via email to the CO.

mailto:Tracy-Ann.B.Thomas-Arthur@usdoj.gov

Contracting Officer Representative (COR) The COR (To Be Identified Upon Contract Award) is responsible for:

i) monitoring the Contractor's technical progress, including the surveillance and assessment of performance, and recommending to the CO any changes in requirements;

ii) interpreting the PWS and any other technical performance requirements;

iii) performing technical evaluation as required;

iv) performing technical inspections and acceptances required by the contract; and

v) assisting in the resolution of technical problems encountered during performance.

Performance of the work under the contract shall be subject to the technical direction of the COR identified in the contract, or a representative designated in writing. All questions regarding changes to the scope of work shall be directed to the CO. The term "technical direction" includes, without limitation, direction to the Contractor that directs or redirects the labor effort and shifts the work between work areas or locations to ensure that tasks outlined in the work statement are accomplished satisfactorily. Technical direction must be within the scope of the specifications PWS.

The COR does not have the authority to issue any technical direction that:

i) Constitutes a change of assignment of additional work outside the PWS;

ii) Constitutes a change as defined in the contract clause entitled "Changes”;

iii) In any manner causes an increase or decrease in the total contract price, or the time required for contract performance;

iv) Changes any of the terms, conditions, or specification(s)/work statement of the contract.

v) Interferes with the Contractor’s right to perform under the terms and conditions of the contract; or

vi) Directs, supervises or otherwise controls the actions of the Contractor’s

Employees.

Technical directions may be communicated orally or in writing. The COR shall confirm oral direction in writing within two (2) workdays, with a copy to the CO.

The Contractor shall proceed promptly with the performance resulting from the technical directions issued by the COR. If, in the opinion of the Contractor, any direction of the COR, or his/her designee, falls within the limitations in the above terms, the Contractor shall immediately notify the CO no later than the beginning of the next Government workday.

Failure of the Contractor and the CO to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled "Disputes."

The type of actions within the purview of the COR’s authority is to assure that the Contractor performs the technical requirements of the contract, and to notify both the Contractor and the CO of any deficiencies observed.

G.2 Invoicing

Invoices shall be submitted in accordance with JAR 2852-212-4

An invoice must include-

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer-System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer-Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

The COR will certify the invoice for payment. Negative inspection results will be reported immediately to the Contracting Officer. An email instructing where invoices shall be sent will be forthcoming upon award of the contract.

https://www.acquisition.gov/far/52.232-33#FAR_52_232_33 https://www.acquisition.gov/far/52.232-34#FAR_52_232_34

All follow-up invoices shall be marked "Duplicate of Original." Contractor questions regarding payment information or check identification should be directed to the ordering agency’s designated payment office unless otherwise specified in the task order.

The COR will approve satisfactory completion of all work and services billed.

It is the Contractor’s responsibility to set up accountability and oversight to ensure all work was completed satisfactorily. Failure to accurately bill the agency will result in adjustments of amount billed in coordination between the Contractor, Contracting Officer, and COR.

G.3 Contractor Performance Evaluation

Performance assessments under this contract will be administered by the Contracting Officer’s Representative (COR) and Contracting Officer (CO) in accordance with agency procedures.

Evaluations will be entered into the Contractor Performance Assessment Reporting System

(CPARS).

G.4 Contract Closeout

When applicable, it is the intent of the CO to perform contract closeout procedures on the contract. The Contractor agrees to perform any functions necessary to support the process in a timely manner. Contract closeout will occur, as soon as possible, after completion and acceptance of contract performance.

G.5 Terminations

The Government may modify or terminate the contract upon written notice from the CO. Upon termination, the Contractor shall deliver to the Government all documents, invoices and/or reports, deliverables provided to the Contractor as of the date of the termination. Reference FAR Clause 52.212-4(l) Termination for the Government’s Convenience and 52.212-4(m)Termination for Cause.

Section H – Special Contract Requirements

H.1 Key Personnel. Offerors may identify key personnel in their proposal to demonstrate understanding of the requirement and organizational capability.

