SoleSource Determination.pdf

Sole-Source Determination_rev01-31-24 Page 1 of 2

SOLE-SOURCE DETERMINATION AND JUSTIFICATION FOR

SUPPLIES AND SERVICES

Date: 10/27/2025 To: April Brenden-Locke, Designated Procurement Officer, Contract Services, Administrative Services Division

From: Ryan Moon Jazmine Deckard, RE: Sole Source Determination pursuant to Oregon Revised Statute (ORS) 279B.075 and

Oregon Administrative Rule (OAR) 125-247-0275

CSR: CSR # 454-25 Round Butte Hatchery 15,000 Pit Tag Purchase

Part A

1. Authority to enter into a Sole-Source Contract: OAR 125-246-0170(2)(c)(H)

2. Estimated Total Value of the Procurement: $43,650.00

3. Single or Multiple Purchases: Single

4. Proposed Contractor: Bio Mark

5. Brief Description of Goods or Services to be procured: 15,000 Biomark APT 12 pre-loaded pit tags.

Biomark item# BIO 12.B04V2PLT.

6. Background: Pit tags will be used to gather vital data for the Deschutes River Stock hatchery spring Chinook program.

This data is especially vital considering the extremely low adult returns observed in recent years for Deschutes Stock spring Chinook. ODFW uses this data to determine in-stream adult return run estimates by year, which guides us in making sound management decisions.

This study focuses on hatchery spring Chinook smolts raised and released at Round Butte Hatchery. It will evaluate the effectiveness at increasing the number of adult returns of hatchery spring Chinook to the Deschutes River.

Biomark APT-12 pit tags are the sole and standard pit tags used for this purpose. They provide accurate and timely data to meet our program’s needs. These PIT tags are the only ones compatible with the PIT tag detection equipment currently in use at the hatchery (also manufactured by Biomark), as well as the in-stream PIT tag detection equipment located on all the main stem Columbia River

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Dams. No other known options are available that would allow us to accurately gather this vital data using our existing equipment.

5. Findings:

A. Market Research Overall Finding.

Market research was conducted to identify potential vendors capable of meeting the technical and compatibility requirements for PIT tags used in the Round Butte Hatchery study (size, ISO standards, immersion capability, frequency, speed and distance detection for fish etc.). See attachment for specifications of Biomark APT-12 tags designed specifically to meet the needs for accurately detecting instream fish movements. No alternative products were identified that meet the specific performance standards and compatibility needs of the existing Biomark detection infrastructure. Based on this research, Biomark remains the only known source for the required PIT tags.

And

B. Findings of Fact pursuant to OAR 125-247-0275(2) must include, at a minimum, one of the following:

1. Pursuant to OAR 125-247-0275(2)(a): Compatibility. Provide findings supporting your determination that the efficient utilization of existing goods requires the acquisition of compatible goods or services from only one source.

This purchase will support an ongoing PIT tag monitoring study that utilizes Biomark PIT tags, readers, and receivers. To ensure compatibility with existing equipment, the radio tags must be able to be detectable by the existing radio telemetry receiver network and must operate at an interrogation frequency of 134.2 kHz +/-1.

2. Pursuant to ORS 279B.075 (2)(b): Exchange of Software or Data. Provide findings supporting your determination that the goods or services required for the exchange of software or data with other public or private agencies are available from only one source.

3. Pursuant to ORS 279B.075 (2)(c): Pilot or Experimental Project. Provide findings supporting your determination that the goods or services are for use in a pilot or an experimental project.

4. Pursuant to ORS 279B.075 (2)(d): Other findings that support the conclusion that Supplies and Services are available from only one source may include but are not limited to considerations of:

unique design, availability, geographic location, exclusive authorized representative, cost of conversion, and warranty services.

Part B - Conditions of Approval will be inserted by ODFW-DPO.

April Brenden-Locke, Contract Services Manager, ODFW Date

11/25/25

H I G H P E R F O R M A N C E P I T T A G S

APT12TM

FDX-B HIGH-PERFORMANCE PIT TAG

The Biomark APT12 FDX-B Passive Integrated Tran-sponder (PIT) Tag is a radio frequency identification (RFID) device that complies with the specifications of ISO Standards 11784 and 11785, and is compatible with reading systems designed in compliance with these standards. This PIT Tag is packaged in a laser-annealed glass ampoule that measures 12.5 mm in length and

2.03 mm in diameter. The Biomark APT12 PIT Tag is designed specifically for subcutaneous or intramuscular implantation in animals, including fish and wildlife spe-cies.

APT12 COMPATIBLE IMPLANTERS

• MK10 syringe style implanter + N125 needle

• MK7 syringe style implanter with needle (single use)

• The APT 12 is also available in the Biomark Pre-load and Pre-load Sterile systems, for use with MK25 www.biomark.com • +1 208.275.0011 • biomarkservice@merck.com

APT12 PIT TAG & DIAGRAM

Laser Sealed Glass Ampoule Copper Wire

Antenna

FDX-B Integrated Circuit

Ferrite Antenna Core

2.03 mm

12.5 mm

FEATURES

APPLICATIONS

ID Code Compatibility Total Number of Bits

Error Detection Manufacturer Code Communications Protocol Duplex Mode Excitation Frequency Transponder Frequency Bands Modulation Type Bit Rate Encoding Format Data Frame Period Integrated Circuit Chip

Dimensions Weight Encapsulation Material Hermeticity Operating Temperature Storage Temperature Humidity Altitude Mechanical Shock Mechanical Vibration Chemical Resistance

Biological Compatibility Electrostatic Immunity Electromagnetic Compatibility Reliability Expected Life Construction

Read Distance Read Speed Read Orientation Read Velocity Powering Error Rate

Code Structure per ISO 11784 128 bits (assigned per ISO 11785) 64 bits (ISO 11784) 11 bits / 13 bits (24 total bits) 16 bits 24 bits CRC-CCITT (Standard G.706 computed on 64 bit Code Structure) 989 per ICAR assignment

ISO 11785

FDX-B

134.2 kHz ±1.5 kHz 129.0-133.2 kHz and 135.2-139.4 kHz

AM/PSK

4194 bits/second Differential Biphase

30.52 mSec.(@ 134.2 kHz Excitation Frequency) Proprietary Biomark IC (Increased performance at higher noise or EMI levels)

12.5 mm L X 2.03 mm diameter 106 mg Bioglass IP68 to 50 meters aqueous immersion -25ºC to +85ºC -40ºC to +90ºC 0 to 100% (condensing) -100 to + 3,000 meters

IEC 68-2-29

IEC 68-2-6

Inert to all petroleum based solvents, aqueous solutions, organic substances, acid/alkaline substances, and corrosive salts Biologically inert glass 5 KV discharge / 2 cycles FCC Part 15, IC RSS-210, EN55022 MTBF = 100,000 hours, minimum (non-physical) >10 years (intact encapsulation) Direct antenna wire bonding to integrated circuit / Adhesive potting within glass ampoule / Computer controlled laser annealing of glass ampoule / Fully automated assembly and statistical process control

Antenna, reading system and tag orientation dependent. See Reader-Antenna Spec Sheet.

18 reads/second (ISO rate) / 32 reads/second (continuous) 0 ± 60º in both axes from optimal alignment with antenna Antenna, reading system and tag orientation dependent Inductively powered from transceiver reading equipment Less than 1 in 106 reads (within valid reading zone)

Specifications

ELECTRICAL

PHYSICAL & ENVIRONMENTAL

PERFORMANCE

Description

H I G H P E R F O R M A N C E P I T T A G S A P T 1 2

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