Solicitation 1240BD26Q0034 Sandpoint RD Janitorial Services.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

40BD

PORTLAND OR 97204-2829

STE 310

1220 SW 3RD AVE

USDA-FS CSA NORTHWEST 2

0292 CODE 16. ADMINISTERED BYCODE

X

X

X

561720

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR40BD

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

04/24/2026 1400 PD

04/06/2026

509-423-2224JORGE SOMOZA

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

1240BD26Q0034

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 1 1165188OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

SANDPOINT ID 83864

1602 ONTARIO

SANDPOINT RANGER DISTRICT

USDA FOREST SERVICE

15. DELIVER TO

PORTLAND OR 97204-2829

STE 310

1220 SW 3RD AVE

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$22

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

USDA-FS CSA NORTHWEST 2

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Delivery: 06/01/2026 Period of Performance: 06/01/2026 to 05/31/2027

Sandpoint Ranger District Janitorial Services

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

JORGE A. SOMOZA

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

EMAIL: ___________________________________

SAM UEID:________________________________________

Address technical questions for this project to Laura Walker at (208) 946-1069 or email laura.walker@usda.gov Address contracting questions to Contracting Officer Jorge Somoza at

(509) 423-2224. Email jorge.somoza@usda.gov

SCHEDULE OF ITEMS

Idaho Panhandle National Forests - Sandpoint Ranger District

PROJECT TITLE: Janitorial Services - Sandpoint Ranger District Solicitation 1240BD26Q0034

SCHEDULE OF ITEMS

Period of Performance Base Year: 06/01/2026 - 05/31/2027

ITEM

NUMBER DESCRIPTION PAY

UNIT

EST

QTY

UNIT

COST TOTAL

Sandpoint Ranger District Office

Monthly 12 2 days a week (Tuesdays and Fridays)

Fire Office Restroom

Monthly 7 April through October 2 days a week

Fire Office Restroom

Monthly 5 November through March 1 day per month

Sandpoint Bunkhouse

Biannual 2 March and November

OPTION ITEM - Surge Cleaning

Hour 1 The estimated quantity shown is for evaluation purposes only. Contractor will be paid for actual quantities.

BASE YEAR TOTAL $

Period of Performance Option Year 1: 06/01/2027 - 05/31/2028

ITEM

NUMBER DESCRIPTION PAY

UNIT

EST

QTY

UNIT

COST TOTAL

Sandpoint Ranger District Office

Monthly 12 2 days a week (Tuesdays and Fridays)

Fire Office Restroom

Monthly 7 April through October 2 days a week

Fire Office Restroom

Monthly 5 November through March 1 day per month

Sandpoint Bunkhouse

Biannual 2 March and November

OPTION ITEM - Surge Cleaning

Hour 1 The estimated quantity shown is for evaluation purposes only. Contractor will be paid for actual quantities.

OPTION YEAR 1 TOTAL $

Period of Performance Option Year 2: 06/01/2028 - 05/31/2029

ITEM

NUMBER DESCRIPTION PAY

UNIT

EST

QTY

UNIT

COST TOTAL

Sandpoint Ranger District Office

Monthly 12 2 days a week (Tuesdays and Fridays)

Fire Office Restroom

Monthly 7 April through October 2 days a week

Fire Office Restroom

Monthly 5 November through March 1 day per month

Sandpoint Bunkhouse

Biannual 2 March and November

OPTION ITEM - Surge Cleaning

Hour 1 The estimated quantity shown is for evaluation purposes only. Contractor will be paid for actual quantities.

OPTION YEAR 2 TOTAL $

Period of Performance Option Year 3: 06/01/2029 - 05/31/2030

ITEM

NUMBER DESCRIPTION PAY

UNIT

EST

QTY

UNIT

COST TOTAL

Sandpoint Ranger District Office

Monthly 12 2 days a week (Tuesdays and Fridays)

Fire Office Restroom

Monthly 7 April through October 2 days a week

Fire Office Restroom

Monthly 5 November through March 1 day per month

Sandpoint Bunkhouse

Biannual 2 March and November

OPTION ITEM - Surge Cleaning

Hour 1 The estimated quantity shown is for evaluation purposes only. Contractor will be paid for actual quantities.

OPTION YEAR 3 TOTAL $

Period of Performance Option Year 4: 06/01/2030 - 05/31/2031

ITEM

NUMBER DESCRIPTION PAY

UNIT

EST

QTY

UNIT

COST TOTAL

Sandpoint Ranger District Office

Monthly 12 2 days a week (Tuesdays and Fridays)

Fire Office Restroom

Monthly 7 April through October 2 days a week

Fire Office Restroom

Monthly 5 November through March 1 day per month

Sandpoint Bunkhouse

Biannual 2 March and November

OPTION ITEM - Surge Cleaning

Hour 1 The estimated quantity shown is for evaluation purposes only. Contractor will be paid for actual quantities.

OPTION YEAR 4 TOTAL $

Base Year$

OY1 $

OY2 $

OY3 $

OY4 $

| TOTAL $

Sandpoint Ranger District Janitorial Services Solicitation Number 1240BD26Q0034

Federal Acquisition Regulation (FAR) and United States Department of Agriculture Acquisition Regulation (AGAR) Clauses and Provisions

The clauses and provisions contained herein are applicable to any order awarded as a result of this solicitation. The terms and conditions set forth herein supersede all other terms and conditions.