If the offeror includes key personnel in its proposal, the following applies:

The Government will consider proposed key personnel as part of the technical evaluation under section M. The absence of identified key personnel shall not, in itself, render a proposal unacceptable.

a. Individuals identified as key personnel in the successful offeror’s proposal shall be considered committed to the contract upon award.

b. Substitution of key personnel, once contract performance begins, shall require prior written approval of the Contracting Officer. Approval will be granted only when the replacement possesses qualifications equal to or greater than those of the individual originally proposed.

c. The Contractor shall notify the Contracting Officer at least 30 calendar days in advance of any proposed substitution and provide:

o Resume of proposed replacement o Explanation of substitution o Impact of performance (if any)

d. The contractor shall not request substitution or replacement of the key personnel within the first ninety (90) days of contract performance. Key personnel shall be added and removed via modification to the contract by the Contracting Officer after the Government provides notification that the key personnel are approved to commence performance of services. All replacement key personnel shall meet the requirements of the contract. The Government shall have three (3) days to review replacement key personnel resumes. All requests for approval of changes hereunder must be in writing, via email, and provide a detailed explanation of circumstances necessitating the proposed change.

H.2 Transition Support The Contractor shall provide transition support at the beginning and end of contract performance as specified herein and in accordance with the Performance Work Statement. Transition support is intended to ensure continuity of services and minimize disruption to Government operations.

a. Transition In Support The Contractor shall provide a Transition In Plan as part of the proposal submission. The Contractor shall provide up to 30 calendar days of transition in support immediately following contract award. Transition-in support shall be performed at no additional cost to the Government, unless otherwise specified in the contract.

b. Transition Out Support The Contractor shall provide up to 60 calendar days of transition out support in accordance with the Performance Work Statement at the end of contract performance or at contract termination, if requested by the Government. Transition-out support shall be performed at no additional cost to the Government, unless otherwise specified in the contract.

The Contractor shall remain fully responsible for contract performance during the transition period. Transition activities shall not adversely impact ongoing service delivery.

H.3 Organizational Conflict of Interest (OCI) The Contractor shall disclose any actual or potential OCI situations prior to award and throughout performance. The Contractor shall not participate in any activity that could impair its objectivity. If any OCI is identified, the Contractor shall recuse involved personnel, physically and informationally separate conflicting work, and ensure no access or use of information advantageous in the performance of this contract. Any unresolved OCI may result in disqualification or corrective action.

H.4 Safeguarding Information: The Contractor shall protect from unauthorized disclosure of any materials, deliverables, invoice and/or reports, and submittals, etc. or any information made available by the Government or that the Contractor has access to by virtue of the provisions of the contract, that are not intended for public disclosure. It is understood that disclosures of any information relating to the work or services outlined in the contract will not be provided to any persons not entitled to receive it. Failure to safeguard any information that may come to the Contractor or any person under the Contractor's control in connection with the work under the contract may subject the Contractor, the Contractor's agents or employees to criminal liabilities as outlined elsewhere in the contract.

H.5 News Releases: The Contractor shall NOT release information (e.g., news releases) in connection with the contract unless prior written approval has been received from the CO.

H.6 Contractor Provision of Staff and Resources: The Contractor shall provide the skilled personnel, supervision, management, labor, legal services and any other items necessary to successfully execute the performance work statement and all other contract requirements. The

Contractor shall schedule work hours of all personnel in a manner that will provide maximum compliance with the Government's requirements.

H.7 Employee Standards: The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary.

H.8 Service Contract Labor Standards (SCLS) Applicability: The Government has determined that this requirement is principally for professional legal services and that the provisions of the SCLS statute are not expected to apply to the labor categories anticipated for performance.

Offerors shall review the requirements of the SCLS statute and identify in their proposals any labor categories they intend to utilize that may qualify as covered employees. If an offeror proposes the use of covered service employees, the Offeror shall:

Identify the applicable labor categories, provide an explanation of why such employees are required for contract performance, and identify any applicable wage determination believed to apply. Wage Determination: The Contractor(s) shall be expected to utilize the official wage determination received from the Department of Labor (DOL) for the employees who are covered by the Service Contract Act. See FAR 52.222-41 and FAR 52.222-49. The DOL has established a web site to obtain wage determinations by locality and is available online at:

https://sam.gov/wage-determinations. The Government reserves the right to review the applicability of SCLS requirements prior to award and incorporate the appropriate clauses and wage determination if required. Upon award of the contract, the CO will request official wage determinations if applicable. The official wage determination will be incorporated into the contract by formal modification. Please submit with the proposal a complete listing of service employees that will be employed under the contract. See FAR 52.222-42, Statement of Equivalent Rates for Federal Employees. A listing of standard occupations in Adobe PDF reader format is available at:

http://www.dol.gov/whd/regs/compliance/wage/SCADirV5/SCADirectVers5.pdf.