Acceptance of the order in accordance with (IAW) FAR 12.201-1(b)(2) constitutes acceptance of all terms and conditions contained herein.

As part of the Revolutionary FAR Overhaul (RFO), system updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

52.252-2 Clauses Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also the full text of the clause may be accessed electronically at Internet address https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

52.212-4 Terms and Conditions—Commercial Products and Commercial Services (Nov 2025) ☐ Alternate I (Nov 2025) of 52.212-4 52.203-17 Contractor Employee Whistleblower Rights (Nov 2023) 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) 52.222-50 Combating Trafficking in Persons (Nov 2025)

☐ Alternate I (Nov 2025) of 52.222-50 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) 52.233-3 Protest After Award (Sep 2025) 52.233-4 Applicable Law for Breach of Contract Claim (Sep 2025) 52.240-91 Security Prohibitions and Exclusions (Nov 2025)

☐ Alternate I (Nov 2025) of 52.240-91 52.244-6 Subcontracts for Commercial Products and Commercial Services (Nov 2025)

The following clauses are applicable if checked:

☐ 52.203-6 Restrictions on Subcontractor Sales to the Government (Jun 2020) with Alternate I (Nov 2021) of 52.203-6 ☐ 52.203-13 Contractor Code of Business Ethics and Conduct (Nov 2021) ☐ 52.204-9 Personal Identity Verification of Contractor Personnel Jan 2011 ☒ 52.204-13 System for Award Management—Maintenance (Nov 2025) ☐ 52.204-91 Contractor identification (Nov 2025) ☒ 52.209-6 Protecting the Government’s Interest When Subcontracting with https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

Contractors Debarred, Suspended, or Proposed for Debarment (Sep 2025) ☐ 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters (Sep 2025) ☒ 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Sep 2025) ☐ 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Nov 2025) ☒ 52.219-6 Notice of Total Small Business Aside (Nov 2025)

☐ Alternate I (Mar 2020).

☐ 52.219-8 Utilization of Small Business Concerns (Nov 2025) ☐ 52.219-9 Small Business Subcontracting Plan (Nov 2025)

☐ Alternate III (Nov 2025) of 52.219-9.

☐ Alternate IV (Nov 2025) of 52.219-9

☐ 52.219-14 Limitations on Subcontracting (Nov 2025) ☐ 52.219-16 Liquidated Damages—Subcontracting Plan (Nov 2025) ☐ 52.219-33 Nonmanufacturer Rule (Nov 2025) ☒ 52.222-3 Convict Labor (June 2003) ☐ 52.222-19 Child Labor—Cooperation with Authorities and Remedies (Nov 2025) ☐ 52.222-35 Equal Opportunity for Veterans (Nov 2025)

☐ Alternate I (Jul 2014) of 52.222-35 ☒ 52.222-36 Equal Opportunity for Workers with Disabilities (Nov 2025)

☐ Alternate I (Jul 2014) of 52.222-36 ☐ 52.222-37 Employment Reports on Veterans (Nov 2025) ☐ 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (Dec 2010 ☒ 52.222-41 Service Contract Labor Standards (Aug 2018) ☒ 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014)

This Statement is for Information Only:

It is not a Wage Determination

Employee Class Monetary Wage -- Fringe Benefits WG Grade 3, Step 2 (Non-Supervisory) $25.39

WG Grade 6, Step 3 (Supervisory) $32.24

☒ 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts) (Aug 2018) ☐ 52.222-44 Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (May 2014) ☐ 52.222-51 Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) ☐ 52.222-53 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (Nov 2025) ☐ 52.222-54 Employment Eligibility Verification (Nov 2025)

☒ 52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 2022) ☐ 52.223-9 Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008)

☐ Alternate I (May 2008) of 52.223-9 ☐ 52.223-11 Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Nov 2025) ☐ 52.223-12 Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Nov 2025) ☒ 52.223-23 Sustainable Products and Services ☐ 52.224-3 Privacy Training (Jan 2017)

☐ Alternate I (Jan 2017) of 52.224-3 ☐ 52.225-1 Buy American-Supplies (Nov 2025)

☐ Alternate I (Oct 2022) of 52.225-1 ☐ 52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act (Nov 2025)

☐ Alternate II (Nov 2025) of 52.225-3.

☐ Alternate III (Nov 2025) of 52.225-3.

☐ Alternate IV (Oct 2022) of 52.225-3

☐ 52.225-5 Trade Agreements (Nov 2023) ☐ 52.225-19 Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission outside the United States (May 2020) ☐ 52.225-26 Contractors Performing Private Security Functions Outside the United States (Oct 2016) ☐ 52.226-4 Notice of Disaster or Emergency Area Set-Aside (Nov 2007) ☐ 52.226-5 Restrictions on Subcontracting Outside Disaster or Emergency Area (Aug 2025) ☐ 52.229-12 Tax on Certain Foreign Procurements ☐ 52.232-29 Terms for Financing of Purchases of Commercial Products and Commercial Services (Nov 2021) ☐ 52.232-30 Installment Payments for Commercial Products and Commercial Services (Nov 2021) ☒ 52.232-33 Payment by Electronic Funds Transfer— System for Award Management (Oct 2018) ☐ 52.232-34 Payment by Electronic Funds Transfer—Other Than System for Award Management (Jul 2013) ☐ 52.232-36 Payment by Third Party (Nov 2025) ☐ 52.240-92 Security Requirements (Nov 2025) ☐ 52.240-93 Basic Safeguarding of Covered Contractor Information Systems (No 2025) ☐ 52.247-64 Preference for Privately Owned U.S.-Flag Commercial Vessels (Nov 2025)

☐ Alternate I (Apr 2023) of 52.247-64.