H.9 Subcontracting: Offerors that are other than small business concerns shall submit a Subcontracting Plan with their proposal in accordance with FAR 52.219-9, if subcontracting possibilities exist. The plan will be evaluated for acceptability. For awareness, please see the Government’s small business goals.

Small Business Category

Small Business Participation Goal

Small 36.0% Small Disadvantaged Business 5.0%

Women-Owned 5.0% HUBZone 3.0%

Service-Disabled Veteran-Owned Small Business

5.0%

H.10 Supervision of Personnel: The Contractor's personnel are employees of the Contractor and under the administrative control and supervision of the Contractor. The Contractor, through its personnel, shall perform the requirements of the contract. The Contractor shall select, supervise, https://sam.gov/wage-determinations http://www.dol.gov/whd/regs/compliance/wage/SCADirV5/SCADirectVers5.pdf and exercise control and direction over its employees under the contract. The Contractor shall not supervise, direct or control the activities of Government personnel (DOJ).

H.11 No Personal Services: As stated elsewhere, no personal services shall be performed under the contract. The Government will not directly supervise Contractor employees.

H.12 Privity of Contract: The Contractor is the Prime Contractor for the life of the contract and is responsible for all actions of its subcontractors, teaming arrangement, if any. The Contractor shall provide a single point of contact that will function as a primary interface for all contractual matters arising from the contract. The Contractor shall complete a Subcontracting Plan as part of the proposal submission if applicable.

PART II – CONTRACT CLAUSES

Section I – Provisions, Clauses, and Agency Regulations

I.1 FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) The solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available. The Offeror is cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

www.acquisition.gov

Federal Acquisition Regulation (FAR) Solicitation Provisions Provision No. Title Date 52.203-11 Certification of Disclosure Regarding Payments to Influence Certain

Federal Transactions (Sep 2024)

52.204-7 System for Award Management (Nov 2025) 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014) 52.215-1 Instructions to Offerors-Competitive Acquisition (Dec 2025) 52.217-5 Evaluation of Options (Aug 2025)

52.212-2 Evaluation—Commercial Products and Commercial Services (Nov 2025)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

1. Technical Approach

2. Management Approach

3. Past Performance

4. Price

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

FAR 52.215-6 Place of Performance (Dec 2025)

(a) The offeror or respondent, in the performance of any contract resulting from this request for proposals, □ intends, □ does not intend [check applicable block] to use one or more plants or facilities located at a different address from the address of the offeror or respondent as indicated in this proposal or response to request for information.

(b) If the offeror or respondent checks "intends" in paragraph (a) of this provision, it shall insert in the following spaces the required information:

Place of Performance (Street Address, City, State, County, ZIP Code)

Name and Address of Owner and Operator of the Plant or Facility if Other than Offeror or Respondent

(End of provision)

I.2 FAR Clauses Incorporated by Reference

52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.acquisition.gov.

FAR Clause No.

Title Date

52.202-1 Definitions (Jun 2020) 52.203-3 Gratuities (Apr 1984) 52.203-5 Covenant Against Contingent Fees (May 2014) 52.203-7 Anti-Kickback Procedures. (Jun 2020) 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or

Improper Activity.

(May 2014)

52.203-10 Price or Fee Adjustment for Illegal or Improper Activity (May 2014) 52.203-12 Limitation on Payments to Influence Certain Federal Transactions (Jun 2020) 52.203-13 Contractor Code of Business Ethics and Conduct (Nov 2021) 52.203-16 Preventing Personal Conflicts of Interest (Jun 2020) 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) 52.204-13 System for Award Management Maintenance (Nov 2025) 52.204-14 Service Contract Reporting Requirements (Nov 2025) 52.204-19 Incorporation by Reference of Representations and Certifications. (Dec 2014) 52.204-21 Basic Safeguarding of Covered Contractor Information Systems (Nov 2021) 52.204-24 Representation Regarding Certain Telecommunications and Video

Surveillance Services or Equipment (Nov 2021)

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded.

(Nov 2025)

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters.

(Nov 2025)

52.212-4 Terms and Conditions—Commercial Products and Commercial Services.

(Apr 2026)

52.215-2 Audit and Records – Negotiation (Dec 2025) 52.215-19 Notification of Ownership Changes (Dec 2025) 52.216-4 Economic Price Adjustment – Labor and Material (Jan 2017) 52.219-8 Utilization of Small Business Concerns (Dec 2025) 52.219-9 Small Business Subcontracting Plan (Dec 2025)

52.219-16 Liquidated Damages-Subcontracting Plan (Dec 2025) 52.222-1 Notice to the Government of Labor Disputes (Dec 2025) 52.222-3 Convict Labor (Dec 2025) 52.222-4 Contract Work Hours and Safety Standards Act – Overtime

Compensation (Dec 2025)

52.222-49 Service Contract Labor Standards-Place of Performance Unknown (Dec 2025) 52.222-54 Employment Eligibility Verification (Dec 2025) 52.222-19 Child Labor-Cooperation with Authorities and Remedies (Apr 2026) 52.222-40 Notification of Employee Rights Under the National Labor Relations

Act (Dec 2025)

52.222-41 Service Contract Labor Standards (Dec 2025) 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price

Adjustment (Multiple Year and Option Contracts).

(Dec 2025)

52.224-1 Privacy Act Notification (Apr 1984)

52.224.2 Privacy Act (Apr 1984)

52.226-7 Drug-Free Workplace (May 2024) 52.227-1 Authorization and Consent (Jun 2020) 52.227-14 Rights In Data- General (May 2014) 52.228-5 Insurance-Work on a Government Installation (Jan 1997) 52.229-3 Federal State, and Local Taxes (Aug 2025) 52.232-1 Payments (Apr 1984) 52.232-8 Discounts for Prompt Payment (Feb 2002) 52.232-9 Limitation on Withholding of Payment (Apr 1984) 52.232-11 Extras (Apr 1984) 52.232-18 Availability of Funds (Apr 1984) 52.232-23 Assignment of Claims (May 2014) 52.232-33 Payment by Electronic Funds Transfer-System for Award

Management (Oct 2018)

52.233-1 Disputes (Dec 2025) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984) 52.237-3 Continuity of Services (Jan 1991) 52.242-5 Payments to Small Business Subcontractors (Jan 2017)

52.242-15 Stop-Work Order (Sep 2019) 52.242-17 Government Delay of Work (Apr 1984) 52.243-1 Changes-Fixed Price (Jul 2025) 52.244-2 Subcontracts (Jun 2020) 52.244-6 Subcontracts for Commercial Products and Commercial Services (Apr 2026) 52.246-25 Limitation of Liability-Services (Feb 1997) 52.247-5 Familiarization with Conditions (Apr 1984) 52.249-4 Termination for Convenience of the Government (Services) (Short

Form) (Apr 1984)

52.253-1 Computer Generated Forms (Nov 2025)

C2. FAR Clauses Incorporated in Full Text

FAR 52.203-17 Contractor Employee Whistleblower Rights (Nov 2023)

(a) This contract and employees working on this contract will be subject to the whistleblower rights and remedies established at 41 U.S.C. 4712 and Federal Acquisition Regulation (FAR)

3.900 through 3.905.

(b) The Contractor shall inform its employees in writing, in the predominant language of the workforce, of employee whistleblower rights and protections under 41 U.S.C. 4712, as described in FAR 3.900 through 3.905.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in all subcontracts.

(End of clause) https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section4712&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section4712&num=0&edition=prelim

FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Nov 2025)

(a) Definitions. As used in this clause-

Inverted domestic corporation means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Subsidiary means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

(b) If the contractor reorganizes as an inverted domestic corporation or becomes a subsidiary of an inverted domestic corporation at any time during the period of performance of this contract, applicable law may prohibit the Government from paying for Contractor activities performed after the date when it becomes an inverted domestic corporation or subsidiary. The Government may seek any available remedies in the event the Contractor fails to perform in accordance with the terms and conditions of the contract as a result of Government action under this clause.

(c) Exceptions to this prohibition are located at 9.108-3.

(d) In the event the Contractor becomes either an inverted domestic corporation, or a subsidiary of an inverted domestic corporation during contract performance, the Contractor shall give written notice to the Contracting Officer within five business days from the date of the inversion event.