☐ Alternate II (Nov 2021) of 52.247-64

Other Applicable Clauses

52.217-7 Option for Increased Quantity - Separately Priced Line Item (Mar 1989) 52.217-8 Option to Extend Services (Nov 1999) 30 calendar days prior to contract expiration 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) 30 Calendar days prior to contract expiration and 30 days

(c) five years and 6 months.

52.245-1 Government Property (Sep 2021) ☐ Alternate I (Sep 2021) of 52.245-1 52.245-9 Use and Charges

AGAR Clauses

452.203-71 Anti-Discrimination and Diversity, Equity, and Inclusion (DEI) Compliance (Dec 2025)

(a) By entering into this contract, the Contractor certifies that:

(1) It is compliant with all applicable Federal anti-discrimination laws and the Equal Protection principles of the U.S. Constitution, and it will remain compliant for the duration of the contract.

(2) Neither it nor any subcontractor or teaming partner operates or funds any program, policy, or initiative that promotes DEI in a manner that violates any applicable Federal anti-discrimination laws, including but not limited to Title VI and VII of the Civil Rights Act of 1964, or the Equal Protection principles of the U.S. Constitution, and the Contractor and any subcontractor or teaming partner will not do so for the duration of the contract.

(b) If the Contractor participates in, facilitates, or funds programs that implicate Title VI of the Civil Rights Act of 1964 or Title IX of the Education Amendments of 1972, as amended, including but not limited to grants to or for schools, colleges, universities, 4-H programs, non-governmental organization (NGO) programs, sports programs, and education-related grants to prisons or other detention facilities, the Contractor certifies that it will remain compliant with those laws, including the requirements set forth in Executive Order 14168, Defending Women from Gender Ideology Extremism and Restoring Biological Truth to the Federal Government, and Executive Order 14173, Ending Illegal Discrimination and Restoring Merit-Based Opportunity.

(c) The Contractor affirms that the above requirements are conditions of payment that go to the essence of the contract and are therefore material terms of the contract. Payments under the contract are predicated on compliance with the above requirements, and therefore the Contractor is not eligible for funding under the contract or to retain any funding under the contract absent compliance with the above requirements.

(d) This certification reflects a change in the Government’s position regarding the materiality of the foregoing requirements and therefore any prior payment of similar claims does not reflect the materiality of the foregoing requirements to this contract.

(e) Submission of a knowing false statement relating to Contractor’s compliance with the above requirements and/or eligibility for the contract may subject the Contractor to liability under the False Claims Act, 31 U.S.C. § 3729, and/or criminal liability, including under 18 U.S.C. §§ 287 and 1001.

(f) The Contractor must include the provisions of this clause in all subcontract solicitations.

(g) Failure on the part of the Contractor or its subcontractors to comply with the terms of this clause may be grounds for the Contracting Officer to terminate this contract for default.

(End of Clause)

452.204–70 Modification for Contract Closeout (Nov 2025)

(a) If unliquidated funds in the amount of $1000 or less remain on the contract, the Contracting Officer (Contracting Officer) shall issue a unilateral modification for deobligation. The contractor will receive a copy of the modification but will not be required to provide a signature. The Contracting Officer shall immediately proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(b) Upon contract closeout for contracts utilizing SAP: if unliquidated funds of more than $1000 remain on the contract, the Contracting Officer shall issue a bilateral modification for deobligation.

The contractor will receive a copy of the modification and will be required to provide a signature.

(The Contracting Officer may also request a “Contractor Release of Claims” be completed by the contractor, although not required for contracts and orders using SAP.) If the bilateral modification and Release of Claims are not returned to the Contracting Officer within 60 days, the Contracting Officer shall release the modification as unilateral and proceed with contract close-out upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(c) Upon contract closeout for contracts utilizing anything other than cost reimbursement, if unliquidated funds of more than $1000 remain on the contract, the Contracting Officer shall issue a bilateral modification for deobligation. The contractor will receive a copy of the modification and a ‘‘Contractor Release of Claims’’ and will be required to provide a signature on both forms. If the bilateral modification and Release of Claims are not returned to the Contracting Officer within 120 days, the Contracting Officer shall release the modification as unilateral and proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(End of Clause)

Title Pages

1. Performance Work Statement 15

2. Biobased Products 2

3. Quality Standards 1

4. Map and pictures 5 Page No Description

1 Idaho Panhandle National Forest 1 1 Pictures of Sandpoint Ranger District’s Buildings 4

5. DOL Wage Determination No. WA 2015-5511 10

6. Past Performance 1

US Department of Agriculture (USDA)

JANITORIAL SERVICES

Sandpoint Ranger District

Idaho Panhandle National Forests

Bonner Country, Idaho

Project Title Janitorial Services – Sandpoint Ranger District

General Information

1.0 Background and Purpose

The Forest Service Sandpoint Ranger District on the Idaho Panhandle National Forests seeks contractor support to perform janitorial services.