(End of clause)

FAR 52.233-3 Protest after Award (Nov 2025)

(a) Upon receipt of a stop-work order, the Contractor must immediately comply with its terms and take all reasonable steps to minimize incurring costs allocable to the work covered by the order during the period of work stoppage. After receiving the final decision in the protest, the Contracting Officer must either—

(1) Cancel the stop-work order; or

(2) Terminate the work covered by the order as provided in the Default, or the Termination for Convenience of the Government, clause of this contract.

(b) If a stop-work order issued under this clause is canceled either before or after a final decision in the protest, the Contractor must resume work. The Contracting Officer must make an equitable adjustment in the delivery schedule or contract price, or both, and the contract must be modified, in writing, accordingly, if—

(1) The stop-work order results in an increase in the time required for, or in the Contractor's cost properly allocable to, the performance of any part of this contract; and

(2) The Contractor asserts its right to an adjustment within 30 days after the end of the period of work stoppage; provided, that if the Contracting Officer decides the facts justify the action, the Contracting Officer may receive and act upon a proposal submitted at any time before final payment under this contract.

(c) If a stop-work order is not canceled and the work covered by the order is terminated for the convenience of the Government, the Contracting Officer must allow reasonable costs resulting from the stop-work order in arriving at the termination settlement.

(d) If a stop-work order is not canceled and the work covered by the order is terminated for default, the Contracting Officer must allow, by equitable adjustment or otherwise, reasonable costs resulting from the stop-work order.

(e) The Government's rights to terminate this contract at any time are not affected by action taken under this clause.

(f) If, as the result of the Contractor's intentional or negligent misstatement, misrepresentation, or miscertification, a protest related to this contract is sustained, and the Government pays costs, the Government may require the Contractor to reimburse the Government the amount of such costs. In addition to any other remedy available, and pursuant to the requirements of subpart 32.6, the Government may collect this debt by offsetting the amount against any payment due the Contractor under any contract between the Contractor and the Government.

FAR 52.222-90 Addressing DEI Discrimination by Federal Contractors (APR 2026)

(a) Definitions. As used in this clause— Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations;

or similar opportunities that are sponsored or established by the contractor or subcontractor.

Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

(b) In connection with the performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor will not engage in any racially discriminatory DEI activities;

(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;

(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and

(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.

(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).

(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.

FAR 52.233-4 Applicable Law for Breach of Contract Claim (Nov 2025)

United States law will apply to resolve any claim of breach of this contract.

FAR 52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 5 days.

(End of clause)

FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of clause)

C.3 Justice Acquisition Regulation (JAR) Clauses

DOJ-01 Whistleblower Information Distribution (OCT 2021)

Within 30 days of contract award, the contractor and its subcontractors must distribute the “Whistleblower Information for Employees of DOJ Contractors, Subcontractors, Grantees, or Sub-Grantees or Personal Services Contractors” (“Whistleblower Information”) document to their employees performing work in support of the products and services delivered under this contract (https://oig.justice.gov/sites/default/files/2020-04/NDAA-brochure.pdf). By agreeing to the terms and conditions of this contract, the prime contractor acknowledges receipt of this requirement, in accordance with 41 U.S.C. § 4712 and FAR

3.906 & 52.203-17 and commits to distribution. Within 45 days of award, the contractor must provide confirmation to the contracting officer verifying that it has distributed the whistleblower information as required.

(End of Clause)

DOJ-02 Contractor Privacy Requirements (JAN 2022)

A. Limiting Access to Privacy Act and Other Sensitive Information

(1) Privacy Act Information

In accordance with FAR 52.224-1 Privacy Act Notification (APR 1984) and FAR 52.224-2 Privacy Act (APR 1984), if this contract requires Contractor personnel to have access to information protected by the Privacy Act of 1974, the contractor is advised that the relevant DOJ system of records notices (SORNs) applicable to this Privacy Act information may be found at https://www.justice.gov/opcl/doj-systems-records. Applicable SORNs published by other agencies may be accessed through those agencies’ websites or by searching the Federal Digital System (FDsys) available at http://www.gpo.gov/fdsys/. SORNs may be updated at any time.

(2) Prohibition on Performing Work Outside a Government Facility/Network/Equipment https://www.justice.gov/opcl/doj-systems-records

Except where use of Contractor networks, IT, other equipment, or Workplace as a Service (WaaS) is specifically authorized within this contract, the Contractor shall perform all tasks on authorized Government networks, using Government-furnished IT and other equipment and/or WaaS and Government information shall remain within the confines of authorized Government networks at all times.