The U.S. Forest Service is a federal agency and subcomponent of the United States Department of Agriculture (USDA). The Forest Service is a land management agency that protects and manages 154 national forests and 20 grasslands in 44 states and Puerto Rice, encompassing 193 million acres of land, in addition to numerous wilderness, recreation, scenic, and other areas. The agency’s mission is to sustain the health, diversity, and productivity of the nation’s forests and grasslands to meet the needs of present and future generations.

Framed by the Selkirk and Cabinet mountains, Sandpoint is located 46 miles north of Coeur D’Alene, Idaho, and 72 miles north of Spokane, Washington, on the north shore of Lake Pend Oreille, Idaho’s largest lake. The Sandpoint Ranger District serves as a central hub for timber stand improvements as well as recreation. Fur traders, miners, loggers, missionaries, and the military were early settlers in the area. Logging brought the first permanent settlers around 1880. Remnants of flumes, railroads, steamboats, lookouts, work camps, and old settlements remain in the area. The Sandpoint Ranger District provides a variety of goods and services for the communities in the Inland Northwest, while working in partnership with the local community as a standard practice.

The Sandpoint Ranger District Office, Idaho Panhandle National Forests, is located at 1602 Ontario Steet, Sandpoint, Idaho 83864. Janitorial services are needed for three Government-owned facilities. Two of the buildings will require year-round janitorial services and one of the buildings will require bi-annual janitorial services. Janitorial services are required year-round for the Sandpoint Ranger District Office and the Fire Office Restroom. Janitorial services are required bi-annually for the Sandpoint Ranger District Bunkhouse.

• Sandpoint Ranger District Office The Sandpoint Ranger District Office is a one level, horseshoe-shaped building that was built in 2010 and is approximately 17,000 square feet. The building consists of a front desk/lobby area, two conference/meeting rooms, two copy rooms, one break room, open floor workspace, one shared office, 10 offices, two public restrooms, and two employee restrooms. The lobby and wings of the building have vaulted ceilings with large double paned windows and exposed timber trusses. Flooring is approximately 75% carpet and 25% linoleum.

• Fire Office Restroom The Sandpoint Fire Office is a one level building and is approximately 1,400 square feet.

However, janitorial services for the Fire Office shall be limited to the restroom which is approximately 140 square feet and includes one shower, two toilets, and one wash basin.

Flooring is 100% linoleum.

• Sandpoint Bunkhouse The Sandpoint Ranger District Bunkhouse is a one level building and is approximately 1,400 square feet. The building consists of a kitchen, common areas, four private rooms, and one restroom. The restroom consists of one shower, one toilet, and one wash basin. Flooring is approximately 50% linoleum and 50% linoleum hardwood (fake)(resilient) flooring throughout.

The contract will be a Firm-Fixed Price contract with 1 base year and 4 Option Years for a possible total of 5 years.

The period of performance will be:

Base Period 06/01/2026 – 05/31/2027 Option Period 1 06/01/2027 – 05/31/2028 Option Period 2 06/01/2028 – 05/31/2029

Option Period 3 06/01/2029 – 05/31/2030 Option Period 4 06/01/2030 – 05/31/2031

2.0 Scope

The Contractor shall provide all personnel, equipment, materials, facilities, supervision, management, and transportation necessary to fulfill the requirement of this Performance Work Statement (PWS) in accordance with the regulatory, references, and information sources provided within this PWS and any subsequent regulatory or policy changes. Services include the following tasks:

The Contractor shall:

2.1.1. Provide contract management for, but not limited to:

a. Meeting performance standards and deadlines.

b. Managing personnel.

c. Ensuring all personnel have appropriate training and resources to provide the required performance of the work.

2.1.2. Participate in a Pre-Work meeting between the Contractor and the Government. The meeting can be in person, telephonic, or video by mutual agreement of the parties. The meeting will occur within 10 business days of award. The meeting will provide for discussions of:

a. Project needs.

b. Draft work plan.

c. Project risks.

d. Award management, communications, and invoicing.

2.1.3. Update and submit deliverables as required per the Deliverable Schedule (see 5. Deliverables).

2.1.4. Ensure that all deliverables for all tasks under this contract are complete, accurate, delivered according to established schedule to the Government for review, comment, and acceptance, and comply with all applicable federal regulations.

2.1.5. Maintain a day-to-day collaborative working relationship with the Contracting Officer (CO), Contracting Officer’s Representative (COR), and Government Technical Monitor (GTM).

2.1.6. Submit site-specific inspection checklists to the COR/GTM every day that work is performed.

Task 3.1: Contract Management Outcome: Contract Management ensures effective and efficient effort to successfully adhere to contract terms and conditions and complete the contract requirements.

2.2.1. Clean and disinfect all fixtures daily for the following items:

a. Cabinets

b. Countertops. Counters and tabletops shall be free of streaks, stains, spots, smudges, and obvious soil.

c. Display cases

d. Door handles, push plates, and push bars

e. Drinking fountains. Drinking fountains shall be maintained at a high level of sanitation and luster and be free of mineral build-up, encrustations, water marks, scale, stains, streaks, spots, smudges, or any other debris.

f. Flush levers

g. Handrails

h. Latching and locking hardware

i. Lights and coverings. Exterior and interior of light fixtures shall be free of all cobwebs, soil, stains, dead insects, deposits, and residues.

j. Lockers (exterior cleaning only)

k. Mirrors. Mirrors shall be free of dirt, dust, streaks, smudges, water marks, film, and other foreign matter, and shall not be cloudy.

l. Showers. Showers shall be maintained at a high level of sanitation and be free of mold, mildew, odors, streaks, spots, stains, encrustation, and mineral deposits. Concrete floor with epoxy seal, vinyl and painted drywall walls, including grout lines and along edges, shall be maintained to ensure there is not a buildup of dirt, debris, bacteria, or water stains. Partitions and walls shall be free of obvious fluids, dirt, and dust.

m. Sinks and Faucets. Sinks and faucets shall be maintained at a high level of luster and shall be free of mold, mildew, odors, streaks, spots, stains, encrustation, and mineral deposits.

n. Toilets. Toilets shall be maintained at a high level of sanitation and be free of odors, streaks, spots, stains, scum, encrustations, and mineral deposits. Brushes, sponges, clothes, and any other cleaning tools used to clean toilets shall not be used to clean anything other than the toilets.

2.3.1. Carpet

a. Vacuum Carpets: Carpeted areas (floors, carpet runners, stairs, walk off mats) shall be vacuumed daily. Vacuuming shall include floor surface, floor edges to the base boards, all exposed inside and outside corners, accessible areas under tables, desks, bookcases, equipment stands, and chairs. Carpeted floors shall be vacuumed to the extent possible without moving or picking up items left on the floor. Exceptions are chairs, garbage cans, and recycle bins which shall be moved to clean carpet beneath these items. All moved items shall be returned to their original position. Carpet stains shall be removed as needed. Contractor

Task 3.2: Fixtures Outcome: All fixtures shall be maintained at a high level of sanitation, cleanliness, and shine.

Task 3.3: Floors Outcome: Floors shall be maintained with a clean, uniform appearance and be free of all visible dust, dirt, debris, soil, refuse, marks, stains, standing water, and other foreign matter. Resilient and Non-Resilient floors shall be maintained to have a uniform appearance with a high level of luster and be free of all types of marks. Walls, baseboards, and other surfaces adjacent to the floor shall be free of splashes and marks from equipment and cleaners. There shall be no visible buildup in corners or crevices.

shall use a cleaner and method recommended by the product’s manufacturer. Any carpet damage or stains that cannot be removed shall be brought to the attention of the COR.

b. Steam Clean Carpets: Steam cleaning of carpets shall be conducted twice annually in May and in October. Steam clean carpets to remove dirt, debris, and stains. Items on the floor shall be moved by the Government prior to cleaning the carpets. The carpets shall be dry before customers occupy the building on the next business day. Times for carpet cleaning shall be coordinated with the COR four weeks in advance to provide notice to the Government personnel.

c. Wall to Wall

d. Walk-off Mats: Mats and runners shall be free of all visible lint, litter, soil, and other foreign matter. Soil and moisture underneath mats shall be removed, and mats returned to their normal location.

2.3.2. Resilient (linoleum, asphalt, vinyl (composition and solid, rubber, wood, and cork) and Non- Resilient (ceramic tile, marble, slate, terrazzo, concrete, brick, wood, and cork): Resilient and Non-Resilient floors are to be cleaned and disinfected daily. Resilient and Non-Resilient floors shall be cleaned to the extent possible without moving or picking up items left on the floor.

Exceptions are chairs, garbage cans and recycle bins which shall be moved to clean resilient floors beneath these items. All moved items shall be returned to their original position.

Resilient and Non-Resilient floors shall be stripped and waxed twice annually in May and October. Times for stripping and waxing floors shall be coordinated with the COR four weeks in advance to provide notice to the Government personnel.

2.4.1. Garbage Cans. Garbage cans shall be emptied daily and returned to their initial location. Any obviously soiled or torn plastic liners shall be replaced. Collected garbage shall be removed and placed in the outside garbage dumpster. All garbage cans shall be left clean and odor free.

2.4.2. Sanitary Napkin Receptacles. Sanitary napkin receptacles shall be emptied daily. Any obviously soiled or torn plastic liners shall be replaced. Collected waste shall be removed and placed in the outside garbage dumpster. All sanitary napkin receptacles shall be left clean and odor free.

2.5.1. Clean and disinfect daily. Remove fingerprints, smudges, spots, stains, marks, dust, dirt, lint, cobwebs, and any other foreign debris.

a. Baseboards

b. Corners

c. Cover Plates

d. Crevices

e. Doors. Doors shall be free of dust, dirt, fingerprints, cobwebs, smudges, streaks, spots, stains, marks, and any other foreign matter. Door thresholds and sills shall be free of all visible litter, soil, grit, and other debris.

Task 3.4: Waste Containers Outcome: The inside and outside of all waste containers shall be visibly clean, and free of foreign matter and odors.

No debris shall be present on the ground or floor in the immediate vicinity of containers and bins. Waste containers shall be lined with serviceable, properly fitting plastic liners.

Task 3.5: Walls Outcome: All horizontal and vertical surfaces from floor to ceiling, unless expressly exempted, shall present a clean appearance and be free of dust, dirt, fingerprints, cobwebs, smudges, streaks, spots, stains, marks, and other foreign matter.

2.5.1.1. Frames

2.5.1.2. Glass

2.5.1.3. Handles

2.5.1.4. Hinges

2.5.1.5. Kick Plates

2.5.1.6. Knobs

2.5.1.7. Push Bars

2.5.1.8. Thesholds

2.5.1.9 Sills

f. Items attached to the Wall

g. Ledges

h. Moldings

i. Paintings/Pictures/Posters

j. Partitions

k. Switches

l. Surfaces

m. Vents

n. Wall Features

2.5.1.9. Wainscotting

o. Windows. Exterior and interior windows shall be cleaned twice per year in May and October.

Items on sills shall be moved by the Government prior to cleaning the windows. Times for window cleaning shall be coordinated with the COR four weeks in advance to provide notice to the Government personnel. Windows include the following items:

2.5.1.10. Blinds. Blinds shall be kept free from cobwebs, dirt, dust, spots, stains, and tears.

2.5.1.11. Casings

2.5.1.12. Curtains. Curtains shall be kept free from cobwebs, dirt, dust, spots, stains, and tears.

2.5.1.13. Frames

2.5.1.14. Glass

2.5.1.15. Screens. Screens shall be kept free from cobwebs, dirt, dust, holes, and tears.

2.5.1.16. Sills

2.6.1. Clean and disinfect only the exterior surfaces of appliances daily. Appliances may include, but are not limited to:

a. Coffee Makers

b. Dishwashers

c. Microwaves

d. Refrigerators

e. Stoves/Rangetops – only in Bunkhouse as part of biannual cleaning.

f. Ovens. Oven interior cleaning shall only be applicable to Bunkhouses as part of their biannual cleaning.

g. Toasters

h. Toaster Ovens

Task 3.6: Appliances Outcome: All appliances listed below shall be maintained at a high level of sanitation to be free of dirt, dust, cobwebs, fingerprints, streaks, marks, smudges, spots, stains, mold, mildew, encrustations, baked on spills and grease, and any other foreign debris.

Task 3.7: Furniture Outcome: All furniture shall be free of dust, dirt, spills, stains, and spots.

2.7.1. Clean and disinfect all furniture daily as needed unless expressly exempted.

a. Fabric

b. Leather

c. Metal

d. Plastic

e. Wood

3.0 Performance Requirements Summary

The Performance Requirements Summary (PRS) table describes the acceptable quality level of performance expected by the Government and the means which the Government may use to validate acceptable services.

PWS

Mapping Required Service Performance Standards

Acceptable Quality Level

(AQL)

Monitoring Method

3.2 thru 3.7

Provide Janitorial Services

Use best commercial standards and practices to accomplish Tasks 3.2. thru 3.7

AND

Buildings are free of dirt, grime, and other foreign matter so that the facility presents a pleasant, healthy, and safe work environment for employees.

Not to exceed missing two tasks or activities per month.

COR will validate Contractor’s Inspection Checklists and work thru random inspections.

3.1 Provide Contract

Management

Personnel are professional and adhere to contract standards.

All deliverables are submitted on time.

Not to exceed two valid customer complaints per month.

Deliverables are submitted within three business days of due date.

COR will validate and verify any complaints.

CO/COR

Validation of Submissions.

4.0 Deliverables

The following table summarizes the deliverables in the PWS. All days are listed as business days. If a conflict exists between the remainder of the PWS and this table, the specific due dates mentioned in the PWD prevail over this table.

DELIVERABLES TABLE

Reference Deliverable Media Delivery To Due Date

6.2 Designation of Contractor’s

Representative

Microsoft Word or Adobe pdf

CO At Pre-Work Meeting prior to commencement of work

6.3 thru 6.4 Roster of Employees and Background Checks

Microsoft Word or Adobe pdf

CO At Pre-Work Meeting prior to commencement of work

AND

Any time that a proposed change to personnel occurs

7 Quality Control Plan specific to site

Microsoft Word or Adobe pdf

CO/COR At Pre-Work Meeting prior to commencement of work

AND

Any time a change to the Quality Control Plan is made.

7.1 and 7.2 Contractor’s Inspection Checklist specific to site

Microsoft Word or Adobe pdf

CO At Pre-Work Meeting prior to commencement of work then

AND

Hardcopy COR Every day that services are provided

7.5 Safety Plan Microsoft Word or

Adobe pdf

CO At Pre-Work Meeting prior to commencement of work

AND

AND

Hardcopy COR Any time a change to the Safety Plan is made.

DELIVERABLES TABLE (continued)

Reference Deliverable Media Delivery To Due Date

11.3 Safety Data Sheets Microsoft Word

or Adobe pdf

CO/COR At Pre-Work Meeting prior to commencement of work

AND AND

Hardcopy COR Any time a change to a cleaning product is made

11.5 Biobased Products List Microsoft Word

or Adobe pdf

CO At Pre-Work Meeting prior to commencement of work;

At the end of contract performance

5.0 Contractor Personnel Qualifications

5.1 Experience. The Contractor and Contractor’s employees shall be capable and experienced in janitorial work to perform the services under this contract.

5.2 Contractor Representative. The Contractor shall name a Contractor Representative who is authorized to act on behalf of the Contractor for the purposes of the Contract.

5.3 Roster of Employees. A roster of Contractor employees working under this contract shall be submitted to the Government. Subsequent changes to the roster shall be submitted to the CO and COR, in writing, at least 48-hours prior to any change and shall include a copy of that employee’s security background check.

Contractor employees shall be free from communicable disease.

The CO may require dismissal from the workplace of Contractor employees who the CO deems incompetent, insubordinate, objectionable, or whose continued employment is deemed contrary to the public interest.

5.4.1 Background Checks. All Contractor employees working on the site must undergo a security background check before allowed access to any Government facility. Background checks for all Contractor employees working under this contract shall be submitted to the CO and COR, in writing, at least 48-hours prior to the Contractor employee starting work under this contract.

The Government may require additional screening for security measures of the Contractor and any employee of the Contractor’s firm. Screening and record searches may require additional information be provided to the Government upon request. Failure to provide the information requested by the Government within a reasonable timeframe may result in termination of the Contractor’s right to proceed.

There is a cost for each background investigation. The Government will cover the cost of these background investigations for each initial employee of the Contractor. Subsequent required background investigations, regardless of the reason (i.e., new employee, Government requests removal of an employee, etc.) shall be billed to the Contractor.

6.0 Contractor Quality Control

The Contractor is responsible for management and quality control to meet the terms of this contract. The role of the Government is quality assurance to ensure contract standards are met. The Contractor shall provide a site-specific Quality Control Plan (QCP) including an inspection system that will be used in the performance of the contract. A QCP tailored to this project site shall be submitted for review and approval by the CO.

The Contractor shall ensure all requirements of the contract are addressed in the QCP. The QCP shall be a system for identifying and correcting deficiencies in the quality of service before the level of performance becomes unacceptable or is brought to the Contractor’s attention by the COR. The importance of a QCP that covers all services is critical to the successful performance of this contract. The QCP shall include, but is not limited to the following:

6.1. Inspection System. An inspection system tailored to the specific building(s) which covers all services/tasks stated in the Performance Standards of this contract. The Contractor shall devise a checklist for use during inspections and provide the name of the individual who will perform the inspections. The inspection checklist must be signed and dated by the inspector at the time the inspection is completed. Inspection shall be conducted at the end of each work shift.

6.2. On-site File. An on-site file of all inspections conducted by the Contractor and the corrective action required and subsequently taken shall be located in an area agreed to by the COR and shall be available to the Government at all times in order that the COR may compare inspections performed by the Contractor’s inspector against the actual conditions which exist at the time of the inspection by the COR.

6.3. Performance of Tasks. A description of how tasks will be performed to achieve the identified quality standards shall be included in the QCP.

6.4. Updates to QCP. The QCP shall be kept current and shall reflect pertinent contract modifications and building changes. The Contractor shall maintain a current copy of the QCP and the janitorial contract at the worksite.

6.5. Safety Plan. A copy of the Contractor’s Safety Plan shall be maintained and included with the on-site files. The Contractor shall include in the Safety Plan descriptions of operations for maintaining safety of Contractor’s employees as well as building safety. It shall also include the Contractor’s Emergency Response Plan for their employees.

The Contractor shall comply with all Occupational Safety and Health Administration (OSHA) standards for employee safety. It is the Contractor’s responsibility to ensure its employees are properly training and equipped with personal protective equipment (PPE) for potential hazards.

7.0 Government Quality Assurance

Any inspection by the Government shall be conducted in a manner consistent with commercial practice.

The Government may conduct quality assurance for its benefit and has the right to refuse acceptance of nonconforming services. Quality issues with services tendered for acceptance or rejected by the Government shall be resolved in accordance with clause 52.212-4(a) Inspection/Acceptance.

Government Acceptance Period Unless otherwise specified, the CO/COR will have five business days to review draft deliverables and make comments. The Contractor will have five business days to make corrections. Upon receipt of the final deliverables, the CO/COR will have five business days for final review prior to acceptance or providing documented reasons for non-acceptance. Should the Government fail to complete the review within the review period, unless the Government requests an extension, the deliverable will become accepted by default.

The CO/COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in this contract. In the event of a rejected deliverable, the Contractor will be notified in writing by the CO/COR of the specific reasons for rejection. The Contractor will have five business days to correct the rejected deliverable and return it per delivery instructions.

8.0 Contracting Officer’s Representative (COR)

The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: 1) assure that the Contractor performs the technical requirements of the contract; 2) performs inspections necessary with performance; 3) maintains written and oral communications with the Contractor concerning technical aspects of the contract; 4) issues written interpretations of technical requirements to the CO, including Government drawings, designs, and specifications; 5) monitors Contractor’s performance and notifies both the CO and Contractor of any deficiencies; 6) coordinates availability of Government Furnished Property; and 7) provides site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

9.0 Government Property (Furnished Property and Materials)

The Government shall provide the following property and materials to the Contractor for use in the performance of this contract in accordance with FAR clause 52.245-1 incorporated by reference in this contract.

Property Approximate Value Provided Via Electrical Power N/A Sandpoint Ranger District – all buildings Hot and Cold Water N/A Sandpoint Ranger District – all buildings Garbage Dumpster N/A Sandpoint Ranger District

1 dumpster located between the 2 buildings

Building Access Keys (key cards, key codes, or locks)

$100.00 each COR

Materials Approximate Value Provided Via Supplies:

Plastic Garbage Liners Paper Towel Waste Receptacle Liners Paper Towels Liquid Hand Soap Air Freshener Toilet Paper Paper Toilet Seat Covers Sanitary Napkin Disposal Liners Shower Curtains

$12 per box $12 per box $3 per pack $12 per bottle $5 per bottle $1.50 per roll $6 per box $8 each $15 each

COR

9.1 Utilities

9.1.1 Floor outlets shall be left in a condition that will not constitute a tripping hazard, i.e., lids tightly closed when no longer in use. Contractor’s employees shall not unplug Government equipment to access electrical power.

9.2 Supplies

9.2.1 The Contractor shall notify the COR in writing, at least four weeks before needed supplies will be depleted to ensure materials are adequately stocked at all times. The COR will have the requested items delivered within three weeks.

9.2.2 The Government shall provide designated storage space for supplies and equipment to be used in the performance of the work.

9.2.3 The Contractor must return the Government-furnished property at the end of the period of performance of this contract in accordance with instructions provided by the COR.

10.0 Contractor Furnished Property and Responsibilities

10.1 Equipment. The Contractor’s equipment shall be of commercial quality, size, and type suitable for accomplishing the various phases of work specified and be capable of operating from existing sources of electrical power. The Contractor’s equipment shall be in good repair and able to operate efficiently and safely. The CO or COR may inspect the Contractor’s equipment, tools, or supplies at any time and direct the removal of any objectionable, improper, inadequate, or unsafe items.

These items shall be removed from the job by the Contractor and replaced with satisfactory equipment.

10.2 Supplies. All needed supplies must fit existing installed dispensers/receptacles.

10.3 Safety Data Sheets (SDS). The Contractor shall submit Safety Data Sheets to the COR which shall be kept in an area adjacent to storage areas where cleaning chemicals are kept. Generally, chemicals are to be stored in safe areas as designated by the COR and in a manner consistent with Manufacturers’ recommended practices.

Contractor must ensure that the SDS are readily accessible to employees for all hazardous chemicals in their workplace.

10.4 Damage to Contractor’s Property. The Government will not be responsible in any way for damage to the Contractor’s equipment or the Contractor’s employees’ personal belongings brought onto the Government premises during the performance of work under this contract.

10.5 Bio-Preferred

The Contractor must comply with Section 9002 of the Farm Security and Rural Investment Act of 2002 (FSRIA); the Food Conservation and Energy Act of 2008; the Agricultural Act of 2014; and the Federal Acquisition Regulation to provide biobased products. The Contractor shall also comply with FAR clause 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts incorporated by reference in this contract.

The Contractor shall utilize products and materials made from biobased materials (e.g., biobased greases, biobased hydraulic fluids, biobased absorbents) to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user.

All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the CO.

The following are examples of products that may be used in this contract for which biobased products are available. The list is not all inclusive. It is desirable that the Contractor be able to supply the greatest number of biobased products listed meeting the health and environmental specifications.

Adhesive and Mastic Removers Carpet and Upholstery Cleaners Spot Removers Dust Suppressants Floor Strippers Furniture Cleaners and Protectors General Purpose Cleaners Glass Cleaners Graffiti and Grease Removers Hand Soaps and Cleaners Industrial Cleaners Leather, Vinyl, and Rubber Care Products Metal Cleaners and Corrosion Removers

Corrosion Removers Other Metal Cleaners

Microbial Cleaning Products Drain Maintenance Products General Cleaners

Multipurpose Cleaners Sorbents

Biobased products that are designated for preferred procurement under the USDA’s Bio-preferred Program must meet the required minimum biobased content as stated at www.biopreferred.gov.

Percentages for products listed above can be found at the following site:

https://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml#. The Contractor should provide data for biobased products such as biobased content.

In addition to the biobased products designated by the U.S. Department of Agriculture in the Bio-preferred Program, the Contractor is encouraged to use other commercially available biobased products such as biobased products certified with a label.

The Contractor shall comply with FAR clause 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts.

http://www.biopreferred.gov/ https://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml

The Contractor may propose more than one product within a product category and/or propose a product or products addressing more than one product category.

NOTE: This procurement requires the use of Biobased products to the extent that such products are reasonably available, meet agency or relevant industry performance standards, and are reasonably priced. The products should first be acquired from the USDA designated products categories.

The Contractor shall submit a complete list of biobased products, indicating the name of the manufacturer, cost of each material, and the intended use of each of the materials that are to be used in carrying out the requirements of this contract.

At scheduled Pre-Work Meeting, prior to commencement of work, the Contractor shall provide a complete list of USDA designated biobased products that it intends to use or supply during performance of this janitorial services contract, including products used or supplied by subcontractors. For each product, the Contractor shall identify the product and brand/manufacturer. For each designated product, the Contractor shall also identify the biobased content.